]?

Me'a 547 W. Jackson Boulevard, Chicago, IL 60661 312.322.6900 metrarail. com

October 19, 2018

Subject: LettersofInterestandQualifications(LIQ)No.:22960BNSF Railway Conceptual Engineering ServicesAddendum No. 2

Dear Sir/Madarn:

This Addendum No. 2 is being issued to correct, amend, add and/or delete certain words, phrases, sentences, orparagraphs for Metra's LIQ 22960 - BNSF Railway Conceptual Engineering Services.

This Addendum No. 2 shall become part of the RFP and be incorporated into your proposal submittal. Alladdenda are to be acknowledged on page 25 of the Professional Services Agreement. Failure to acknowledgeaddenda may at Metra's option disqualify the Proposal.

The LIQ Due Date is being changed from November 8, 2018 at 4:00 P.M. to November 15, 2018 at 4:00P.M. Should you require any additional information, please contact Toyla Rice, Senior Contracting Agent at312-322-6672 or trice@,metrarr.com.

Are the PowerPoint slides used during the Pre-Proposal Meeting on September 10thavailable?

Metra Response: Yes. Please see attached PowerPoint Presentation.

Question l:

Question 2: Since this is a qualifications based selection, no price is being submitted, how should wefill out Forms A and C regarding the amount of fee which will go to each DBE? Can apercentage be entered in the form as long as it adds up to 25%, i.e. DBE ] = 1 0%, DBE 2= 15o/o, total = 25% ?

Metra Response: Yes, percentages can be entered on Schedules A and C.

Is the firm performing the Environmental Review (ER) portion of this larger projectexcluded from working on the conceptual engineering portion?

Metra Response: As needed, any Prime Consultant or Sub-consultant shall identify potential conflictsof interest and submit proposed avoidance, neutralization and/or mitigation planswith their Technical Proposal. See Conflicts of Interest, Section 7 Subsection E, onpage 10 of the Professional Services Agreement in this LIQ. Also, see Conflicts ofInterest language in FTA Circular 4220.1F.

Are sub-consultants including DBE firms working on the ER portion excluded fromworking on the conceptual engineering portion?

Metra Response: See above response to question 3.

Question 3 :

Question 3a:

Metra is the tegistered service mark for the Northeast lllinois Regional Commuter Railroad Corporation.

Question 3b:

Metra Response:

Can you please provide the name of the Prime consultant and their sub-consultantsworking on the ER?Although it is not yet authorized, Metra intends to issue the ER task order to WSPUSA, Inc. under an existing contract. The Sub-consultant participation for the ERdocuments is not yet determined.

Question 4:

Metra Response:

Question 4a:Metra Response:

Can you provide the RFP or similar scope description that the ER consultant is workingunder? This will allow us to coordinate scope items and prevent scope gaps and overlaps.No, not at this time. The task order for consultant services to produce the ERdocuments is not yet negotiated or authorized. The scope description is not final.This information will be provided to the selected Consultant during negotiations.

Will the ER consultant be tasked with identifying, delineating and permitting wetlands?Yes, the ER consultant will identify and delineate wetlands. No permitting willoccur at this time.

Question 4b:

Metra Response:

Question s:Metra Response:

Will wetlands around the stations be treated any differently by the environmental reviewconsultant compared to those near Metra's tracks? There appears to be wetlands nearsome of the station sites.

Metra will follow all federal and state regulations for wetlands within or near theProject area.

Does Metra anticipate any work at the existing Aurora station related to this project?No.

Question 6:Metra Response:

Are there any Environmental Review documents available for review?No. The ER documents and this design project are to be completed concurrently.

Question 7:

Metra Response:

At the conclusion of the 25% design milestone, what is the expected duration for Metra toselect the one station site at Plano and the one station and yard site in Yorkville??Consultants shall propose a project schedule with their Technical Proposal forMetra to review, but Metra's current assumption is that Plano and Yorkville canselect sites within the five (5) weeks it takes to accommodateMetra/BNSF/stakeholder review of the milestone submittal and to hold designreview meetings with stakeholders.

Question 8:

Metra Response:

Does the 12 month schedule requirement include the completion of the Pro5ect Recordand Final Financial Plan (PR) Milestone and if so, what is the expected duration of theselection of the Locally Preferred Alternative (LPA)?Consultants shall propose a project schedule with their Technical Proposal forMetra to review. The 12 month schedule requirement includes the Project Recordand Final Financial Plan Milestone. Metra staff assumes the stakeholders will need

50 days for LPA Selection after the 30% design review meetings.

2

Question 9:

Metra Response:

How many meetings can be anticipated with each of the five (5) municipal communitygroups in the development of the station programs? (Functions, Area Requirements,Aesthetics)Assumptions about meetings with municipal stakeholders are included on page 8 ofExhibit l-A of the LIQ, in Section V. Contract Requirements, Subsection X.

Question 10:

Metra Response:

I an architectural lighting design firm with both WBE and DBE certifications. I wouldlike to know who the ?Lead? architects are on these projects, so that we can reach out tothem and see if there is any way that we could get on their design team?This LIQ is to procure consultant services for a "Lead? architect for this Project.We cannot answer this question at this time.

Question 11:

Metra Response:

Is it Metra intent to utilize an existing on call environmental contract for Metra'sEnvironmental Review Consultant?

Yes.

Question 12:

Metra Response:

Exhibit 1-A, page 4 and page s, paragraphs L and M, references the need to ?study thecapacity and design potential adjustments to the 14th Street yard facility required toaccommodate the Project's various proposed levels of additional train service and todesign an alternative to the 14th Street Yard Improvements and cites a potential for newyard/storage tracks between Halsted Street and western Avenue Metra Stations to handlethe various proposal additional levels of train service for the Project?. Is a rail trafficcontroller model required for the study?The Design Consultant shall use Berkeley Simulation Software's Rail TrafficController to conduct operational simulations of up to 3 proposed train seheduleswith up to 3 sets of railroad infrastructure for the project. Metra's ER Consultantwill perform planning activities including developing schedules, ridership estimatesusing FTA's Simplified Trips on Project Software using a 2050 forecast year,potential fare revenue and a Cost Benefit Anmlysis.

Question 13:

Metra Response:

The RFP defines specific track capacity improvements west of Aurora. How were theseimprovements determined?The assumptions that are described in the LIQ are the result of meetings betweenMetra and BNSF and are documented in meeting minutes. The meeting minuteswill be provided to the selected Consultant during negotiations.

Question 14:Metra Response:

How has BNSF indicated agreement with the defined track capacity improvements?The BNSF has agreed to review and comment on Metra's submittals for thisProject, this coordination will help identify needed track improvements. Theassumptions that are described in the LIQ are the result of meetings between Metraand BNSF and are documented in meeting minutes.

3

Question 15: Will previous studies on this corridor, including the Bowrnan and Barrett Study, be madeavailable for review to the proposers for this project?

Metra Response: No data from previous contracts will be made available.

Question 16: Prior to submitting our proposal, will we be able to access the Environmental Review(ER) document completed to date?

Metra Response: No ER documents exist at this time.

What percentage of the field inspections of railroad right of way conditions have beencompleted? Prior to submitting our proposal, will we be able to access these documents?The level of inspections required to complete the project could affect the team membersneeded.

Metra Response: No data from previous contracts will be made available. The Consultant shallperform all required field inspection that will be required for this LIQ.

Question 17:

Question 18: Please confirm the level of documentation desired at 30% for structural design. Typically"type, size and location" (TS&L) plans for structures are supplied with a 30% submittal.

Metra Response: For the structural design plans, the Consultant shall provide TS&L plans for bothretaining walls and bridges and culverts. Also, the Consultant shall providestructural design plans for all station and yard facilities, such as buildings,platforms, tunnels, parking lots, to a 30% level of design. The Consultant shall alsoprovide cost estimates, schedules, specifications and all related documentation asdescribed in the LIQ.

Please confirm the level of specifications desired at 30o/o. Typically a specificationoutline is supplied with a 30% submittal.

Metra Response: 30% specifications should include Division O and Division 1 specifications that willimpact the project cost estimates, such as work hours. Otherwise, a specificationsoutline for the majority of the product specifications will suffice.

Question 19:

Exhibit 1-A, page 6, N.2 requires mailings to the public. What level of communityoutreach does Metra expect from the consultant on the pro5ect?

Metra Response: The public outreach strategy will be designed by Metra's Environmental ReviewConsultant. At a minimum, two sets of public meetings and a website for the Projectare anticipated. See Exhibit l-A of the LIQ, Section V. Contract Requirements,Subsections X and Y on Page 8.

Question 20:

Exhibit 1-A, page 15, XIII, A., Qualifications and Experience, item 5., e. , please clarifyIllinois Licensed Electrical and Mechanical Engineer. Illinois doesn't have a separatelicense for Electrical and Mechanical Engineers.

MetraResponse: The Consultant team must have both an electrical engineer and a mechanicalengineer that each have Illinois Professional Engineering (P.E.) licenses.

ouestion 21:

4

Question 22: Are BNSF forces going to perform the track and signal work? If so will they besupplying their unit prices for this work?

Metra Response: This LIQ is for design services to a 30% level of completion; no track or signal workwill be performed at this time. Division of Labor between a contractor and railroadforces for any future construction related to this Project must be determined. ForProject cost estimates for this LIQ, BNSF will review design submittals and providecomments, but it is the Consultant's responsibility to provide all cost estimates.

Question 23 : On page 7, a maximum hourly rate of $125 is stated, as long as reasonably justified.What constitutes reasonable justification?

Metra Response: If needed, Metra will review each request on a case by case basis during negotiationswith the selected consultant. In general, rates may be deemed justifiable if anemployee's hourly rate aligns with the hourly compensation they receive.Conversely, Metra may not agree to pay a high hourly rate to compensate for anannual bonus that was given to an employee.

Submittals are to be provided at 30o/o Concept Phase, with a 5% and 25% interimprogress report. Will Metra want a cost estimate with the interim submittals?

Metra Response: Yes, cost estimates are required at every Project milestone. See Exhibit 1-A of theLIQ, Section VI. Conceptual Engineering Requirements on Pages 9 through 11.

Question 24:

Question 25 : On LIQ Page 8 of 25 Item F .:2. states that ?To the fullest extent possible under applicablelaw/code, Consultant shall apply for and obtain all permits for the project beingdesigned.? However in Exhibit l-A. Item S states ?Provide a master permitting plan forProject: coordinate with ER.? Please clarify level of effort required for permits.Typically a matrix of required permits (oftentimes including anticipated duration forpermit coordination) is supplied with a 30% submittal.

MetraResponse: Please see attaehed Professional Service Agreement, Page 8 of 25 marked asAddendum No. 2, dated October 19, 2018.

Exhibit 1-A, Paragraph H on page s indicates that Right of Entry is required for theConsultant Team. Please confirm that the Prime Consultant can apply for Right of Entryand include all Sub-consultants in a single Right of Entry request for the team.

MetraResponse: Yes, the Prime Consultant can apply for Right of Entry and include all Sub-consultants in a single request, but the Prime's insurance will need to cover theirsub-consultants.

Question 26:

s

Question 27:

Metra Response:

We understand that this project is a study that will ultimately determine the LocallyPreferred Alternative locations/designs and probable constmction costs. Is there a targetbudget we should assume for each municipality's station design?No, this design effort will be used to develop the Project budget.

Question 28:

Metra Response:

Please confirm for each DBE sub that Schedule A and Schedule C will use percentagerather than dollar amount.

Yes, percentages should be entered on Schedules A and C.

Question 29:

Metra Response:

Please confirm that AFFIDAVIT/CERTIFICATION FOR CONTRACTOR are required

with proposal submittal.Please see revised Exhibit l-A, Section XV, C on page 18 marked as Addendum No.

2, dated October 19, 2018.

Question 30:

Metra Response:

Are Metra's Station Design Guidelines available?The 2007 Commuter Rail Station Guidelines and Standards are available at

www.metrarail.com/engineering, in the ?Stations and Parking Design" section.Please note that a revised Station Design Guidelines and a new Station DesignChecklist will be issued in the near future.

Question 31:

Metra Response:

What types of platforms will be required at each station?The BNSF requires cantilever trackside edges at platforms at all stations.

Question 32:

Metra Response:

Do firms that previously performed work related to this project have a conflict of interest,and/or will they be excluded from proposing on this LIQ?See the response to Question 3 above.

Sincerely,

% %?p.->Gary SappDepartment HeadProfessional Services and Contracts

Attachments

6

Addendum No. 2, October 19, 20"l8

E. RESPONSIBILITY FOR AGENTS AND EMPLOYEES. Consultantrepresents that it shall utilize the services of individuals skilled in the profession forwhich they are performing services for this Agreement. In the event that Metradetermines, in its sole discretion, that any individual performing services for Consultantunder this Agreement is not providing such skilled services, it shall notify Consultant andConsultant shall promptly replace that individual.

F, LICENSES AND PERMITS.

1. Consultant, or its employees who would perform services requiring alicense, shall have and maintain any required license. With the priorwritten consent of Metra, Consultant may meet the license requirementthrough use of a sub-consultant.

2. To the fullest extent possible under applicable law/codes, Consultant shall??t-am identify all permits for the pro3ect being designed. Inthose instances where the Consultant is prohibited by applicable laws orcodes from obtaining such pernnits, Consultant shall perform allpreliminary work for permit applications to assist Metra, its consultant(s),or others (on behalf of Metra) to obtain the permit in the shortest period oftime. Consultant shall cooperate with and assist Metra's contractor(awarded to construct the project) in reviewing and submitting permitapplications, and obtaining permits.

G. PROFESSIONAL AND PERSONAL SERVICES. This Agreement is forprofessional and personal services. Metra has relied on representations made byConsultant on who will perform certain work either directly by Consultant or through anamed sub-consultant. Therefore, any sub-consultant, outside associate, personnel, orcontractor required by Consultant in connection with the services covered by thisAgreement will be limited to those sub-consultants, outside associates, and personnelwho were specifically identified and agreed to during negotiations. If Consultant isunable to secure or retain such persons named by Consultant, Consultant shall not berelieved of its obligations to complete performance. Consultant shall obtain Metra'swritten consent before making any substitution for these or any other sub-consultants,outside associates, or personnel. Consultant shall include this provision in its contractswith its first tier sub-consultants to prevent further subcontracting without Metra'swritten consent.

H. PAYMENT OF SUBCONSULTANTS. Consultant agrees to pay each sub-consultant under this Agreement, in proportion to the work completed by each one, nolater than 15 days from the receipt of each payment Consultant receives from Metra.Consultant further agrees to return retainage payments to each sub-consultant within 15days after the sub-consultant's work is completed. Any delay or postponement ofpayment from the above referenced time frame may occur only for good cause followingwritten approval from Metra. Consultant must resolve all payment disputes with its sub-consultants expeditiously. If Consultant fails to pay its sub-consultants in a timelymanner, or fails to expeditiously resolve any payment disputes with its sub-consultants,such failure may constitute a material breach of this Agreement.

Page 8 of 25

Addendum No. 2, October 19, 2018 F,XHIBIT 1-A

stakeholders and the general public.

B. Technical Proposal Forrnat

1.

2.

3.

4.

s.

Submit five (5) copies of your technical proposalSubmit any additional useful information, such as brochuresAll docutnents should be in 8 1/2 x 11 inch format

Include in the proposal a detailed description of the documents providedProposal Identification including:

a.

b.

c.

d.

Proposal name and proposal numberName of proposing organizationOrganization's contact informationNarne of project manager/primary contact

C. Contract Documents

The general contract document submissioxi shall include the following and be submitted concurremly withthe technical proposal:

Submit separately one (1) complete copy of the LIQ and Addenda (if applicable). This copy is toinclude an executed Professional Services Agreement with original signature and acknowledgement ofAddenda, and a notarized copy of Exhibit 1 -B - Affidavits/Certifications.

xvi. CONTRACT AWARD

Metra will enter into negotiations including final scope of work, level of effort, total cost, and fixedfee with only the highest ranked firm. Failing agreement, negotiations will be formally terminatedand negotiations will commence with the next highest ranked firm. As a part of the negotiationsprocess, the firm must submit a three (3) year employee position salary schedule and its audited orprovisional overhead rate (Exhibit 1-A). These items shall not be included in the initial responseto this LIQ.

A single contract will be awarded to the firm when agreement is reached with the highest rankedfirm on the final scope of work, level of effort, total cost, and fixed fee. Preparation of the proposalshall not be compensated under this Agreement.

XV?I. STATEMENT OF OFFER

A. By submitting your proposal you are stating that the proposal is good for 180 days after theproposal due date.

B. The proposal must include the name, title, address, and telephone number of the individualauthorized to negotiate and contractually bind the Proposer during the period of the proposalevaluation and contract finalization.

18

LIQ No. 22960

BNSF Extension ProjectConceptual Engineering Design Services

Pre-Proposal Presentation

1

BNSF Extension Project StationsI

i

l

l

l

r

l

l

I

l

ExlSTlNG Mli ET,AIBNSF S. EIR. VICEROUTE 59

KANE DUPAGE

l

I

l

l

l

l

l

l

l

l

l

9aupomii

I

DEKALB

KENDALL WILL

LASALLE

2

$i-jjj

?% my to twlly %

m smsem

0 Existing Metra Station0 pmposed Metra Station

m EXiSting Metra/BNSF SerViCe0 0 Proposed Metra/BNSF Servce

Existing BNSF Freight Line

!

Project Site Maps

The following are general Iocation maps.

The areas indicated in red on the mapsidentify the general station and/or yard sitesto be studied and do not identify the workIimits of the project.

?L jj4

Th* wy m mpy fly

l

11i

}-

% 11

*,-J

t-i -*'.:?T - q-EF"t ?ra i?":-] (j':..?':="='?%ffl4'7 4:?;S-h

Jr-

<' Ri ys,,i,,.

{W

-11 '%Lgk y-

! 4?? '.i ,%a' .@

%f-!%t'

1.j

(e*riiigm

i??

a

lJ

1 'yt

/?'S

'S

's

l

.-d

L-a52g

l

'1

'I

J l:Y#

d

?i&.2!l:

ffi1

sk

k

j

l%-vr/

<'N

a) 2cl8 G2srQa,M '%j

4

!u?

gl-im

?7m wy h tmly fly

945 AIIHJ al A@04 %

Q

?d<+

71

B CZ?li,,',=

n W a-lla)

j

%

(--=-',,

l!

t

41aq!<?t'+-

/ -? a'T'.V'-, # j

-y.,,,;=.., 7

i

7%1=?.Kui .,

l

t

mll'a

lAk

kS

L

r,

l

a);9

P

l'il.11

l

it

'4ry'l "'O Q{!'.'ac

t

11111

il

11111

?

flo6ass0

I

l

l?

"l

#'

j

?J

J.

",'+#

r/.

A@

('

111

Il0

W{

J:'t

}

r.1

II?;

}

il.:

1

7

'€

"r

ii

1

m

E is lU s) l

msi

5mm

r

lll

ll

l

ll

l

l

lll

Il

l

l

lll

r

rr

ll

llll

lll

llllIll

rll

l

l

C/)art!s?

U)

ocm?

CL

r

/O

%<,,,% '> -i-.J'i-f'?Jz, :i

:????Z/T?71';'/71?"?5:!!? ?;1:Q? /?'; '%X?' X' *.7

<7'%.,/

%/'%

1

)t::.'lj'i - " l !'mf s

@'W

///

!

%

l}

%

s

d

YN

Q

=P

7

i .?fiW

;J€'1 i

l

111+,,q.,l-'4

I%

Su1

l

l@.-W-*!i6

Ws

0

a

oa

j

laj

7%

rJM

l

lv-'

Q-Th"'=s

['

;;4

r

j

r

l

l@

@w

1

7%J

al.

l

'}

I

Kr

A

r

€

m

*a

Ja

t?

S

EiBi

*

dlta

t-il

wh

JJ

l

l

l

I

j

art!s?

U)

[o

s?

3nr?

oC/)

/?I'

9-:'3-7 !i.g !!,W' a> E'>J.

.:B

A

if

ryI

/

4

-%

j

r

i

NI:U4

H$

%?s

I

W

s

om

l

l

l

l

l

Il

j

l

a@

(lj

4rM,

a:a

1

7 BNSF Project Map, East of AuroraIn addition, the areas indicated in red on thefollowing general Iocation map identifyapproximate track and yard improvementIocations West of Aurora, and do not identifythe work Iimits of the project.

Not shown are track and/or yardimprovements in/near Chicago that will alsobe required for daytime storage andservicing of any additional rolling stock.

f,,.w j ? .?

Th* way fo m@jhr fly

1

'M T

BNSF Project Map, In & West of Aurora

w

+??'siQ'kai%'l

Ai ?Q

a 3*'BigMRoTk ='

l

Wl

'}?

%I j

'! .''1?? "fim -y.-,J(1*

6<,',

yi1%'S

(.

',!I

J9*

;?l

Th' ugg"tJQoaU3s MILES. (+/-) OF NEW

TRACK ON BNSF'S BIGROCK LINE TOWARD

BIG ROCK/HINCKLEY

'j

!.)

a ,r;1.

a

rl

.;lli

la.

t

'?a-

i 'l

=,]'7fyl ,y;-,,4. ;,:,fflm

nb

a

]l

IllsW .41ki

i

W)r

I

7 m'

W

WYIF-'j, 14111

in

:,:ll,e?'Wo !IA517 a

re>1'4-

l>?

f

l

Ly

oL:ii}le Rocka

l

b

P%A

Ia l

J

ffirlj'!la

f

J

QW

91-a"o-< 'eii,, I?N

p-&? l(

.1

511 -'Il+b aq0s?'hspllC?a r

.rM i?

!&:,:'R$'l,E,':, ..,#r#. .,..'?,':a' ? ?'Jl

J.l?

w! 7'F

W

Vi?j(![

s )!

)7

f'Oikvillea

aTRACK AND/OR YARD IMPROVEMENT8IN CHICAGO WILL ALSO BE REQUIREDFOR DAYTIME 9TORJkaE AND 9ERVIClNGOF ANY ADDITIONAL ROLLING STOCK.

i11

10

IP?

jfM0

'41r;lILJ ilW

Th* way fo twlly fly

!

Project Schedule

a Schedule is a critical driver of this Project.

a It is required that ConceptualEngineering be completed no Iater thantwelve (12) months from the contractNotice to Proceed.

11

flT% way m twlby fly

'l

ki

Questions?

* Please submit questions to Toyla Rice,Metra Procurement: trice@,metrarr.com bythe deadline stated in this LIQ.

/(J/

'k,mm?J

14k

.1.51

lll

l*ll

I-

ij

+

i#:1 7

001d3W

?/

?W

ffi

fflt!!7-

4'-

W

5vq

%R"i

.j')}

?fih m

7

12

?7)m way fo ?ht %

G2

g