7.1 A (i) CONFIDENTIAL-General Rates and Utilities Review5 7.2 A … - Ordinary... · Moved by Cr Rayment and Seconded by Cr Cramer 'That Council not pursue the development of a 4x4

Minutes of the Ordinary Meeting of the Diamantina Shire Councilheld in the Boardroom of the Administration Centre, Bedourie

on Mondav, May 21, 2018 commencing at 9.06am.

1 CONTENTS

2 AHENDANCE..................................................................................................................................3

3 APOLOGIES ......................................................................................................................................3

4 CONFIRMATION OF MINUTES........................................................................................................3

5 DECLARATIONS OF INTEREST..........................................................................................................3

6 INFORMATION REPORTS..............................,.................................................................................^

6.1 I (i) Newsbrief Reports............................................................................................................^

7 ACTION REPORTS...........................................................,................................................................^

7.1 A (i) CONFIDENTIAL-General Rates and Utilities Review..................................................5

7.2 A (ii) CONFIDENTIAL- Budget 2018/19 Preliminary Review...................................................5

7.3 A(viii) CONFIDENTIAL-Community Development Coordinator............................................5

7.4 A(vi) Re-establish Youth Council......„„...................................................................................6

7.5 A (vii) Proposed Four-wheel DriveTrai! Update..............................................,.,...,....,......,....^

7.6 A (xiv) George Bourne and Associates - Service Capacity and Rates ......................................7

7.7 A(xv) Policyto be adopted - Revenue Policy.........................................................................^

7.8 A(xvi) QFES Memorandum of Understanding.............................,.......................,..................?

7.9 A (xvii) Telstra Optic Fibre Technology Incentive Fund...........................................................8

7.10 A(xviii) Birdsville Social Club-Capital Grant Request............................................................8

7.11 A(ix) Betoota Race Track Road Request .................................................................................9

7.12 A (x) Road Inspection Program...............................................................,.........,...........,.........^

7.13 A (xi) Airport Pavement Concessions ......................................................................................9

7.14 A (xii) Bedourie Airport Linemarking.....................................................................................10

7.15 A (xiii) Bedourie Airport Rejuvenation ..................................................................................10

7.16 A (iii) Shell Statements .........................................................................................................11

7.17 A(iv) Annual Indexation Reportfor Assets ...........................................................................11

7.18 A (v) Fees and Charges 2018-19............................................................................................11

8 MEMBERS BUSINESS ....................................................................................................................12

8.1 CrCooms ...............................................................................................................................12

8.2 CrCramer ..............................................................................................................................12

8.2.1 Bedourie Racecourse Hire Fee ......................................................................................12

8.3 CrMaunsell............................................................................................................................12

Ordinary Council Meeting Minutes May 21 2018:62375

8.4 Cr Morton.................................................................................................„...........................12

8.5 Cr Payment...........................................................................................................................12

Ordinary Council Meeting Minutes May 21 2018:62375 C/ P^ge2of13

2 ATTENDANCE

Councillors: Cr Geoff Morton (Mayor), Cr Steve Cramer (Deputy IVlayor), Cr Doug Cooms, CrBev [VIaunsell, Cr Don Payment

Staff: Chief Executive Officer, Leon Love.Executive Assistant, Amanda Schnitzerling

3 APOLOGIESNil

4 CONFIRMATION OF MINUTES

a) Ordinary Meeting-April 16, 2018

Minute No. 2018.05.21-OIVM

Moved by Cr Cramer and Seconded by Cr MaunsellThat the minutes of the Ordinary Meeting of Diamantina Shire Council held on April16, 2018 be confirmed.'

Carried 5/0.

5 DECLARATIONS OF INTERESTin relation to: A(xviii) Birdsville Social Club - Capital Grant Request-

Councillor Payment made the following declaration:/ declare I have a perceived conflict of interest in this matter (as defined in section 173 of theLocal Government Act 2009) due to being an executive on the Blrdsvilie Social Club andpropose to exclude myself from the meeting while this matter is debated and the vote istaken.

In relation to: A(ix) Betoota Race Track Road RequestCouncillor Morton made the following declaration:

/ declare I may have a real/perceived conflict of interest in this matter (as defined in section173 of the Local Government Act 2009) due to previously being an executive on the BetootaRace Club. I have determined that this personal interest ss not of sufficient significance thatit will lead me to making a decision on this matter that is contrary to the public interest. I willbest perform my responsibility of serving the overall public interest of the whole of Council'sarea by participating in the discussion and voting on this matter

Ordinan/ Council Meeting Minutes May 21 2018:62375 Page 3 of 13

6 INFORMATION REPORTS

6.1 I (l) NEWSBRIEF REPORTSExecutive Summary

The Newsbrief contains information reports from the Executive, the Corporate andCommunity Department and the Infrastructure Department to keep Council informed ofoperations.

Recommendation

'That Council receive the Newsbrief Reports.'

Minute No. 2018.05.21-OIV1-2

Moved by Cr Cramer and Seconded by Cr Payment'That the recommendation be adopted.'

Carried 5/0.

7 ACTION REPORTSClosure of the Meetinq to the Public

Minute No. 2018.05.21-OM-3

Moved Cr Cooms and Seconded by Cr Payment'That in relation to agenda item A(i) General Rates, Utilities Review and A(ii) Budget2018/19 Preliminary Review, and A (viii) CONFIDENTIAL - Community DevelopmentCoordinator pursuant to section 275 of the Loca/ Government Regulation 2012 themeeting be closed to the public so that the councillors or members can discuss:

(a) Council's budget; or(b) Rating concessions; or(c) the appointment, dismissal or discipline of employee.

Carried 5/0.

Attendance:9;15am Amanda Schnitzerling, Executive Assistant left the meeting

Attendance:

11:00am Cassie White, Deputy CEO, Trevor Stewart, Infrastructure Manager, JessicaGreenaway entered the meeting

Attendance:12:15 pm Trevor Stewart, Infrastructure Manager, Cassie White Deputy CEO left themeeting

IVIinute No. 2018.05.21-OM-4Moved Cr IVIorton and Seconded by Cr Payment'That the meeting be opened to the public,'

Carried 5/0.

Ordinary Council Meeting Minutes May 21 2018:62375 //( Pag^'4of13

Attendance:12:45pm Amanda Schnitzerling, Executive Assistant entered the meeting

7.1 A (l) CONFIDENTIAL - GENERAL RATES AND UTILITIES REVIEWExecutive Summary

Mead Perry Group were engaged to conduct a review of Council's rates and utilitiescharges. The review has been completed and the report is presented for Council'sconsideration.

Recommendation

'That Council receive the report and base the 2018/19 rates and charges on thereport's recommendations/

IVlinute No. 2018.05.21-OIVI-5Moved by Cr Cramer and Seconded by Cr Payment'That Council receive the report and base the 2018/1 9 rates and charges on thereports recommendations with minor amendments as noted/

Carried 5/0.

7.2 A (ll) CONFIDENTIAL - BUDGET 2018/19 PREUIVHNARY REVIEW

Executive Summary.

Draft Budget 2018/19

Recommend a tion

That Council review and receive the Draft Budget for the 2018/19 Financial Year'

IVIinute No. 2018.05.21-OM-6

hfloved by Cr Cramer and Seconded by Cr RaymentThat the recommendation be adopted/

Carried 5/0.

7.3 A (vill) CONFIDENTIAL - COMMUNITY DEVELOPMENT COORDINATORExecutive Summary

This report recommends Council consider the creation of the role of CommunityDevelopment Coordinator.

Recom menda tion

'That Council approve the creation of the role of Community DevelopmentCoordinator.'

Minute No. 2018.05.21-OIVI-7

Moved by Cr Cramer and Seconded by Cr PaymentThat the recommendation be adopted in principle subject to inclusion in the 2018/19budget'

Carried 5/0.

Ordinary Council Meeting Minutes May 21 2018:62375 Page 5 of 13

^.•^

Attendance:12;50pm Council adjourned the Meeting for iunch.1:15pm Council resumed the Meeting.

Attendance:1:15pm Jessica Greenaway, Tourism and Event Manager entered the meeting

7.4 A (vi) RE-ESTABLISH YOUTH COUNCILExecutive Summary

Council at the April meeting resolved that the Tourism and Event Manager, JessicaGreenaway, present a report on re-establishing the Youth Council at the May meeting.

Recommendation

That Council approve the Youth Council Terms of Reference (TOR) and approveofficers to re-establish the Youth Council in accordance with the Terms of Reference.


Moved by Cr Cooms and Seconded by Cr Maunsoll'That the recommendation be adopted subject to the appointment of a CommunityDevelopment Officer.'

Carried 5/0.

7.5 A (VII) PROPOSED FOUR-WHEEL DRIVE TRAIL UPDATEExecutive Summary

This report provided Council with and update on the proposed Four-wheel Drive TrailUpdate.

Recommendation

'That Council:

1. Approves budget allocation of $21,000 in the 2018/2019 budget towardsconsultation for the proposed Four-wheel drive trail;

2. Write to Department of Environment and Science, Queensland Parks andWildlife Service advising that Council would like to progress stage one of thetrail as a stand alone proposal and that Council agrees to meet 50% ofconsultation expenses up to $21,000; and

3. Not pursue stage two of the proposal at this time due to current lack of supportfrom both Queensland Parks and Wildlife Service and Traditional Owners.

WIinute No. 2018.05.21-OIVI-9Moved by Cr Rayment and Seconded by Cr Cramer'That Council not pursue the development of a 4x4 trail in the Munga Thirri NationalPark at this time and the CEO advise the Department of Environment and Science,Queensland Parks and Wildlife Service of this decision.

Carried 5/0.

Ordinary Council Meeting Minutes May 21 2018:62375 /. / Page 6 of 13

Attendancei1:35pm Jessica Greenaway, Tourism and Event Manager left the meeting

7.6 A (XIV) GEORGE BOURNE AND ASSOCIATES - SERVICE CAPACITY ANDRATES

Executive Summary

In accordance with section 235 of the Local Government Regulation 2012, Council needs toresolve that GBA is the only supplier available to provide Engineering Services.

Recommendation

'That Council engage George Bourne and Associates to provide engineering servicesto Council on an ongoing as required basis and accept the hourly rates, expenses andcapability statement 18/19 as presented.'

Minute No. 2018.05.21-OM-10Moved by Cr Payment and Seconded by Cr IWaunsell'That the recommendation be adopted.'

Carried 5/0.

7.7 A (xv) POLICY TO BE ADOPTED - REVENUE POLICYExecutive Summary

Council is required to adopt the Revenue Policy prior to the adoption of the Annual Budget.The 2017-2018 policy is presented for Council's consideration.

Recommendation

'That Council adopt the 201 8-19 Revenue Policy as presented.'

Minute No. 2018.05.21-OIVM1IVIoved by Cr Rayment and Seconded by Cr Cramer'That the recommendation be adopted/

Carried 5/0.

7.8 A (xvi) QFES MEMORANDUM OF UNDERSTANDINGExecutive Summary

The Queensland Fire and Emergency Services have sent a Memorandum of Understanding(MOU) for Council to consider. The Fire and Emergency Services Act 1990 (Qld) allows thatthe commissioner may enter into an agreement with a local government that sets out theresponsibilities of each Party in relation to the SES in the local government's area,

The Queensland Floods Commission of Inquiry Final Report (March 2012) and the Policeand Community Safety Review Final Report (August 2013) highlighted the importance ofexecuting agreements to provide both Parties clarity on the management and supportarrangements for the SES.

Recommendation


...^

^

'That Council authorise the CEO to sign the Memorandum of Understanding, APartnership for the IVIanagement and Support of the State Emergency Service.'

Minute No. 2018.05.21-OM-12

IWoved by Cr Cramer and Seconded by Cr Cooms'That the recommendation be adopted.'

Carried 5/0.

7.9 A (xvil) TELSTRA OPTIC FIBRE TECHNOLOGY INCENTIVE FUNDExecutive Summa/v

Barcoo Shire Councils Technology Incentive Fund (TIF) has accumulated $165,000 as aresult of the expenditure on the Optic Fibre project. This amount needs to be apportionedbetween Diamantina and Barcoo.

Becp_m men dation

That Council consider how the Telstra Technology Infrastructure Fund accumulationof $165,000 due to the Optic Fibre project be apportioned between Diamantina ShireCouncil and Barcoo Shire Council.'

Minute No. 2018.05.21-OIVM3Moved by Cr Cooms and Seconded by Cr Cramer'That Council authorise the Mayor to negotiate the split of the Telstra TechnologyFund with the Barcoo Shire Council.'

Carried 5/0.

Attendance:1:51 pm Councillor Payment declared a perceived conflict of interest in item A(xviii)

Birdsvilie Social Club - Capital Grant Request and left the meeting.

7.10A (XVIII) BlRDSVILLE SOCIAL CLUB - CAPITAL GRANT REQUESTExecutive Summary

The Birdsville Social Club have sent a letter requesting that their capital works grantallocation of $10,000 be put towards purchasing and installing a PA system at the BirdsvilleRodeo grounds.

Recommendation

'That Council approve $10,000 being provided to the Birdsville Social Club to install aPublic Address system at the Birdsville Bronco Branding/Rodeo grounds/

Minute No. 2018.05.21-OM-14

Moved by Cr Cramer and Seconded by Cr IVIaunsell'That the recommendation be adopted.'

Carried 4/0.Attendance:2:02pm Councillor Rayment re-entered the meeting.

Attendance: /? ^--

/ ' .//'

/1 ^Ordinary Council Meeting Minutes May 21 2018:62375 . / ' Page 8 of 13

2:02pm Trevor Stewart, Infrastructure Manager, Stuart Bourne, Engineer, entered themeeting

7.11 A (ix) BETOOTA RACE TRACK ROAD REQUESTExecutive Summary

The Betoota Race Club has submitted a request for Council to construct a new access roadto the Betoota Race Track.

Recommendation

That Council reject the request from the Betoota Race Club to construct a newaccess road to the Betoota Race Track given the costs involved.

Minute No. 2018.05.21-OM-15Moved by Cr Morton and Seconded by Cr Payment'That the recommendation be adopted.'

Carried 5/0.

7.12A(x) ROAD INSPECTION PROGRAMExecutive Summary

Council undertakes an annual road inspection program which needs to be finalized to allowarrangements to be made.

Recommendation

That Council provide input into the proposed road inspection program submitted bythe Infrastructure Manager.'

Minute No. 2018.05.21-OM-16

Moved by Cooms and Seconded by Cr Payment'That Council authorise the Infrastructure Manager to organise the road inspectionprogram as discussed.'

Carried 5/0.

7.13 A (Xl) AIRPORT PAVEMENT CONCESSIONSExecutive Summary

This report outlines the considerations when assessing pavement concession applicationsfor both the Bedourie & Birdsvjfle aerodromes.

Recommendation

'That an Aerodrome Pavement Concession Policy is prepared to provide guidancewhen assessing future requests,'

Minute No. 2018.05.21-OIV1-17Moved by Cr Cramer and Seconded by Cr Cooms


-7(..

/ / //

'That Council authorise the CEO to prepare an Aerodrome Pavement ConcessionPolicy based on the discussion and present it for adoption at the next meeting.'

Carried 5/0.

7.14A (XII) BEDOURIE AIRPORT LlNEMARKINGExecutive Summary

The fender for Line Marking for the Bedourie Airport was advertised on LG Tender Box. Thetender was closed at 2pm Friday 15th September 2017. A resolution was passed in theOctober 2017 meeting accepting the pricing from Airport Linemarking and Maintenancesubject to a successful funding application. The funding application was unsuccessful andconsideration is now required to determine if Council wish to fund these works internally.

Recommendation

'That the Bedourie Airport Line Marking tender be awarded to Airport Linemarking &IVIaintenance at a cost of $32,131 inc GST.'

Minute No. 2018.05.21-OM-18

Moved by Cr Cooms and Seconded by Cr IVIaunsell'That Council not award this tender and that the works be retendered as a jointprocurement project with other ORRTG members/

Carried 5/0.

7.15A (Xlll) BEDOURIE AIRPORT REJUVENATIONExecutive Summary

The tender for Bedourie Airport Crack Sealing & Surface Rej'uvenation was advertised on LGTender Box. The tender was closed at 2pm Friday 1 5th September 2017. A resolution waspassed in the October 2017 meeting accepting the pricing from Rock N Road subject to asuccessful funding application. The funding application was unsuccessful and considerationis now required to determine if Council wish to fund these works internally.

Recommendation

That the Bedourie Airport Crack Sealing & Surface Rejuvenation tender be awardedto Downer EDI Work Pty Ltd at a cost of $228,956.1

Minute No. 2018.05.21-OM-19

Moved by Cr Cramer and Seconded by Cr Payment'That Council not award this tender and that the works be retendered as a jointprocurement project with other ORRTG members; andthat the CEO forward Senator Barry O'Sullivan details of the work that needs to bedone and the actions Council has taken to attempt to secure funding for this work.'

Carried 5/0.

Ordinary Council Meeting Minutes May 21 2018:62375 (.- !- Page 10 of 13

7.16A (ill) SHELL STATEMENTSExecutive Summary

Shell Financial Statements, prepared and proposed for adoption to be presented to theexternal auditors.

Recommend a tion

That Council review and adopt the Shell Financial Statements for presentation to theexternal auditors Crowe Horwath'


IVIoved by Cr Cramer and Seconded by Cr Cooms'That the recommendation be adopted.'

Carried 5/0.

7.17A (IV) ANNUAL INDEXATION REPORT FOR ASSETSExecutive Summary

Annual Indexation Report for Assets has been completed and provided by Council's AssetValuers Australis.

Recommendation

'That Council review and receive the Annual Indexation Report for Assets'

Minute No. 2018.05.21-OM-21IVIoved by Cr IVIorton and Seconded by Cr Cramer'That the recommendation be adopted.'

Carried 5/0.

7.1 8A (V) FEES AND CHARGES 2018-19Executive Summary

The Fees and Charges schedule is reviewed annually and is presented for adoption.

Recommendation

'That Council adopt the Fees and Charges Schedule as presented.'

Minute No. 2018.05.21-OIVI-22Moved by Cr Cramer and Seconded by Cr Cooms'That the recommendation be adopted/

Carried 5/0.

Attendance:2;50pm Trevor Stewart, Infrastructure Manager, Stuart Bourne, Engineer, left themeeting

Ordinary Council IVleeting Minutes May 21 2018:62375 Page 11 of 13

/^

8 MEMBERS BUSINESS

8.1 CRCOOMSNil

8.2 CRCRAMERClosure of the Meeting to the Public

Minute No. 2018.05.21-OM-23

Moved Cr Cramer and Seconded by Cr Maunsell'That pursuant to section 275 of the Local Government Regulation 2012 the meetingbe closed to the public so that the councillors or members can discuss Council'sbudget including fees and charges/

Carried 5/0.

Attendance:2:50pm Amanda Schnitzerling, Executive Assistant left the meeting

Minute No. 2018.05.21-OIVI-24Moved Cr Cramer and Seconded by Cr Maunsell'That the meeting be opened to the public.'

Carried 5/0.

8.2.1 Bedourie Racecourse Hire Fee

Minute No. 2018.05.21-OM-25

Moved Cr Cramer and Seconded by Cr Maunsell'That Council include in the Schedule of Fees and charges a hire fee of $200 for thehire of the Bedourie Racecourse kitchen/bar and undercover area for privatefunctions by shire residents.'

Carried 5/0.

8.3 CRMAUNSELLNil

8.4 CRMORTONNil

8.5 CR PAYMENTCr Payment asked for an update on the Birdsviile Geothermal plant upgrade project.

The CEO advised that meeting of his latest dealings with the Department of StateDevelopment and that he would follow up with relevant parties to ascertain the currentstatus.

Ordinary Council Meeting Minutes May 21 2018:62375

There being no further business the Meeting closed at 3:00pm.

Minutes confirmed this 25th day of June 2018.

Cr Geoff Morton / ^MAYOR


^

Documents

7.1 A (i) CONFIDENTIAL-General Rates and Utilities Review5 7.2 A … - Ordinary... · Moved by Cr Rayment and Seconded by Cr Cramer 'That Council not pursue the development of a 4x4