Instructions: Follow the steps and complete the worksheet to familiarize yourself with Banner 9 EPAFs and return

to Human Resources and Payroll (MS 3C3) to satisfy the EPAF Refresher requirements to maintain access. The

"Onboarding and EPAF Manual for Banner 9" is available at HR Liaison Resources.

Log-in to Banner 9 Training at https://navigot.gmu.edu:8001/applicationNavigator in Google Chrome. Please be 100%

sure you are in Training, not PRODUCTION. You can confirm the instance of Banner by typing “GUAABOT” in the search field. The Instance Name should be “TRNG”.

Before you begin, you must download this form and re-open it from MESA/hard drive to be able to print your work and submit.

G#: __________ Name: _______________________ Net ID: __________ Date: ___________

Module 1: SPAIDEN

1. Create new G# and complete SPAIDEN record

a. Search your pet’s name in SPAIDEN. If you don’t have a pet, then use your favorite dog’s name.

b. If no record exists, create G#.

c. SSN is 666 -__ __ - __ __ __ __

d. Complete the following tabs:

i. Current Identification

ii. Alternate Identification

iii. Address

iv. Biographical

v. Emergency Contact

G# for your pet is G#: __________

2. Search for an existing person

a. Search a name/SSN/Net ID for someone that you have or will be completing an EPAF for in the near

future that already exists.

b. Confirm that SSN/birthdate is for the same person

c. Review the following tabs and update information, if needed

i. Current Identification

ii. Alternate Identification

iii. Address

iv. Biographical

v. Emergency Contact

G# for the existing person you searched is G#: __________

Module 2: NBIJLST/NOAEPAF

1. Complete an Original Hire EPAF for your pet for any position type on the Bi-weekly Pay Schedule

a. Determine Original Vs. Current Hire

b. Utilize the Pooled Position Lookup to use a position number in your org

c. Follow the steps outlined in Original Hire EPAF

Human Resources & Payroll 4400 University Drive, MS 3C3

Phone: 703-993-2600; Fax: 703-993-2601

Banner 9 EPAF Worksheet

d. Complete the EPAF utilizing appropriate values from the EPAF Field Requirements

e. Complete the Other Information and Comments Tab please be sure to include “test” in the

comments. If you also include a fun fact in your comment about animals you will be entered in a

drawing to win a prize.

f. Enter the Routing and Submit Transaction

Transaction # is __________

2. Complete a Current Hire EPAF for your existing person for any position type on the Semi-monthly Pay

Schedule

a. Determine Original Vs. Current Hire

b. Utilize the Pooled Position Lookup to use a position number in your org

c. Identify Next Available Suffix

d. Follow the steps outlined in Current Hire EPAF

e. Complete the EPAF utilizing appropriate values from the EPAF Field Requirements

f. Complete the Other Information and Comments Tab please be sure to include “test” in the

comments. If you also include a fun fact in your comment about animals you will be entered in a

drawing to win a prize.

g. Enter the Routing and Submit Transaction

Transaction # is __________

Module 3: EPAF knowledge

1. The Contract Type is a field found on which NOAEPAF Approval Type?

CREMPL/CHEMPL – Create/Change Employee Record

GENJBF – Create General Job

TERMJB – Termination of Job

2. If an employee already has a primary job, then the Contract Type should be “P”

True

False

What does it mean if the EPAF 3. Transaction Status is “waiting”?

The transaction has been fully approved and is waiting to be applied to the employee’s job record

The transaction has been created but has not been submitted

The transaction has been submitted and pending approval

4. What field on the CREMPL/CHEMPL Approval Type is used to indicate if an employee is a remote employee?

Employee Class Code

Home Organization

Campus Code

5. If you are in SPAIDEN and attempted to create a G# for a person, but the social security number populates in

the ID field instead of the words “GENERATED” or a G#, you should:

Stop, call an HR Assistant or email hrdm@gmu.edu, and re-review Generate ID instructions

Cry

Continue and pretend it never happened

6. When Identifying the Next Available Suffix, the query date used in NBIJLST should be:

Today’s date

07/01/2002

Employee’s first work date

timesheet approver’s G# and position #?

7. NBIJLST can be used to look up the employee’s past positions and identify next available suffix AND a

True

False

8. Once a transaction is saved/a transaction number is generated, almost all information can be edited, except

for the Approval Category and Position Number/Suffix and the transaction must be Deleted or Voided.

True

False

9. If your EPAF has not been approved/applied and it has been a few days, you should:

Contact HR and ask them to approve it asap

Do nothing

Review the Routing to see where it is “Pending” approval and, if it has been pending for more than 2

business days at their level of approval, inquire if they need additional information

10. Timesheet approver information (Name, G#, and position #) is required for:

Wage, non-student wage, and work study position types (biweekly assignments)

Adjunct, Graduate Assistant, Miscellaneous position types (semimonthly assignments)

Only Graduate Assistants

I certify that I have reviewed the Banner 9 manual and completed the steps included in this worksheet. I also

understand that if I did not include a fun animal fact in the comments when submitting a test EPAF, I am wholly

responsible for disappointing Duffy.

Signature: _______________________________________ Date: ______________

Send completed worksheet to Human Resources and Payroll, Attn: Megan Kirk, MS 3C3

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