4E1 Lecture 2 2015

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4E1 Project Management for Engineers - Lecture 2

Lecture 2

Management for Engineers

1

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4E1 Project Management Lecture 2

The Tools of Project Management

Lay the ground work List the success criteria, all driers, constraints and

freedoms

!on"t commit to things you can"t delier Planning #rite it down$ % use &est 'ractice

Estimate the 'roject

(e realistic then 'lan for contingencies Track your 'rogress (e o'en and honest - don"t shoot messengers$

2

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#hat makes the difference)

Management

Leadershi'

Politics

*ommunications

+nter'ersonal dynamics

rou' dynamics

Personal 'sychology

rou' Psychology

Power

.rganisation

!ecision Making

/udgement

0isk

0elationshi's

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!ealing with m&iguity

Managers are not confronted with 'ro&lemsthat are inde'endent of each other, &ut withdynamic situations that consist of changing

'ro&lems that interact with each other3 + callsuch situations messes3 Managers do notsole 'ro&lems they manage messes35

0ussell ckoff

4

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(asic Tools

Peo'le$ Teamwork, communication skills, motiation,

conflict resolution skills

#ill consume most of your time as a PM *ritical for your career deelo'ment

0esources Money, e6ui'ment, etc

Time deadlines, milestones, etc

Project 7co'e oals and standards

8

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Time

*ost

9uality

The &asic leers on a 'roject

:

Peo'le

7co'e ; 7'ecification

Time*ost

an only control at most 2t any onetime

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7te' 1 !efine the Project

>ow is success defined)

Make sure that the stake holders hae a

common definition of success$ #edding Planner

(ride, room, (rides Mother, hotel staff, guests

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7takeholder management

@ot all stakeholders are e6ual =ocus on the most 'owerful

Try to see 'roject from stakeholder"s

iew'oint *ommunicate with stake holders early and

often *aeat don"t oer communicate - hae

something to say that im'acts the receier .nly 'romise what you can delier$ +ntegrity, honesty, &uy-in

A

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7te' 1 >ae *lear oals

Pro&lem !efinition !escri&e 'ro&lem ; o''ortunity

oal !efinition !escri&e 'roject oal

.&jectie definition 9uantify the &enefits from the 'roject

.utline the costs .utline the duration

B

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7te' 2 (reak down the 'roject

(reak the 'roject down (reak into tasks

(reak tasks into su&-tasks

!efine deliera&les for the su& task These must &e s'ecific and measura&le

otherwise go to 1

#ork (reakdown 7tructure C#(7D #ork Packages, Tasks, 7u&-tasks,/ >einS com'any was founded in 1A?:

The 'o'ulation of (eliSe in 1BB was 1A?,

!enmark"s @P in F7 in 1BAB was 18,2A million

Louis (raille was &orn in 1AB

The Pacific ocean is 14, feet dee' on aerage

The rier !anu&e is 1,?? miles long

2

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#hy are Estimates 7o .ften #rong)

+nternal causes Psychology oer-confidence, o'timism, ego

Misjudgment ineH'erience, uni6ueness of 'roject

=ailure to learn from 'reious 'rojects EHternal 'ressures Management 'ressure, sales im'eratie

.ther causes Political games, inade6uate s'ecifications, unclear

o&jecties

0arely, &ad luck

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EHam'le 7oftware Estimating

>ow many ste's in this * 'rogram to conert=ahrenheit to *elsius)

Udefine L.#E0 Udefine FPPE0

Udefine 7TEP 2

mainCD

V

int fahrWfor CfahrXL.#E0W fahrYXFPPE0W fahrXfahrZ7TEPD

'rintCR4d R:31f[n5,fahr,C83;B3GCfahr-2DD

\

4

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EH'erts" Estimates

0.00

3.00

6.00

9.00

12.00

8

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Estimating (road 7trategies

(ases EH'erience, similar work in 'reious 'rojects

!etailed &reakdown;#(7

>euristics e3g3 function 'oints Ty'es (all'ark, com'aratie, feasi&ility, detailed

To'-down s &ottom-u' 0isks Theoretical ersus actual resource costs

*umulatie effect of small errors:

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7cheduling *onteHt

Statutory

Re.ulations

Acts of

!od

Mar,et

(onditions

(orporate

Strate.y

Fiscal

Policy

Or.anisationstructure

Procedures

and syste)s

(o))unications

Resources

and capacity

Attitudes

and culture

+ec-nicalcapability

Supportin.

Ser"ices

Mana.e)ent

s,ills

Profit+i)euality

04ternal Factors

Wor,in. factors

(ontribution to results

Plannin.

and

Sc-edulin.

?

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The (ar CanttD *hart

Design

Set up

Manufacture

Test

+as,

+i)e

Purchasematerials

Implicit

dependency

Overlap

enry !antt

Lag

Explicit

dependency

A

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Ty'ical @TT chart

B

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Task Leel

4

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7u&-task - 7'ecific deliera&les$

41

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*ase 7tudy MF7*

!efine Project, .&jectie,

Targets)

0esources) 7takeholders)

#(7 - Tasks, 7u& Tasks )

=or =urther 7tudy !etailed task estimates (uild a antt *hart in M7 Project or similar

0es'onsi&ility MatriH42

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MF7* 7takeholders

#hat) Oids soccer tournament

#hen)

This 7ummer

#hy) 0aise 8O - ?O

#ho *ares) MF7* &oard, .rganising committee, Nolunteers,

0eferees, Nisiting Teams, Local 7'onsors, Local*olleges, Nendors333

4

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4E1 Project Management Lecture 2 44

.ne Possi&le #(7

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ctiity on arrow

@etwork !iagrams

48

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ctiity Pro'erties

!escri'tion

0esources human, other

#ork;non-work

!uration

!ates earliest start, latest finish

!e'endencies 'redecessors, successors

.ther constraints

4:

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Precedence

!ummy task Cdashed lineD indicates order @ode 4 'recedes node 8

Therefore tasks 8 and A cannot start until task is

com'lete

4?

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2 Ty'es of @etwork !iagramctiity on arrow Cmost intuitieD

rrow diagrams C!MD

*ritical Path Method C*PMD

*ritical Path nalysis C*PD

Project Ealuation and 0eiew Techni6ue CPE0TD

ctiity on node Csuits com'utersD

Precedence diagrams CP!MD

0are &ut still used

Method of 'otentials CMPMD

ctiities on circular nodes

4A

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Precedence !iagrams

4B

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@ot customary &ut can &e useful

Precedence !iagrams - !ummyTasks

8

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EHercise

(

!

*

=#

E

N

I

J

K

ctiity =

ctiity (E

ctiity *E

ctiity !E

ctiity =N

ctiity =#

ctiity =I

ctiity J

ctiity K

0edraw this arrow diagram as a P!M CaD withdummy tasks and C&D without dummy tasks

81

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7olution Cwithout dummy tasksD

(0

AF

*0 !6

F7

F2

B0 FW

!8

82

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7olution Cwith dummy tasksD

(0

AF

*0 !6

F7

F2

B0 FW

!8

*u))y

*u))y 1

8

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@etworks use standard notation as follows

@etwork @otations - EHam'le 1

Screed Floor

! X2: (us X 8E7 X 2;1 L7 X 18;1E* X :;11 L* X 2;11

0es X =E(, />

!uration

ctiity!escri'tion

Earliest7tart !ate

Earliest*om'letion!ate

0esourcesssigned

Latest*om'letion!ate

Latest7tart !ate

Ela'sedtime

(13

ctiity*ode

84

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14;11;: 8 18;12;:

4323 7'ecify >ardware

;12;: 1? 1A;1;8

/."! ]2,8 R

Earliest 7tart Time !uration Earliest =inish Time

Latest7tartTime

Latest

=inishTime

Total=loat

0esources;0es'onsi&ility

(udget R *om'lete

Task +!

Task !escri'tion

@etwork @otations - EHam'le

88

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7ummary Oey Points

Estimating Part science, 'art art

Tools hel' &ut judgement is re6uired

8?

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>arard (usiness 7choolProject Management 7imulation

Jou hae &een emailed a link to simulation +f you hae not receied this 13 look in 7PM

23 email me gerard3lacey^scss3tcd3iewith 4E1 in thesu&ject line3

0egister for the course

#atch the ideo guides and 're'aration

material#ork on 7cenario

8A
mailto:[email protected]:[email protected]

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Project Plan for *oursework

8B

Documents

4E1 Lecture 2 2015