5 S Projects 5 S Projects in in

CMU/DSCCMU/DSC

APN APN Leung Chi Man, IvyLeung Chi Man, Ivy

What is 5s?What is 5s? StructuriseStructurise 常組織常組織 SystematiseSystematise 常整頓常整頓 SanitiseSanitise 常清潔常清潔 StandardiseStandardise 常規範常規範 Self-disciplineSelf-discipline 常自律常自律

StructuriseStructurise 常組織常組織 Decide what you needDecide what you need

Remove unnecessary clutterRemove unnecessary clutter

Remove items which are broken, unusable Remove items which are broken, unusable or only occasionally usedor only occasionally used

All tools and materials should be classified All tools and materials should be classified and then storedand then stored

SystematiseSystematise 常整頓常整頓Organise layout of tools and equipmentOrganise layout of tools and equipment

Designated locationsDesignated locations

Use tapes and labels Use tapes and labels

A place for everything and everything is A place for everything and everything is in its placein its place

30 second rule30 second rule

SanitiseSanitise 常清潔常清潔 Keep the workplace tidy and organized Keep the workplace tidy and organized Sweep, dust, polish and paintSweep, dust, polish and paint

Divide areas into zonesDivide areas into zones

Define responsibilities for cleaningDefine responsibilities for cleaning

StandardiseStandardise 常規範常規範 Work practices should be consistent and Work practices should be consistent and

standardized standardized Generate a maintenance system for Generate a maintenance system for

the first threethe first three Develop procedures, schedules, practiceDevelop procedures, schedules, practice

ss

Self-disciplineSelf-discipline 常自律常自律 Develop and keep good habitsDevelop and keep good habits Involve the whole workforceInvolve the whole workforce Maintain focus on this new way and do nMaintain focus on this new way and do n

ot allow a gradual decline back to the olot allow a gradual decline back to the old ways d ways

Continuous improvementContinuous improvement

Aim & ObjectivesAim & Objectives

1.1. To create a clean & tidy working To create a clean & tidy working environmentenvironment

2.2. To smoothen the working processTo smoothen the working process

3.3. To promote working efficiencyTo promote working efficiency

4.4. To reduce waste in workplaceTo reduce waste in workplace

5.5. To enhance workplace safetyTo enhance workplace safety

6.6. To promote professional imageTo promote professional image

Areas of ImprovementAreas of Improvement

July, 2010 - presentJuly, 2010 - present CMU Treatment RoomCMU Treatment Room

CSSD CupboardCSSD Cupboard Lotion CupboardLotion Cupboard Consumable drawersConsumable drawers

DSCDSC Document & stationary drawersDocument & stationary drawers Storage cupboardStorage cupboard

CSSD CupboardCSSD Cupboard Quota Setting of CSSD itemsQuota Setting of CSSD items

Rearrangement of the instrumentsRearrangement of the instruments

Standardize Instrument PackingStandardize Instrument Packing

Stock Rotation SystemStock Rotation System

CSSD CupboardCSSD Cupboard

Before After

CSSD CupboardCSSD CupboardQuota SettingQuota Setting

CSSD CupboardCSSD Cupboard

Before After

CSSD CupboardCSSD CupboardRearrangement ofRearrangement of InstrumentsInstruments

Before After

CSSD CupboardCSSD CupboardSterile GrovesSterile Groves

Before

AfterRelocated to Treatment Room

CSSD CupboardCSSD Cupboard Standardize Instrument Standardize Instrument

PackingPacking

Before

After

CSSD CupboardCSSD Cupboard Standardize Instrument Standardize Instrument

PackingPacking

Designated Packing Bag

CSSD CupboardCSSD CupboardStock Rotation SystemStock Rotation System

Before After

First In First Out

CSSD CupboardCSSD CupboardStock Rotation SystemStock Rotation System

Lotion CupboardLotion Cupboard

Before

After

All items have quota

Prevent over-storage

Lotion CupboardLotion Cupboard

Before

After

Lotion CupboardLotion Cupboard

Before

After

Lotion CupboardLotion Cupboard

Slogan & Reminder

Consumable DrawersConsumable Drawers

Clear Labeling & Good Visual Management

Consumable DrawersConsumable Drawers

Specimen Bottle Drawers

Consumable DrawersConsumable Drawers

All items have quota

Prevent over-storage

DSC Document Drawers DSC Document Drawers

Before

DSC Document Drawers DSC Document Drawers

After

DSC Document Drawers DSC Document Drawers

After

Colour coding of documents

Treatment RoomTreatment RoomDocument DrawersDocument Drawers

Before

Treatment RoomTreatment RoomDocument DrawersDocument Drawers

After

DSC Storage CupboardDSC Storage Cupboard

Before After

DSC Storage CupboardDSC Storage Cupboard

DSC Storage CupboardDSC Storage Cupboard

Various Information Sheet & Documentation Records

Stationary DrawersStationary Drawers

Before

Stationary DrawersStationary Drawers

After

BenefitBenefit Neat & tidy working environmentNeat & tidy working environment Smoothen working processSmoothen working process efficiencyefficiency SSafetyafety WastageWastage Visual managementVisual management More spacious workplace More spacious workplace

Ground RulesGround Rules

No person should be criticised, only the work process within

To honestly expose waste and inefficiencies

Everyone in the team must contribute

Innovative suggestions are encouraged