714 CITY INFRASTRUCTURE COMMITTEE - ADOPTED REPORT · City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise . ... The purpose of this report is for Council to approve

714

Adopted Report of the

City Infrastructure Committee Meeting

held

Tuesday 12 April 2016 at

9 am

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

714th Council Meeting 22 April 2016 2 City Infrastructure Committee Meeting 12 April 2016 Adopted Report

Index 714 Adopted Report

City Infrastructure Committee Meeting Tuesday 12 April 2016

9 am

Item Direct. File Page Subject

1 CI LG115/1294/01/2016(P1) 4 City Infrastructure Action List And Forward Planning Schedule

2# CI FN334/375/02(P41) 7 2015-16 Local Area Works Program - Additions

3 CI RD15027/46/02(P1) 18 Consideration For The Proposed Amenity For Surfers Paradise Entertainment Precinct

4 CI FN334/375/01(P15) 27 2015-16 Capital Works Program - City Infrastructure Works Completed Or Under Construction - For Information

5 CI WFB600/648/06(P4) 105 Commercial Use Of Various City Boating Facilities - Passenger Numbers

General Business

6 CI CM787/790/05(P1) 111 Confidentiality Of Quarterly Construction Reports

# Officer’s Recommendation changed by Committee KEY: OCEO - Office of the Chief Executive Officer CI - City Infrastructure GCW - Gold Coast Water CS - Community Services OS - Organisational Services EDMP - Economic Development & Major Projects PE - Planning & Environment

714th Council Meeting 22 April 2016 3 City Infrastructure Committee Meeting 12 April 2016 Adopted Report ADOPTION BY COUNCIL 22 APRIL 2016 RESOLUTION G16.0422.013 moved Cr D Crichlow seconded Cr G Baildon That the Report of the City Infrastructure Committee Meeting of Tuesday 12 April 2016, covered by Recommendations numbered CI16.0412.001 to CI16.0412.006, be adopted with the exception of:- Recommendation Number CI16.0412.003 which was specifically resolved.

CARRIED UNANIMOUSLY ATTENDANCE Cr D M Crichlow OAM (Chairperson) Cr G J Baildon AM (Deputy Chairperson) Cr W M A Owen-Jones Cr P J Young Cr H H C Vorster Cr P C Young (arrived at meeting 9.04am) Cr D I McDonald Cr C M Caldwell (Visitor) Cr G M O’Neill (Visitor) Mr A Twine Director City Infrastructure Mr M Hulse Manager Infrastructure Delivery Branch Mr M Ash Manager City Assets Branch Mr P Crutch Specialist Coordinator Integrated Delivery, Infrastructure Delivery Ms P Denison Coordinator Local Area Works & Community Projects Mr J Wagner Executive Coordinator Engineering Design Julianne Foley Agenda Coordinator APOLOGIES / LEAVE OF ABSENCE Nil PRESENTATIONS Consideration of the Proposed Amenity for Surfers Paradise Entertainment Precinct – Mr M Hulse, Manager Infrastructure Delivery Branch


ITEM 1 CITY INFRASTRUCTURE CITY INFRASTRUCTURE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1294/01/2016(P1)

CITY INFRASTRUCTURE COMMITTEE

Item Action Officer Action/Previous Resolution

City Infrastructure Committee Meeting (all meetings)

Action List and Forward Planning Schedule A Twine – Director City Infrastructure

Standing Item

2015-16 Capital Works Program - Approvals M Hulse – Infrastructure Delivery Report as required. 2015-16 Local Area Works Program – Additions M Hulse – Infrastructure Delivery Report as required. 2015-16 Capital Works Program – Works Completed or Under Construction

M Hulse – Infrastructure Delivery Report quarterly.

(715) City Infrastructure Committee Meeting – 28 April 2016

Dudley Street Catchment, Mermaid Beach Stormwater Upgrade (Ex. CIW16.0127.011)

S Gorman / S Fong – City Assets That a further report be brought back to Council in April 2016 addressing outlet structure options for consideration

(716) City Infrastructure Committee Meeting – 12 May 2016

Haulage Route Policy Review D McNeilage – City Assets Future management of city-wide heavy haulage routes.

Car Sharing Trial Review And Conclusion Of Service (Ex. CP12.1212.013, G12.1213.027)

J Brook – Transport & Traffic To outline the result of the two year car sharing trial and based on the review, the conclusion of car sharing services on the Gold Coast.

Private Ocean Beach Access Stairs within Road Reserve M Harry – City Assets To establish the City’s position regarding the construction of future private ocean beach access stairs located in unconstructed road.

Light Rail South - Results Of Community Consultation On “Have Your Say”.

K Deutscher – Transport & Traffic Advise Council of the results of consultation conducted in December 2015.


ITEM 1 (Continued) CITY INFRASTRUCTURE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1294/01/2016(P1)

(717) City Infrastructure Committee Meeting – 26 May 2016

Tugun to Bilinga Oceanway (Ex. G15.0007.020)

T Clark – Transport & Traffic To respond to a petition submitted to Council requesting the construction of the Oceanway facility.

Response To Petition From Residents Of Andrews Road Who Require Flood Investigation (Ex. CIW15.1008.003)

S Fong – City Assets That a report be brought back to CIW providing the results of the flood study.

(718) City Infrastructure Committee Meeting – 9 June 2016

Stormwater Drainage Management Plan S Fong – City Assets Provide Council an updated development of stormwater drainage for the City.

Seawall Progress Report K Bowra – City Assets Provide update to Council

Response to Petition – Ghilgai Road Merrimac (Ex. G16.0129.025)

B Kudzius – Transport & Traffic To respond to a petition submitted to council

(719) City Infrastructure Committee Meeting – 12 July 2016

Palm Beach Shoreline Project K Bowra – City Assets To provide detailed project explanation.

Motorcycle Parking On Footpaths (Ex. CP15.0010.011)

J Brook – Transport & Traffic Present the mechanism to allow motorcycle parking on footpaths and a design manual / assessment criteria to allow the installation of spaces in safe and appropriate locations.


ITEM 1 (Continued) CITY INFRASTRUCTURE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1294/01/2016(P1)

(723) City Infrastructure Committee Meeting – 8 September 2016

Program of Works for Road Verge Drainage Treatment D McNeilage – City Assets Development of Capital Works program to address stormwater drainage issues in water sensitive urban design - semi-rural estates.

(726) City Infrastructure Committee Meeting – 3 November 2016

Gold Market Drive Reserve Asset Management Plan (Ex. G15.1102.002)

C Bridges – City Assets That further water testing be conducted in twelve months and reported back to the City Infrastructure and Water Committee.

RECOMMENDATION It is recommended that Council resolves as follows: That the City Infrastructure Directorate Action List and Forward Planning Schedule for the City Infrastructure Committee be noted.

Authorised by: Alton Twine Director City Infrastructure iSPOT#52917032 COMMITTEE RECOMMENDATION CI16.0412.001 moved Cr Vorster seconded Cr McDonald That the City Infrastructure Directorate Action List and Forward Planning Schedule for the City Infrastructure Committee be noted.

CARRIED


ITEM 2 INFRASTRUCTURE DELIVERY BRANCH 2015-16 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02(P41) Refer 8 page attachment 1 BASIS FOR CONFIDENTIALITY

1.1 I recommend that Attachment 2.2 of this report be considered in Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012 for the reason that the matter involves the local government’s budget.

1.2 I recommend that Attachment 2.2 be deemed a confidential document in accordance

with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the documents remain confidential unless Council decides otherwise by resolution.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is for Council to approve additions to the 2015-16 Local Area Works Program as detailed in Attachment 2.1. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Councillors in conjunction with City officers have suggested that the projects in Attachment 2.1 be added to the 2015-16 Local Area Works Program. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN These projects satisfy the following: 1.0 The best place to live and visit

1.4 We have fast, frequent and reliable public transport. We can get around the city easily and cheaply.

2.0 Prosperity built on a strong diverse economy 2.3 We have infrastructure that supports productivity and growth. We have connected and vibrant economic precincts.

3.0 People contribute to a strong community spirit

3.6 We are an active community. We enjoy the city and its enviable climate.

7 COMMONWEALTH GAMES IMPACT Not Applicable.


ITEM 2 (Continued) 2015-16 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02(P41)

8 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the various Local Area Works allocations to carry out the works as indicated in Attachment 2.1 within the 2015-16 financial year. Details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 2.1. The new/upgrade cost is the cost to create or upgrade the asset. The renewal cost is the cost to renew the asset in today’s dollars and includes disposal costs and design costs as required at the end of the asset’s estimated useful life. The works proposed in this report can be maintained and operated adequately based on the current 10 year financial plan's growth factors and maintenance budgets. 9 RISK MANAGEMENT City Infrastructure’s project teams will mitigate risk through project development and delivery phases in accordance with the risk management procedure 6-3 which is aligned with the Risk Management Standards AS/NZS 31000:2009.

10 STATUTORY MATTERS Not Applicable. 11 COUNCIL POLICIES Local Area Works and Services Program Policy (iSPOT #48181699). 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

M Stanley, Senior Project Officer

City Infrastructure Yes

B Castelijn, Project Manager City Infrastructure Yes I Lockhart, Technical Officer City Infrastructure Yes G Miller, Senior Project Manager


D Bruen, Senior Project Manager


Cr W Owen Jones Councillor Division 2 Cr M Grummitt Councillor Division 4 Cr D Crichlow Councillor Division 6 Cr A J D Bell Councillor Division 7 Cr G Tozer Councillor Division 8


ITEM 2 (Continued) 2015-16 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02(P41) Cr J Grew Councillor Division 11 Cr D McDonald Councillor Division 13 14 STAKEHOLDER IMPACTS The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in Attachment 2.1. 15 TIMING Projects listed with “TBA” will be added to the Local Area Works Program once formally approved by Council and included in Design/Construction Programs for implementation in conjunction with other priority works. 16 CONCLUSION The proposed additions to the Local Area Works and Services Program as suggested by divisional councillors in conjunction with City officers are listed in Attachment 2.1. It is recommended that Council approve the additions in order that they can be implemented as soon as practicable. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachment 2.2 be deemed a confidential document in accordance with sections

171 (3) and 200 (5) of the Local Government Act 2009 and that the attachment remain confidential unless Council decides otherwise by resolution.

2 That the additions listed in Attachment 2.1 be approved for the 2015-16 Local Area

Works Program. Author: Authorised by: Garry Ellis Alton Twine Program Coordinator Project Management Unit Director City Infrastructure 21 March 2016 iSPOT:#53993591 Atts: #53993658 & #53993708 Changed Recommendation COMMITTEE RECOMMENDATION CI16.0412.002 moved Cr Owen-Jones seconded Cr Vorster 1 That Attachment 2.2 be deemed a confidential document in accordance with

sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the attachment remain confidential unless Council decides otherwise by resolution.

2 That the additions listed in Attachment 2.1 be approved for the 2015-16 Local

Area Works Program with Council Request CR261598 amended to reflect its location in Division 1 and remove CR260070 Park Lane, Southport as no longer required.

CARRIED


Attachment 2.1

CITY INFRASTRUCTURE – ADDITIONS

Project

Manager

Div

Project

No

Location

Description

Proposed Local Area Works Allocation

New / Upgrade. Preliminary

Estimated Capital costs

$

Additional

Annual Operations & Maintenance

Costs $

Estimate

Useful Life Years

M. Stanley (CR261354) 2 26183 Reserve Road,

Upper Coomera

Increase the allocation for project #26183 by $1,170 from $9,210 to $10,380 for an additional footing and post to support the Speed Awareness Device.

1,170 N/A 50

B. Castelijn (CR260834)

2 TBA Reserve Road, Upper Coomera

Initial allocation for the construction of 2 x pedestrian access ramps, 11m x 2m wide concrete path and a small blister island including a painted pedestrian crossing adjacent to the Highland Reserve State School.

17,200 Minimal 50

B. Castelijn (CR256030) 4 TBA Government Road,

Labrador

Construct a 17.5m x 2.5m wide concrete pedestrian refuge including line marking and signage at the intersection with Stephenson Street.

16,500 Minimal 15

I. Lockhart (CR262585) 4 TBA Sundance Way,

Runaway Bay Installation of a streetlight shield adjacent to #152/154. 154 N/A N/A

G. Miller (CR260070)

6 TBA Park Lane, Southport

Construct 94m x 1.5m wide concrete path and 21m² of concrete driveways in total. Adjustment of service authority pits (Telstra), water meters and valve (GC Water).

34,500 Minimal 50

I. Lockhart (CR262286) 7 TBA Jane Street,

Southport Installation of a streetlight shield adjacent to #6. 154 N/A N/A

G. Miller (CR258236)

8 TBA Brendan Drive, Nerang

Reconstruct 2 x pedestrian access ramps and 8m x 1.5m wide concrete path. Construct 2 x centre pedestrian refuges (3.5m x 2m each) at the intersection with Spencer Road. The works also include the installation of signage and line marking.

23,400 Minimal 50

G. Miller (CR261070) 8 TBA Bon Aire Court,

Clear Island Waters Construct 2 x 12m² concrete indented carparks including barrier kerb adjacent to #9 and #18. 14,700 Minimal 50


Project

Manager

Div

Project

No

Location

Description

Proposed Local Area Works Allocation

New / Upgrade. Preliminary

Estimated Capital costs

$

Additional

Annual Operations & Maintenance

Costs $

Estimate

Useful Life Years

I. Lockhart (CR261779) 11 TBA Camberwell Circuit,

Robina Installation of a streetlight shield adjacent to #72. 154 N/A N/A

I. Lockhart (CR261598) 11 TBA Lysterfield Rise,

Upper Coomera Installation of a streetlight shield adjacent to #32. 154 N/A N/A

I. Lockhart (CR262349) 11 TBA Treeview Drive,

Burleigh Waters Installation of a streetlight shield adjacent to #99/101. 154 N/A N/A

I. Lockhart (CR262352) 11 TBA Drummoyne Court,


I. Lockhart (CR262350) 11 TBA Claremont Drive,


D. Bruen (CR258231)

13 TBA

Intersection of Townson Avenue and Twelfth Avenue, Palm Beach

Initial allocation for the construction of 4 x pedestrian access ramps, 8m x 1.5m wide concrete path and 2 x centre pedestrian refuges. 33,200 Minimal 50

iSPOT:# 53993658


ITEM 3 INFRASTRUCTURE DELIVERY BRANCH CONSIDERATION FOR THE PROPOSED AMENITY FOR SURFERS PARADISE ENTERTAINMENT PRECINCT RD15027/46/02(P1) 1 BASIS FOR CONFIDENTIALITY Not Applicable 2 EXECUTIVE SUMMARY Not Applicable 3 PURPOSE OF REPORT The purpose of this report is to advise Council of the previously endorsed installation of a “UriLift Lady” popup toilet outside of Sin City nightclub, 18-22 Orchid Avenue, is no longer available. This particular model has been superseded by the manufacturer. An alternative model, the unisex ‘UriLift Combi’ is available. This report seeks Council’s endorsement to install this new model, the ‘UriLift Combi’ at the same location. 4 PREVIOUS RESOLUTIONS Consideration for the proposed amenity for Surfers Paradise entertainment precinct Committee Recommendation CW15.1203.003

1. That Council note the contents of this report 2. That Council supports the following:

Installation of two ‘Urilift Lady’ model retractable (pop-up) toilet facilities, one labelled Male and one labelled Female outside 18-22 Orchid Avenue, Sin City Night Club.

Consideration of petition from Top of the Mark – Amenities Block Orchid Avenue Surfers Paradise. Committee Recommendation CIW15.1022.006

1. That Council note the contents of this report 2. That Council note the proposed location of a public toilet facility outside of 3 Orchid

Avenue, Surfers Paradise is no longer being considered 3. That a further report be presented to Council in November 2015, providing full design

options and the preferred site location 4. That the petitioners be advised of Council’s resolution in relation to this report

5 DISCUSSION Following Council’s resolution to install the ‘Urilift lady’, the distributor, Splashdown, advised Council the manufacturer, Urilift International BV based in the Netherlands, is no longer producing the ‘Urilift Lady’ pop-up toilet. Subsequently, Council staff met with Splashdown to discuss options and availability of alternative facilities. The replacement model recommended is the ‘UriLift Combi’. The ‘Urilift Combi’ consists of 1x female internal cubical and 2 x male external facilities. Details include:

· The model can cater for up to 3 persons at any one time · Maximum usage for the ‘Urilift Combi’ is rated at 150 persons per hour, compared to

30 per hour for the ‘Urilift Lady’ model · Unit will be remotely raised up by Council personnel late at night eg. midnight, and

lowered in the early hours of the morning eg. 4am.


ITEM 3 (Continued) CONSIDERATION FOR THE PROPOSED AMENITY FOR SURFERS PARADISE ENTERTAINMENT PRECINCT RD15027/46/02(P1)

Urilift Combi ‘pop-up’ toilet


ITEM 3 (Continued) CONSIDERATION FOR THE PROPOSED AMENITY FOR SURFERS PARADISE ENTERTAINMENT PRECINCT RD15027/46/02(P1) Initial investigations The following factors were considered as part of the initial investigations:

· Compliance with Council’s Public Convenience Modular Space Design Strategy as well as the Crime Prevention Through Environmental Design (CPTED) Principles, such as. o Locating and orientating appropriately. o Provision of adequate paths, clear directional signage and multiple points of

access and egress. o Ensuring no opportunities are provided for potential offenders to have reasonable

excuses to be in a particular location. · Adequate room for pedestrian space. · Sighting provisions for pedestrians and other roads users. · Amenity of the streetscape. · Availability of service connections. · Ability to utilise the city’s existing CCTV operation to cover the location. · Ensuring convenient and safe location is selected which are central to the majority of

nightclubs in the precinct. · Can be removed and relocated if demands shift; it’s a self-contained unit. · Provides an innovative response to a contentious City need.

Council officers have met with the previous Divisional Councillor, who requested two ‘Urilift Combi’ units to enable a unisex option. The Councillor also suggested screening which would ensure maximum privacy whilst adhering to safety requirements eg. CPTED principles. The proposed hours of operation of the Urilift Combi were also discussed and agreed by the Councillor (raised very late at night and lowered before dawn). The advantages for the supply and installation of a unisex ‘Urilift Combi’ retractable (pop-up) toilet facility, outside 18-22 Orchid Avenue, Sin City nightclub, include.

· Flexible location options targeting night time hotspots. · Only visible during the peak night time period. · Not visible to the public during the daytime. · Smaller footprint than a built structure 2.45 m x 1.4 m. · Can accommodate up to three (3) persons at a given time. · Installation period is relatively short as it comes as a prefabricated drop in unit. · Activated after night time restaurants nominally have ceased trading. · Can also be customised as to the operating hours to suit demands placed on the

precinct for events. · Units are operated via a secured remote control device by Council’s City Cleaning. · Has a self-cleaning function during the in-ground retraction phase, supplemented by

Council’s City Cleaning staff prior to the unit lowering back into the ground. · Decorative modesty screen/s are being investigated, with the intention of installing

around the end where the urinals are situated, to provide privacy during usage. · Raised unit sits Parallel to the roadway. · Clear pedestrian access is maintained when the units are raised late at night.



· Queensland Police have been consulted. · Survey and potholing of existing underground services is required eg. sewer,

stormwater, gas, electricity, Telstra & Council’s CCTV network, to determine the final location, as this facility requires a 1.5 metre deep excavation.

Pop up public toilet facilities are being used around the world, including Australia, as an innovative and proactive response to the anti-social night-time demands caused by public urination. The structures rise from below ground level at the push of a button operation. This enables them to be raised up during peak late night time demands and lowered below ground in the early hours of the morning. Urilift International products available include, the ‘UriLift Combi’ which comprises of 1 enclosed pan and 2 urinals and the ‘Urilift’ which comprises of 3 urinals evenly spaced around a cylindrical structure. Both structures are of a stainless steel construction. City of Perth has recently commissioned a ‘Urilift” pop-up toilet on James Street, near Russell Square in Northbridge, which appeared on channel 7’s Sunrise programme on 12 February 2016. Please refer to following link. https://au.news.yahoo.com/thewest/wa/a/30839788/northbridge-gets-was-first-pop-up-urinal/ City of Sydney on 10 August 2015 endorsed the preparation and lodgement of a development application for one Urilift in Springfield Plaza, Kings Cross. These units have been installed across Europe and the United Kingdom for the past ten to fifteen years, with well over 200 units installed.

‘Urilift Combi’ in raised position with screening facing Orchid Avenue(above)

https://au.news.yahoo.com/thewest/wa/a/30839788/northbridge-gets-was-first-pop-up-urinal/



Orchid Avenue ‘Urilift Combi’ in lowered position which is flush with pavement Screening is fixed eg. doesn’t lower with unit

View from Orchid Avenue police station opposite Sin City nightclub (above)



Orchid Avenue footpath – view north (above) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN City Vision and Gold Coast 2020 “Inspired by lifestyle. Driven by opportunity” 1.0 The best place to live and visit

1.1 Our city provides a choice of liveable places Plan for appropriate community infrastructure and facilities for residents across the city

3.0 People contribute to a strong community sprit

3.1 Our city is safe, we feel secure and confident in our communities Promote a safer community through the expansion of the Safety Camera Network

3.3 Our community is inclusive and supportive Develop and implement the Accessible City Action Plan to help make our city a better place to live and visit for people of all ages and abilities, and build our reputation as an accessible destination

3.6 We are an active and healthy community Consider the provision of mobility centres in high activity hubs to provide information, rest facilities and mobility equipment hire for residents and visitors with a disability.

7 COMMONWEALTH GAMES IMPACT

· The site is located within the high profile Surfers Paradise Precinct · The site provides a legacy opportunity to increase facilities available for all residents

and visitors to the City


ITEM 3 (Continued) CONSIDERATION FOR THE PROPOSED AMENITY FOR SURFERS PARADISE ENTERTAINMENT PRECINCT RD15027/46/02(P1) 8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations $500,000 has been allocated from the 2015-16 Major Urban Precinct Asset Management budget, Cost Centre CI2600. This allocation is to cover all aspects of the project, such as, preliminary investigations, feasibility, design, procurement and construction. A reprovision of this funding or the unspent funds will be requested for the 2016-17 financial year. It is anticipated a contract will be entered into for the supply and installation of the ‘Urilift Combi’ this financial year. Required lead times and investigations of underground services may impact timeframes. A broad order of costs for the supply and installation of the ‘Urilift Combi’ includes:

· $78,000.00 - Site establishment, survey, investigations, traffic control etc. · $38,000.00 - Infrastructure , water sewer, power to the site, excavation · $275,000.00 - Supply and installation of unit

o Total = $391,000.00 + 10% contingency allowance. People and Culture Not Applicable. 9 RISK MANAGEMENT Community Service Directorate Risk CO000442 Perception of increased crime resulting in reduction in lifestyle and city image. CN000097 Community Safety Programme (covering initiatives focused on safety of public spaces and late night precincts, including safety audits). 10 STATUTORY MATTERS Public urination and wilful public urination are criminal offences under the Queensland Summary Offences Act 2005 (Part 2 Offences section 7 Urinating in a public place) 11 COUNCIL POLICIES Not Applicable. 12 DELEGATIONS The City Assets branch of City Infrastructure is the asset custodian for the City’s designated Urban Precincts. The Maintenance branch of City Infrastructure provides water pressure cleaning and maintenance for the Urban Precincts utilising funding from the asset custodian.


ITEM 3 (Continued) CONSIDERATION FOR THE PROPOSED AMENITY FOR SURFERS PARADISE ENTERTAINMENT PRECINCT RD15027/46/02(P1) 13 COORDINATION & CONSULTATION The table below identifies internal and external stakeholders that have been involved / participated in the proposal to date and the outcome of that participation. Name and/or Title of the Stakeholder Consulted



Darrin McNeilage, Executive Coordinator


14 STAKEHOLDER IMPACTS In accordance with the External Communication Policy, external stakeholder consultation will be undertaken prior to the identification of site and commencement of detailed design. The City’s Corporate Communication staff will be consulted on potential positive and negative impacts. 15 TIMING Procurement of the ‘Urilift Combi’ unit can be initiated within two weeks of Council’s endorsement, subject to approval and the availability of materials. The anticipated completion date for the installation of the unit is late November 2016. 16 CONCLUSION Council Officers are aware two ‘Urilift Combi’ units were preferred by the previous Divisional Councillor. Due to current budgetary constraints, funding is only available for the installation of one unit. Council Officers are of the opinion the installation of the ‘Urilift Combi’ will service the needs, if not better than, the previous resolved two ‘Urilift Lady’ units. A twelve month monitoring period will be implemented. This is to ensure the unit provides the necessary amenity, aimed at addressing the anti-social behaviours late at night in the precinct. Council officers, in consultation with relevant stakeholders, eg. Queensland Police Service (QPS), Safe & Liveable branch, have investigated various options to address the anti-social night-time behaviours such as, public urination, in the Surfers Paradise Entertainment Precinct. The recommended outcome is for Council to consider the supply and installation of a ‘Urilift Combi’ retractable (pop-up) toilet facility, outside 18-22 Orchid Avenue, Sin City nightclub. The unit is innovative in design and during daylight hours will not be visible. The proposed hours of operation, will involve raising the unit very late at night and lowering back into the ground, in the very early hours of the morning. The unit requires procuring from the Netherlands via the Australian Distributor, Splashdown. Splashdown has been approved as a Sole Supplier at the Governance Administration and Finance Committee Meeting GA16.0303.014. A procurement contract could possibly be in place within 2 weeks of Council endorsement, with an expected installation date completed prior to November 2016, subject to watermark approval being granted.


ITEM 3 (Continued) CONSIDERATION FOR THE PROPOSED AMENITY FOR SURFERS PARADISE ENTERTAINMENT PRECINCT RD15027/46/02(P1) 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council note the contents of this report.

2 That Council endorses the installation of a unisex ‘Urilift Combi’ retractable (pop-up) toilet facility outside 18-22 Orchid Avenue, Sin City Night Club.

Author: Authorised by: Matthew Hulse Alton Twine Manager Infrastructure Delivery Director City Infrastructure 21 March 2016 iSPOT #53759510 COMMITTEE RECOMMENDATION CI16.0412.003 moved Cr Baildon seconded Cr Owen-Jones 1 That Council note the contents of this report.

2 That Council endorses the installation of a unisex ‘Urilift Combi’ retractable (pop-up) toilet facility outside 18-22 Orchid Avenue, Sin City Night Club.

CARRIED

RESOLUTION G16.0422.012 moved Cr D Crichlow seconded Cr G Baildon That Committee Recommendation CI16.0412.003 be adopted as printed which reads as follows:- 1 That Council note the contents of this report. 2 That Council endorses the installation of a unisex ‘Urilift Combi’ retractable (pop-

up) toilet facility outside 18-22 Orchid Avenue, Sin City Night Club.

CARRIED


ITEM 4 INFRASTRUCTURE DELIVERY BRANCH 2015-16 CAPITAL WORKS PROGRAM - CITY INFRASTRUCTURE WORKS COMPLETED OR UNDER CONSTRUCTION – THIRD QUARTER FOR INFORMATION FN334/375/01(P15) Attachment 4.1: Field Definitions for Reports Attachment 4.2: Top 20 Projects Completed or Under Construction - Confidential Attachment 4.3: Quarter 3 - Projects Completed or Under Construction 2015-16 - Confidential Attachment 4.4: Photos – Projects Completed or Under Construction 2015-16 Attachment 4.5: Quarter 2 & 3 – Projects Completed or Under Construction: Road Rehabilitation & Reseal, Extractive Industries Road Maintenance and Kerb & Channel Replacement Program - Confidential 1 BASIS FOR CONFIDENTIALITY

1.1 I recommend that Attachments 4.2, 4.3 and 4.5 of this report be considered in Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012 for the reason that the matter involves the local government’s budget.

1.2 I recommend that Attachments 4.2, 4.3 and 4.5 be deemed confidential documents in

accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the documents remain confidential unless Council decides otherwise by resolution.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of the report is to inform Council of Infrastructure Delivery projects that have been received for construction during the third quarter of this calendar year. In addition the report provides the construction cost estimate for the works, which aligns with the budget allocation for the respective projects. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION 5.1 Background The Infrastructure Delivery Branch is the internal ‘delivery agent’ for City infrastructure and other areas of Council. The branch provides professional services for project planning and management, engineering design, drafting services, construction, specification, estimation, survey and material testing to ensure the successful delivery of the City Infrastructure works. 5.2 Report Data This report has been prepared to inform Council of the proposed construction works being undertaken by the Infrastructure Delivery Branch for the third quarter being 1 Jan 2016 to 31 March 2016, including quarter one and two projects of interest.


ITEM 4 (Continued) 2015-16 CAPITAL WORKS PROGRAM - CITY INFRASTRUCTURE WORKS COMPLETED OR UNDER CONSTRUCTION – THIRD QUARTER FOR INFORMATION FN334/375/01(P15) Current projects are within budget allocation and are programed and monitored via the Project Management Information System (PMIS). These works are monitored via the Directorates Program Delivery Team (PDT) and any delays to the project with meeting expected finish dates are identified and prioritised by this group. The responsibilities of this group is to ensure the delivery of the City Infrastructures program of works is on track by reviewing and manage scheduling and resourcing across the program (such as proactively managing critical path activities). The program is continually monitored and adjusted to take into consideration those events that may cause delays such as site constraints, climatic conditions or public events. The attachments provide reports from PMIS identifying projects including the top twenty (20) by highest budget amounts, capturing the Whole of City (WOC) projects including the Local Area Works (LAW) which are shaded in grey, showing proposed construction start and finish dates being provided.

· Attachment 4.1 lists the description field with corresponding definition for the reports. · Attachments 4.2 and 4.3 details the internal delivery projects approved for

construction in the City’s 2015-16 Capital Works Program. The majority of the proposed construction works include road widening/upgrade works and stormwater drainage improvements. The attached reports also indicate percentage of completion and cost to date. Attachment 4.5 provides a report on the second and third quarter planned and completed construction works for the:

· Road Rehabilitation and Reseal; · Extractive Industries Road Maintenance; and · Kerb and Channel Replacement programs.

Note the difference between financial year budget verses actual expenditure may vary, in terms of under and over expenditure shown in the PMIS report. This is a result of outstanding invoices that are yet to be receipted, scope of works were less involved than originally anticipated at concept design stage when a desk top study was undertaken or additional works through approved project variations such as change of pavement design due to unforseen ground conditions or extra service relocations, etc. The overall expenditure for the program is monitored and managed to ensure that it is spent within the initial approved budget allocation. 5.3 Value Engineering The Infrastructure Delivery branch is building a culture that delivery’s projects that are safe, fit for purpose and ‘value for money’. This is achieved by open communication, being accessible to our clients, and offering professional services. The following projects provide some example of value engineering solutions.


ITEM 4 (Continued) 2015-16 CAPITAL WORKS PROGRAM - CITY INFRASTRUCTURE WORKS COMPLETED OR UNDER CONSTRUCTION – THIRD QUARTER FOR INFORMATION FN334/375/01(P15)

· Gemvale Road – Link Road · John Kemp Street – Seawall · Scottsdale Drive & Christine Avenue – Intersection upgrade · Alexander Drive – Shared footpath · Estimation Review · Outsourcing Drafting services and Survey Services

Gemvale Road - Link Road This project is an important transportation link for adjoining urban area and the local private school (Kings College) to Gemvale Road, Reedy Creek. The completed works will provide a safer and efficient traffic route to the motorway access road for this high growth area. At the design stage, the officers had identified the site as an environmentally sensitive area in terms of controlling stormwater pollution from entering the existing watercourse traversing through and downstream of the site. The construction team established erosion and sediment controls early in the project, creating permanent solutions, reducing re-establishment and maintenance costs, while achieving the intent of protecting the watercourse. This initiative contributed to a reduced construction time (expected completion time May 2016, initial completion time was July 2016). The site was inspected by the Department of Environment Heritage and Protection, and was acknowledged as best practice in environmental management. John Kemp Street – Seawall (completed second quarter) For sites fronting an ocean beach, a foreshore rock wall is required to be constructed to protect properties from erosion. This project is the replacement/improvement of an existing wall. During the course of this project it was identified that a greater percentage of the rock / boulders from existing wall could be reused. The pre-construction investigation indicated a ratio of 50/50 for reuse / import material. A result of the good recovery techniques by the construction team changed the ratio to 75/25 (reuse / import). The recovery techniques and construction methodology being applied are taking full advantage of utilising exiting materials and reusing these materials. The materials include large rocks / boulders, old timber seawall logs, mixed clay / sand material and smaller sized rock/gravel. The material reuse methodology is saving substantial costs in lieu of disposing material to landfill off site. The project received a City Infrastructure Directorate Safety Award due to the significant decrease in conflicts of Pedestrian/vehicle truck movements that would have been required to remove the excess spoil material from site. All of these initiatives have led to cost savings and improved time benefits, allowing for ahead of schedule completion by early December 2015 and site reopened for school holiday / tourist period.


ITEM 4 (Continued) 2015-16 CAPITAL WORKS PROGRAM - CITY INFRASTRUCTURE WORKS COMPLETED OR UNDER CONSTRUCTION – THIRD QUARTER FOR INFORMATION FN334/375/01(P15) Scottsdale Drive & Christine Avenue – Intersection upgrade from roundabout to signalised intersection During project development and liaison with GCW a value for money solution decision was negotiated to not replace the existing DN600 DICL water main and manual air valve along Scottsdale Drive but provide a protective concrete cover and automatic air valve thereby saving costs to the project in the order of $270,000. Additionally engineering drawings were produced adopting a ”design lite” approach for detailing line marking set out drawings. This approach reduced the amount of time and cost being spent by creating minimal dimensioning on the line marking drawings, but still producing auto generated electronic design information which is uploaded directly into the surveyor’s instrumentation, creating a seamless transfer of data between design and construction. This project including others are being trialled to determine the relevance of providing extensive hard-copy drawing set out information for construction projects and hence providing Council further value to internally delivered projects. Alexander Drive – Shared footpath Stage 1 Concerns were raised by construction in terms of identifying which properties require a dilapidation report, which resulted in the implementation of vibration assessment methodology developed by the Engineering Design section in conjunction with the Construction section. A program has been developed to initially evaluate the need for a dilapidation survey during road construction works. Part of the consideration when determining the dilapidation reports includes:

· The construction method and anticipated plant and machinery to be used a particular project

· An assessment of the underlying soil that is being disturbed. The benefits for having a formalised process is having surety of the potential properties that may be affected which can be mitigated during the construction process. Estimation Review A review of the estimation process was undertaken providing the following improvements:

· Development of Project Estimation Process and ‘single point of estimate’ process for inclusion into the City Infrastructure Gateway Process.

· The development of these processes and inclusion into the Gateway process will ensure greater consistency for estimating across the Directorate.

· The accuracy of the estimate is commensurate to reflect the Gateway stage of the project and will give greater accuracy when developing Capital Work budgets for the financial year.


ITEM 4 (Continued) 2015-16 CAPITAL WORKS PROGRAM - CITY INFRASTRUCTURE WORKS COMPLETED OR UNDER CONSTRUCTION – THIRD QUARTER FOR INFORMATION FN334/375/01(P15) Working collectively as a branch, the Specifications and Estimation unit coordinate with the Engineering Design, Design Drafting Services and Construction ensuring a schedule of rates that are accurate in terms of ‘what it actually costs’, when developing the construction estimate. The Estimation section has two qualified Quantity Surveyors to support, review and maintain a governance system for estimation. 5.3.6 Outsourcing Design Drafting Services and Survey Services Infrastructure Delivery has also developed guidelines for outsourcing Design Drafting Services and Survey Services. This guideline allows Council to engage external delivery agencies that will deliver drawings and documentation in accordance with Council requirements that will be in alignment with our construction and as constructed requirements. Other benefits include: · Providing Project Managers with an outsourcing delivery option (during busy periods

where internal resources cannot service the request). · The outsourcing guideline provides clear guidelines for the generation of survey and

detailed design drafting data and documentation involving external agents to the City of Gold Coast.

· The guidelines ensure a standardised approach and set out minimum data standard requirements to ensure all external Design rafting Services and Survey Services submitted to City Infrastructure are to a standard comparable to the Directorates standards.

· The purpose for setting a quality level for survey and design drafting data is so that the data can easily and effectively be used:

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN These projects satisfy the following: 4.0 The best place to live and visit

1.4 We have fast, frequent and reliable public transport. We can get around the city easily and cheaply.

5.0 Prosperity built on a strong diverse economy 2.3 We have infrastructure that supports productivity and growth. We have connected and vibrant economic precincts.

6.0 People contribute to a strong community spirit

3.6 We are an active community. We enjoy the city and its enviable climate.

7 COMMONWEALTH GAMES IMPACT All works scheduled will consider impacts associated with the Commonwealth Games.


ITEM 4 (Continued) 2015-16 CAPITAL WORKS PROGRAM - CITY INFRASTRUCTURE WORKS COMPLETED OR UNDER CONSTRUCTION – THIRD QUARTER FOR INFORMATION FN334/375/01(P15) 8 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the relevant budgets to cater for construction of the works listed in this report has previously been approved. Project expenditure is within budget parameters during this period and continuously and currently tracking well. 9 RISK MANAGEMENT City Infrastructure’s project teams will mitigate risk through project development and delivery phases in accordance with the risk management procedure 6-3 which is aligned with the Risk Management Standards AS/NZS 31000:2009. 10 STATUTORY MATTERS Not Applicable. 11 COUNCIL POLICIES Not Applicable. 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted



Matthew Hulse, Manager Infrastructure Delivery


Jeremy Wagner Executive Coordinator Engineering


Mitch Bradow, Executive Coordinator Construction


Pauline Denison, Coordinator LAW & Community Projects


14 STAKEHOLDER IMPACTS The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from Whole of City or Local Area Works Programs as listed in Attachment 3. 15 TIMING Projects listed in this report are included in Construction Programs for implementation in conjunction with other priority works.


ITEM 4 (Continued) 2015-16 CAPITAL WORKS PROGRAM - CITY INFRASTRUCTURE WORKS COMPLETED OR UNDER CONSTRUCTION – THIRD QUARTER FOR INFORMATION FN334/375/01(P15) 16 CONCLUSION The attachments in this report provide a detailed summary of construction works for 1 January 2016 to 31 March 2016 period, identify the budget allocations and proposed start and finish dates. All works are within current budget parameters. Programming of works is always being monitored and adjusted due to climatic conditions and crew allocations. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachments 4.2, 4.3 and 4.5 be deemed confidential documents and be treated

as such in accordance with Sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the attachments remain confidential unless Council decides otherwise by resolution.

2 That Council notes the report and internal delivery project Attachments 4.2, 4.3 and 4.5 for projects issued for construction during this quarter.

Author: Authorised by: Peter Crutch Alton Twine Specialist Coordinator Integrated Delivery Director City Infrastructure 1 April 2016 iSPOT# 54501902 + Attach(s) #52002564; #54573975; #54574112; #54574805; #54574581 COMMITTEE RECOMMENDATION CI16.0412.004 moved Cr Vorster seconded Cr PC Young 1 That Attachments 4.2, 4.3 and 4.5 be deemed confidential documents and be

treated as such in accordance with Sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the attachments remain confidential unless Council decides otherwise by resolution.

2 That Council notes the report and internal delivery project Attachments 4.2, 4.3 and 4.5 for projects issued for construction during this quarter.

CARRIED UNANIMOUSLY


Attachment 4.1 Reporting Field Definitions Field Definition Budget Centre Budget centre name for approved funding Construction Agent Construction delivery agent used on the project Construction Duration Elapsed

Percentage time difference between construction start and finish as at the end of each quarter

Construction Scheduled Finish

Date construction scheduled to finish as per schedule

Construction Scheduled Start

Date construction scheduled to start as per schedule

Division Electoral division where a project is located or created FY Actual Expenditure for the project this financial year FY Budget Captures the revised budget for the financial year Gateway 3 Approval Design (Gateway 3) work including Internal Delivery Planned

Completion date Gateway 4 Approval Construction (Gateway 4) Planned Start date Last Gateway Approval

Last governance gate approved

LAW Local Area Works Month Delivery Documents Issued

Date the Project Management Plan has been completed

Project Description Long description of the project Project Manager Project Manager allocated to the project in SAP Project No The 5 digit numeric or 7 digit operational cost centre number Project Title Short description of the project Project Type Business defined grouping of projects with the same characteristics WOC Whole of City iSPOT: #52002564


Attachment 4.4

Photos - Projects Completed or Under Construction For information. Infrastructure Delivery projects report as at March 2016 showing some photos of interest. Construction Photo Summary Index

Division Project % Complete in Photo

1 Norwell Rd, Norwell Road reconstruction (Photos 1 -3) 80%

1 Burnside Rd Ormeau. Upgrade to Industrial collector road (photo 1) 20%


1 Burnside Rd Ormeau. Upgrade to Industrial collector Rd (photo 2a) 15%


2 Helensvale Rd Helensvale. Road upgrade & shared path. (photo 1) 50%



3 Santa Barbara Rd Hope Island Upgrade (photo 1) 70%

3 Santa Barbara Rd Hope Island Upgrade (photo 2) 99%

3 Santa Barbara Rd Hope Island - shared path (photo 1) 95%



7 John Kemp St Main Beach Seawall. (photo 1) 0%




11 Cottesloe & University Dr. Roundabout upgrade to Signals (photo 1) 50%

11 Cottesloe & University Dr. Roundabout upgrade to Signals (photo 1) 50%

9 &13 Road link to Gemvale Rd Mudgeeraba (photo1) 80%

9 & 13 Road link to Gemvale Rd Mudgeeraba (photo 2) 70%



9 & 13 Road link to Gemvale Rd Mudgeeraba (photo 5) 80% iSPOT #54574805


Division 1 Norwell Rd, Norwell Road reconstruction (photo 1)




Division 1 Burnside Rd, Ormeau. Upgrade to Industrial collector road (photo 1)


Division 1 Burnside Rd, Ormeau. Upgrade to Industrial Collector Road. Prior to construction (photo 2)

Division 1 Burnside Rd,Ormeau. Upgrade to Industrial Collector Road. During construction (photo 2a)


Division 1 Burnside Rd, Ormeau. Upgrade to Industrial Collector Road. (photo 3)

Division 2 Helensvale Rd, Helensvale. Road upgrade & shared path. (photo 1)





Division 3 Santa Barbara Rd, Hope Island Upgrade (photo 2)

Division 3 Santa Barbara Rd, Hope Island Upgrade (photo 1)


Division 3 Santa Barbara Rd, Hope Island shared path (photo 1)

Division 3 Santa Barbara Rd, Hope Island shared path (photo 2)


Division 3 Santa Barbara Rd, Hope Island shared path (photo 3

Division 7 John Kemp St, Main Beach Seawall. Prior to construction.(photo 1)


Division 7 John Kemp St Main Beach Seawall. Typical example (photo 2)

Division 7 John Kemp St Main Beach Seawall. Typical example (photo 3)


Division 7 John Kemp St Main Beach Seawall. Near completion (photo 4)

Division 11 Cottesloe & University Drive. Roundabout upgrade to Signals (photo 1)


Division 9 & 13 Road link to Gemvale Rd Mudgeeraba (photo1)

Division 11 Cottesloe & University Drive. Roundabout upgrade to Signals (photo 1)


Division 9 & 13 Road link to Gemvale Rd, Mudgeeraba (photo2)




Division 9 & 13 Road link to Gemvale Rd Mudgeeraba (photo5)


ITEM 5 CITY ASSETS BRANCH COMMERCIAL USE OF VARIOUS CITY BOATING FACILITIES – PASSENGER NUMBERS WFB600/648/06(P1) 1 BASIS FOR CONFIDENTIALITY Not applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT The purpose of this report is to;

· advise Council of the number of passengers per commercial vessel that are using commercial boating facilities that are managed by the City, and;

· discuss the potential application of additional fees to cover costs to renew the respective boating facilities when required in the future.

4 PREVIOUS RESOLUTIONS At its meeting of 18 August 2015 Council considered a report regarding the commercial vessel and vehicle use of numerous City boating facilities and resolved: Ex Minute No. G15.0818.007 (CIW15.0804.007): “ 1 That the continued commercial vessel or vehicle use of the Muriel Henchman Drive

pontoon and boat ramp, the Broadwater Parklands pontoon, the Cavill Avenue pontoon and the eastern Proud Park (Waterways Drive) boat ramp be approved commencing 1 September 2015.

2 That Council endorses the commercial vessel use of the Evandale Park, Surfers Paradise pontoon, the Proud Park, Main Beach pontoon and the new Appel Park, Surfers Riverside pontoon.

3 That Council approves the commercial use of the facilities stated in items 1 and 2 above subject to a fee of $1,070 per application per annum (included for inflation) to be recouped from the operators of each commercial vessel or vehicle commencing 1 December 2015 and that this fee be included in the 2015/16 register of fees and charges.

4 That Council approves the continued commercial use of the facilities stated in items 1 and 2 above “fee free” until 30 November 2015.

5 That the term of all approvals for commercial use of the following facilities be 12 months (i.e. annual renewal required). - Broadwater parklands pontoon, Southport; - Cavill Avenue pontoon, Surfers Paradise; - The Spit (Muriel Henchman Drive) pontoon, Main Beach; - The Spit (Muriel Henchman Drive) boat ramp, Main Beach; - Proud Park boat ramp (east), Main Beach; - Proud Park pontoon, Main Beach; - Appel Park pontoon, Surfers Paradise; and - Evandale Park pontoon, Surfers Paradise.

6 That a report be brought back to Committee by March 2016 noting the passenger numbers per vessel using the commercial pontoons subject to this fee.”


ITEM 5 (Continued) COMMERCIAL USE OF VARIOUS CITY BOATING FACILITIES – PASSENGER NUMBERS WFB600/648/06(P1) 5 DISCUSSION This report provides further information regarding vessel passenger numbers as per resolution six of Ex Minute G15.0818.007. The information is provided to enable Council to consider possible amendments to the adopted annual permit fee for commercial vessel / vehicle use of City boating facilities. The information shown in table 1 below identifies the ownership and managing authority for the boating facilities for which Council resolved to allow commercial operators to use. Table 1 – General Information Regarding Boating Facilities

Council Facility Ownership Commercial Use Type

Broadwater Parklands Pontoon GCWA* Vessels

Cavill Avenue Pontoon GCWA* Vessels

Muriel Henchman Drive Pontoon (Sea World Drive) GCWA* Vessels

Muriel Henchman Drive Boat Ramp (north - Seaworld Drive) GCWA* Amphibious

Vehicles

Proud Park (eastern) Boat Ramp (Waterways Drive) City of Gold Coast Amphibious

Vehicles *GCWA = Gold Coast Waterways Authority The previous report to Council on this matter included a discussion on the application of;

· a cost recovery fee of $1070 per vessel per annum for the City to process applications and ensure approved commercial operators comply with conditions of approval; and

· a facility renewal fee of $2239.90 per vessel per annum to cover the cost to replace the facilities when they reach the end of their useful service life.

The renewal fee was determined on the basis that the City would be responsible to cover 50 per cent of the replacement costs for the respective GCWA owned facilities. The construction of these facilities was fully funded by the GCWA on the condition that they are recreational public facilities and are not to be used by commercial operators. At the request of the City, the GCWA gave consent for the City to allow commercial operators to use these facilities, in conjunction with public recreational users, on the condition that the City:

· manages the commercial use approval process; and · the City will contribute 50 per cent of future renewal costs.

Council accepted these conditions and endorsed;

· the commercial use of these facilities; and · the application of the abovementioned annual cost recovery fee ($1070).


ITEM 5 (Continued) COMMERCIAL USE OF VARIOUS CITY BOATING FACILITIES – PASSENGER NUMBERS WFB600/648/06(P1) At its meeting in August 2015 (G15.0818.007), Council requested information regarding passenger numbers per commercial vessel. This provision of this information will assist Council to determine whether a higher annual permit fee (i.e. include a future facility renewal fee) should be adopted. A total of 12 commercial vessel operators have obtained City approval to use the boating facilities listed in table 1. A video survey of the commercial vessel facilities use was completed on Saturday 9 January 2016. Completing this survey during a peak period provides an indicative representation of use patterns. The number of passengers using various commercial vessels on the day is shown in Table 2 below. Table 2 – Passenger Numbers of Commercial Vessels using City Boating Facilities

Council Boating Facility Commercial Vessel No.

Number of Passengers Embarking (E) or Disembarking (D)

Average Number of Passengers

per Vessel Appel Park Pontoon, Surfers Paradise 1 19 (D) 19

Cavill Avenue Pontoon, Surfers Paradise

2 4 (E)

3 3 2 (D)

4 2 (D)

Muriel Henchman Drive Pontoon (Sea World Drive)

5 8 (E)

10

6 19 (E)

7 5 (E)

8 14 (E)

9 8 (E)

10 7 (E)

11 5 (E)

12 14 (D)

13 14 (D)

14 9 (D)

15 11 (D)

16 12 (D)

17 7 (D)

Proud Park Pontoon (Waterways Drive)

18 8 (E)

7 19 9 (E)

20 2 (E)

Evandale Park Pontoon N.A. 0 N.A.

Broadwater Parklands Pontoon N.A. 0 N.A.

TOTALS 20 179 9


ITEM 5 (Continued) COMMERCIAL USE OF VARIOUS CITY BOATING FACILITIES – PASSENGER NUMBERS WFB600/648/06(P1) In summary, the one-day video survey indicated that:

· passenger and commercial vessel visitation numbers were greatest for the Muriel Henchman Drive pontoon (Sea World Drive);

· the total number of commercial vessels using the City’s boating facilities on the day was low (10 commercial vessels maximum); and

· the number of passengers on the “typical” commercial vessel which uses a City boating facility was low (about nine passengers per commercial vessel on average).

It should be noted that the commercial use of GCWA’s boating facilities (listed in table 1) has occurred over the last three years with only the last six months imposing an annual fee on commercial operators. The first three years of the commercial use period were completed with GCWA’s approval as a free trial period. The condition of these GCWA’s boating facilities has been monitored by the City throughout the entire commercial use period. No major damage has occurred to the respective pontoons / boat ramps that have been subject to commercial use. The general ‘wear and tear’ that has been observed by City officers is consistent with 100 per cent recreational vessel use. Therefore the impact on the expected service life for these facilities has not decreased as a result of allowing commercial operators to use the facilities. Given the results of the condition assessment (no significant damage) on commercial boating facilities, City staff will liaise with the GCWA to seek the removal / retraction of the condition in which the City has to cover 50 per cent of the renewal costs attributed to the commercial use of the respective boating facilities. In consideration of the low average number of commercial passengers and evidence to show that the commercial use of the respective facilities has not caused additional damage to the facilities, the application of only the annual cost recovery fee (i.e. exclude the future facility renewal fee) is fair and reasonable. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Gold Coast 2020 (City of Gold Coast’s Corporate Plan) Allowing commercial vessel operators to use the City’s boating facilities will contribute to a number of objectives within the City's Corporate Plan including: Place

· Providing a city where all residents and visitors can enjoy the City’s waterways. Prosperity

· Providing the opportunity for new businesses and tourism operators to conduct organised tours and boating charters for residents and visitors. (We are a globally recognised tourism destination).

People

· Providing a choice for residents and visitors to enjoy their leisure time. (We are an active community).


ITEM 5 (Continued) COMMERCIAL USE OF VARIOUS CITY BOATING FACILITIES – PASSENGER NUMBERS WFB600/648/06(P1) In summary, the one-day video survey indicated that:

· passenger and commercial vessel visitation numbers were greatest for the Muriel Henchman Drive pontoon (Sea World Drive);

· the total number of commercial vessels using the City’s boating facilities on the day was low (10 commercial vessels maximum); and

7 COMMONWEALTH GAMES IMPACT Continuing commercial vessel / vehicle use of Council’s boating facilities will provide passive support to tourists / visitors to the City for the Games. It will also highlight the beauty of the City’s waterways. 8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Not applicable. People and Culture Not applicable. 9 RISK MANAGEMENT City Infrastructure’s risk in terms of project development and delivery is mitigated by the risk management procedure 2-40 which is aligned with the Risk Management Standards AS/NZS 4360:2004. 10 STATUTORY MATTERS Not applicable. 11 COUNCIL POLICIES Council policies complementing this matter are Planning Scheme Policy 11: Land Development Guidelines, Section 3 – Engineering Infrastructure and Council’s Asset Management Policy. 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION The following table shows the level of stakeholder consultation undertaken in the preparation of this report.

Title of the Stakeholder Consulted


Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No)

Nil Nil N.A.


ITEM 5 (Continued) COMMERCIAL USE OF VARIOUS CITY BOATING FACILITIES – PASSENGER NUMBERS WFB600/648/06(P1) 14 STAKEHOLDER IMPACTS Not applicable. 15 TIMING Not applicable. 16 CONCLUSION At its meeting on 18 August 2015, Council resolved to continue with the commercial use of the boating facilities listed in table 1 and to adopt an annual cost recovery fee of $1070 for such commercial use. Council also resolved that passenger numbers for the commercial vessels be brought back to Council for its consideration. This report provides the following summarised information:

· The average number of passengers per commercial vessel is nine · The commercial use of the respective boating facilities has not caused additional

damage above normal wear and tear for recreational public only use. · The City will liaise with GCWA with the objective to have the condition removed in

which the City funds 50 per cent of future renewal costs of the boating facilities for which Council has endorsed commercial use; and

· The current annual permit fee ($1,070 per application per annum) adopted by Council in August 2015 for commercial use of the boating facilities shown in table 1 is reasonable and it is recommended that no additional facility renewal fees be applied to commercial use approvals.

17 RECOMMENDATION That Council notes the contents of this report. Author: Authorised by: Darren Ford Alton Twine Coordinator Lakes and Waterways Director City Infrastructure 24 March 2016 iSPOT: #54065335 COMMITTEE RECOMMENDATION CI16.0412.005 moved Cr McDonald seconded Cr Owen-Jones That Council notes the contents of this report.

CARRIED


ITEM 6 GENERAL BUSINESS CONFIDENTIALITY OF QUARTERLY CONSTRUCTION REPORTS CM787/790/05(P1) COMMITTEE RECOMMENDATION CI16.0412.006 moved Cr PJ Young seconded Cr McDonald That the City Infrastructure Director reviews the confidentiality of the Capital Works Program – Works Completed or Under Construction Quarterly Reports for future reporting.

CARRIED There being no further business the meeting closed at 9.46am.


These Pages

Numbered 1 to 112

Constitute The Adopted Report Of The Meeting

Of The City Infrastructure Committee

Held Tuesday 12 April 2016