5 Things to Consider Before Choosing a Business Email Solution

Emails are important from the organization perspective in this age and time. It helps establish, grow and manage the different goals put forward by any business. Ideally, emails are the spinal cord that keeps the business erect and progressing.

There was a time, not long ago, when small businesses could not really afford business email solutions, especially those customized for their domain. But, that’s not the case anymore. Now, email solutions have grown to be more affordable, and secure. Even large enterprises have busted their myths about email solutions not being confidential and efficient.

The solutions that are being offered for small businesses are secure, and offer better management. With cloud applications on the prowl, you will find a lot of cloud based email solutions which help businesses focus on their core. This offers managing the business email solutions, which means that company resources don’t need to handle the job any more.

When it comes to choosing your hosted server email solutions, you should keep a few things in mind. Here are 5 things that will help you choose the right email solution.

Understand your Mail RequirementsHere, you will need to work as a forecaster too. You need to figure out the mailboxes that you need currently, as well as in the future. Draw a rough estimate for this before you choose the email solution that seems ideal for your business. Next, you need to consider the storage requirements that your email needs.

The size for the mailbox is on the rise. Around 36% of the email users fall in the bracket of 500 MB and 999 MB. This seems to be quite small for the enterprises. Cloud based email solution providers offer the best email storage space. It is ideal for SMEs to get 2 GB space for email storage. While for large enterprises the ideal storage space recommended is 25 GB.

Multiple Access PointsWhen you are looking for a business email solution, you should look out for one that allows multiple access points. You should be able to access the email from any device, sitting in any location.

You should also look for solutions that allow device synchronization. Any action taken from any device should be present on the other device immediately.

Cloud EmailCloud based email solutions are pretty popular among enterprises in the modern times. They are more advantageous compared to the regular email solutions. They provide benefit especially to the small and medium businesses.

You don’t make a major investment in this case, and the whole deployment hardly takes any time or investment from your end. With a transparent costing method, and better cash flow techniques, the company can focus on core activities. Cloud is a good option, in case you want a good backing for email.

Better SecurityFor any business email option, security is a major concern. You need to offer secure login, which means you should have a secured mail service. This will ensure that unauthorized entity does not login without prior consent. It will also keep your email secure from viruses.

Archiving OptionsYour emails are important, and you need some solution that will offer archiving of your important emails. Data loss affects major enterprises heavily, and that’s the precise reason why you need a solution which offers good archiving solutions.

Think of all this before you choose the ideal business email solution. Omitting even one point can cost dearly to your organization.