5S 5S ANALYSIS, ANALYSIS, IMPLEMENTATION AND IMPLEMENTATION AND ITS EFFECTS ON ITS EFFECTS ON ORGANIZATIONSORGANIZATIONS

Duan Xiaobo Duan Xiaobo E Ewa Przybylska wa Przybylska

Özge Cokpekin Manuel Moreno Diez Özge Cokpekin Manuel Moreno Diez

AgendaAgenda

What is 5SWhat is 5S How to implement itHow to implement it Why we need itWhy we need it What its importance isWhat its importance is How to promote employee ownershipHow to promote employee ownership

Introduction Introduction ––What is 5 SWhat is 5 S

Japanese systemJapanese system Creates clean, organized and well designed Creates clean, organized and well designed

work placework place 100% efficiency and occupational safety100% efficiency and occupational safety Seiti, seiton,seiso, seiketsu and shitsukeSeiti, seiton,seiso, seiketsu and shitsuke

5S_1 Seiri(Sort, 5S_1 Seiri(Sort, Organization)Organization)

Eliminating unnceserary items from the workplace.Eliminating unnceserary items from the workplace. Waste of time.Waste of time.

If working place in order, more comfortableIf working place in order, more comfortable Leave the tools in correct placeLeave the tools in correct place If not a specific place, common area (temporary)If not a specific place, common area (temporary)

Main problem, getting rid of some materialsMain problem, getting rid of some materials Decide the orderDecide the order

ShapeShape ImportanceImportance UsageUsage ……

5S_2 Seiton(Set In Order)5S_2 Seiton(Set In Order)

Setting tools in orderSetting tools in order Organizing the rank of the workOrganizing the rank of the work No waste of timeNo waste of time No demotivating interruptionsNo demotivating interruptions No risk of hitting, spilling while looking for toolsNo risk of hitting, spilling while looking for tools Reduces risk of occupational accidentsReduces risk of occupational accidents Visualized seitonVisualized seiton

5S_3 Seiso(Sweep, Shine)5S_3 Seiso(Sweep, Shine)

SweepingSweeping means to physically clean up the work areameans to physically clean up the work area Things put in order and kept in excellent conditionThings put in order and kept in excellent condition

Involvement every employee in daily cleaninig processInvolvement every employee in daily cleaninig process Acceptance Acceptance maintenance as a part of maintenance as a part of the the jobjob

Identyfication of wasted sources Identyfication of wasted sources improvement of improvement of effectiveness and effeciencyeffectiveness and effeciency

Reduced number of hazrds Reduced number of hazrds safer working safer working environment environment

5S_4 Seiketsu(Standardize)5S_4 Seiketsu(Standardize)

Seiketsu means creating standard ways to keep the Seiketsu means creating standard ways to keep the work areas organized, clean and orderly and to work areas organized, clean and orderly and to document agreements made as part of the 5S’s. document agreements made as part of the 5S’s.

Variability in the process can be controlled by Variability in the process can be controlled by eliminating ”non-standard” resources.eliminating ”non-standard” resources.

Every employee follows those standards, understand Every employee follows those standards, understand and maintaining them will improve the efficiency and and maintaining them will improve the efficiency and reduce the cost.reduce the cost.

Repeat the first three steps over and over to Repeat the first three steps over and over to continuously improve.continuously improve.

5S_5 Shitsuke(Self-5S_5 Shitsuke(Self-Discipline)Discipline)

Maintainace of favourable habits for a longer Maintainace of favourable habits for a longer time time continuous improvement continuous improvement

the involvement of employees the involvement of employees integrated performance measurement system integrated performance measurement system support of managementsupport of management disciplinediscipline all the safety information should be put to all the safety information should be put to

production and quality reports production and quality reports

How to implement?How to implement?

Clear objectivesClear objectives Effective communication systemEffective communication system Opinions of employeesOpinions of employees TrainingTraining Follow up, feedbackFollow up, feedback Regular updatesRegular updates

How to implement?How to implement? Cleaning and order is the basis of standarization, Cleaning and order is the basis of standarization,

continous order and improvement.continous order and improvement. 5S help: based on common sense, discipline and 5S help: based on common sense, discipline and

visual managementvisual management Impact on quality, cost and human environment.Impact on quality, cost and human environment. Cost as waste eliminatedCost as waste eliminated

Before implementation a plan is neededBefore implementation a plan is needed Set objectivesSet objectives Steering group needs establishedSteering group needs established Pilot areas definedPilot areas defined ……

5S work will be performed by teams from within the 5S work will be performed by teams from within the area concerned.area concerned.

Why this programme?Why this programme?

reduction of waste in every operationreduction of waste in every operation inventory organised in better wayinventory organised in better way additional space in the roomadditional space in the room saves timesaves time introduces good management practicesintroduces good management practices no no

safety problemssafety problems commitcommitment of employeesment of employees significant impact on the entire performance of significant impact on the entire performance of

the companythe company increased increased productivity, productivity, effectiveness and efficiencyeffectiveness and efficiency

continuous improvement continuous improvement competitive advantagecompetitive advantage

The importance of The importance of working environmentworking environment

Clean, orderly and comfortable working area is Clean, orderly and comfortable working area is very important.very important.

Good for health, away from danger, efficiency, Good for health, away from danger, efficiency, gain, save times, reduce wastes, etc.gain, save times, reduce wastes, etc.

Bad working environmentBad working environmentMess, dirty, disorder, bad efficiency, waste, Mess, dirty, disorder, bad efficiency, waste, easy to fall sick, etceasy to fall sick, etc

How to promote How to promote employee ownershipemployee ownership

Define and launch a promotional planDefine and launch a promotional plan

Specific, explicit rewards and punishmentSpecific, explicit rewards and punishment

Transparent manage systemTransparent manage system

Concern about the safety and healthy working Concern about the safety and healthy working environment for employeesenvironment for employees

Implementing 5S, work satisfaction is enhanced as Implementing 5S, work satisfaction is enhanced as employee see the impact they make on their work employee see the impact they make on their work environment environment

ConclusionConclusion

Clean, tidy, well organized workplaceClean, tidy, well organized workplace Safer workplaceSafer workplace High quality workHigh quality work Employee satisfactionEmployee satisfaction Customer satisfactionCustomer satisfaction Management satisfactionManagement satisfaction Continuous improvement cultureContinuous improvement culture

Questions & feedbackQuestions & feedback

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