Sindh Technical Education & Vocational Training Authority (STEVTA)

7th Meeting of STEVTA BoardJune 8th 2011

Recitation from Holy Quran

AGENDA ITEMS

# Item

1 Opening / Introduction of Board Members

2 Progress / Activity Report 2011

3 Approvals

4 Miscellaneous Agenda

1. OPENING / INTRODUCTION

1.1 Welcome remarks by Chairman / Minister, STEVTA

1.2 Introduction of Board Members

1.3 Review and approval of Minutes of 6th Meeting

2. Progress /

Activity Report 2011

2.1 PPP Projects:i) Shaheen Vocational Training Institute, Nawabshah

STEVTA-PAF Joint Venture Inaugurated by Madam Faryal Talpur, MNA on 1st April, 2011 120 Trainees (Carpentry, Machinist, CIT, Light Motor Driving) PAF contribution: Faculty & Management, Computers & missing

Machinery STEVTA contribution: Major repairs & renovations (Rs.45 M revised cost)

Before Now

2.2 Model Institutions Project: Progress of Civil Works Procurement of equipment/machinery & furniture/fixture in progress Accreditation & Certification by City & Guilds (UK) Expected commencement – September, 2011

80%

65%60%

80% 80%

50%

80%

60%

80%

50%

2.2 Model Institutions Project:

GMI Johar GPI Lyari

GMI Nosheroferoze VTI Kotri

2.3 Sindh Skill Development Project (SSDP): Project approved by ECNEC and WB Board of Directors Cost of Component-II & III (STEVTA) Rs.485.00 Million Project duration: 3 years 70 Market Driven Programs – Curriculum Review, Infrastructure

Upgradation and Capacity Building

2.4 STEVTA Headquarter: Total Cost: Rs.25 Million Formally inaugurated today Co-location of STEVTA Management (Chairman, MD, functional

and operational Directors) Recurrent saving of Rs.5.5 Million per annum rental charges

Before Now

2.5 Lifeline Repairs:Completed Works

S. No. Name Approved Cost Physical Progress

1 GPI, Thatto 3.0 100%2 VTC, Shanti Nagar 1.0 100%3 VTC (Girls), Korangi No. 3 1.0 100%4 GVS, Dumba Goth 0.9 100%5 Electrification works at H.Q. 0.5 100%6 Plantation works at GCT Hyd. 0.5 100%

Ongoing Works

7 RD Office, Mirpurkhas 7.0 60%8 GCT, Karachi 6.0 60%9 GCT, Hyderabad 3.0 80%

In tendering process

10 GCT, Hyderabad (admin block) 16.2 NIT issued11 GCT, Hyderabad (face lifting) 7.4 - do -12 GCT, Hyderabad (drainage & sewerage) 5.0 - do -13 GVS, Shahdadpur 4.7 - do -14 GMI, F.B. Area, Karachi 1.0 - do -15 VTC (Girls), Orangi Town 1.0 - do -16 GVS, Bufferzone 1.0 - do -17 GPI (Women), Korangi 3½ 1.0 - do -18 Trade Testing Board 1.0 - do -19 External Electrification and PMT at H.Q. 1.0 - do -20 Plantation and maintenance at H.Q. 1.0 - do -

Total (Rs. in Million) 63.2  

2.6 Oracle ERP - Human Resource & Financials Management

Total Cost: Rs. 12.0 Million

Go live for STEVTA Headquarter: June 2011 05 Regions: August, 2011 20 Selected Institutes: December, 2011

2.7 DAE / B. Tech Admission Session 2010-11Major Outcomes 2010-11

Transparent & merit based admissions Discouraging role of Student Political Parties Database for Demand and Supply Trends Analysis

Proposed Changes 2011-12 Minimum 20% passing marks in NTS Test 20% reserved quota for TSC and G-III / G-II with Matric Science

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

2.8 E-Monitoring System (EMS):

Major Outcomes Indigenously Developed by STEVTA MIS Department (Zero Cost) Significant Improvement in Staff Punctuality Effective Control of Principals over Staff Punctuality Profiling / Leave Management of Individuals Currently 120 Institutes Mark Daily Attendance IT Facilities (Institutes / Offices)

Features Daily Stafff Attendance Leave Management Auto Explanations

2.9 Human Resource Development (Capacity Building)

Target Group Scope # of Participants

Visiting Faculty Pedagogy & Lesson Planning 650 in 23 Districts

Principals SSDP (proposal development, IMCs, PAGs, CCP) 250 in 5 Regions

Principals / RDs / DRDs STEVTA EMS (IT Skills) 300 in all Institutes

Management, Principals, Trainers

ILO (Entrepreneurship Training & Institutional Management)

150 (July 2011 to June 2012)

2.10 a) HRD Through TEVT Revitalization

Conferences, Seminars and Exhibitions:

2.10 b)Inter-Regional Sports Competition, 2011

Conferences, Seminars and Exhibitions:

2.10 c) 1st Sindh Technical & Vocational Exhibition and Inauguration of Family Park & Jogging Track

Conferences, Seminars and Exhibitions:

3. Approvals

3.1 Engagement of Visiting Faculty 60% Shortage of Faculty Selection Committee headed by Principal supervised by RDs 650 Visiting Faculty Members engaged Remuneration Rate Rs.250/ and Rs.150/ per class

Outcomes Achieved Course Coverage Significant Attendance Improvement Improvement of Institutions Efficiency & Performance

Recommendation:

The Board is requested to approve scheme of Visiting Faculty and its continuance for the next academic year.

3.2 Accreditation & Certification - City & Guilds London

Internationally Recognized Accreditation and Certification Success of Sri Lankan Model – adopted by Punjab TEVTA Pilot in STEVTA (Evening Shift – 10 Models and 05 others) Estimated Cost: Rs.20 (M) including Training of Trainers,

Institutional Accreditation and Qualification Mapping

Recommendation:

The Board is requested to approve the proposal in principle for implementation.

3.3 Appointment of Chartered Accountant Firm

External Audit for financial year 2008-09, 2009-10 and 2010-11 Requirement of STEVTA Act and World Bank for SSDP Selection as per SPPRA Rules

Recommendation:

The Board is requested to approve appointment of M/s Tariq Abdul Ghani & Company as External Auditor at the quoted cost of Rs.412,500.

3.4 PPP Phase-II (2011-12)

Allocation for 2010-11: Rs.200 (M) Actual releases 2010-11: Rs.75 (M) (due to low utilization) Need for identifying more public / private partners

Recommendation:

The Board is requested to approve launching of Phase-II of the project on the basis of previously approved Policy for PPP. The proposals shall be invited and placed before the Board for approval after scrutiny.

3.5 Single Line Grant - Vacant Posts reflected in SNE

Existing government employees protected as civil servants Future recruitments as STEVTA employees Transfer of salary component of all Vacant Posts to STEVTA as Single

Line Grant (Punjab TEVTA Model) The selection process for essential Non-Teaching Staff in final stage

as per STEVTA Recruitment Policy, 2010 Payment of salaries from STEVTA Fund through ERP Payroll Module

Recommendation:

The Board is requested to approve the proposal.

3.6 Revision of Organogram & Terms of Appointment

Proposed Additions to Organogram Director Industrial Coordination (SPS-19) Deputy Director (HR) (SPS-18) Security Incharge (SPS-16) Supporting staff i.e. 1 x DAD (SPS-16), 2 x DPAs (SPS-14), 1 x Driver

(SPS-05) and 1 x Attendant (SPS-02) for each functional Director.

Terms of Engagement STEVTA Pay Scale (SPS) equivalent to NPS plus already approved

STEVTA Allowance (No Financial Implication) Perpetual Engagement subject to termination on 01 month notice

based on disciplinary / performance related issues

Recommendation:

The Board is requested to approve the proposed additions to organogram and changes in Terms of Engagement.

3.7 Amendments to STEVTA Recruitment Policy:

Recommendation:The Board is requested to approve the changes in the STEVTA

Recruitment Policy, 2010.

Position Grade Existing Eligibility Criteria Proposed Eligibility Criteria

Gardner BPS-02 Matriculation Literate

Janitor BPS-02 Matriculation (Non-Muslims will be preferred)

Literate (Non-Muslims will be preferred)

Security Guard BPS-02Matriculation. Candidates possessing licensed weapon will be preferred.

Primary Pass. Candidates possessing licensed weapon will be preferred

3. Approvals3.8 Re-appropriation Budget 2010-11

Reappropriations in Budget Estimates 2010-11 are placed on Annex A (Working Paper)

Recommendation:The Board is requested to approve the reappropriations.

3. Approvals3.9 Budget Estimates 2011-12:

Budget Estimates for Financial Year 2011-12 are placed on Annex B (Working Paper)

Recommendation:The Board is requested to approve the reappropriations.

Thanks