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HOW TO WRITE AN APPLICATION LETTER

Your Address

Phone Numb er

Date

Name of p erson you are w riting to

Title

Address

Dear

Re: Position (Title and - if sta ted - job numb er)

1st Parag rap h Say where and when you saw the job ad vertised

2nd Parag rap h Write a short pa rag rap h saying how you me et the mo st

important o f the selection c riteria you ha ve identified .

BE POSITIVE

3rd Parag rap h Write short pa rag rap hs ab out the sec ond and third mo st

important of t he selection c riteria you ha ve ide ntified

(why you b elieve you have suitab le for the job).

Last Parag raph Tell the Emp loyer tha t you are enc losing your resume and

reference s with this letter and wo uld be ava ilab le fo r an

interview a t their ea rliest convenienc e. Inc lude your pho ne

number so that you can b e co ntac ted.

Sign Off Use Yours faithfully if you have sta rted your letter with Dea r

Sir/Ma da m OR Yours since rely if you have sta rted with the

persons name.

ALWAYS SIGN YOUR NAME IN PEN ABOVE YOUR TYPED NAME

It is ad visab le to typ e yo ur letter so tha t it c an b e read quickly

and ea sily by peop le who do not ha ve muc h time. If its hard

to read they might give up a nd g o on to the next app lication.

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Examples:

(1st Paragraph)

In respo nse to the position o f ___________________________ adve rtised in the____________________________________on _________________________I am enc ourage d to ap ply, knowing that I fulfil the c riteria and am ab le to m eet

your needs in a highly professiona l wa y.

In response to the va c anc y fo r a __________________________ whic h a ppea red inthe _________________________________on ______________________I am c onf id ent to

ap ply knowing tha t I wo uld bring a fresh, enthusiastic a pp roa c h to the p osition.

With reference to With reg a rds to Please a c c ep t this letter as c onfirma tion of m y willingness to pe rform the ta sks

req uired fo r the position of ______________________________ within yourorganisation.

Afte r / up on read ing the requiremen ts fo r the p osition of ___________________p lac ed in the ____________________________ on ______________________ I a m

enc ourage d t o offer my resume / ap plic ation for your consideration.

I am fo rwa rding my a pp lica tion fo r the position o f _________________________adve rtised in the _______________________________on _________________ knowing

that I ca n pe rform the job we ll.

I am keen to be c onsidered fo r the position o f________________________within yourco mpa ny / orga nisation.

If making a direc t ap proach:

I refe r to my c onve rsat ions with Mr. John Smith last Wed nesday, a nd enc lose m yresume fo r your conside rat ion. I wish to be c onsidered fo r a p a rt time o r

c ontrac tua l _________________ po sition.

On spe c ulation:

I und ersta nd you may b e rec ruiting fo r______________________________sta ffin the next few weeks / mo nths. I have enc losed my resume for your

c onsideration for a full or p art t ime ____________________________ position.

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Examples

(2nd & 3rd Paragraph)

As a rec ent g rad uate of the Certific ate in Offic e a nd Sec reta rial Studies atLang s Business Co lleg e, I am skilled / qua lified in

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________

With m y experienc e a s __________________________ I am w ell suited to the p osition.

Having worked as ______________________________ I am c onfid ent of p erformingthe skills and ta sks required a t a high level of p roficienc y.

Earlier I c om plete d :

Having been:

Having held a po sition a s:

Being q ua lified in:

Holid ay jobs have helped me learn abo ut wo rk situations and have p rovided mewith a p rac tica l insight into business prob lems.

I have 3 yea rs expe rienc e in:

I wo uld like to o utline the at tributes tha t w ill confirm m y suitab ility:

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Examples: Pro Ac tive Close

(Last Parag raph)

Thank you for your time and considerat ion: I look forward to a n ap po intment with you: I am happ y to disc uss my applica tion further: I wo uld va lue the op portunity of disc ussing my a pp lic at ion further: I would a pp rec iate the op po rtunity of d iscussing my a pp lica tion further: I am availab le for interview a t your co nvenience and ca n be c ontac ted o n: Your interest a nd c onsideration are rea lly ap prec iated and I am ea ge r to lea rn of

your dec ision

Please find e nclosed / att ac hed my resume and referees which I look forwa rd todiscussing with you in a personal interview.

My enc losed resume briefly out lines the a c tivities from whic h I have lea rned themea ning of ha rd w ork and de veloped my attitude to wa rds wo rking

c onsc ientiously for my e mp loyer.

I have a lways enjoyed w orking a s pa rt of a w ell run team and wo uld w elcom ethe o pp ortunity of disc ussing my a pp lic ation a nd ho pe fully joining your com pa ny

/ organisation / te am .

I am interested in undertaking a ny further training a nd w ould a pp rec iate m eetingwith you to e xplain further how I co uld be of servic e to your com pa ny /

organisation

I wo uld like to d isc uss my experience / suitab ility to the po sition and give you amo re deta iled insight into my expe rtise. Please telep hone m e on

to arrange suc h a d isc ussion.

Thank you fo r your c onsideration and I would look forwa rd to the o pp ortunity top resent myself in p erson a nd further disc uss my suita b ility for this position a nd I

ea ge rly aw ait your respo nse.

Thank you for the op po rtunity to a pp ly for this po sition. My enc losed resumedemonstrates why I am ab le to fulfil the responsibilities required . I wo uld va lue

further discussing m y suitab ility and ea ge rly a wa it your response.