49 World Military Swimming Championship - CISM EuropeInternational Military Sports Council 49th World Military Swimming Championship 10-17 December, Rio de Janeiro - Brazil 3/21 A

CONSEIL INTERNATIONAL DU SPORT MILITAIRE

INTERNATIONAL MILITARY SPORTS COUNCIL

CONSEJO INTERNACIONAL DEL DEPORTE MILITAR

المجلس الدولي للرياضة العسكرية

BRAZILIAN DELEGATION

INVITATION FILE

49th World Military Swimming Championship

10-17 December 2017

Rio de Janeiro - RJ / BRAZIL

CISM

“Friendship through Sport”

International Military Sports Council


10-17 December, Rio de Janeiro - Brazil

2/21

FROM:

MINISTÉRIO DA DEFESA

COMISSÃO DESPORTIVA MILITAR DO BRASIL

Esplanada dos Ministérios Bloco “Q” Térreo, Anexo 1 – Sala 433

70.049-900 – BRASÍLIA – DF

FONE: (61) 2023-5164 / Fax (61) 2023-5167

e-mail: [email protected]

To: See Distribution List.

Subject: 49th WORLD MILITARY SWIMMING CHAMPIONSHIP 2017.

Date: May 17th, 2017.

As the Chief of the Brazilian Delegation to CISM, I have the honor of inviting your country to

participate in the 49th World Military Swimming Championship 2017, to be held in “Rio de Janeiro’’

RJ – Brazil, from 10th to 17th December 2017.

This invitation includes all the necessary administrative details, schedule and deadlines.

We look forward to your participation in these CISM Championship, hosted at Brazilian Air

Force University (UNIFA), in Rio de Janeiro.

Vice Admiral PAULO MARTINO ZUCCARO

Chief of the Brazilian Delegation to CISM

ENCLOSED

- Distribution List

- Program

- General Information

- Annex 1 - Preliminary Agreement

- Annex 2a - Final Entry - Composition of the Mission

- Annex 2b - Final Entry - Entry Time

- Annex 2c - Final Entry - Commitment by the Chief of Mission

- Annex 3 - Flight Confirmation




3/21

A. Distribution List

CISM governing bodies

CISM President

CISM Vice-President of Americas

CISM Secretary General / Headquarters

Official CISM Representative of the 49th WMSC

CISM American Liaison Office

President and Members of CISM Sports Committee Swimming

Representatives of the CISM Partners and Sponsors

To the Chiefs of Delegation of the following CISM Members Countries:

01 Afghanistan 35 D.R. of Congo 69 Kenya 103 Portugal, R.

02 South Africa 36 D.P.R. Korea 70 Kyrgyzstan 104 Qatar, State

03 Albania, R. 37 Ivory Coast, R. 71 Kuwait, State 105 Central African R.

04 Algeria, R.P.D. 38 Croatia, R. 72 Lesotho 106 Dominican R.

05 Germany, F.R. 39 Denmark, Kingdom 73 Latvia 107 Czech R.

06 Angola, R. 40 Djibouti, R. 74 Lebanon, R. 108 Romania

07 Saudi Arabia, Kingdom 41 Egypt, Arabic R. 75 Libyan Arab Jamahiriya 109 Russia, F.

08 Argentina, R. 42 United Arab Emirates 76 Lithuania, R. 110 Rwanda, R.

09 Armenia 43 Ecuador 77 Luxembourg, G.D. 111 Senegal, R.

10 Austria, R. 44 Eritrea 78 Former Yugoslav Republic

of Macedonia 112 Serbia

11 Azerbaijan 45 Spain, Kingdom 79 Madagascar, R. 113 Sierra Leone, R.

12 Bahrain, Kingdom 46 Estonia, R. 80 Malawi 114 Slovakia, R.

13 Bangladesh 47 USA 81 Mali, R. 115 Slovenia, R.

14 Barbados 48 Finland, R. 82 Malta 116 Sudan, R.

15 Belarus 49 France, R. 83 Morocco, Kingdom 117 Sri Lanka, R.

16 Belgium, Kingdom 50 Gabon, R. 84 Mauritania, Islamic R. 118 Sweden, Kingdom

17 Benin, R. 51 Gambia, R. 85 Monaco, Principality 119 Switzerland, C.

18 Bolivia, R. 52 Georgia, R. 86 Mongolia, State 120 Suriname, R.

19 Bosnia Herzegovina 53 Ghana, R. 87 Montenegro 121 Swaziland, Kingdom

20 Botswana, R. 54 Greece, R. 88 Myanmar 122 Syrian Arab R.

21 Brazil, F.R. 55 Guatemala, R. 89 Namibia 123 Tanzania, United R.

22 Bulgaria, R. 56 Guinea, R. 90 Niger, R. 124 Chad, R.

23 Burkina Faso 57 Guinea-Bissau, R. 91 Nigeria, F.R. 125 Thailand, Kingdom

24 Burundi, R. 58 Equatorial Guinea, R. 92 Norway, Kingdom 126 Togo, R.

25 Cameroon, R. 59 Hungary, R. 93 Oman, Sultanate 127 Trinidad & Tobago

26 Canada 60 India, R. 94 Uganda, R. 128 Tunisia, R.

27 Cape Verde, R. 61 Indonesia 95 Uzbekistan 129 Turkey, R.

28 Chile, R. 62 Iran, Islamic R. 96 Palestine 130 Ukraine

29 China, P.R. 63 Iraq 97 Pakistan, Islamic R. 131 Uruguay, Eastern R.

30 Cyprus, R. 64 Ireland, R. 98 Paraguay, R. 132 Venezuela, B.R.

31 Colombia, R. 65 Italy, R. 99 Netherlands, Kingdom 133 Vietnam, R.

32 Comores, Union. 66 Jamaica 100 Peru, R. 134 Yemen, R.

33 Congo, R. 67 Jordan, H. Kingdom 101 Philippines 135 Zambia, R.

34 Korea, R. 68 Kazakhstan, R. 102 Poland, R. 136 Zimbabwe, R.




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B. Schedule

DATE ACTIVITY

Dec, 10th Arrival of Participants

Dec, 11th

Preliminary Meeting

Training

Opening Ceremony

Dec, 12th Start of the Competitions

Dec, 15th

Last day of Competitions

Closing Ceremony

Closing Banquet

Dec, 16th Cultural day

Dec, 17th Departures of all participants

Note: The detailed program will be delivered to all participants upon arrival.

C. Composition of the Mission

QTY FUNCTION

01 Chief of Mission

01 Team Captain

01 Medical Staff/Physiotherapist

02* Coach*

10 Athletes Men

10 Athletes Women

01** CSC members**

TOTAL 25 (maximum)

* Missions can only bring one (1) coach if there are less than ten (10) athletes regardless of gender.

Two (2) coaches are permitted only if the mission has ten (10) or more athletes in attendance.

** Only for the countries that have approved members on the CISM Sports Committee – Swimming. CSC members are not included in maximum number of participants and these CSC members are the only

personal permitted to arrive early (two days maximum) to oversee/coordinate the final preparations prior

to the commencement of the competition.

NOTES:

Only military personnel in active duty may participate in the competitions (CISM Regulations,

Art. 7.21).

Participation of inactive member nations is not authorized (CISM Regulations, Art. 7.24).

All of the participants are asked to present the following documents during the Preliminary Inquiry

Meeting.

A valid military identity card for those who are authorized to present their military identity cards

abroad.

A form of verification of military status (the OC will provide the format upon the arrival of the

missions).

A valid passport.




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D. Access to the Location of the Competition

The Organization Committee (OC) of 49th World Military Swimming Championship will only

provide one pick-up point at Antonio Carlos Jobim - International Airport (GIG), in Rio de Janeiro.

The OC is responsible for the round-trip local transportation from the official pick up point to

the accommodation site.

Travel costs to and from Rio de Janeiro will be responsibility of each participating missions.

In case other type of transportation is to be used, such as Military Aircrafts or land

transportation, the delegations must inform the OC, and provide the details of these arrangements.

E. Conditions of Stay

During their stay the missions are guests of the Ministry of Defense of Brazil.

The event will take place in the facilities of the Brazilian Air Force University (UNIFA),

located at Avenue Marechal Fontenele, 1200 - Campo dos Afonsos, Rio de Janeiro - RJ

Boarding and lodging will be at the expenses of the OC and will be within the UNIFA

campound.

Participants who request any service not covered by the OC, such as telephone calls, drinks,

laundry etc. can do so, but this will be at their own expense.

The OC will not accept early arrivals prior to Dec, 10th, 2017.

Late departures shall be paid by the requesting country and must be coordinated in advance

with the OC.

Additional personnel to the composition above will not be accepted without official written

permission of the OC.

Medical emergencies (first aid) will be under the responsibility of the OC. Routine medical

care will be under the responsibility of each mission. The organizer will provide medical support

during all scheduled competition, at emergency level only.

All participants must travel with their own inherent medical coverage and/or insurance.

Special medical treatment will be under the responsibility of the participating nations.

The OC is NOT responsible for:

Hospitalizations;

Surgical operations or other special treatments;

Repatriation in case of decease by illness or accident;

Other expenses on account of illness/accident such as compensations, loss of income etc.

The local currency is the Brazilian Real.




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F. Regulations of the Championship

The competition will be organized in accordance with the most recent regulations of the

International Swimming Federation (FINA - Edition 2013-2017) and CISM Swimming Regulations

(Edition April, 1st, 2015).

In case of conflict, CISM Regulations will prevail.

Participation of the swimmers:

In individual events, a maximum of four (4) entries per Nation and may be submitted per

event. Not-withstanding times and places achieved in the heats, only the two (2) fastest swimmers of

each Nation may:

Proceed to the finals;

Take part in a swim off;

Be nominated as a reserve.

In any event where heats are not held a maximum of two (2) swimmers per Nation may take

part in finals or timed finals.

In relay events, one (1) team per Nation may be submitted per event.

NOTE: 50m indoor swimming pool / 8 lanes.

G. Anti-doping

Anti-Doping tests will be conducted in accordance with the CISM Regulations – Chapter IX,

CISM Anti-Doping Rules, the concerned CISM Sports Regulations, the concerned International

Federation Rules (FINA), and all WADA rules, mainly the World Anti-Doping Code, and the

International Standard for Testing.

The number and type of tests, as well as the athletes to be tested shall be determined by the

CISM Anti-Doping Commission. These procedures will follow the appropriate CISM Test

Distribution Plain (TDP).

NOTES:

In case an athlete has a Therapeutic Use Exemption (TUE), the Chief of Delegation should

send this TUE to the CISM GS no later than 30 days prior to the Opening Ceremony.

In case an athlete does not have an approved TUE and is taking forbidden medications

(prohibited list by WADA), he/she should submit a request of TUE to CISM GS no late than 30 days

prior to the Opening Ceremony. After this period, the athlete assumes all risks regarding the anti-

doping regulations.

The TUE and the request (both cases above) will be submitted to the CISM Anti-Doping

Commission/TUE Commission for analyses and further approval.

H. Uniforms

Service summer dress uniforms are mandatory for official ceremonies, mainly for opening and

closing ceremonies of the Championship.

Swimsuits shall be in accordance with the FINA and CISM Swimming Regulations.

Each participating nation shall provide the OC with minimum one (1) national flag (size 0,75m

x 1,5m) and their respective National Anthem (CD or MP3 file).




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I. Customs and Visa Procedures

The missions are responsible for having the necessary customs documents upon arrival in

Brazil. For information on immigration requirements, please contact the Brazilian Embassy serving

your country.

J. Weather Conditions

In mid-to-late December, the maximum local temperature is around 35℃ and the minimum

local temperature is 19℃. The possibility of rain is high.

K. Registration Forms Deadlines

Preliminary Agreement: September, 25th, 2017 (See Annex 1).

Final Entry: October, 20th, 2017 (see Annex 2a, 2b and 2c).

Flight confirmation: November, 26th, 2017 (see Annex 3).

NOTES:

Any nation that withdraws from participation in a competition for which it had sent in the

Final Entry, shall notify the organizers at least one (1) month prior to the opening ceremony with

copy to the CISM GS. Any nation that fails to inform the host nation will be subject to disciplinary

action (CISM Regulations, Art. 1.12).

On the Final Entry form, the participating mission must provide a valid and operating

phone and fax number as well as an e-mail address in case the OC needs to contact them.

It is mandatory that each delegation submit with their Final Entry a digital photo of all

members of the delegation, as follows:

Photo wearing military uniform, without beret, including their name and rank

(according to the TABLE OF NATIONS RANKS).

In order for photographs to be uploaded into the special accreditation system they must

be in the *.jpeg, *.jpg or *.png formats, with a maximum file size of 512Kb and a minimum image

size of 420 pixels wide by 525 pixels high.

L. Correspondence All official mail concerning the competition should be sent to:

Organizing Committee (Brazilian Delegation to CISM)

COMISSÃO DESPORTIVA MILITAR DO BRASIL

Esplanada dos Ministérios Bloco “Q” Térreo

70.049-900 – BRASÍLIA – DF

FONE: (61) 2023-5164 / Fax (61) 2023-5167

E-mail: [email protected]

Representative: Captain Luiz Cláudio Reis

Tel: +55 61 2023-5163/Mobile: +55 61 982024321




8/21

ANNEX 1

PRELIMINARY AGREEMENT

To be returned before: September, 25th, 2017

To: Copy to:

Organizing Committee (Brazilian Delegation to CISM) CISM Headquarters

COMISSÃO DESPORTIVA MILITAR DO BRASIL Rue Jacques Jordeans 26

Esplanada dos Ministérios Bloco “Q” Térreo 1000 Bruxelles

70.049-900 – Brasília – DF BELGIQUE

BRAZIL Fax: (32-2) 647 53 87

FONE: (61) 2023-5164 / Fax (61) 2023-5167 E-mail: [email protected]



Tel: +55 61 2023-5163

Mobile: +55 61 982024321

NATION:

TOTAL NUMBER OF PARTICIPANTS: ____

OFFICIALS ATHLETES CSC MEMBERS TOTAL

Men

Women --

Total

MEANS OF TRANSPORT: ( ) COMMERCIAL PLANE ( ) MILITARY PLANE

DATE: ___/___/_____ ________________________________________

SIGNATURE OF CHIEF OF DELEGATION

RANK/NAME:___________________________

Your

Contact

Rank/Name

Phone

Fax

E-Mail

YES NO

mailto:[email protected]




9/21

ANNEX 2a

FINAL ENTRY – COMPOSITION OF THE MISSION To be returned before: October, 20th, 2017.

To: Copy to:





BRAZIL Fax: (32-2) 647 53 87




Tel: +55 61 2023-5163

Mobile: +55 61 982024321

NATION :

OFFICIALS

# FUNCTION GENDER

(M/F) RANK SURNAME GIVEN NAME

1 Chief of Mission

2 Team Captain

3 Medical Staff

4 Coach *

5

6 CSC Member **

NOTE:

* Missions can only bring one (1) coach if there are less than ten (10) athletes regardless of gender. Two (2) coaches are

permitted only if the mission has ten (10) or more in athletes.

** Only for the countries that have approved members on the CISM Sports Committee – Swimming. CSC members are

not included in the maximum number of participants and these CSC members are the only personnel permitted to arrive

early (two days maximum) to oversee/coordinate the final preparations prior to the commencement of the competition.





10/21

ANNEX 2a (Continuation)

SWIMMERS

# FUNCTION RANK SURNAME GIVEN NAME DOB

(M/D/Y)

1

Male athlete

2

3

4

5

6

7

8

9

10

11

Female

athlete

12

13

14

15

16

17

18

19

20

In strict compliance with applicable CISM Regulations – Chapter VII, Art. 7.22, I, the undersigned

Chief of Delegation, hereby officially confirm that all athletes representing my nation in the CISM

event are on active duty in my nation’s Armed Forces. I understand that sanctions may be imposed

against my nation, my mission, my team, individual athletes, or myself for violation of this provision

(CISM Regulations Chapter I, Art. 1.12).

DATE: ___/___/_____ ________________________________________


RANK/NAME:___________________________

Your

Contact

Rank/Name

Phone

Fax

E-Mail




11/21

ANNEX 2b

FINAL ENTRY – ENTRY TIME

NATION :

SWIMMING COMPETITON

DATE EVENT GENDER SURNAME GIVEN NAME ENTRY TIME

1st Day

DEC 12th

Freestyle 50m

Female

Female

Female

Female

Male

Male

Male

Male

Butterfly 200m

Female

Female

Female

Female

Male

Male

Male

Male




12/21

ANNEX 2b (Continuation)


1st Day

DEC 12th

Breaststroke 200m

Female

Female

Female

Female

Male

Male

Male

Male

Backstroke 50m

Female

Female

Female

Female

Male

Male

Male

Male

Relay

Freestyle

Men

4x200m

Male

Male

Male

Male




13/21



2nd Day

DEC 13th

Relay

Medley

Women

4x100m

Female

Female

Female

Female

Relay

Medley

Men

4x100m

Male

Male

Male

Male

Freestyle 1500m Male

Male

Medley 200m

Female

Female

Female

Female

Male

Male

Male

Male

Butterfly 100m

Female

Female

Female

Female

Male

Male

Male

Male




14/21



2nd Day

DEC 13th

Breaststroke 50m

Female

Female

Female

Female

Male

Male

Male

Male

Relay

Freestyle

Mixed

4x100m

Female

Female

Male

Male

3rd Day

DEC 14th Freestyle 200m

Female

Female

Female

Female

Male

Male

Male

Male




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3rd Day

DEC 14th

Butterfly 50m

Female

Female

Female

Female

Male

Male

Male

Male

Breaststroke 100m

Female

Female

Female

Female

Male

Male

Male

Male

Backstroke 100m

Female

Female

Female

Female

Male

Male

Male

Male




16/21



3rd Day

DEC 14th

Freestyle 800m Female

Female

Relay

Freestyle

Women

4x100m

Female

Female

Female

Female

Relay

Freestyle

Men

4x100m

Male

Male

Male

Male

4th Day

DEC 15th

Freestyle 100m

Female

Female

Female

Female

Male

Male

Male

Male

Medley 400m Male

Male




17/21



4th Day

DEC 15th

Backstroke 200m

Female

Female

Female

Female

Male

Male

Male

Male

Freestyle 400m

Female

Female

Female

Female

Male

Male

Male

Male

Relay

Medley

Mixed

4x100m

Female

Female

Male

Male

DATE: ___/___/_____ ________________________________________


RANK/NAME:___________________________




18/21

ANNEX 2c

FINAL ENTRY - COMMITMENT BY THE CHIEF OF MISSION

NATION :

The undersigned, Chief of Mission declares that he has read the CISM Regulations and moreover

understands the following regulations/directives:

Article 7.21. PARTICIPATION - MILITARY STATUS

A. Only military personnel on active duty in Armed Forces may take part in competitions

organized by CISM.

B. No one may be recalled to active duty in the Armed Forces for the purpose of participating in

a CISM competition. In the case of an intermittent military service, the athletes regularly recalled

may not take part in CISM competitions, under any circumstances, if more than 18 months have

elapsed between this recall and the end of their last call to arms.

C. Exceptions to the above may be authorized by the General Assembly, upon recommendation

of the Board of Directors.

D. All military participants in a CISM event shall be in possession of proper documentation

which signifies active military service of the member nation he represents. The documentation can

be:

1. A valid military identity card for those athletes who are authorized to present their military

identity cards abroad,

2. A form of verification (in English and/or French) of military status accompanied by a valid

passport.

E. By signing the final entry, the Chief of Delegation confirms the military status of the

participating athletes. If there are last minute changes in the participation of the athletes, the

verification file may be signed by the Chief of Mission, but shall be confirmed by the Chief of

Delegation by official letter.

F. If one of these documents is not available, participation is refused.

Article 7.30. CHIEF OF MISSION

A. Chief of Mission

1. Chief of Mission shall be familiar with CISM regulations.

2. Missions must not only participate or be present at sports events, they are also required

to participate in information conferences on CISM, study days, commemorative and cultural events

and ceremonies organized by the host nation.




19/21

B. Conduct of a mission

1. The Chief of Mission is responsible for the behavior of his team in sports and general

discipline. They shall ensure that members of their mission respect the rules and directives prescribed

by CISM and organizers of the championship. The respect of schedules is particularly important as

they form the basis for the effective conduct of competitions and ceremonies. Instances of indiscipline

or poor sportsmanship will be handled by Championship officials and may result in the

disqualification of individual athletes or teams.

2. The Chief of Mission shall also enforce the rules concerning behavior and dress during

the ceremonies. They play an important role in promoting the CISM spirit among their mission, a

spirit represented by friendly attitude towards other missions, courtesy towards organizers and fair-

play in competition. The mission, who does not wear military uniforms during the opening ceremony

of a Championship, will not be authorised to take part in the Championship. The Official CISM

Representative will communicate this decision.

Article 8.6. ABSENCE OF A MISSION WITHOUT NOTIFICATION

If a mission which submits a preliminary agreement and/or final entry is absent without notifying the

host nation in time, a sanction will be imposed (Regulations Art. 1.12).

Article 8.17. RULES OF STAY

A. General

1. The Chiefs of Mission are responsible for the discipline of their mission. The missions fall

under the jurisdiction of the organizing nation. During events, all athletes present on the playing fields

are equal before the jury, the referees and to themselves. No one may use his rank to impose his views

on sports matters.

2. Civilian members of the missions shall conform to the discipline accepted by all other

participants.

B. Military uniforms

1. Unless otherwise approved by the Official CISM Representative, all participants shall wear

military uniform during official ceremonies such as the opening and closing ceremonies and medal-

awarding ceremonies. Individuals without proper uniform will not be allowed to participate in

the championship.

2. The presentation of medals takes place, in principle, during the closing ceremony. The

presentation of medals may be done in sports uniform, if for organizational reasons it is not possible

to wear military uniforms. This is the case e.g. when the presentation immediately follows a

championship sports event. Sports uniforms shall respect the corresponding national criteria (training

suit, sports shoes, etc.) Displaying the national flag on the podium by the recipient (athlete or team)

at a medal awarding ceremony is forbidden. Individuals failing to respect these prescriptions shall not

receive their medal(s) during the official ceremonies.

C. Forbidden actions

1. In conformity with the statutes and traditions of CISM, any political or religious propaganda

during a CISM event, in particular the dissemination of documents, pictures, brochures, reviews, etc.

is strictly forbidden.




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2. Any contravention shall result in the exclusion of the mission from further competition and

may result in additional sanctions (Regulations Art. 1.12).

Article 8.19. ACCOMODATIONS

E. All missions, including those of the host nation, shall be accommodated under the same

conditions. If the conditions are in accordance with the CISM norms and standards, the missions are

expected to accept the accommodation provided by the organizing nation.

Any mission that does not accept the accommodations provided by the organizing nation and judged

as adequate by the Official CISM Representative will not be allowed to participate in the

championship.

DATE: ___/___/_____ ________________________________________


RANK/NAME:___________________________




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ANNEX 3

FLIGHT CONFIRMATION

To be returned before: November, 26th, 2017.

To: Copy to:





BRAZIL Fax: (32-2) 647 53 87




Tel: +55 61 2023-5163

Mobile: +55 61 982024321

NATION:

MEANS OF TRANSPORT: ( ) COMMERCIAL PLANE ( ) MILITARY PLANE

DATE FLIGHT Nr TIME

ARRIVAL

DEPARTURE

DATE: ___/___/_____ ________________________________________


RANK/NAME:__________________________

Your

Contact

Rank/Name

Phone

Fax

E-Mail


Documents

49 World Military Swimming Championship - CISM EuropeInternational Military Sports Council 49th World Military Swimming Championship 10-17 December, Rio de Janeiro - Brazil 3/21 A