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Introduction to the
77thth FRAMEWORK FRAMEWORK
PROGRAMME PROGRAMME and the
ICT RESEARCH THEMEICT RESEARCH THEME
Serbian Chamber of Commerce
16 October 2008 - Belgrade
Practical information on how to participate in best proposals
Raphael Koumeri - PLANET S.A
Research and Development Rationale
● To be a competitive, knowledge-based economy, the EU must become better at producing Knowledge through RESEARCH, at diffusing it through EDUCATION and at applying it through INNOVATION
Some data to compare with US and Japan
o EU R&D average spending has stagnated at around 1,84% of GDP since the mid 1990s, and has been steadily declining compared to Japan and US ( 3,18%GDP and 2,68%GDP resp.)
o Lower spending on R&D by the private sector is a key reason for the EU's low figures and the gap between R&D expenditure in US and EU companies is widening
o Business financing of R&D accounts for only 1.2% of GDP in the EU, compared to 1.9% in the US and 2.4% in Japan
>> R&D investment at 3%of the GDP by 2010 seems to be an objective far out of reach
3,755,39 6,6
13,114,96
19,5
02468
101214161820
1984-1987 1987-1991 1990-1994 1994-1998 1998-2002 2002-2006
50
2007-2013
50,550,5
Evolution of EU Research Framework ProgrammesEU Framework programmes have been implemented since 1984 and are the main financial tools through which the EU supports R&D activities covering almost all scientific disciplines.
The EU 7th Framework Programme for Research and Technological Development (FP7, 2007 – 2013)
● Covers a period of 7 years, between 2007 and 2013
● Has a total budget of over 50 billion €, mainly spent on grants to research actors all over EU and beyond for co-financing R&D and demonstration projects.
● Has 2 major strategic objectives:o Strengthening the S&T base of the European
industry, ando Encouraging its international competitiveness
through research that supports EU policies
The 4 pillars of FP7
IDEAS
European Research CouncilERC
PEOPLE
Marie Curie Measures
Initial
Tra
inin
g
Life-long
Learn
ing
Industry-
Acad
emia
INC
O
Sp
ecificA
ctions
CAPACITIESIn
fra-structure
s
SM
Es
Reg
ions of
Kn
owledg
e
Resea
rch
Po
tentia
l
Scie
nce inS
ociety
ICP
C
Development of Research Policies
COOPERATION
THEMES (Topics)
1 2 3 4 5 6 7 8 9 10
Total: 50.521 M EUR(incl. Joint Research Centre 1.700 Mio. €)
Total: 50.521 M EUR(incl. Joint Research Centre 1.700 Mio. €)
3 Funding Schemes – 5 project types
● Collaborative Projects (CP) o Large-scale integrating projects (IP)
● Ambitious objective-driven research via “Programme Approach”● Addressing multiple issues● Generally multi-component and multi-disciplinary● 10-20 participants, 3-5 years, 4-25 M€ funding
o Small or medium scale focused research actions (STREP)● Well defined on single focused issue● “Project” approach● Mainly mono-disciplinary● Single component● 5-10 participants, 2-3 years, 1-4 M€ funding
● Networks of Excellence (NoE)
● Coordination and Support Actions (CSA)o Coordinating or networking actions (CA)o Support actions (SA)
Who can apply?
● as a basic rule: COOPERATION between Countries and Organisations (Applications should come from multinational consortia and NOT from individual organisations)
● a wide range of organisations and individuals(Universities, Research centres, SMEs, PAs, even individuals …)
● as a general principle from any country in the world but procedures and funding vary for different groups of countries
● EU member states and countries associated to FP7 (through S&T agreements, EEA agreement and MoU) enjoy the broadest rights and access to funding
● The International Cooperation Partner Countries (e.g. Russia, Developing countries, Mediterranean and WB) participate under same conditions as EU MS but consortia must have a higher minimum number of participants.
>> SERBIA is an Associated Country to FP7The associating MoU was signed on 13 June 2007, hence legal entities established in Serbia are able to receive Community contributions for contracts/grant agreements signed after 1 January 2007
ICT in FP7 at a glance
● ICT sector represents itself the 6-8% of the EU’s GDP● ICTs are vital to:
o Boost innovation, creativity and competitiveness throughout the economy
o Deliver cutting-edge science in all scientific and technological areaso Tackle social challenges and meet the challenge of an ageing society
● EU aims to master ICTs in order to meet the globalisation challenges thus sets ICTs as one of the key themes in FP7
o COOPERATION : the ICT theme is the largest with 9,1 B€o CAPACITIES : the e-Infrastructures strand has a budget of 600m €o IDEAS and PEOPLE : Cover all scientific and technological research,
and therefore also fund ICT-related research.
ICT in the FP7 COOPERATION programme
Socio-economic sciences and the
humanities
Security
SpaceHealth
Food, agriculture,
biotechnology
Transport
Nanosciences, nanotechnologies, materials, &
production technologies
Environment
EnergyICT -
Information and
Communication Technologies
9.1 B€ (2007-13)
Cooperation specific programme
Socio-economic sciences and the
humanities
Security
SpaceHealth
Food, agriculture,
biotechnologyTransport
Nanosciences, nanotechnology,
materials, production tech.
Environment
Energy
ICT 9.1 B€
(2007-13)
● A two-year WP (2009-2010) to ensure concentration of effort and visibility for the research Community
● Presents a limited set of Challenges addressing o Technologies (to respond to industry and technology needs and reinforce EU industrial
strengths)
o Applications (to seize new opportunities and respond to EU’s socio-economic challenges)
● A Challenge is addressed through a limited set of Objectives that form the basis of Calls for Proposals (Limited number of calls,3 over 2 years)An Objective is described in terms ofo Target outcome - in terms of characteristics
o Expected impact - in terms of industrial competitiveness, societal goal, technology progress
● Identifies Funding Schemes
ICT Work programme approach and structure
Fu
ture
an
d E
mer
gin
g
Tec
hn
olo
gie
s (F
ET
)
2. Cognitive systems, interaction, robotics
1. Network and service infrastructures
3. Components, systems, engineering
4. Digital libraries
& content
5. ICT for
health
6. ICT for mobility &
sustainable growth
7. ICT for indepe-
ndent living and
inclusion
Socio-economic goals
Ind
ust
ry/T
ech
nee
ds
ICT Work Programme 2009-2010 Draft Challenges
ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009
Challenge 1: Pervasive and trusted network & service infrastructures
1.1 Network of the Future
1.5 Networked Media and 3D Internet
Challenge 2: Cognitive Systems, Interaction, Robotics
2.1 Cognitive systems and Robotic Systems
2.2 Language based interaction
Challenge 3: Components, Systems, engineering
3.2 Design of Semiconductor Components and Electronic-based Miniaturised Systems
3.3 Flexible, Organic and Large Area Electronic
3.4 Embedded Systems Design
3.6 Computing systems
3.8 Organic Photonics and other disruptive Photonics Technologies
Challenge 5: Towards sustainable and personalised healthcare
5.1 Personal Health Systems
5.2 ICT for Patient safety
5.4 International Cooperation on Virtual Physiological Human
Challenge 6: ICT for Mobility, environmental sustainability and energy efficiency
6.1 ICT for safety and Energy Efficiency in Mobility
6.3 ICT for Energy Efficiency
6.4 ICT for Environmental Simulation &Monitoring
Challenge 7: ICT for independent Living and Inclusion & Participatory governance
7.1 ICT and Ageing
7.2 Accessible and Assistive ICT
7.3 ICT for Governance and Policy Modelling
ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009
● Aimso to support EU competitiveness through research partnerships
with third countries
o To address issues of common interest and mutual benefit in support of other EU policies
● Is implemented through
o Opening up of all ICT WP objectives to the participation of organisations from International Cooperation Partner Countries-ICPC (note: this include Bosnia and Herzegovina)
● Funding scheme CP(STREP and IP), NoE, CSA (CA, SA) o SICA: SPECIFIC INTERNATIONAL COOPERATION ACTIONS
● collaborative projects with ICPC countries in the areas of mutual interest
o Horizontal International Co-operation Actions
International Cooperation
HORIZONTAL SUPPORT ACTIONS FOR INTERNATIONAL COOPERATION
Such actions will be supported in addition to the just mentioned challenges and FET
9.1 Horizontal support actions for international cooperation
Support to Information society policy dialogues and strengthening of international cooperation; to the uptake of EU ICT research results in developing countries; to the competitiveness of EU industry by identifying strategic partners and by developing international policy objectives and market development priorities
9.2 Supplement to support International Cooperation between ongoing projectsReinforced cooperation between FP projects addressing Trustworthy ICT, Nanoelectronics, Micro/nanosystems, Embedded systems, and ICT for mobility with partner projects funded by agencies in industrialised countries with an S&T agreement; WP 2007-08 projects supported are in Obj. 1.4; 1.7; 3.1; 3.6; 3.7; 6.1; 6.2
9.3 General Accompanying MeasuresPromotion for building up and attracting more ICT research expertise in Europe; Networking to raise awareness of pre-commercial procurement in Europe; Coordination for a common approach in the setting up of shared research facilities or excellence centres; Actions for the coordination of research in the economics of ICT; A platform to facilitate access to finance for innovative SMEs participating in the ongoing ICT projects in the FP
ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009
● ICT-2009 3.5: Engineering of Networked Monitoring and Control Systems
oThe activities address engineering technologies for large scale, distributed and cooperating systems for monitoring and control. Wireless sensor networks are included
oTarget outcomes are: Foundations of complex systems engineering
Wireless sensor networks and cooperating objects Control of large scale systems
Cooperation with the Western Balkan countries (i.e. B&H), USA and India is encouraged
SICAs in the ICT Work Programme 2009-2010 (Call 5)
How to participate ?
Fundamental Concepts on PARTICIPATION
● Participation is via Trans-European collaborative projects and proposals
● Usually at least 3 independent legal entities from 3 different MS/AC, but for collaborative projects with partners from ICPC: minimum 4 participants (2 in MS/AC and 2 in ICPCs)
● In response to specific calls for proposals
● Requires understanding of FP7, specific (ICT) work-programme and call specifics, procedures, regulations, etc.
● Proposal preparation takes anything between a few months and a few weeks ahead of submission: proposals may be written by any (or all) of the partners, however in practice are most usually developed by a small number of core partners
● Evaluation of proposal by external experts
● Project implementation lasts typically around 2-5 years and is subject to contract.
Why get involved?
● Prestige
● International nature of research
● Funding opportunities which don’t exist nationally
● Sharing expertise / facilities
● Networking
● Meeting staff/student expectations:
o New IP and curriculum development
o Staff training and development – broaden skill and competence base
o Career development
But first ask yourself…
● Do you clearly understand the pro’s and con’s of involvement in FP7?
● Are you willing to co-operate internationally?
● Do your capabilities match the Call requirements?
● Do you have resources to invest in time and money?
● Do you have a supportive team and organisation?
● Are there any favourable external research conditions to exploit?
… and get ready!
● Read the Commission Work Programme (ICT WP)
o Identify topic + preferred funding scheme - Check deadline in WP and Call Text
o Read “through the lines” of the WP and Identify possible activities based on● Full understanding of topic and policy objectives OR Identify niche where you can contribute
● Understand the partner search dynamics o Keep your profile ready >> so as to react with no delayso Be ready to customize it >> it must fit into profiles described by projectso Show your excellence >> your “extra mark” to be choseno Show you are reliable >> be informed and show you know the rules of the gameo Show you are able to communicate in English and start learning the language of Brussels
>> Partner Profile Screening Checklist provided as handout material● Establish contacts
o Face-to-Face: info-days, thematic conferences, thematic workshops, etc.● Approach the speakers - Giving your business card is not enough! Present your institution and
yourself – have flyers, brochures with you!
● Show you have ideas and visions, ask whether you can send additional information per e-mail
o From a distance - Searchable project databases (IDEAL-IST, CORDIS), NCP and IRC, etc ● Find out about the projects and their consortia, google the researchers.
● Do not be afraid to contact them: Mail and call - Strategic profile, vision, ideas, BE PROACTIVE !
Technological offer
Two Case scenario for Participation
Research offer
Project idea Co-ordinator
Partner
● To make sure the project is goodo Are the objectives clearly expressed?
o Is there a market vision beyond research activities?
o Are you sure about ist fitting the EC work-programme?
o Is it linked with running FP6/7 projects?
o Is the co-ordinator experienced?
o Has the idea been pre-screened with the EC?
>> more details on the proposal aspects are provided in the „Checklist proposal idea screening“
Proposal Idea Screening
Consortium creation
● Partners are found through contacts established● FP7 consortia MUST be characterised by a range of
complementarity in terms ofo Expertise
o Disciplines
o Geography
o Organisation types (e.g. academia, SMEs, etc)
o Human resources
● Number of partners depends ono Subject, tasks, project type - minimum three partners from three Member
States or Associated Countries
● An experienced co-ordinator is an important plus
Proposal development Work plan and Resources to be committed
● Overview of Work Plan o Should include rationale for technical approach
o Research and Technological Aspects
o Potential risks and fallbacks / contingency plan
o Phasing and check points / milestones
o Graphical presentation of the project components ― Gannt and Pert charts
o Workpackage and Deliverables list + Workpackage description
● FP7 costing based on co-financing, no profitUsual method — particularly at beginning of FP7 — will be reimbursement of eligible costs
● Eligible = actual; incurred during the project; determined according to usual accounting and management principles/practices; used solely to achieve project objectives; consistent with principles of economy, efficiency and effectiveness; recorded in accounts (or the accounts of third parties); exclusive of non-eligible costs
o May also use flat-rate and lump sum financing
o All three methods may be combined
FP7 Financial Contribution
Absolute Maximum Funding Rates
● Split between types of activity as rates vary by typeo Research and technological activities – 50% of eligible costs except for:
● Public bodies – 75%
● Secondary and higher education establishments – 75%
● Research organisations (non-profit) – 75%
● SMEs – 75%
o Demonstration activities – 50% of eligible costs
o Other activities – 100% of eligible costs
o Frontier research actions – 100%
o Co-ordination and support actions – 100%o Training and career development of researchers actions – 100%
! Receipts are taken into account to determine the final Community contribution
Proposal Submission and Evaluation
One stage e-submission via EPSS – Electronic Proposal Submission System
Proposal Submission and Evaluation Evaluation Criteria
IMPLEME-NTATION
3/5IMPACT
3/5
● Soundness of concept and quality of objectives
● Acknowledgement of, and development beyond, the ‘state-of-the-art’
● Methodology and Work Plan
● Quality of co-ordination
● Innovative character
● Quality and effectiveness of methodology and plan
● Quality and effectiveness of the support action mechanisms and work plan
● Management structure and procedures
● Quality, complementa-rity and balance of the consortium
● Matching between consortium and proposal objectives
● Appropriateness of allocation ofo Budgeto Staff resourceso Equipment
● Expected impacts listed in Work Programme per topic
● Measures for o Disseminationo Exploitation of project
resultso IPR managemento Spreading excellenceo Disseminating knowledge
through stakeholder and public engagement
SCIENTIFIC & TECHNICAL
QUALITY
3/5
Overall Threshold = 10 > (3) + (3) + (3)Overall Threshold = 10 > (3) + (3) + (3)
Beyond Submission Key Steps before starting the project
● Authorisation and CFP forms, delivery of Technical Annex
● Grant Agreement and Consortium Agreement
o Grant Agreement concluded between the Commission and the Co-ordinator
o Consortium Agreement concluded between partners prior to the signature of the Grant Agreement
● Project account and staff recruitment (if necessary)
FP7 Participation
Summary of Key Phase Characteristics
5. Roll-Out & Implementation
Establish contacts & agreements
Establish contacts & agreements
Partner search
Partner search
Admin. & Legal Mgt
Admin. & Legal Mgt
Payments & Financ. Mgt
Payments & Financ. Mgt
Auditing Auditing
Reporting Reporting
IPR Mgt. IPR Mgt.
Technical Work
Technical Work
EC templates & submission forms
EC templates & submission forms
Agree on overall budget & partner shares
Agree on overall budget & partner shares
Role in proposal & target budget
Role in proposal & target budget
Proposal idea & proposal summary
Proposal idea & proposal summary
Explore initial contacts
Explore initial contacts
Action Plan for proposal development
Action Plan for proposal development
Final proposal submission
Final proposal submission
Allocation of proposal parts among partners
Allocation of proposal parts among partners
Negotiation & re-costing
Negotiation & re-costing
Final contract signature = effective start of project
Final contract signature = effective start of project
Consortium Agreement
Consortium Agreement
4. Contract
Negotiation
3. Proposal Development
2. Consortium
Formation1. Feasibility
Where can I get more information and help? 1/2
● See the list of National Contact Points addresses at http://cordis.europa.eu/fp7/
get-support_en.html
o FP7 NCP in Serbia are Ms Svetlana Bogdanovic (Ministry of Science) and Ms Gordana Petrovic (Ministry of Telecommunication and Information Society)
● FP7 – ICT web site on CORDIS at http://cordis.europa.eu/fp7/ict/
This sites contain a great deal of information about FP7 and ICT, including the latest information updates, the calendar of Calls for proposals, the text of the Calls, frequently-asked questions (FAQs), and more. For particular Calls, first check the detailed Guide for Applicants, which is included in the Call documentation
● On Participation Rules in FP7 http://cordis.europa.eu/fp7/participate_en.html
● Contact the dedicated Research Enquiry Service, which will assist those new to
participation in EU FP, at http://ec.europa.eu/research/enquiries
● On proposal development and e-training courseso www.efpconsulting.com/tools (M. Morron FP7 book)
o http://www.hyperion.ie/eTraining%20Courses.htm
● ICT information desk:o Address
European CommissionThe ICT Information DeskInformation Society and Media Directorate-GeneralOffice BU31 01/19B-1049 Brussels, Belgium
o Fax +32 2 296 83 88 o Contact Form at http://cordis.europa.eu/fp7/ict/contacts_en.html
● Partner search facilitieso Cordis database: http://cordis.europa.eu/ist/partners/partner.htmo IDEALIST: http://www.ideal-ist.net/o IS2WeB, SEE-INNOVATION and other SSA databases: www.is2web.org,
www.see-innovation.org ,…
Where can I get more information and help? 2/2
Thank You! For more info, please contact
Raphael Koumeri – [email protected] Désirée Pecarz - [email protected] Natasa Radovic - [email protected]