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Business 91L

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Using PowerPointUsing PowerPoint

Patricia Kwan

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A Presentation A Presentation Consists of SlidesConsists of SlidesUse Master Slide for repeating objects, or Use Master Slide for repeating objects, or

common look-and-feel common look-and-feel You can have a series of slidesYou can have a series of slidesSlides can have detailsSlides can have details

Or sub detailsOr sub details Use the tab key to indent sub-detailsUse the tab key to indent sub-details

Three types of slide layouts:Three types of slide layouts:1.1. Text for textText for text2.2. Content for all graphicsContent for all graphics3.3. Other for a single type of graphicOther for a single type of graphic

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Clip ArtClip Art You can add clip art You can add clip art

to your to your presentation.presentation.

You can add charts You can add charts and graphs also.and graphs also.

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Pictures You can copy and paste

pictures from the web, or your own photograph.

Or you can use alt-print-screen to copy a web-page.

You can also provide a link to view a Web site.

You can also use a picture as a background for your slide. (Background -> Fill Effects; select Picture tab)

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Other features Place repeating objects in a Slide Master

company logo slide numbers a footer (View -> Header and Footer; see Slide tab) date and time (Insert -> Data and Time …)

Control-G to show grid and guides Control-K to set hyperlink File -> Send To -> MS Word to create

handouts

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Slide Sorter View• The slide sorter view lets you rearrange

the order of slides.• You can hide slides here.• You have a useful toolbar here for

creating effects.

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Animation effects

• You can add motion to your presentation

• By clicking a button, your text can move into the slide in various ways

• The toolbar on the Slide Show view has many options

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Transition EffectsYou can change the way new slides

appear.Using Transitions changes the way new

slides appear.Transition effects can be added from a

toolbar in the Slide Sorter view.

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Creating Summary SlideCreating Summary Slide You can create a summary slide. First select all the slides (containing slide title) in

Sorter view Then create your summary slide by using the

Summary Slide icon, or Alt-Shift-S Then move it to where you want it

– place it at the beginning to highlight topics that will be covered during the presentation; or

– place it as the end to recap your presentation at the closing

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Displaying your slides

To display your presentation, select the Slide Show View.

This automatically generates the first slide. You click to move forward in the

presentation. The arrow keys on the keyboard will move

you back and forth between slides.

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Moving between slidesMoving between slidesYou can also change slides using the You can also change slides using the Page Up and Page Down keys.Page Up and Page Down keys.

Another way is to use the keyboard. Press Another way is to use the keyboard. Press N for next, P for previous.N for next, P for previous.

There is also an automatic timer you can There is also an automatic timer you can set to move between slides for you.set to move between slides for you.

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More on Showing slides You can end a presentation early by pressing

the Escape key. You can create a highlighting/drawing tool by

pressing Control-P. You turn this off by pressing Control-A. Highlighting ends when you move to another slide.

You can temporarily black (or white) out the presentation by pressing Shift-B (or Shift-W). Press Escape key to resume.

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New Feature in PowerPoint 2003

File -> Package for CD …

Package presentations and all of supporting files, including linked files, and automatically run your presentations from CD or folder.

The updated Microsoft Office PowerPoint Viewer (runs on Windows 98 or later) is included.

Can show presentation in a computer that doesn't have PowerPoint installed.

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Summary SlideSummary Slide

Using PowerPointUsing PowerPoint A Presentation Consists of A Presentation Consists of

SlidesSlides Clip ArtClip Art PicturesPictures Other featuresOther features Slide Sorter ViewSlide Sorter View Animation effectsAnimation effects Transition EffectsTransition Effects

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Summary Slide (cont.)Summary Slide (cont.)

Creating Summary SlideCreating Summary Slide Displaying your slidesDisplaying your slides Moving between slidesMoving between slides More on Showing slidesMore on Showing slides New Feature in PowerPoint New Feature in PowerPoint

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