Minutes of the Fifth BoG meetine of LBS lnstitute of Technoloev for Women,Pooiappura held on 01-08-2013 at 10.30 am

Members Present:-

1. Dr. Devdas Menon, Professor in Civil Engineering, IIT Madras, [Chairman)fr|f132. Dr. V. Radhakrishnan, Emeritus Professor, IIS'l"frivandrum IMember)3. Dr, J. Letha, DTE Govt. of Kerala, ftlx-officio member)4. Dr, V. Gopa Kumar, Director, SPFU (Ex-officio member)5. Prof. P.A Saheeda, Joint Director (Special Invitee) ,g6. Prof. K. Narayanan, SPFU Advisor[Special InvtteeJ7. Sri. |ames Joseph, Joint Secretary, Finance, Govt. of Kerala, [Ex-officioB. Sri. Sayeed Rashid IPoS, Director, LBS Centre [Ex-officio member)9. Dr. A. Mujeeb, Joint Director, I-BS Centre [Special Invitee)10. Dr. K.C.Raveendranathan, Principal IEx-officio memberJ11. Dr. R. tsalachandran Nair, Institute [lepresentative,12. Sri. Manoj Kumar G,'l'tlQIP Coordinator. W

Principal of the Institute Dr,K,C Raveendranathan welcomed the members of the BoG to themeeting. Chairman Dr. Devdas Menon presided over the meeting,

Dr. J. Letha pointed out the shortcomings in preparing the agenda notes and insisted the same tobe forwarded to the members by e-Mail sufficiently earlier which was accepted by the BoG.

Item No. 1- Confirmation of minutes of 4th BoG meeting held on ZZ /OB /ZO1^3BoG resolved to confirm the minutes of the 4th BoG meeting, which is attached asAnnexure-1.

Item No. 2-Reporting of the actions taken on the decisions on the 4th BoG meeting held on22/03/2Or3.

Principal reported to the IloG on the actions taken.

*" I -- ;; Action taken Decisions from BoG

Il'1. Appointment of A panel of 5 Professors were BoG stronglyProfessors with forwarded to Director, t,BSCSl', recommended, andPhD I and is being followed up. I entrusted the Director,

I LBSCST ro expedite-

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Post creation for I tt.tr, "

beirg take, t" -.*t"newly srarted

I additional posts. Extending thecourses I Reriod of service of faculty,appointed on. contract is beingpursued.

-a.*"aitrtm a ],t r*rt",*gAcademic I

fgoprry _ lOffering Free ] Action is Ueing-tikeri" ,te" M"U,Electives to the ] with CDAC, Cbtt, XEITRON andstudents I NcSt and more Free Electives willI be offered.I

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inciconirrrr,-.y, f r*;,r*;;;"d nrc * brrsR&D I Rlanned and will be strengtheneiI once additional infrastructure isi obtainedi

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Professors/ AssociateProfessors duringAugust second weeksince the e-SAR is to besubmitted by 30thA9gu912Qt 3.

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An cxecutivc committeeto be convenedexclusivelydiscussingaccreditationlqquglrentrSee Item no - 9

forthe

Free elective to berenamed as Auditedcourses. The approvedsyllabus from Academiccommittee to be ][o llowed fo r fu rtheraction, Iff aO, IttC wiil be-combined together [orimproving Researchactivities and bettercoordinationIndustries

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5.

Professors / 4."-l^*

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(Action: Principal/Direiiora lont Oniior LBS CentItem No. 3- progress of procurement activities

Progress of procurement activities were reported to BoG. The commitments of allprocurement activities were due by 30 June 2013. Subsequentry in June 2013, Npruextended the last date for freezing the procurement plan to31 Jury,2ol3.Accordingry theprocurement plan was finalized and put up for approval of BoG. Ilowever, the procurementco-ordinator pointecl out that request for an additional amount of Rs.20.00Lakhsimmediately needed for making pending payments sent to spFU. The BoG directed thePrincipal and Purch ase f Finance co-orclinator to follow-up further with spFU foradditional funds with all supporting ciocuments.(Action: principal/procurement Coordinatt

Item No.4- Revised procurement planThe complete procurement plan submitted as on 31 luly 2013 was reported to BoG.

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BoG approved the revised procurement plan.'fhe Revised procurement plan is attached asAnnexure-ll.

Item No.5- Reporting of activities under Faculty and staff development

Activities conducted under Faculty &Staff Development up to 31/07/2013 andbudget plan till December 201.4 were reported to BoG. The reported details of activitiesare given in Annexure

- III [a) and budget plan is given in Annexure - III [b). BoG

approved the budget plan. The BoG directed to report deviations, if any, in approvedplan in the next meeting.

(Action: Principal/Academic coordinator)Item No.6-Reimbursement of fee for quality up gradation for faculty who wererelieved for the same before the date of signing of MoU (18/t1-l}O11_)

Approved to reimburse tuition fee for faculty with effect from the date of signing ofMoU (1.8/11/20L1) to faculty members who undergo qualification up gradation(M.Tech/Ph.D full time/part time except week end courses).

IAction: Principal)

Item No.7 -

Appointment of Senior Research Advisor and formation of Research GuidanceCommittee

BoG approved the appointment of Senior Research Advisor [SRA) and members ofResearch Guidance Committee. 'l'he details of SRA and members of Research Guidancecommittee are as follows:

st.No

Name

Dr. M Sasikumar

Dr. R, S,

Dr. Rajasree M. S

Dr. K.Balan

Designation

Professor,Denartment

ResearchCommittee

Member,Guidance

Member,Guidance

ResearchCommittee

Member,Guidance

ResearchCommittee

v

Appointed as

Senior Research AdvisorProfessor & Head,Department of ECE,Marian EngineeringCollege, Tn_yAldfUg,Professor,Department of ECE,Marian EngineeringCollege, Trivandrum.Director,lndian Institute oflnformation Technologyand Management-KeralaIIITM-K

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Dr. A. Mujeeb

Dr.

Raveendranathan

i Er,g-*"..r& Cotteg-e oLt-Engineering,Trivandrumf oint Director,LBS Centre for Science &TechnoloPrincipal,LBSITW Poojappura

Member, ResearchGuidance Committee

Member,Guidance

ResearchCommittee

K.C

Dr. Shreelekshmi R HoD, Computer Science Member, Research

Shri J Jayamohan

The BoG opinionated to utilize the services of the Research Guidance Committee to the ful(Action: Principal/C

Item No. B- Appointment of MIS Officer

For the selection of MIS officer an advertisement was given to all leading newthrough Public Relations Department. Out of the 16 candidates applied for the postofficer 3 eligible candidates were shortlisted. The rank list was prepared and appointnthe same was placed before BoG for approval, The BoG approved the rank list and derappoint the MIS Officer,

Item No.9- Accreditation & Academic Autonomy

Summary of e-SAR being prepared was presented before the BoG. To cater to the strinlrequirements of accreditation the following decisions were taken:For NBA to consider the application for accreditation, at least 1 Professor and 2 AssorProfessors (at least one of them with Ph,D.) for each course is mandatory, To fulfillneed 2 Professors each to be posted in CSE and ECE and two Associate ProfessorECE.An executive committee exclusively for the accreditation requirements of LBSITW tconvened by the LBS Centre to consider the following items

. To promote eligible candidates to the cadre of Professor/Associate Profas per the norms for Career Advancement Scheme put forth by the tthrs regardJ and spare the services of eligible persons from LIIS CentLBSITW

o 'lo extend contract period of the existing Contract faculty for a further trof 11 months to increase faculty retention rate.

c) LBS Management to motivate the staff in LBSITW for working towards the goal of achAccreditation and scaling of the institution in every respect.

a)

b)

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d) The whole hearted cooperation of PTA to be utilized for the extra activities of institutionincluding accreriitation.e)

il:::::t punching to be introduced along with surveiilance camera as a contro,ing

'l Personal file to be kept for each staff as part of their career Advancement scheme.5) vacant administrative posts to be filled to meet the requirements of TEQIp-r. Training w,rbe given to staff for better aclministration.aJ A verification to be done before filing e-SAR by inviting prof. v.santhakumari, Joint D1.E/Prof' G' Madhu [cusATJ / Prof ' Devassia before 12/08/r3and subsequently by NBA team on77 /08/13.' Mock accreditation visits to be conducted for ensuring the preparedness.

. Means and measures to be explored for bette. pJ.,i.lprtion of alumni of the institute[LTTAA), f

payments. The BoG directed the Finance coordinator and Principal to follow up the rfor more funds with SpFU.

fAction: Finance coordinator/purchase coordinator/priItem No.13

- Any other item permitted by the Chair: NIL

The meeting came to an end by 1.30pm.

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