6:00 4. Motion by Commissioner Boan, second by ... · Motion by Commissioner Boan, second by Commissioner Kirschenbaum to amend Item 11.1. on the agenda to replace ... Boan, second

DIAMONDHEAD WATER AND SEWER DISTRICT REGULAR MEETING MINUTES

October 12, 2017- 6:00 p.m. (Central Time) City Hall, Diamondhead, MS 39525

PRESENT: Secretary/Treasurer David Boan; Commissioner Dick Nolan and

Commissioner John Kirschenbaum.

ABSENT: None.

ALSO PRESENT: District Counsel Tricia Tisdale, Boyce Holleman & Associates; Nancy Depreo, Seymour Engineering; Toni Wilson, Comptroller; and Director of Operations, Joe Higginbotham.

The presence of a quorum was noted and the meeting was called to order at 6:00 p.m. The public was duly notified in compliance with the District's open meeting policy.

4. Approve Agenda. Motion by Commissioner Boan, second by Commissioner Kirschenbaum to amend Item 11.1. on the agenda to replace "low quote" with "best proposal" and to approve as amended. Motion carried unanimously.

5. Public Comments. None.

6. GM's Report.

6.1. WWTP Construction Project.

6.1.A. Prior to final closeout, Volkert, Inc. will need to provide the District with the following: (1)As Built plans, (2)electronic and original copies, and (3)Project Wise files.

6.1.B. The District has not received the Engineer's approval to release the retainage to Max

Foote Construction.

6.2. Lift Station Repair & Mitigation.

6.2.A. Magnolia Construction has mobilized, installed several project signs, and began work on Lift Station 7.

6.3. Miscellaneous Items.

6.3.A. The District did not receive any damage as a result of Hurricane Nate.

6.3.B. Item 11.1. on the agenda is a motion to accept the best proposal for performing the 2016-2017 Audit. The Audit is expected to be completed by January 15, 2018.

1 I October 12, 2017 Regular Meeting

6.3.C. Item 11.4. on the agenda is a motion to allow water and wastewater operators to attend MDEQ training and receive continuing education credits at no cost to the District.

6.3.D. Item 11.5. on the agenda is the updated DWSD Organizational Chart. No action on this

item is required .

6.3.E. There will be a conference ca ll on Thursday, October 19, 2017@ 3:00pm to discuss the SCADA software upgrades needed for the new server.

7. Minutes.

7.1. Motion by Commissioner Nolan, second by Commissioner Boan to approve the Minutes for the Regular Meeting held on September 28, 2017. AYE: Nolan

and Boan. RECUSED: Kirschenbaum. Motion carried. (Attachment A).

7.2. Motion by Commissioner Boan, second by Commissioner Kirschenbaum to approve the Minutes for the Special Meeting held on October 6, 2017. Motion

carried unanimously. (Attachment 8).

8. Construction Projects.

8.1. WWTP Construction Project. Update in the GM's report.

8.2. Lift Station Repair and Mitigation PW8429, PW11280 and PW11247.

9. Financial Motions.

9.1. Motion by Commissioner Boan, second by Commissioner Nolan to

approve the Docket of Claims in the amount of $121,602.93. (Attachment C). Report by Secretary/ Treasurer - Mr. David Boan. 9.2. Treasurer's Report 09/30/2017. (Attachment D) 9.3. Revenue & Expense Summary Report 09/30/2017. (Attachment E).

10. Old Business. None.

11. New Business/ Discussion Item.

11.1. Motion by Commissioner Nolan, second by Commissioner

Kirschenbaum to accept the best proposal for performance of the 2016-

2017 Fiscal Audit from Necaise and Company in the amount of $13,400.00. Motion carried unanimously. (Attachment F).

11.2. Motion by Commissioner Nolan, second by Commissioner Kirschenbaum to spread upon the minutes the letter ofresiqnation from Commissioner Thomas Schafer effective October 3, 2017. Motion carried unanimously. (Attachment G).

October 12, 2017 Regular Meeting

12. Next meeting.

11.3. Motion by Commissioner Nolan, second by Commissioner Boan to

spread upon the minutes Resolution 2018-001 passed by the City of Diamondhead to appoint John Kirschenbaum as a Commissioner to the Diamondhead Water and Sewer District with term expiring September 28, 2022. Motion carried unanimously. (Attachment H}.

11.4. Motion by Commissioner Nolan, second by Commissioner

Kirschenbaum for wastewater operators Joe Higginbotham, Jarvis Bracknell and Heath Dubuisson to attend the Mississippi Department of Environmental Quality Activated Sludge Treatment training on October 25, 2017 at the St. Martin Community Center, Biloxi MS at no cost to the District and receive continuing education hours for the training as required by MDEQ for operators. Motion carried unanimously. (Attachment I}.

11.5. Updated DWSD Organizational Chart. (Attachment J).

The next meeting of the Board of Commissioners is scheduled for October 26, 2017 at 6:00PM at Diamondhead City Hall, 5000 Diamondhead Circle, Diamondhead, MS.

13. Adjournment @ 6:13pm. Motion by Commissioner Nolan, second by Commissioner Kirschenbaum. Motion carried unanimously.

October 12, 2017 Regular Meeting

DIAMONDHEAD WATER AND SEWER DISTRICT BOARD MEETING MINUTES

September 28, 2017 - 6:05 p.m. (Central Time)

City Hall, Diamondhead, MS 39525

PRESENT: Vice-Chairman Thomas Schafer; Secretary/Treasurer David Boan; Commissioner David Malley, and Commissioner Dick Nolan.

ABSENT: None.

ALSO PRESENT: District Counsel Tricia Tisdale, Boyce Holleman & Associates; and Comptroller, Toni Wilson.


4. Approve Agenda.

Motion by Commissioner Boan, second by Commissioner Nolan to table Item 11.3 and to approve as amended. AYE: Boan, Nolan, & Schafer. ABSTAINED: Malley. Motion carried.

5. Public Comments. None.

6. GM's Report was read by Ms. Tisdale.

6.1 . WWTP Construction Project.

6.1.A. Volkert will need to provide (1) As Built Plans, (2) electronic and original copies, and (3) Project Wise files prior to the final closeout.

6.1.B. The District has not received Volkert's approval to release remaining retainage to Max Foote Construction.

6.1.C. Item 8.1.A. on the agenda is Volkert's Invoice No. 23 in the amount of $63,219.73. 6.1.D. Item 8.1.B. on the agenda is Linfield, Hunter, & Junius' Invoice No. 24 in the amount of

$1,586.70.

6.2. Lift Station Repair & Mitigation Project.

6.2.A. The Ribbon Cutting Ceremony was held on 9/25/17@ 10:00am at the site of Lift Station 30. The contractor will begin work on Monday, 10/2/17.

6.2.B. Item 8.2.B on the agenda is a motion to approve the use by Magnolia Construction of the rear office area of the meeting trailer during the project.

6.2.C. Item 8.2.A on the agenda is Digital Engineering's Invoice No. 2 for special services in the

amount of $21,210.00.

6.3. Miscellaneous Items.

6.3.A. Item 11.1 on the agenda is a motion to reschedule the 11/23/17 Board Meeting to 11/30/ 17 due to the Thanksgiving Holiday.

6.4. Item 11.4 on the agenda is a motion to approve the 2017 /2018 Fiscal Budget.

1 I Meeting

September 28, 2017 Regular

Attachment A

6.5. The District has been invited to a Radio Read Water Meter Presentation hosted by Consolidated Pipe on Thursday, 10/4/17@ 6:00pm at City Hall Council Chambers.

7. C-Spire Franchise Agreement.

Commissioner Schafer acknowledged the delivery to legal counsel for review a preliminary contract from C-Spire for the installation of fiber optic lines throughout the City of Diamond head.

8. Minutes.

7.1. Motion by Commissioner Malley, second by Commissioner Nolan to approve the Minutes for the Regular Meeting held on September 14. 2017. Motion carried unanimously. (Attachment A).

9. Construction Projects.

8.1. WWTP Construction Project. Update in the GM's report.

8.1. A. Motion by Commissioner Boan, second by Commissioner Nolan to approve Invoice No.23 from Volkert Inc. for special services in the amount of $63,219.73 for the time period August 12 to September 15, 2017. Motion carried unanimously. (Attachment BJ.

8.1.8. Motion by Commissioner Malley, second by Commissioner Nolan to approve Invoice LHJ23513 (24) from linfield, Hunter & Junius, Inc. for Project Management

Services in the amount of$1,586.70 for the period of August 13, 2017 to September 24, 2017. Motion carried unanimously. (Attachment C).

8.2 . Lift Station Repair and Mitigation PW8429, PW11280 and PW11247. Update on GM's Report.

8.2.A. Motion by Commissioner Nolan, second by Commissioner Boan to approve Pay Request No.12 from Digital Engineering for special services in the amount of $21,210.00 for the period of August 13, 2017 to September 16, 2017. AYE: Nolan, Boan, & Schafer. ABSTAINED: Malley. Motion carried. (Attachment DJ.

8.2.B. Motion by Commissioner Boan, second by Commissioner Nolan to allow Magnolia Construction use of the rear trailer office during construction of the 2016 FEMA lift Station Project and for Magnolia Construction to pay the monthly power bill for same. Motion carried unanimously.

10. Financial Motions.

9.1. Motion by Commissioner Boan, second by Commissioner Nolan to approve the Docket of Claims in the amount of $42,376.40. Motion carried unanimously. (Attachment E).

Unapproved Docket of Claims. (Attachment F) (Approved by Board Motions on this agenda)

2 I Meeting

September 28, 2017 Regular

11. Old Business. None.

12. New Business/ Discussion Item.

11.1. Motion by Commissioner Malley, second by Commissioner Nolan to reschedule the regular scheduled meeting of the Board on November 23, 2017 to Thursday, November 30, 2017@ 6:00 pm due to the Thanksgiving Holiday. Motion carried unanimously.

11.2. Motion by Commissioner Boan, second by Commissioner Schafer requesting Commissioner Malley continue to serve on the Board of Commissioners of the DWSD until such time as the Diamondhead City Council fills his position. AYE: Boan, Schafer, & Nolan. ABSTAINED: Malley. Motion carried.

11.3. tiAotion to E1ppro11e notifriRq the DiE1monfiheE1fi City Co1:1nci! th€1t the Bowel; fi1:1e to the Co1:1nci!'s [€1i!1:1re to €1ppoint €1 new Cofflffll-ssioner, h€1s req1:1estefi Goff/missioner ME1!!e~1 c0Rtin1:1e to serv-e OR the B0E1rfi of Commissioners of the DWSD 1:1ntil s1:1ch time as the Co1:1ncil fills his position.

11.4. Motion by Commissioner Boan, second by Commissioner Nolan to approve the 2017-2018 Fiscal Budget. Motion carried unanimously. {Attachment G}.

13. Executive Session. None.

14. Next meeting.

The next meeting of the Board of Commissioners is scheduled for October 12, 2017 at 6:00PM at Diamondhead City Hall, 5000 Diamondhead Circle, Diamondhead, MS.

15. Adjournment @ 6:27pm. Motion by Commissioner Malley, second by Commissioner Boan. Motion carried unanimously.

September 28, 2017 Regular Meeting

DIAMONDHEAD WATER AND SEWER DISTRICT SPECIAL MEETING MINUTES

October 6, 2017 - 12:00 p.m. (Central Time)

City Hall, Diamondhead, MS 39525

PRESENT: Secretary/Treasurer David Boan; Commissioner Dick Nolan and Commissioner John Kirschenbaum.

ABSENT: None.

ALSO PRESENT: District Counsel Tricia Tisdale, Boyce Holleman & Associates; Nancy Depreo, Seymour Engineering; Director of Operations, Joe Higginbotham and Field Supervisor, Jeromy

Cuevas


1. Commissioner Nolan, second by Commissioner Kirschenbaum to to proclaim existence of a local emergency in the City of Diamondhead due to potential localized impacts of Tropical Storm Nate landfall commending on or about October 6, 2017. A YE: Boan,

Nolan and Kirschenbaum. Motion carried unanimously.

2. Adjourn@ 12:09 p.m. Motion by Commissioner Boan, second by Commissioner

Kirschenbaum. Motion carried unanimously.

~,&2.- /;;.. 01? I / Date

October 06, 2017 Special Meeting

Attachment B

10-09-2017 09:33 AM DOCKET OF CLAIMS PAGE: 1

VENDOR DOCKET *--------------------INVOICE-------------------*

NUMBER NAME NUMBER COMMENT NUMBER DATE AMOUNT

01-1087 ALL SOUTH ELECTRIC INC 241506 WWTP DOOR ELECTRICITY I 8966 10/02/2017 1,935.00

INSTALL ELECTRIC-DOO 202-00-00.538100 1,935.00

01-1087 ALL SOUTH ELECTRIC INC 241507 INSTALL COAX CABLE-SCADA I 8966A 10/02/2017 1,725.00

INSTALL COAX CABLE-S 202-00-00.538100 1,725.00

01-1117 AT&T 241508 OFFICE PHONES VOIP I 3548319305 9/19/2017 659.00

OFFICE PHONES VOIP 201-00-00.537300 217.47


01-1117 AT&T 241509 OFFICE PHONES VOIP I 6946009304 9/19/2017 97.35



01-0640 ATT 241510 WWTP PHONES/2285866846 I 201710025311 9/25/2017 330.50

WWTP PHONES/2285866846 201-00-00.537300 109.07

WWTP PHONES/2285866846 202-00-00.537300 221.43

01-0034 C SPIRE WIRELESS 241511 CELL PHONES - SEPT.2017 I 201710025309 10/02/2017 308.36

CELL PHONES - SEPT.2017 201-00-00.537300 101.76

CELL PHONES - SEPT.2017 202-00-00.537300 206.60

01-1065 CABLE ONE OAK PARK 241512 INTERNET - MAINT SHOP I 201709295308 9/29/2017 84.45

INTERNET - MAINT SHOP 201-00-00.537300 27.87

INTERNET - MAINT SHOP 202-00-00.537300 56.58

01-0028 CABLE ONE PARK TEN 241513 INTERNET - OFFICE BLDG I 201709295307 9/29/2017 84.45

INTERNET - OFFICE BLDG 201-00-00.537300 27.87

INTERNET - OFFICE BLDG 202-00-00.537300 56.58

01-1112 CABLE ONE WWTP 241514 INTERNET - WWTP I 201710095314 10/09/2017 82.26

INTERNET - WWTP 201-00-00.537300 27.15

INTERNET - WWTP 202-00-00.537300 55.11

01-0914 CINTAS CORPORATION 240 241515 CLEAN EMP UNIFORMS 9/21/17 I 240495541 9/21/2017 79.02

CLEAN EMP UNIFORMS 9/21/17 201-00-00.514100 26.08


01-0914 CINTAS CORPORATION 240 241516 CLEAN EMP UNIFORMS 9/28/17 I 240496467 9/28/2017 79.02



01-1048 DAVID D MALLEY 241517 REGULAR MEETING 9/28/17 I 201709295306 9/29/2017 84.00

REGULAR MEETING 9/28/17 201-00-00.531800 28.00

REGULAR MEETING 9/28/17 202-00-00.531800 56.00

01-1099 DAVID F. BOAN 241518 REGULAR MEETING 9/28/17 I 201709295305 9/29/2017 84.00

REGULAR MEETING 9/28/17 201-00-00.531800 28.00

REGULAR MEETING 9/28/17 202-00-00.531800 56.00

01-1006 DIAMONDHEAD HARDWARE LLC 241519 WWTP STORAGE SHED KEYS I A179717 10/03/2017 11.34

Attachment C




01-1006 DIAMONDHEAD HARDWARE LLC 241519 WWTP STORAGE SHED KEYS I A179717 10/03/2017 11.34 CONT

WWTP STORAGE SHED KEYS 201-00-00.521100 3.74

WWTP STORAGE SHED KEYS 202-00-00.521100 7.60

01-0977 DMS MAIL MANAGEMENT INC 241520 (4228) STATEMENTS 9/21/17 I 201775820-1612 9/25/2017 2,701.69

(4228) STATEMENTS 9/21/17 201-00-00.538100 900.56

(4228) STATEMENTS 9/21/17 202-00-00.538100 1,801.13

01-0679 FUELMAN 241521 (683.857gal) FUEL (SEPT.2017) I NP51527720 10/02/2017 1,451.70

(683.857gal) FUEL (SEPT.2017) 201-00-00.522210 479.06

(683.857gal) FUEL (SEPT.2017) 202-00-00.522210 972.64

01-0318 GOVCONNECTION INC 241522 8PORT SWITCH/RESTOCK FEE C 55184514 10/09/2017 80.68CR

8PORT SWITCH/RESTOCK FEE 202-00-00.521100 80.68CR

01-0318 GOVCONNECTION INC 241523 8PORT SWITCH,ACCESS PT I 55134115 10/09/2017 99.78

HP 8-PORT SWITCH 202-00-00.521100 94.91

SHIPPING 202-00-00.521100 4.87

01-0022 HACH COMPANY 241524 RETURNED LAB SUPPLIES C 2141451 5/30/2017 3,419.05CR

RETURNED LAB SUPPLIES 202-00-00.538600 3,419.05CR

01-0022 HACH COMPANY 241525 LAB TESTING SUPPLIES I 10462943 5/19/2017 182.07

2551400-GLASS FIBER 202-00-00.538600 182.07

01-0022 HACH COMPANY 241526 LAB TESTS SUPPLIES I 10481285 6/02/2017 141.49

TNT832-AMMONIA KIT 202-00-00.538600 52.45

2927403-NITRILE GLOV 202-00-00.538600 71.25

SHIPPING 202-00-00.538600 17.79

01-0022 HACH COMPANY 241527 WWTP TEST SUPPLIES I 10609877 8/28/2017 1,024.59

1407728-DPD FREE CHL 201-00-00.538600 177.00

1407628-DPD TOTAL CH 201-00-00.538600 177.00

TNT843-PHOSPHOROUS T 202-00-00.538600 52.75

TNT880-TKN TEST KIT 202-00-00.538600 134.00

TNT830-AMMONIA TEST 202-00-00.538600 52.45

258999-FLUOR BUFFR P 202-00-00.538600 170.85

2927403-NITRILE GLVS 202-00-00.538600 71.25

2929302-SAMPLER DIPP 202-00-00.538600 122.90

SHIPPING/HANDLING 202-00-00.538600 66.39

01-0022 HACH COMPANY 241528 LAB SUPPLIES I 10636258 9/18/2017 614.69

2428550-ROSOLIC ACID 202-00-00.538600 235.05

TNT832-AMMONIA 202-00-00.538600 109.58

1471799-PETRI DISH 202-00-00.538600 181.05

1437297-WHIRL PK BAG 202-00-00.538600 47.34

SHIPPING 202-00-00.538600 41.67

01-0022 HACH COMPANY 241529 LAB SUPPLIES-RESTOCKING FEE I 2141008 5/15/2017 1,709.52

LAB SUPPLIES-RESTOCKING FEE 202-00-00.538600 1,709.52

01-0532 LOWES BUSINESS ACCOUNT 241530 MULCH, BLEACH I 18043330 10/04/2017 114.72




01-0532 LOWES BUSINESS ACCOUNT 241530 MULCH, BLEACH I 18043330 10/04/2017 114.72 CONT

MULCH, BLEACH 201-00-00.523500 37.86

MULCH, BLEACH 202-00-00.523500 76.86

01-0071 MS UTILITIES SUPPLY 241531 SEWER SUPPLIES I 0576990 9/15/2017 1,007.44

PH1704-4"PVC 22.5 E 202-00-00.523500 84.15

PH304-4"PVC WYE HVY 202-00-00.523500 61.38

MUL040504-4"SW 45 EL 202-00-00.523500 6.66

MUL040964-4"PVC SW 2 202-00-00.523500 7.32

MUL040959-4"PVC SW C 202-00-00.523500 16.20

MUL040304-4"PVC SW W 202-00-00.523500 20.20

MUL040604-4"PVC SW C 202-00-00.523500 5.88

MUL040949-4"PVC FEMA 202-00-00.523500 32.40

MUL040424-4"PVC C/O 202-00-00.523500 19.80

P40SFAP-4"PVC SCH40 202-00-00.523500 10.53

P40S4P-4"PVC SCH40 202-00-00.523500 40.00

S416040-4"PVC SCH40 202-00-00.523500 65.00

P4521W737-WIRE FLAGS 202-00-00.523500 9.00

P4521G737-WIRE FLAGS 202-00-00.523500 9.00

R203030-WHITE PAINT 202-00-00.523500 84.00

R1634838-GREEN PAINT 202-00-00.523500 42.00

PSDTU260S-DUCT TAPE 202-00-00.523500 31.10

PB3104Y9737-CAUTION 202-00-00.523500 27.00

PSTTF520-TEFLON TAPE 202-00-00.523500 13.58

O30757-PURPLE PRIMER 202-00-00.523500 35.88

O30795-PVC CLEANER 202-00-00.523500 20.20

O31014-PVC CEMENT 202-00-00.523500 24.08

F105644-4"RBR CPLGS 202-00-00.523500 25.80

F100244-4"RBR CPLGS 202-00-00.523500 8.44

MMR5166ARC-CPLGS 202-00-00.523500 89.44

SDR26HWSPP14-4"PIPE 202-00-00.523500 94.08

SDR26HWSPU14-6"PIPE 202-00-00.523500 124.32

01-0071 MS UTILITIES SUPPLY 241532 SEWER SUPPLIES I 0576990-1 9/19/2017 285.94

PH504-4"PVC 45 ELL-H 202-00-00.523500 143.04

PH6064-4"X6"PVC RED 202-00-00.523500 142.90

01-0071 MS UTILITIES SUPPLY 241533 PARTS FOR FORCEMAIN WORK I 0577495 9/15/2017 853.83

6"MJ SOLID PLUG 202-00-00.523500 33.00

6"MJ GASKET PACK 202-00-00.523500 13.20

10"MJ SOLID CAP 202-00-00.523500 110.00

10"MEGA LUG 202-00-00.523500 181.04

10"TRANS GASKET PK 202-00-00.523500 46.00

12"MJ SOLID CAP 202-00-00.523500 153.78

12" MEGA LUG 202-00-00.523500 210.86

12"TRANS GASKET PK 202-00-00.523500 32.00

3/4"X4 1/2" T-HEAD N 202-00-00.523500 20.40

2"GALV PIPE 202-00-00.523500 53.55

01-0071 MS UTILITIES SUPPLY 241534 PARTS FOR FORCEMAIN WORK I 0577495-1 9/22/2017 737.65

18"MJ SOLID CAP 202-00-00.523500 150.00

18"MJ SOLID PLUG 202-00-00.523500 218.40




01-0071 MS UTILITIES SUPPLY 241534 PARTS FOR FORCEMAIN WORK I 0577495-1 9/22/2017 737.65 CONT

18"MEGA LUG 202-00-00.523500 252.65

18"MJ GASKET SET 202-00-00.523500 19.60

18"TRANS GASKET SET 202-00-00.523500 97.00

01-0071 MS UTILITIES SUPPLY 241535 HIGH POINT LOOP PARTS I 0577618 9/15/2017 2,168.18

6"C900 DR18 PVC PIPE 201-00-00.563605 946.00

6"MJ 45° ELL 201-00-00.563605 49.00

6"X6"SS TAP SLEEVE 201-00-00.563605 418.41

6"TAP VALVE FLGxMJ 201-00-00.563605 390.00

6"MJ LONG SLEEVE 201-00-00.563605 55.00

6" MEGA LUG 201-00-00.563605 148.05

6"MJ BOLT GASKET PK 201-00-00.563605 52.80

6"TRANS BOLT GASKET 201-00-00.563605 14.51

6"150#RR FF FLANGE G 201-00-00.563605 9.41

14GA COPPER WIRE SOL 201-00-00.563605 55.00

3x1000 WATER BURY BE 201-00-00.563605 30.00

01-0071 MS UTILITIES SUPPLY 241536 WATER SUPPLY INVENTORY I 0578465 9/28/2017 1,916.84

3/4"CTS PET/HDPE DR9 201-00-00.523500 139.00

LF 3/4 CTS X CTS COU 201-00-00.523500 191.04

LF 3/4 MIP X 3/4 CTS 201-00-00.523500 156.84

LF 3/4 X 1 CTS X CTS 201-00-00.523500 92.20

LF 3/4 BRS CAP 201-00-00.523500 32.40

1 CTS PET/HDPE DR9 I 201-00-00.523500 150.00

LF 1 CTS X CTS COUP 201-00-00.523500 254.94

LF 1 CC X CTS PJ COR 201-00-00.523500 431.00

LF 1 CTS X 3/4 MTR S 201-00-00.523500 268.00

1 PVC S40 SXS COUP 201-00-00.523500 7.00

1 PVC S40 SXM ADPT 201-00-00.523500 3.90

3/4X20 PVC S40 BE PI 201-00-00.523500 24.00

1X20 PVC S40 BE PIPE 201-00-00.523500 34.00

1-1/4X20' PVC S40 PI 201-00-00.523500 9.86

1-1/2X20' PVC S40 PI 201-00-00.523500 10.88

CAUTION BLUE PAINT 201-00-00.523500 42.00

4X5 21 WIRE FLAG BLU 201-00-00.523500 18.00

6 PVC S40 SOC CAP 201-00-00.523500 51.78

01-0087 OFFICE DEPOT 241537 COPY PAPER,KLEENEX,TISSUE I 964175897001 9/20/2017 140.37

COPY PAPER,KLEENEX,TISSUE 201-00-00.521100 46.32

COPY PAPER,KLEENEX,TISSUE 202-00-00.521100 94.05

01-0087 OFFICE DEPOT 241538 JUMBO TISSUE ROLLS I 964176132001 9/20/2017 16.69

JUMBO TISSUE ROLLS 201-00-00.521100 5.51

JUMBO TISSUE ROLLS 202-00-00.521100 11.18

01-0333 PUCKETT RENTS 241539 LASER LEVEL KIT W/TRIPOD I 620841-0001 9/25/2017 649.00

LASER LEVEL KIT W/TRIPOD 202-00-00.524100 649.00

01-1101 REGIONS CORPORATE TRUST O 241540 ANNUAL BOND AGENT FEE-2017 I 58593 10/02/2017 2,750.00

ANNUAL BOND AGENT FEE-2017 201-00-00.531110 907.50

ANNUAL BOND AGENT FEE-2017 202-00-00.531110 1,842.50




01-0969 REGIONS CORPORATE TRUST S 241541 BOND PYMT - OCT.2017 I 201710035312 10/03/2017 80,425.00

BOND PYMT - OCT.2017 201-00-00.101109 26,540.25

BOND PYMT - OCT.2017 202-00-00.101109 53,884.75

01-0743 ROUSES ENTERPRISES LLC 241542 DISTILLED WATER FOR LAB I 184435 9/25/2017 12.87

DISTILLED WATER FOR LAB 201-00-00.538600 12.87

01-0743 ROUSES ENTERPRISES LLC 241543 WATER - STORM PREP I 200481 10/09/2017 29.90

WATER - STORM PREP 201-00-00.521100 9.87

WATER - STORM PREP 202-00-00.521100 20.03

01-0098 SEA COAST ECHO 241544 CLASSIFIED AD - GM I 01556189001 9/27/2017 64.00

CLASSIFIED AD - GM 201-00-00.521100 21.33

CLASSIFIED AD - GM 202-00-00.521100 42.67

01-0099 SEASHORE GRAPHICS 241545 DAILY WORKSHEETS(2000) I 19844 10/03/2017 140.00

DAILY WORKSHEETS 201-00-00.521100 46.67

DAILY WORKSHEETS 202-00-00.521100 93.33

01-1054 SEYMOUR ENGINEERING 241546 (147.5hrs)GM 8/28-9/30/17 I 6352 10/02/2017 16,962.50

(147.5hrs)GM 8/28-9/30/17 201-00-00.531110 5,597.63

(147.5hrs)GM 8/28-9/30/17 202-00-00.531110 11,364.87

01-0247 SOUTH MS BUSINESS MACHINE 241547 COPIER MNTCE(OCT)+SEPT COLOR I AR309429 9/29/2017 38.82

COPIER MNTCE(OCT)+SEPT COLOR 201-00-00.521100 12.81

COPIER MNTCE(OCT)+SEPT COLOR 202-00-00.521100 26.01

01-0731 STAGE CLEANING SERVICES L 241548 JANITORIAL SERVICE-OCT.'17 I 2535 10/02/2017 397.25

JANITORIAL SERVICE-OCT.'17 201-00-00.538100 131.09

JANITORIAL SERVICE-OCT.'17 202-00-00.538100 266.16

01-0903 TEAM WASTE OF GULF COAST 241549 GARBAGE PICKUP-OCT.2017 I 0000111792 10/01/2017 202.00

GARBAGE PICKUP-OCT.2017 201-00-00.537300 66.66

GARBAGE PICKUP-OCT.2017 202-00-00.537300 135.34

01-1032 THOMAS E SCHAFER IV 241550 REGULAR MEETING 9/28/17 I 201709295304 9/29/2017 84.00

REGULAR MEETING 9/28/17 201-00-00.531800 28.00

REGULAR MEETING 9/28/17 202-00-00.531800 56.00

01-0037 TYLER TECHNOLOGIES INCOD 241551 11/17-10/18/MTR RDR NEPTUNE IN I 025-201475 10/01/2017 737.07

11/17-10/18/MTR RDR NEPTUNE IN 201-00-00.538100 243.23

11/17-10/18/MTR RDR NEPTUNE IN 202-00-00.538100 493.84

01-0404 UPS 241552 RETURNS:GOVCONN,OFF DEPOT I 000096AY10387 9/23/2017 25.37

RETURNS:GOVCONN,OFF DEPOT 201-00-00.521100 8.37

RETURNS:GOVCONN,OFF DEPOT 202-00-00.521100 17.00

01-1047 VOICENATION LLC 241553 ANSWERING SERVICE-OCT.'17 I 1054-131783 10/01/2017 149.18

ANSWERING SERVICE-OCT.'17 201-00-00.537300 49.23

ANSWERING SERVICE-OCT.'17 202-00-00.537300 99.95




01-0147 WATER and WASTE SPECIALIS 241554 CHLORINE/FLUORIDE I 20123 10/02/2017 1,624.76

(15)CHLORINE 201-00-00.538600 1,425.00

(2)FLUORIDE 201-00-00.538600 149.76

HANDLING FEE 201-00-00.538600 50.00

----------------------------

TOTAL = 121,602.93

============================

Pending FEMA Proceeds 7,219,299.45$ DWSD Bank Accounts:

FEMA/Non-Interest 876,991.00$ Bond Payments 699,111.43$

Bond Reserve Fund 969,913.33$ Customer Deposits $ 514,332.52

O&M $ 1,671,260.04 Bond Proceeds -$

Reserve 206,525.38$ Emergency Reserve Fund 600,586.59$

CIP 9,509,093.96$ Grand Total 22,267,113.70$

Allocated Funds:Pending FEMA Proceeds 7,219,299.45$

FEMA/Non-Interest 876,991.00$ Bond Payments 699,111.43$

Bond Reserve Fund 969,913.33$ Customer Deposits 514,332.52$

Allocated Subtotal: 10,279,647.73$

Grand Total 22,267,113.70$ Allocated Subtotal (10,279,647.73)$

Total Available: 11,987,465.97$

Total Available 11,987,465.97$

Principal Debt Balance 11,925,000.00$

Diamondhead Water & Sewer DistrictTreasurer's Report

09/30/2017

Attachment D

Total Annual Budget Total Monthly

Budget Total Year-to-Date

ActualTotal Monthly

Actual % Spent%

Remaining

Water/Sewer Revenues 3,783,752.00$ 315,312.67$ 3,796,809.73$ 328,696.99$ 100% 0%

Water Service Fees 43,633.00$ 3,636.08$ 41,617.41$ 3,215.94$ 95% 5%

Water/Sewer Taps 11,500.00$ 958.33$ 45,775.00$ 4,550.00$ 398% -298%

Total OPR Revenues: 3,838,885.00$ 319,907.08$ 3,884,202.14$ 336,462.93$ 101% -1%

Non-OPR Revenues: -$ -$ 23,481.38$ 5,979.40$ 0% 0%

Total All Revenues: 3,838,885.00$ 319,907.08$ 3,907,683.52$ 342,442.33$ 102% -2%

Wages 921,875.00$ 76,822.92$ 891,379.46$ 66,502.30$ 97% 3%

401K Contributions 65,122.00$ 5,426.83$ 63,277.59$ 4,655.18$ 97% 3%

Uniforms 9,000.00$ 750.00$ 6,467.50$ 602.97$ 72% 28%

Training 5,000.00$ 416.67$ 2,329.20$ -$ 47% 53%

Employee Insurance 276,234.00$ 23,019.50$ 273,463.07$ 2,180.86$ 99% 1%

Unemployment 3,080.00$ 256.67$ 3,006.50$ -$ 98% 2%

Payroll Taxes 70,523.00$ 5,876.92$ 69,151.96$ 5,087.33$ 98% 2%

Office Expense 15,000.00$ 1,250.00$ 7,022.95$ 1,724.96$ 47% 53%

Office Equipment 15,000.00$ 1,250.00$ 14,289.38$ 350.37$ 95% 5%

Vehicle Expense 24,000.00$ 2,000.00$ 35,069.20$ 1,567.58$ 146% -46%

Field Supplies 175,000.00$ 14,583.33$ 39,443.52$ 4,158.99$ 23% 77%

Field Equipment 35,000.00$ 2,916.67$ 8,411.40$ 2,087.13$ 24% 76%

Legal Services 80,000.00$ 6,666.67$ 51,062.69$ 8,360.00$ 64% 36%

Professional Services 219,400.00$ 18,283.33$ 198,171.85$ 21,088.75$ 90% 10%

Commissioner Services 8,064.00$ 672.00$ 7,429.88$ 504.00$ 92% 8%

Travel 3,000.00$ 250.00$ -$ -$ 0% 100%

Insurance Premiums 110,000.00$ 9,166.67$ 109,585.85$ (2,882.00)$ 100% 0%

Utilities 235,200.00$ 19,600.00$ 230,463.46$ 22,397.25$ 98% 2%

Repairs & Maintenance 15,000.00$ 1,250.00$ 17,874.61$ 2,991.10$ 119% -19%

Outside Services 62,000.00$ 5,166.67$ 70,150.79$ 4,328.74$ 113% -13%

Lab, Chemicals & Testing 65,000.00$ 5,416.67$ 49,906.21$ 4,397.33$ 77% 23%

Equipment Rental 12,000.00$ 1,000.00$ 6,721.71$ 93.47$ 56% 44%

Fees/Dues 6,800.00$ 566.67$ 3,568.00$ -$ 52% 48%

Bond Interest Expense 380,100.00$ 31,675.00$ 357,841.67$ -$ 94% 6%

Total Expenses: 2,811,398.00$ 234,283.17$ 2,516,088.45$ 150,196.31$ 89% 11%

Revenues - Expenses: 1,027,487.00$ 85,623.92$ 1,391,595.07$ 192,246.02$

BUDGET vs ACTUALMonth Ending 9/30/2017

Attachment E

CIP Annual Budget

CIP Monthly Budget

CIP Year-to-Date Actual CIP Monthly Actual % Spent % Remaining

Fire Hydrants-System Imprvmt 43,000.00$ 3,583.33$ 33,561.94$ -$ 78% 22%

Commercial Area Water Valve 12,500.00$ 1,041.67$ 5,500.00$ -$ 44% 56%

Water Well 3&4 Improvements 40,000.00$ 3,333.33$ 30,000.00$ -$ 75% 25%

Commercial Water Main Loop 13,500.00$ 1,125.00$ 1,741.00$ -$ 13% 87%

High Point Loop 3,000.00$ 250.00$ 2,168.18$ 2,168.18$ 72% 28%

Meter Replacements 205,000.00$ 17,083.33$ -$ -$ 0% 100%

Sewer Exp-Live Oak & Makiki 8,000.00$ 666.67$ 18,500.00$ -$ 231% -131%

Subtotal 325,000.00$ 27,083.33$ 91,471.12$ 2,168.18$

Water Tower 70,000.00$ 5,833.33$ -$ -$ 0% 100%

Equipment Purchase 10,000.00$ 833.33$ -$ -$ 0% 100%

Truck Purchase 40,000.00$ 3,333.33$ 33,695.57$ -$ 84% 16%

Subtotal 120,000.00$ 10,000.00$ 33,695.57$ -$

Total CIP: 445,000.00$ 37,083.33$ 125,166.69$ 2,168.18$ 28% 72%

Annual Budget YTD in BankPrevious Year:

Tower Reserve 70,000.00$ 70,000.00$ Equipment Purchase 10,000.00$ 10,000.00$ Truck Purchase 40,000.00$ 40,000.00$

+Interest 64.26$ Beginning Account Balance 120,064.26$

Current Year:Tower Reserve 70,000.00$ 70,000.00$ Equipment Purchase 10,000.00$ 10,000.00$ Truck Purchase 40,000.00$ 6,304.43$

Total 120,000.00$ 86,304.43$ + Interest 156.69$

Reserve Acct. 206,525.38$

CIP BUDGET vs ACTUAL (non-FEMA)Month Ending 9/30/2017

Beginning Budget

Year-to-Date Actual Monthly Actual % Spent % Remaining

Bond Proceeds Cash@10/1/16 1,678,229.01$

Plus Interest Income -$

Less Funds Spent:

WWTP - PW11240 9,664,616.33$ 64,806.43$

LS REPAIRS - PW8429 268,154.17$ 13,998.60$

LS #13 - PW11247 32,712.16$ 1,696.80$

LS #1 & #27 - PW11280 105,780.39$ 5,514.60$

Total Public Assistance: 1,678,229.01$ 10,071,263.05$ 86,016.43$

(8,393,034.04)$ 100% Construction being advanced from FEMA on PW11240

PUBLIC ASSISTANCE BUDGET vs ACTUAL (FEMA)Month Ending 9/30/2017

Balance to Spend:

M:\Administration\AUDITED FINANCIALS\2016-2017\Advertisement for Audit\List of Audit Proposals-2017

PROPOSAL PROVIDED BYDATED

RECEIVED CONTACT PHONE# EMAIL PROPOSED

FEE

1 Necaise & Company 07/28/2017 Ty Necaise 228-255-6451 [email protected] 13,400.00$

2 Wright, Ward, Hatten, & Guel 08/15/2017 Chris Taylor 228-863-6501 [email protected] 13,750.00$

3 Ericksen, Krentel, & LaPorte 08/23/2017 Jim Tonglet 985-727-0777 [email protected] 14,500.00$

4

5

6

7

8

9

10

11

12

FINANCIAL AUDIT PROPOSALS10/1/2016-9/30/2017

DEADLINE - August 24, 2017 @ 4pm (Opening 9/14/17@6pm)

Attachment F

mailto:[email protected]

Attachment G

Resolution 2018-001 Agenda Item 2018-008

RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF DIAMONDHEAD APPOINTING JOHN KIRSCHENBAUM TO SERVE AS A COMl\llSSIONER FOR THE

DIAMONDHEAD WATER & SEWER DISTRICT BOARD OF COMl\llSSIONERS

WHEREAS, the Mayor and Council (the governing body) for the City ofDiamondhead have been vested the authority as of July 1, 2015 with the passage of House Bill No. 896 amending MS Code § 19-5-167 to appoint the five commissioners to serve on the Diamondhead Water and Sewer District Board of Commissioners, that one (1) Commissioner from each Ward within the City ofDiamondhead be appointed and further that such appointment shall be for a term of five (5) years, and

WHEREAS, a vacancy on Diamondhead Water and Sewer District Board of Commissioners will occur by term expiration on September 28, 2017, and

NOW, THEREFORE, BE IT RESOLVED, the Mayor and Council of the City of Diamondhead do hereby appoint John Kirschenbaum, a resident of Ward 3, to serve as Commissioner to be seated on the Board of Commissioners for the Diamondhead Water & Sewer District for a term of five (5) years beginning September 29, 2017 and expiring on September 28, 2022.

so BE IT RESOLVED, this the 3 A(\ day of C Q..iob2< ' 2017. The above and foregoing Resolution of the Mayor and Council of e Ci~ of Diamondhead, after

having been first reduced to writing, was introduced by Councilmember C l , seconded by Councilmember l ~ f/ (' 4 ..Pr and the matter being put to vote, the result was as follows:

Aye Nay Absent

Councilmember Depreo Rt?cAJ~d Councilmember Moran _L Councilmember Morgan L Councilmember Koenenn m~ .. c\

Councilmember L ' Ecuyer 4 Mayor Schafer 4

Attachment H

ITEM 11.4.

Attachment I

Documents

6:00 4. Motion by Commissioner Boan, second by ... · Motion by Commissioner Boan, second by Commissioner Kirschenbaum to amend Item 11.1. on the agenda to replace ... Boan, second