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ISTD QUEST Teacher Manual UK V.3
5. New Candidate PIN Application
| Page 1
5. New Candidate PIN Application
Please see the Navigating Exam Periods section on how to find your session
Candidate Spreadsheet
Below is an example of the spreadsheet containing the necessary details for candidate PIN
application upload.
This spreadsheet must include the following columns:
1. Learner Only – for every new
candidate this column must read
‘TRUE’ 2. First Name 3. Middle Name 4. Last Name 5. DOB (date of birth) 6. Gender 7. Previous Surname*
8. Nationality* 9. ULN* 10. City* 11. County* 12. Country* 13. Site Code – applicable to a new
candidate taking a vocational
exam
* Although this information is not compulsory, the ISTD strongly recommends it is included
to prevent duplicate candidate PINs being issued
If you don’t know how to set up the master spreadsheet, contact [email protected] and we
will send a master to you.
ISTD QUEST Teacher Manual UK V.3
5. Requesting New Candidate PINs
| Page 2
Saving your file for upload
When you have created a sheet, save it in a folder in your system and
make sure it is easily identifiable to you e.g. ‘PIN request for July 2018
session’.
New Candidate PIN Application can be submitted online. It will require you to create a
spreadsheet and saving it in your PC as either the XLS, XLSX or CSV file format.
If you use Mac or iPad and your default app for processing spreadsheets is Numbers, then
you must export your file to a CSV format.
If you don’t have Excel or Numbers, then you can use Google Documents. If you do, make
sure your spreadsheet is saved as a CSV file. Before uploading it to ISTD system, please
download it as a Comma-separated values document.
ISTD QUEST Teacher Manual UK V.3
5. Requesting New Candidate PINs
| Page 3
Quest – Candidates tab
- You can request New Candidate PINs for new candidates taking exams with the
ISTD for the first time
- Existing candidates who already have PINs from previous examinations can be
added to the session immediately through Add Candidate Bookings
The system also enables you to make alterations to any examination
entry – see the Adding candidates to Application section.
New Candidates - Request Pins
You can submit a list of new learners who need new candidate PINs – see the Request Pins
button.
Pressing this button will open a new window with a log-in screen for the Parnassus database
system which holds the records accessed by Quest, and where all candidate PINs and their
results are recorded.
ISTD QUEST Teacher Manual UK V.3
5. Requesting New Candidate PINs
| Page 4
Parnassus
Parnassus is a separate database holding candidate records, results and certification related
information, and links to Quest.
- To log-in, use your new 5-digit membership number for the User Name and
enter the Password you previously created in Quest
New Candidate PIN Upload
If you are logged-into Quest, by pressing Request Pins you will be automatically taken to the
Learners screen in Parnassus
(a) Press Registration Upload button
(b) Press New Import From File button
Your teacher name
ISTD QUEST Teacher Manual UK V.3
5. Requesting New Candidate PINs
| Page 5
(c) File Upload screen will pop-up
(d) Press Choose File
(e) Navigate to the folder your spreadsheet is saved in – in this example this file is called
UK-A001234-Smith - Candidate PIN Application (12-2017), and it is saved in a folder
called Documents. Press Open
ISTD QUEST Teacher Manual UK V.3
5. Requesting New Candidate PINs
| Page 6
(f) Your selected file will appear in the top section of the File Upload screen
You must give your upload a name here – it must start with ‘UK’ followed
by your membership number and surname and it should be entered in the
Name: field – in this example it is ‘UK A001234 Smith (11-2017)’
(g) Press Import
(h) Your newly uploaded file will appear in the Current File List
(i) Press the round blue button with arrow symbol (>)
ISTD QUEST Teacher Manual UK V.3
5. Requesting New Candidate PINs
| Page 7
(j) You will be taken to Import File Details
(k) The system will flag mistakes, like in this example there is an missing DOB for one
person – Pressing the small document sheet symbol on the left of this entry will
produce an Error Report
ISTD QUEST Teacher Manual UK V.3
5. Requesting New Candidate PINs
| Page 8
(l) Pressing File Details arrow symbol (>) will open Edit Item screen where errors can be
resolved
(m) Pressing the Validate and Send button will inform the ISTD of a new candidate PIN
application being submitted
After a candidate PIN application is submitted the ISTD will create new
candidate PINs. We have to check to make sure that these are unique,
and then approve them. A list of new candidate PINs will be sent to you
by email when they have been approved.