8, 2009 09 - 63€¦ · September 8, 2009 09 - 63 Presbytery of Miami Valley MINUTES FROM THE STATED MEETING OF PRESBYTERY OF THE MIAMI VALLEY September 8, 2009 First Presbyterian

September 8, 2009 09 - 63 Presbytery of Miami Valley

MINUTES FROM THE STATED MEETING OF PRESBYTERY OF THE MIAMI VALLEY September 8, 2009

First Presbyterian Church, Middletown, Ohio The meeting was convened with the reading of 1 Corinthians 1:4-9 and prayer by the Rev. William Reisenweaver, Moderator, at 4:05 p.m., Tuesday, September 8, 2009, at First Presbyterian Church, Middletown, Ohio.

LEGEND: P = Present E = Excused Blank= Absent Italics=attendance recorded in more than one category OFFICERS OF THE MIAMI PRESBYTERY:

Rev. Bill Reisenweaver (Moderator) - P Elder Marge Morgan (Vice Moderator) - P Rev. Denise Ingram (Council Chair) – P

Rev. Doris Arnett Whitaker (Stated Clerk) - P Elder Larry Hollar (Recording Clerk) - P Elder Pam Dobbins (Enrolling Clerk) – P

ROLL OF CHURCHES

BEAVERCREEK: KIRKMONT Rev. David JW Brown - P Rev. Carmen Garrigan - P Elder Pat Youther (CCE) - P Elder Ed Hermes - P

BELLBROOK Rev. Stan Gockel (Int) Elder Ben Rader BELLE CENTER Rev. Kathy Clark (Int) - P Elder Nancy Ludewig - P BELLEFONTAINE Rev. Rob Fulton Elder BLUE BALL SS vacancy Elder Ken Lamb - P BRADFORD Elder Irwin Roberts (CLP) Elder CARLISLE: NEW JERSEY Rev. Jeffrey T. Foster Elder Mary Ann Doliboa CEDARVILLE Rev. Drew Elling Elder CLIFTON Rev. Arby Conn - P Elder Marilyn Timmons - P COLLINSVILLE Elder Michael Gabbard (CLP) Elder COVINGTON SS vacancy Elder Virginia Watson DAYTON: BATH Rev. Janine Wilson Elder Cheryl Collins - P DAYTON: CENTRAL Rev. David Jackson (SS) - P Elder DAYTON: COLLEGE HILL Rev. Robert E. Jones - P Rev. Francisco Pelaez-Diaz - P Elder Marvella Lambright - P Elder James Beal - P DAYTON: CORINTH Rev. David Collins Elder Hank Baust - P

DAYTON: FAIRMONT Rev. Robert Wade - P Rev. Denise Ingram (SS) - P Elder Jean Webster - P Elder Charlie Chamberlain - P DAYTON: GOOD SHEPHERD Rev. Richard Walker III Elder DAYTON: IMMANUEL KOREAN Rev. Soo Kwang Kim - P Elder DAYTON: MEMORIAL Rev. David Foubert (SS) Elder DAYTON: SOUTHMINSTER Rev. Eric Pasanchin - P Rev. Megan Collins Rev. Susan Hamilton - P Elder Jeanne McIver (CCE) Elder Gay Amos - P Elder DAYTON: SUGAR CREEK Rev. Julia Wharff - P Elder Earl Johns - P DAYTON: TRINITY Rev. Lutrelle Rainey - P Elder Artence Walton - P Elder Evelyn Mobley - P DAYTON: WESTMINSTER Rev. George McConnel - P Rev. John Neely Rev. Kay Davis-Dudding - P Rev. Nancy Hodgkins Rev. Laurie Davis Elder Elder Elder EATON: FIRST Rev. Wayne Morrison - P Elder Heidi Touw - P FAIRBORN: FIRST Rev. Tom Harmon - P Elder Kathleen Seewer - P FARMERSVILLE: SLIFERS Rev. Karel Hanhart - P Elder GREENVILLE: FIRST Rev. John Person - P Rev. Christopher Benek - P Elder Elder

HAMILTON: THE P. C. Rev. John Lewis - P Rev. Daniel Carter - P Elder HAMILTON: WESTWOOD Rev. Joshua Long - P Elder HUBER HEIGHTS: FAITH Rev. Norman Godfrey - P Elder HUNTSVILLE Rev. Karen Cassedy (Int.) - P Elder JAMESTOWN Rev. Michael Helling - E Elder Chuck Brandel - E LEBANON Rev. Peter Larson Elder Elder MIDDLETOWN: FIRST Rev. L. Timothy Doty - P Elder Kathy Harris - P Elder Jim Bruner - P MIDDLETOWN: ST. LUKE Rev. Janet Dillaman - P Elder David Nicodemus - P MONROE Rev. Patrick Warren - P Elder Bill Crawford - P MORNING SUN Rev. Michael Evans (SS) Elder NEW CARLISLE: HONEY CREEK Rev. Shelley Wiley (SS) - P Elder Anne Ruhrmund - P NEW PARIS Rev. Dennis Andrews (SS) Elder OXFORD Rev. Barbara Barnes - P Rev. Mark Barnes - P Elder Prue Dana (CCE) - P Elder PIQUA: GOOD SHEPHERD SS vacancy Elder Sandy Kerns - P PIQUA: WESTMINSTER Rev. Kathryn Hinds - P Elder REILY Rev. Tom Ramsey (Temp S) - P Elder Dennis Scherzinger - P


RUSHSYLVANIA SS vacancy Elder SEVEN MILE Elder Lee Ault (CLP) Elder SIDNEY: FIRST

Rev. Joe M. Hinds III - P Elder Ann Hagen - P SOMERVILLE SS vacancy Elder SOUTH CHARLESTON: FIRST Rev. William Reisenweaver- P Elder Tom Staten - P SPRINGBORO: COVENANT Rev. Ken Howard - P Elder Loretta Sebastian - P SPRINGFIELD: COVENANT Rev. Ray Stewart - P Elder Bob Harley - P

SPRINGFIELD: NORTHMINSTER Rev. Dwight McCormick - P Elder Lois Shroyer - P SPRINGFIELD: OAKLAND Rev. Tom Martin (Int) Elder James A. Mitchell - P SPRINGHILL Rev. Angela Schenck (SS) Elder TRENTON: MT. OLIVET Rev. Chuck Testas - P Elder Barbara Hufford - P TROY: FIRST Rev. Richard Culp - P Elder Elder URBANA: FIRST Rev. Kevin Horrigan - P Elder Peter Wallace - P WEST CARROLLTON: FIRST Rev. Kathy Horne (SS) Elder

WEST LIBERTY Rev. Angela Schenck (SS) Elder WILMINGTON Rev. David Judd Elder Bruce Saunders Elder XENIA: MEMORIAL UNITED Rev. Wayne McLaughlin (Int) - P Elder XENIA: WESTMINSTER Rev. Brian Maguire - E Elder Marty Freeman - P YELLOW SPRINGS: FIRST

SS vacancy Elder Michael Seewer (AC) – P

MINISTERS IN SPECIALIZED MINISTRIES

Angleberger, Kelley - P Avotri, Solomon Bain, Marcianna - P Barr, Judith Dunlap Battin, Barbara - P

Brooks, Juanita DeanBanion, Myra Dozeman, Thomas Hess, Lisa - E Ingram, Steven Martin, Christopher - E

Niece, Linda - P Soards, Marion - E Thornton, Jesse - P Whitaker, Doris Arnett - P Wilson, Donald - E

MINISTER MEMBERS AT LARGE

Bryant, Kendall - E Douglass, Katherine - E Gibson, Gregory

Hernandez, David - E McClanahan, Steven

Shin, Kelley Wehmeyer - P Springer, Linda - E

HONORABLY RETIRED MINISTERS (Excused unless attendance indicated)

Amidon, C. Forrest Angerman, Jack W. Angerman, Susan Bickett, David E. Brown, Edward Bueschel, Bruce Carlisle, Virginia Creager, Ronald Dawes, Preston - P Edwards, Robert L. Fleming, David L. - P

Foubert, David Garcia, Nehemias Girbert, David A.

Graham, James Graham, William I. Harsh, Theodore F. Hill, Doris J. - P Hookey, Joseph R. - P Kester, Gordon L. Kingsbury, Edwin Locke, C. William Martin, Thomas McCoy, Wayne L. McCready, Warren G. Meyer, JoAnne Philips, William Phleger, Terry

Righter, Richard L. Sensenbrenner, Edward W. Schechter, Richard - P Sheldon, Jocelyn J. Short, Paula Smith, Robert B., Jr. Sparks, W. Franklin Stewart, Donald M. Swaim, Gerald G. Thompson, Glenn E. Wall, Evan Walthour, William Williams, Russell D. Yanney, William

ELDER MEMBERS OF PRESBYTERY

Dobbins, Pam (Council) - P Elder, Laurie (Council) - P

Hazlett, Joyce (Com chair) - P

Hess, Carol (Council) Morgan, Marge (V Mod) - P Piermont, Dennis (EP) - P

Reed, Buzz (Com Chair) - P Stahler, Jim (Council) Walton, Artence (Com Chair) - P

Certified Christian Educators (not otherwise registered) – none Inquirers and Candidates (not otherwise registered) – Inquirer Andrew Clark Corresponding Members – Rev. Karen Fleming (Church of the Nazarene), Rev. Bill Rice (Presbytery of Great Rivers) Staff Members of the Miami Presbytery (not otherwise registered) –Tom Oxley REPORT OF THE STATED CLERK – The Rev. Doris Arnett Whitaker

o A quorum was declared and on motion/second, the roll was formed by signatures obtained during registration showing an attendance of fifty-five (55) ministers of Word and Sacrament, thirty-five (35) elder commissioners (representing thirty [30] churches), and six (6) elder members of presbytery: a total of


ninety-six (96) voting members. Also present and not otherwise registered were two (2) corresponding members, zero (0) alternate commissioners, one (1) inquirer/candidate, one (1) staff members of the presbytery, and twenty-eight (28) registered visitors for a total registered attendance of one hundred and twenty-eight (128).

o On motion/second, the docket was adopted as amended. o On motion/second, the Rev. Karen Fleming (Church of the Nazarene) and the Rev. Bill Rice (Presbytery of

Great Rivers) were seated as corresponding members. HOSPITALITY REPORT – The Rev. L. Tim Doty

o Reported on the church’s ministry to the homeless, the Shalom Program RESOURCE CENTER IMPLEMENTATION TEAM – Rev. Tom Harmon

o Reported on online presbytery survey on technology; survey ends at midnight, September 8th “STEWARDSHIP OF MONEY: MANAGING WELL THE TREASURE GOD GIVES US”

o All attendees were invited to attend two of the following 30 minute workshops: “Generations and Giving: What’s Age Got to Do with it?” - Rev. Craig Showalter

“Ministry through Permanent Funds: Endowments” - Rev. Sandy McConnel “Narrative Budgets: How to Create One, and Use It to Build Ministry” - Elder Dennis Piermont “Navigating Tax Rules for Clergy” - Elder Bob Harley “Orientation for Church Treasurers” - Elder John Peterson “Practicing Generosity: Annual Stewardship Program” - Rev. Kazy Blocher Hinds “Stewardship on the World Wide Web: A Tour” - Rev. Julia Wharff “Stewardship of Personal Wealth: A Tour of Group Studies” - Rev. Laurie Elder

o The Presbytery reconvened in sanctuary

GREETING OF OUR NEIGHBORS o New elder commissioners and guests introduced. o One half of Hunger Offering designated for the support of the Middletown Food Pantry and half to the

Presbyterian Peacemaking Program. o Table Grace offered by Rev. Tim Doty

RECESS FOR DINNER WORSHIP – The Rev. George H. (Sandy) McConnel, preacher REPORT OF THE COUNCIL – Rev. Denise Ingram

Consent Agenda – The following actions were approved by voice vote after the presbytery was given the opportunity to pull business

o From the Stated Clerk – o Approval of presbytery minutes of stated meeting on May 12, 2009 and special meeting on

July 21, 2009 as corrected o Receive the 2009 annual report from the Committee on Representation as distributed

(Appendix A) o From the Council –

o Approval of the 2010 per capita apportionment set at $24.75 (GA $6.15, synod $3.18, presbytery $15.42).

o Ratify the action of the Board of Trustees and Council to lease to buy the home and property located at 7116 County Road 10, Zanesfield, Ohio (legal description 1.21 acres VMS # 12563 Jefferson Township; Map Reference/Parcel # 12-110-00-00-030-001) with the following terms: $2,000 security deposit, 2 yr lease at $1150/month ($1125 if received by the 1st), $250/month credit towards purchase for each month the rent is paid on time ( by the 5th) (max $6,000) $2,000 credit towards closing costs if all 24 payments are on time and set up to be paid electronically. The option price is $190,000.

o Approve the recommendation of the Board of Trustees to list the property of former Camden: First for an initial asking price of $100,000.


o Authorize the council to review and approve the annual progress reports for Mission Program Grants with Dayton: College Hill and Dayton: Immanuel Korean.

o From the Committee on Ministry – o Approve the 2010 Pastor Compensation Guidelines (Appendix B) o Renew the continuing membership of the following ministers in specialized ministries for one

year beginning July 28, 2009: Angleberger, Kelley – Case manager, The Other Place Avotri, Solomon – Professor of Biblical Studies, Payne Theological Seminary, Wilberforce Barr, Judith – Program Coordinator, Samaritan Homeless Clinic. Dayton Battin, Barbara – Campus Ministry, Sinclair Community College, Dayton Hess, Lisa – Associate Professor of Practical Theology and Contextual Ministries at United Theological Seminary, Trotwood Ingram, Steven – Manager of Pastoral Care and Education at Miami Valley Hospital, Dayton Martin, Christopher – Chaplain in the United States Navy Niece, Linda – Senior Staff Chaplain, Department of Pastoral Care and Counseling, Miami Valley Hospital, Dayton Marion Soards – Professor at Louisville Seminary, Louisville, KY Thornton, Jesse – Director of Pastoral Services, Atrium Medical Center, Middletown Wilson, Donald – Lt Col, USAF, Chaplain

o Renew the continuing membership of the following members-at-large for one year beginning July 28, 2009:

Rev. Marcianna Bain Rev. Katherine Douglas Rev. Kelley Wehmeyer Shin

o Grant the status of Honorably Retired to the Rev. Greg Gibson effective October 1, 2009.

Treasurer’s Report o Received Treasurer Report and Balance Sheet dated August 31, 2009. YTD Receipts $472,871.61;

YTD Disbursements $475,534.58; Net Balance -$2,662.97. Total Net Worth and Liabilities $1,949,331.26.

For information, the Council reports the following action taken on behalf of the presbytery;

o From the Board of Trustees o Kirkmont Center Board of Trustees – four appointed as instructed by the presbytery (two in

the class of 2010, one in class of 2011 and one in class of 2012) Dr. R. Douglas Hutchens – Senior Scientist, Universal Technologies Edward J. Mechenbier, Maj. General (Ret.), USAF; chair, Labor Force/Education

Committee, Greene County Department of Economic Development Charles (Chuck) Allport, P.E.; President, 2007-09, Dayton Engineers Club

Foundation Margy Steven, Assistant Superintendent, Montgomery County Educational Service

Center o Outstanding loan with Dayton: Immanuel Korean (loan was initiated by former Dayton:

Heritage) – net proceeds from sale of land to the State of Ohio were applied to the outstanding loan. IKPC was asked to pay the balance of the outstanding loan of $6,601.97; payment in full has been received and loan closed.

COMMITTEE ON NOMINATIONS – Elder Joyce Hazlett

For action, the Committee on Nominations places the following names in nomination: COMMISSIONERS TO THE 219TH GENERAL ASSEMBLY - July 3 – 10, 2010, Minneapolis, MN

Elder Henry Baust (Dayton: Corinth) Elder Rosa Caskey (Xenia: Memorial United) Rev. Richard Culp

Rev. Kay Davis-Dudding Nominations opened to the floor. None received. Nominees elected on voice vote.


For action, the Committee on Nominations places the following names in nomination: KIRKMONT CENTER BOARD OF TRUSTEES Class of 2010 Rev. Tim Doty Class of 2011 Rev. Laurie Davis Elder Buzz Reed (Xenia: Westminster) Class of 2012 Rev. Drew Elling

Elder Julie Preisser (Dayton: Westminster) Nominations opened to the floor. None received. Nominees elected on voice vote.

For action, the Committee on Nominations places the following names in nomination: COMMITTEE ON MINISTRY (COM)

Class of 2012 Rev. Kelley Wehmeyer Shin Elder Doug Hutchens (Dayton: Westminster)

NETWORKS SUPPORT COMMITTEE (NSC) 2009 - 2010 Chair – Elder Tom Milligan (Sidney: First) Class of 2011 Elder Tom Milligan (Sidney: First) Class of 2012 Elder Cheryl Collins (Dayton: Bath) Elder Kathy Albert (Dayton: Corinth)

Nominations opened to the floor. None received. Nominees elected on voice vote. COMMITTEE ON PREPARATION FOR MINISTRY – The Rev. Karen Cassedy

For action, Committee recommended that Inquirer Andrew Clark (Xenia: Memorial United) be presented for examination and be approved to advance to candidacy.

o Mr. Clark read his statement of call and was examined by the presbytery on matters of faith and vocation. On motion/second, the examination was arrested and the presbytery was given the opportunity for debate and discussion.

o On motion, Mr. Clark was approved for candidacy in preparation for the office of Minister of Word and Sacrament.

o Moderator Bill Reisenweaver asked the new candidate questions of intent which were answered in the affirmative; charged the candidate; and led the presbytery in prayer. Mr. Clark’s name was recorded on the presbytery’s roll of candidates.

For information, the Committee on Preparation for Ministry reports the following action taken on behalf of the presbytery;

o Enrolled Ms. Robyn Kleinschmidt (Dayton: Southminster) as an Inquirer on May 21, 2009 o Enrolled Ms. Kori Phillips (Dayton: Westminster) as an Inquirer on July 16, 2009.

COMMITTEE ON MINISTRY – The Rev. Joe Hookey

See consent Agenda for additional action items For action, the committee recommends that the presbytery: o Dayton: Trinity - Authorize the Moderator to appoint an Administrative Commission to work with the

Trinity Presbyterian Church, Dayton, Ohio. The Commission will consist of seven (7) presbyters, at least one of whom shall be a member of the Committee on Ministry, with the remaining members representing an even distribution of ministers and elders from churches in the Presbytery of Miami Valley, to work in the following ways:

o To work with the Session, Pastor and Congregation to address the causes of division and disorder, and to seek ways to encourage constructive resolution of the issues;

o To work with the Session, Pastor and Congregation in addressing issues of relationships and expectations among officers, staff and members;

o To provide at least two (2) persons of the Administrative Commission to attend all Session meetings with voice (but no vote) and to provide leadership where necessary and appropriate;


o To assume original jurisdiction in any case in which the Administrative Commission determines that the Session cannot exercise its authority, after a thorough investigation and a full opportunity to be heard is given to all parties involved (G-11.0103s);

o To report its progress to the Committee on Ministry monthly; to provide an initial report of its findings and recommendations to the Presbytery of Miami Valley at the November 2009 stated meeting; and to provide regular reports to the presbytery thereafter until completion.

After an opportunity for questions and discussion, the motion passed on voice vote.

In Memoriam – the presbytery was led in prayer for the lives of The Reverend C. Paul Nicholson (Appendix C) and the Reverend Kenneth Kettlewell (Appendix D)

For information, the committee reports the following action taken on behalf of the presbytery:

o Bellbrook – Completed triennial visit o Belle Center – Approved the request to elect PNC o Blue Ball - approved to extend Kevin Lawler’s status as student supply pastor at Blue Ball until

October 1, 2009. o Covington – Appointed the Rev. Kazy Blocher Hinds moderator of session. o Dayton: Good Shepherd Community – Approved the 2009 compensation for the Rev. Richard Walker

III as part-time (1/2 time – 22.5 hours per week) Pastor. Terms: Cash Salary $19,041, housing allow $14,209, UMC medical/pension, accountable reimbursements $1,790, 4 weeks vacation and 2 weeks study leave.

o Dayton: Southminster – Completed triennial visit o Fairborn: First – Completed triennial visit o Huntsville – Approved the request to elect PNC o Lebanon – Approved the request to dissolve the pastoral relationship with the Rev. William Seitz so

that he may accept a call at First Presbyterian Church, Wamego, Kansas (Presbytery of Northern Kansas); and to transfer his credentials to the Presbytery of Northern Kansas upon their request. A duly called congregational meeting was held on August 9, 2009.

o Monroe – Completed triennial visit o Oxford – Approve 2009 Terms of Call for Certified Christian Educator Prue Dana: Cash salary

$33,900; other income $10,207 (Medical premium); automobile reimbursement $937; Professional Development $750.

o Reily – Appointed the Rev. Thomas Ramsey as part-time (22 hours per week) Temporary Supply for six months beginning August 23, 2009. Terms: Cash salary $5,500, housing allow $5,500, estimate medical/pension dues $3,981.45, prof expense and travel reimb $1,000, 2 weeks vacation after three months.

o Rushsylvania – Completed triennial visit o Somerville – Completed triennial visit o Springfield: Northminster – Completed triennial visit o Springfield: Oakland – Approved CIF for posting on Church Leadership Connection web site. o West Carrollton: First – Approved the renewal of the part-time (30 hours per week) Stated Supply

Appointment with the Rev. Katherine T. Horne for one year beginning June 1, 2009. Terms: Cash $5,528, housing allowance $25,120, full medical/pension dues, prof dev reimb $1,500, prof exp reimb $500, 4 weeks vacation and 2 weeks study leave annually.

o Xenia: Westminster – Authorized the Rev. Edwin Kingsbury, H.R. to serve as Parish Associate for a period of one year, renewable thereafter, commencing July 1, 2009. This position is without compensation except for mileage reimbursement and honoraria for pulpit supply. The primary responsibility for the Parish Associate will be to assist with pastoral care.

o Yellow Springs: First – Appointed the Rev. Doris Arnett Whitaker as part-time (15 hours per week) Stated Supply for six months beginning September 10, 2009. Terms: Cash salary $3,625, housing allow $3,625, estimate medical/pension dues $3,981.45, prof expense and travel reimb $750, 2 weeks vacation, 1 week study leave and 1 week for service to the greater church.

o Approved revised COM policies on Certified Christian Educators and Commissioned Lay Pastors. REPORT OF THE STATED CLERK, CON’T. – The Rev. Doris Arnett Whitaker

Correspondence report (May 9, 2009 through September 3, 2009)) o From the Office of Vocation, PCUSA – letter regarding the increase of requests of pastors from outside the

denomination to transfer membership to the PCUSA. Forwarded to COM and CPM.


o From the Synod of the Covenant – o Requests for nominees to the synod EP search committee, nominees to synod Committee on

Representation, nominees for synod Vice Moderator. Forwarded to Committee on Nominations. o Invoice for 2010 per capita apportionment o Minutes of Synod Assembly

o Minister membership changes (since last presbytery meeting) – o Losses – Rev. Paul Nicholson (deceased), Rev. Ken Kettlewell (deceased) o Gains – none o In transition – Rev. William Seitz (to Northern Kansas)

Administrative Commissions o Camden: First – On motion/second, dissolved the Administrative Commission for Camden: First

effective immediately with the thanks of a grateful presbytery. Passed on voice vote. (Appendix E) o Dayton: Central (Appendix F) o Yellow Springs: First (Appendix G)

OPPORTUNITY FOR QUESTIONS REGARDING WRITTEN REPORTS The meeting was adjourned with prayer at approximately 8:25 p.m. The next stated meeting of the Presbytery of the Miami Valley is 9:00 a.m., Saturday, November 14, 2009, at Westminster Presbyterian Church, Piqua, Ohio. Attest: Doris Arnett Whitaker, Stated Clerk APPENDICES:

A. 2009 Committee on Representation report B. 2010 Pastor Compensation Guidelines C. In Memoriam – The Reverend C. Paul Nicholson D. In Memoriam – The Reverend Kenneth Kettlewell E. Camden: First – Final report from the Administrative Commission F. Dayton: Central – Minutes from the Administrative Commission G. Yellow Springs: First – Minutes from the Administrative Commission

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APPENDIX A





APPENDIX B 2010 PASTOR’S COMPENSATION RECOMMENDATION

Presbytery of the Miami Valley

The Book of Order enumerates the provision of equitable compensation as a responsibility of the Session (G-10.0102m) and directs the presbytery to provide encouragement, guidance, and resources to its member churches in the areas of...equitable compensation... (G-11.0103f). In addition presbytery has the responsibility and power “to establish minimum compensation requirements for all pastoral calls" (G-11.0103n) and to see that all compensation “meets or exceeds any minimum requirements of the presbytery in effect when the call is made.” (G-14.0534). The Committee on Ministry has the responsibility (G-11.0103n.) to establish guidelines for compensation and benefits for Certified Christian Educators employed by the churches of the presbytery. The Committee recommends to the Presbytery: 1. That the 2010 minimum Effective Salary package (salary, housing, utilities allowance, medical/dental supplement, deferred compensation, etc.) for pastors in the Presbytery of the Miami Valley be set as follows:

2007 2008 2009 2010 Plan A—no manse provided

Effective Salary $40,812 $42,159 $43,761 $44,199 Plan B—manse provided

Effective salary plus manse $28,569 $29,511 $30,633 $30,939 (manse at 30% total eff. sal.) $12,243 $12,648 $13,128 $13,260

Total Plan B $40,812 $42,159 $43,761 $44,199

This recommendation reflects a 1.0% increase over 2009. Information which was used to formulate this recommendation included:

a. The full-time median salary* of PCUSA pastors rose 2.8% from May 2008 to May 2009 (median salary $52,200). The average salary increased 2.8% to $57,199. The median salary and average salary in the Presbytery of the Miami Valley is $51,000 and $54,427 (no data available yet), respectively. *Note: The Board of Pensions of the Presbyterian Church (U.S.A.) annually tabulates the median and average effective salary information reported to it for minister members of the Benefits Plan who are serving U.S. congregations. The median salary is generally considered more representative than the average salary, since it is less influenced by the very high or very low salaries.

b. Bureau of Labor Statistics data (www.bls.gov) reflects a decrease in the Consumer Price Index-All Urban Consumers of 1.40% from July 2008 through June 2009 (heavily skewed by energy which fell 25.5%). For the first six months of 2009, the CPI increased 2.70% and has been rising (again, heavily skewed by energy which fell 21.3 % in 2008 and has climbed 14.8% year-to-date).

c. Social Security (www.ssa.gov/cola) gave a 5.8% increase for 2009 (computed in Oct 08). Their increase was based on 3Q07 to 3Q08 data.

d. As a result of the fragile U.S. economy, General Assembly Council (GAC) staff members at the Presbyterian Church (U.S.A.) national offices experienced a one-week furlough in May 2009. In another decision, planned salary increases for 2010 will be eliminated.


2. That the following standard minimum requirements apply for parish pastor, educator, and Commissioned Lay Pastor calls:

Continuing Ed Reimbursement $1010 (record as separate item)* Vacation 4 weeks including 4 Sundays Study Leave 2 weeks including 2 Sundays *Note: The committee recommended that this item be indexed to inflation.

The committee also reports additional information useful in preparing terms of call/employment packages for pastors and other church professionals:

1. Certified Christian Educators (as approved by the presbytery in November 2000): a. Salary equal to the minimum effective salary (Plan A) above, pro rated as appropriate for part-time contracts b. Reimbursements, vacation and study leave as above Additional guidelines— -- Base salary plus one percent per year for each year of experience beyond five years -- Provision for medical coverage either by participation in the PC (USA) Major Medical Plan or other vehicle. -- Associate Certified Christian Educators and Enrolled Educational Assistants were removed from the Book of Order June 2007

2. Commissioned Lay Pastors (approved January 2002)

a. Salary equal to 75% of the minimum effective salary (Plan A) above, pro rated as appropriate for part-time contracts

b. Reimbursements, vacation and study leave as above c. Medical coverage is normally obtained by the individual through their secular employment

3. Board of Pension dues will remain at 31.5% (19.5% medical/12% retirement, death, and disability) of

effective salary for 2010. Medical dues are based on effective salaries no less than the church-wide median of $50,800 for pastors. Churches paying less than the church-wide median will be billed medical dues based on the church-wide median (pro-rated for part-time) and not actual effective salary.

4. To calculate Effective Salary plus other helpful information, visit the Board of Pensions web site at

www.pensions.org. It’s important to remember that calculating Effective Salary is not the same as calculating federal tax implications.

5. Pulpit Supply Honoraria – Whenever a pastor leads worship for a congregation as a visiting guest, the

church shall pay mileage at the current IRS authorized rate, plus: a. For churches up to 250 members - $75 b. For churches over 250 members - $100 c. Additional compensation of $50 for each additional service.

6. Session Moderator Honoraria – Moderator of churches without installed pastors shall be reimbursed

mileage at the current IRS rate, plus $35.

7. Travel Reimbursement – member churches should reimburse pastors, educators, and CLPs for church-related travel at the current IRS rate.

This review was conducted by Committee on Ministry members Les Ferguson and Rev. Lutrelle Rainey.


APPENDIX C IN MEMORIAM

The Reverend Paul C. Nicholson Born December 9, 1916 - Died May 24, 2009 in Lakeland, FL

The Rev. Paul C. Nicholson served the Big Spring Presbyterian Church in Newville, PA, the First Presbyterian Church in Belvedere, NJ, and for almost thirty years, Memorial Presbyterian Church in Dayton, OH. Not quite ready to settle into retirement, he served the First Presbyterian Church in Springfield, OH as a stated supply for almost another ten years. He was a graduate of Waynesburg College in PA and Princeton Theological Seminary. He valued the Presbyterian Church for its reformed tradition and the heritage of combining the best of modern knowledge with the best of religious faith. The love of Paul’s life was Anna Grace. They started dating when they were fourteen years old and would have been married for sixty-eight years on June 18, 2009. They had two

daughters, Marjorie and Paula. The family lost Paula to cancer in 2001. Paul believed that many of the dreams we struggle to achieve in our lifetimes have their roots in events of childhood. From his earliest childhood days he dreamed of powered freedom. As a child, he saved pennies from selling newspapers and bought a Hawthorne Flyer bicycle. He built a little red car when he was seventeen, which led to a motorcycle in college, a motorboat he built in Dayton and water skiing, a ham radio, an RV, and a private pilot’s license and a cub airplane he flew into his 90’s. To celebrate his 86th birthday, he bought himself a motorcycle, and within the last few years, a 1923 Model-T Ford convertible. Throughout his life, he shared his toys, his sense of humor, and enthusiasm for life with Anna Grace, his family, and his many friends. A gifted woodcarver, preacher, and storyteller, he was said to have “to have a way with words and wood.” In 1992, Anna Grace and he retired to Florida Presbyterian Homes in Lakeland, FL.

APPENDIX D

IN MEMORIAM The Reverend Dr. Kenneth V. Kettlewell

The Rev. Dr. Kenneth V. Kettlewell died on August 25, 2009 in Springfield, OH

following a short illness. Born January 26, 1925 to Samuel Franklin Kettlewell and Emma Denham Kettlewell, Dr. Kettlewell grew up in New Concord, OH. He graduated from Muskingum College (1945) and Pittsburgh Xenia Theological Seminary (1947) . Dr. Kettlewell was a Presbyterian pastor and served churches in PA, Michigan, and Ohio during a ministry begun in 1947, including Corinth Presbyterian Church in Dayton. His ministry continued into retirement where he was a volunteer-in-mission in Brussels, Belgium, and served many churches in Ohio as an interim, including Centerville Heritage. He was Parish Associate at Springfield Covenant where he served as a Calling Pastor, 2002-2004. He published 5 books post-retirement

including Bumblebees Can't Fly in 2007, and Morning Devotions in 2008. He was a resident of the Ohio Masonic Home in Springfield, OH. He was a 33 degree Mason and former

Grand Prior of the Supreme Council of the Scottish Rite. He played the organ for church services at the Masonic Home until 2 weeks ago.

Dr. Kettlewell was preceded in death by his wife of 57 years, Jean White Kettlewell, his parents, and 4

siblings. He is survived by his three children Jim (Kathy Rotilie), Paul (Jane Hagerman), Betsy (Ken) Jameson, 9 grandchildren and 8 great-grandchildren. The family suggests memorials to the Ken and Jean Kettlewell Scholarship Fund at Muskingum College, 163 Stormont St., New Concord, OH 43762. The Scholarship Fund was founded in 1993 in honor of Dr. Kettlewell's retirement from full-time ministry.

A Worship Service of Resurrection as a memorial to Dr. Kettlewell was held at Covenant Presbyterian

Church on Sunday August 30, 2009 with the Rev. Raymond Stewart officiating.


APPENDIX E FINAL REPORT OF ADMINISTRATIVE COMMISSION FOR CAMDEN: FIRST


APPENDIX F Administrative Commission regarding

Central Presbyterian Church Dayton, Ohio

Minutes April 30, 2009

1. Call to order Elder Marge Morgan called the Administrative Commission to order at 5:15 PM on Thursday, April 30, 2009. The meeting was held at the Miami Presbytery Offices. Elder Morgan opened the meeting with prayer. 2. Attendees

3. Minutes from last meeting The minutes from the March 24, 2009 meeting were previously distributed by Elder Morgan via email. No changes to the minutes were offered and the minutes were approved. Elder Ey thanked Elder Hollar for handling the minutes and notes from last meeting. 4. Discussion

1. Elders Bruggeman and Morgan and Reverend Foster reported on the Central Presbyterian Session meeting of April 16, 2009. In general, an improved spirit and a sense of progress were reported. Reverend Jackson reported that he feels a healing within the Session as evidenced by improved communication and more efficient meetings. He also felt that a possible turning point was the AC Listening session held on Saturday, February 7, 2009. That session included incoming and outgoing session members and Rev. Jackson also indicated that the transition to the “new” session is going very well. Key areas being addressed by session include: • Revisiting the Revision Plan • Improved Committee/Officer/Staff Interactions • “Elephant in the Room” exercise with the Session led by Rev. Jackson

2. The AC had a detailed discussion around discerning the nature of our ongoing role with Central. There is a sense that the Session and AC members have moved past the initial “get to know you” period to a current period of mutual trust. Our charge includes providing representation at the Session meetings and that will continue. Areas of discussion related to our continued role included: • Aspects of the Contemporary and Traditional Worship Services • Communication within the Session and Session communication with the congregation • Reverend Jackson’s status as Stated Supply vs • Final aspects of the separation from Rev. Crapnell and his family • Presbytery Interactions – The AC believes that the Session/Presbytery relationship must

remain strong. This relationship is a shared responsibility and is very dependent on the Presbytery Liaison

Members Elder Sally Bruggeman Elder John W. Ey Reverend Jeff Foster Elder Larry Hollar Reverend Joe Hookey Reverend David Judd Elder Marge Morgan, Moderator

Guests Reverend David Jackson


• Financial Concerns – Central is facing a operating deficit and also capital needs (roof on sanctuary).

5. Next Meetings

• Thursday, May 21, 2009 – 7:00 PM – Session Meeting at Central. AC members planning to attend – Elders Ey and Bruggeman and Rev. Judd will try to attend.

• Thursday, May 28, 2009 – 5:15 PM – AC meeting at Presbytery Office 6. Adjournment Reverend Judd adjourned the meeting at 6:25 with prayer. Minutes submitted by: John W. Ey, Elder/Clerk

Administrative Commission regarding Central Presbyterian Church

Dayton, Ohio MINUTES

May 28, 2009 1. Call to order Elder Marge Morgan called the Administrative Commission to order at 5:20 PM on Thursday, May 28, 2009. The meeting was held at the Miami Presbytery Offices. Rev. Hookey opened the meeting with prayer. 2. Attendees


Guests Reverend David Jackson

3. Minutes from last meeting The minutes from the April 30, 2009 and meeting were previously distributed by via email. Two changes to the minutes were offered and the minutes were approved. 4. Discussion

3. Elders Ey and Reverend Jackson reported on the Central Presbyterian Session meeting of May

21, 2009. In general, a continued improving spirit and a sense of progress were reported. This session meeting included receiving new members and was completed efficiently in less than two hours.

4. Key areas being addressed by Session include: • 2009/2010 Communion schedule – Communion options (i.e., passing of the

Communion plate or intinction) were discussed. • Suggested Summer Session Schedule – Rev. Jackson suggested that the June 18,

2009 Session Meeting be reserved for essential business only. The administrative commission members will attend this meeting and will assist Rev. Jackson in his presentation. In addition, the four elders that rotated off Session this year will be invited to attend


5. The AC had a detailed discussion about plans for the Central session meeting on June 18, 2009. Rev. Jackson and Elder Morgan will confer prior to the meeting to develop a process for discussing and "unpacking" the important events along the historical timeline. The AC suggested an emphasis on the various interactions between Central and the Miami Presbytery.

5. Next Meetings • Thursday, June 18, 2009– 7:00 PM – Session Meeting at Central. As many AC as possible

should attend– Elders Ey and Morgan and Rev. Hookey will plan to attend. Elders Bruggeman and Hollar are unable to attend.

• Thursday, June 25, 2009– 5:15 PM – AC meeting at Presbytery Office 6. Adjournment Elder Bruggeman in adjourned the meeting at 6:50 PM with prayer. Minutes submitted by: John W. Ey Elder/Clerk

Administrative Commission regarding Central Presbyterian Church

Dayton, Ohio Meeting Minutes

June 25, 2009 7. Call to order Elder Marge Morgan called to Administrative Commission to order at 5:15 PM on Thursday, June 25, 2009. The meeting was held at the Miami Presbytery Offices. Elder Larry Hollar opened the meeting with prayer. 8. Attendees


Guests None

9. Minutes from last meeting The minutes from the May 28, 2009 meeting were previously distributed by Elder Ey via email. In Section II, Rev. Jeff Foster’s attendance was changed to . The minutes from May 28, 2009 were approved by voice vote. 10. Business

1. The June 18, 2009 Central Session Meeting was attended by Reverends Judd and Foster and Elders Ey and Morgan. These four AC members related their impressions of the meeting.

2. The AC members discussed the meeting and their impressions of our relationship with Central Presbyterian at length. Impressions and action items are listed below:

a. Rev. Jackson worked diligently in the June 18th meeting to take the Session (and former Session members) through their historic timeline. There was some resistance to Rev. Jackson’s approach by Session members.

b. Rev. Foster noted that he thought that Central Church might benefit from theological study to examine the two services – Traditional and Contemporary.


c. AC members decided that since Central Session does not meet again until August 20th, we will try to attend some of the Sunday Worship Services (both traditional and contemporary) in order to gain a better understanding of the two services.

d. Marge will contact Rev. Jackson to update him on our meeting and will let him know of our desire to attend some Sunday Worship Services. Marge will also approach Rev. Jackson to see if a theological examination/discussion could be useful, possibly in each worship service.

e. AC members resolved to begin a “mirroring” process to reflect on our role with Central Church and our mutual progress to date. While the interactions of the AC and Central Session are not easily put on a rigid timeline, there is a need to become a more active partner in our relationship with the Session. Several Central Session members have expressed a desire for more feedback and guidance from the AC members. This mirroring process should be prayerfully considered and the individual results of this process will be discussed on our upcoming meeting of August 13th.

11. Next Meetings • The next meeting was set for Thursday, August 13, 2009, 5:15 PM at the Presbytery office. • The next Central Presbyterian Session Meeting is believed to be Thursday, August 20, 2009 at

7:00 PM. Moderator Marge Morgan will confirm this and communicate the schedule to the AC members via email. All AC members are encouraged to attend.

12. Adjournment The meeting was adjourned at 7:05 with prayer by Rev. Judd. Minutes submitted by: John W. Ey, Elder/Clerk

APPENDIX G Summary of Administrative Commission: Yellow Springs, First,

May 5, 2009 through July 9, 2009. The members of the AC are Elder Phil Calland, Elder Bob Leibecke, Elder Michael Seewer, Elder Lois Shroyer, Rev. Ginny Carlisle, HR, Rev. Kay Davis-Dudding, and Rev. Drew Elling. The Administrative Commission met with leaders and members of Yellow Springs, First on May 14, June 11, July 9, and August 13, 2009. The AC met alone on May 5 and July 7, 2009.

Minutes of the Administrative Commission, Yellow Springs, First: May 14, 2009 7:00 PM

AC members present: Virginia Carlisle, Phil Calland, Michael Seewer, Drew Elling, Kay Davis-Dudding, and Lois Shroyer. Bob Leibecke was excused. Yellow Springs, First, leaders present: Ruth Bent, Joe Dowdell, Fran LaSalle, Hilary Smith, Jeanna Breza, Kay Reimers, Joe and Juanita Johnson, and Mark Munger. Libby Rudolf and Barbara Boettcher were excused. Moderator Carlisle opened the meeting with prayer at 7:05 PM in the lounge. Discussion of Becoming a Blessed Church: Rev. Kay Davis-Dudding read a portion of the book that described how churches sometimes feel as if they are “wandering in the wilderness” and that they must remember that God is with them even in the wilderness. General information: Moderator Carlisle talked about the many different Network Support Groups that have formed in the Presbytery, particularly of the one for Christian Educators (anyone involved in Christian education), and encouraged the YS leaders to take advantage of them. Reorganization/Restructuring of the AC and the YS committees: Moderator Carlisle explained that each Yellow Springs Committee now has a liaison/contact person on the AC. She requested a list of all current members on each committee, including phone numbers and email addresses. The AC contact persons are as follows: Finance


Committee, Drew Elling; Building and Grounds, Phil Calland; Facilities Committee, Bob Leibecke; Christian Education, Ginny Carlisle; Worship Committee and Deacons, Kay Davis-Dudding; and Mission/Evangelism, Michael Seewer. Finance Committee Report: AC liaison, Drew Elling

• Treasurer Joe Johnson passed out copies of the “profit and loss” statement for January through April, 2009. It showed a total income of $41,754.64 and total expenses of $36,849.32 for a net income of $4,905.32.

• Elder Phil Calland reported that the church has received a $425 credit from Village Utilities for the excessive water bill that resulted from the leaks back in January/February.

• Elder Calland related the concern of the Finance Committee that Mary Kay Clark is the only church employee who has not received a raise in the past year. He moved that Ms. Clark receive a 3.5% raise effective June 1, 2009. She will also receive 5 paid holidays, 2 weeks paid vacation, and 2 weeks sick leave. The motion was seconded and passed unanimously.

• Elder Fran LaSalle requested approval to switch Memorial Fund money ($5,579.72) from the current savings account (which is earning no interest and which charges a fee for any transaction) to a checking account. On motion/second, the AC approved.

• Elder Calland suggested that a financial report be made available to the congregation (in the bulletin, in the newsletter, or by a mailing at the end of June.

Building and Grounds Committee: AC liaison Phil Calland

• Mark Munger, chair, reported that a local company will begin work soon to address the leaking flat roof over part of Westminster Hall. A slight pitch will be built onto the roof so that water will drain off instead of pooling.

• The air conditioner in the manse needs repairs and estimates are being obtained. • It will cost $85 to$100 to repair the water heater in the little restroom off the lounge. • The grease trap under the sink in the Westminster Hall kitchen is clogged (causing leaks) and needs to be

cleaned out. Mr. Munger has contacted someone to do the work. • There was a great turn-out for Clean-up Day, about 30 people were involved. • Jeff Huntington (of Chamber Music Yellow Springs) and Elder Ruth Bent have a grant (~ $4000) in

process to be used to improve the lighting in the chancel area of the sanctuary. Facilities Committee: AC liaison Bob Leibecke

• Elder Kay Reimers reported that Non-Stop will probably not return in the fall, so that income source is gone. YSKP may go to a year-round program, and that would provide some income.

• Jill Becker (dance school) may be interested in using the Westminster Hall space, and if so may write a grant for improving the floor.

• The church received $150 dollars last month for use of the facility for the children’s play that Mary Kay Clark directed.

Christian Education: AC liaison Ginny Carlisle

• Elder Hilary Smith reported that graduating seniors (Eric Rudolf, Kevin Mayer, Jacob GunderKline, and Brock GunderKline) will be honored during worship on May 31.

• The youth and the committee helped clean up the basement and the Sunday school rooms during Clean-up Day, and they planted a garden in the courtyard.

Worship Committee: AC liaison Kay Davis-Dudding: No report. Mission and Evangelism Committee: AC liaison Michael Seewer

• Elder Ruth Bent reported that in co-operation with other faith communities YS, First hosts an appreciation breakfast for the graduating seniors of YS High School. This event is always well attended and appreciated by the seniors and their families.

• The committee is interested in having Rev. Kelley Angleberger lead another Bible study and needs to raise money to pay for it (the first study was paid for from the Christian Ed. Budget. It was suggested that YS, First’s portion of the Pentecost Offering be ear-marked for the Christian Ed. Budget.


Other Business: • Doris Arnett Whitaker (Stated Clerk of Miami Presbytery) approved (with exceptions) the Session Minute

books (minutes through December 11, 2008) and the Church Register on March 12, 2009. The exceptions are listed in her letter that is included in the minutes of the March 12, 2009 session meeting.

• The year-end statistical report was submitted by Stated Clerk Whitaker. This report is appended to and made a part of these minutes.

The meeting adjourned and was closed with prayer (all joining hands in a circle) at 9:20 PM. Lois Shroyer, Scribe Rev. Ms Virginia Carlisle, Moderator

MINUTES OF THE ADMINISTRATIVE COMMISSION FIRST PRESBYTERIAN CHURCH OF YELLOW SPRINGS

June 11, 2009, 7:00 P.M. AC Members Present: Phil Calland (Acting Moderator), Bob Leibecke, and Michael Seewer; Excused: Virginia Carlisle, Drew Elling, Kay Davis-Dudding, and Lois Shroyer. Yellow Springs Leaders Present: Jeanna Breza, Joe and Juanita Johnson, Fran LaSalle, Mark Munger, Kay Reimers, Libby Rudolf, and Hilary Smith Excused: Ruth Bent and Barbara Boettcher Elder Calland began the meeting with a meditation on the “Thin Places,” a reflection by Mark D. Roberts on the Celtic metaphor describing the physical places that God is present. “Thin Places” can be found in both the Hebrew and Christian scriptures. They can be either physical places or experiences. In life they manifest as God’s ever dwelling within one through joy and vulnerability. Several personal examples were provided. The meeting was formally opened with prayer by Elder Calland. Elder Bob Leibecke was introduced to the Yellow Springs members as the replacement for the Reverend David Collins. The Minutes of the May 14, 2009 meeting were approved as previously corrected. (Note: All approved action items will be confirmed by the entire Administrative Commission at the July meeting.) Finance Committee Report: (Liaison the Reverend Drew Elling)

Treasurer Joe Johnson provided a copy of the Financial Overview Report for May 2009. Income through May 31 was $51,961.96 and expenditures were $43,042.36 with a net income of $8,919.60. The report was accepted as presented.

Action Item: Treasurer Joe Johnson’s requested resignation effective June 11, 2009 was approved with regret and appreciation for his years of dedicated service. Elders Calland and Leibecke recommended a general report be provided for the congregation at the six month mark. This should include comparative expectation and realization of income and expenditures, as well an unexpected expenses and income bequests. Action Item: Jeanna Breza was approved as the new treasurer with gratitude for her willingness to serve in this capacity.

Building and Grounds Committee Report: (Liaison Elder Phil Calland)

Mark Munger reported that the water heater in the restroom has been repaired and the grease trap in the kitchen was cleared. The drain still runs slowly, but this needs to be addressed at a future point. Lights have been replaced in the Fellowship Hall with the bill pending. A recommendation has been made to install a remote control bell on the side door. Approval was granted to pursue this recommendation. With the heavy rain, the roof is leaking in the Women’s Restroom of the Sunday School area. The scheduled repair approved earlier has not been completed. The contractor indicated that costs have gone up and building permits are needed. The recommendation is to seek additional bids for completion of the roof repair. Mark indicated that this will be done. The gutter catch basin needs to be remade because of overflow difficulties. Approval was granted.


Facilities Committee Report: (Liaison Elder Bob Leibecke) Kay Reimers reported that community parents wish to start a Montessori School in Yellow Springs. They are examining the possibility of using First Presbyterian’s nursery. This would involve a cooperative arrangement with a teacher and parent volunteers on a three day a week basis. Six or seven children would be involved. Negotiations are taking place. The Mad River Group, a drama troupe using local historical subjects, made use of the building for the first time. They did a fine job of cleaning up following their use of the facility. The Yellow Springs Kid’s Theatre is planning on using the facility throughout the summer.

Christian Education Committee Report: (Liaison the Reverend Virginia Carlisle)

Hilary Smith reported that the Educational Recognition Service with Mary Kay Clark providing the message on May 31, 2009 went very well. An all church Canoe Trip is planned for June 28, 2009. No cost to the church is involved, and all are invited to canoe on the Little Miami River. Rivers Edge Outfitters will be used. A discussion was held pertaining to Kirkmont camping in regard to church scholarship support for campers. Cost is a factor depending upon the numbers involved. Elder LaSalle recommended that fundraising on the part of the youth would be good idea. It would be nice to prepare much earlier in the year for this fundraising. There was concurrence with the idea, but financial support is still deemed necessary and appropriate to assist young people. The spiritual experience is to be encouraged.

Action Item: A motion to set aside up to $400 of the Christian Education budget for Kirkmont scholarships was

approved. Curriculum changes are necessary because of the changing demographics of the youth of the church. Elder Seewer

recommended contacting Jeanne McIver and the Educators Support Group, as well as making use of the Resource Center now found at Southminster Presbyterian Church.

Mission/Evangelism Committee Report: (Liaison Elder Michael Seewer)

Elder Seewer reporting on behalf of Elder Ruth Bent indicated that there are a number of future mission and evangelism projects planned or being created. They include: A fundraising supper in October in conjunction with a “Friday Fling” Art Open House in Yellow Springs. An “Offering of Letters” following the service on Peacemaking Sunday in support of peacemaking causes. A project providing Christmas gifts for a local family. A “Clothes That Work” clothing drive in the spring. An current project to provide tote bags with literature and information about First Presbyterian Church to

give to first time visitors. This is to begin within the next few weeks. A possible year long project in combination with the Worship and Christian Education Committees, yet to

be determined.

Deacons/Worship Committee Report: (Liaison the Reverend Kay Davis-Dudding) Kay Reimers reported on the pulpit supply situation. When pastors are not available or cancellations occur on short notice, the Worship Committee and congregation are creative. There have been hymn sings. An individual has been contacted to deliver a message on medical ethics for an upcoming service.

Reorganization/Restructuring Committees:

Elder Calland recommended that members of the congregation be approached about serving on the various committees. Members should be assured that membership on committees is not a lifetime commitment. This is a means of becoming an active part of the life of the church.

Other Business:

Kay Reimers informed the Administrative Commission about the possible creation of a Public Relations Committee for the purpose of keeping the community informed about the activities of First Presbyterian. This is perceived of as a very fine and necessary idea. The Administrative Commission acknowledges with appreciation letters sent by Mary Kay Clark to


individuals who deserve recognition for their service or financial support of the church. They include: Todd VanLehn for removal of the bushes in front of the church.

Gary Stutzman for volunteer service in removal of bushes and cleanup. Curt at the Emporium for use of the projector at the Graduation Worship Service. Roberta Allen for a monetary donation. Helen Hosket for a memorial donation and letter to her brother-in-law, Jack Hosket. The Cub Scouts for a monetary donation.

The meeting was adjourned and closed with a circle prayer at 9:05 P.M.

Next Meeting: July 9, 2009 at 7:00 P.M.

Respectfully Submitted,

Elder Michael L. Seewer Elder Phil Calland Acting Clerk Acting Moderator Minutes of the Administrative Commission, Yellow Springs, First Yellow Springs, First: July 9, 2009 7:00 PM AC members present: Virginia Carlisle, Phil Calland, Michael Seewer, Drew Elling, Kay Davis-Dudding, Bob Leibecke, and Lois Shroyer. Yellow Springs, First, leaders present: Ruth Bent, Fran LaSalle, Jeanna Breza, Kay Reimers, Libby Rudolf, and Mark Munger. Moderator Carlisle opened the meeting with prayer at 7:10 PM in the church office. Pastoral Care: Moderator Carlisle asked for concerns. Rev. Davis-Dudding reported that she had just visited YS member JoAnn Mahle at Dayton Hospice, that JoAnn is not eating or responding, and that it seems that death is imminent. Two persons asked for prayers for family members. It was noted that two of the YS leaders will have surgeries this month. Rev. Elling requested prayers for two women and three children involved in a serious auto accident that had just occurred in Cedarville. Rev. Carlisle then offered a pastoral prayer for all these concerns. Christian Education: AC liaison Ginny Carlisle

• Elder Libby Rudolf made the report, referring to a written report she distributed. Regular Sunday school is finished for the summer. Adults are monitoring the nursery, praying with the children and then doing informal crafts/projects or simply letting the children play.

• Committee members will meet Sunday, July 12, to assess curriculum and to plan for the year. They want to incorporate creative ways of expressing their faith and to focus more on stories from the Bible. They are considering inviting members of the congregation to teach their favorite Bible story or to talk about their faith with the children/youth.

• The annual canoe trip was enjoyed by 8 canoes full of 5 families and friends. Minutes of the June 11th meeting were approved by consensus as distributed. The full AC approved all actions taken at the June 11th meeting. Finance Committee Report: AC liaison, Drew Elling

• Elder Fran LaSalle distributed a printed balance sheet, dated June 30, 2009, and a Profit and Loss statement for January through June, 2009. For this period total expenses were $51,777.12 and total income was $63,811.06, leaving a net income of $12,033.94. Pledges are lagging behind (only 44.5% received as of June 30th). She also noted that somehow the Russell Miller bequest ($11,228.65) was deposited as miscellaneous income, and she will move it to “bequests”.

• At the May meeting Elder Calland suggested that a financial report be made available to the congregation (in the bulletin or in the newsletter). It was noted that this had been done.


• Moderator Carlisle reported that Elder John Peterson (member of Middletown, First, and former Treasurer of the Presbytery) has agreed to do the financial review of the church’s records, and that he will not charge for his service. He has requested that one other person meet with him once or twice to look over what he has done. Elder Fran LaSalle agreed to meet with him if this is deemed appropriate (as she has been on the Finance Committee for the time covered in the review).

• Elder Ruth Bent reported that a Yellow Springs resident (David Lee) gave $100 to YS, First in appreciation of the support the church has given Chamber Music Yellow Springs over the years. She has written him a thank-you note.

Building and Grounds Committee: AC liaison Phil Calland and chair Mark Munger reported:

• Requested approval to have leaking faucets in the manse basement repaired by a plumber; it will probably cost $100-150. The AC approved by consensus.

• Developments in the ongoing saga of the leaking flat roof over part of Westminster Hall: o The bid submitted by Mike Miller of Specialty Roofing to repair the membrane for $1500 (which

the AC approved by email votes) has been withdrawn because Mike Miller “looked at the wrong roof”. His estimate was for a much smaller roof over part of the funeral home next door to the church. It would cost $5400 to repair (put a new membrane on) the roof on the church.

o In the meantime, it was discovered that the original membrane, installed by the Williams Roofing Company, is under warranty for 10 years (which is up in September 2009). Mark Munger has contacted the Williams company and reported that he feels that they are stalling. He requested permission for Elder Barbara Boettcher (who is an attorney) to write a letter to the Williams Company (on her letterhead) demanding prompt attention to the warranty issues. The AC approved writing the letter.

o Elder Phil Calland has contacted Cason Roofing (of Springfield) to give estimates for two different roof repairs (one of which will give a very slight pitch to the roof). These estimates will be available for the next meeting.

Facilities Committee: AC liaison Bob Leibecke: no report. Worship Committee: AC liaison Kay Davis-Dudding: When the pulpit supply for a communion Sunday is not authorized to offer communion, the Rev. Ms. Myra DeanBanion officiates and is paid for her service. Mission and Evangelism Committee: AC liaison Michael Seewer: Elder Ruth Bent reported that the committee is in the early stages of exploring the possibility of providing breakfast one day a week for needy students at Mills Lawn Elem. School. If this project is successful, perhaps other congregations of the Yellow Springs faith communities will be interested in expanding the program to more days per week. Other Business:

Elder Kay Reimers raised a concern growing from the SWOT planning process: one of the identified goals is to be able to have a pastor (installed or stated supply and probably part time). Some members see a need to establish structure and accountability for the pastor and are wondering how to accomplish this. • Before the church even begins to look for a pastor, the congregation must identify who and what it is and

what it wants/needs in a pastor. Then the congregation’s expectations of a pastor can be clearly stated. • A committee (in some churches called Personnel and in others Administration) will have the responsibility

to support the pastor, as well as to hold the pastor accountable. In most churches, this committee conducts an annual review with the pastor.

• The SWOT study process is important in discovering who the congregation is and what it expects of a pastor.

The meeting adjourned and was closed with prayer by Rev. Kay Davis-Dudding at 9:00 PM. Lois Shroyer, Scribe Rev. Ms Virginia Carlisle, Moderator


During its meetings alone on May 5 and July 7, 2009, the AC continued information/fact-finding concerning the situation in the YS congregation. In our May 5 meeting we reached consensus that we must be careful not to attempt to force this diverse congregation into a box that fits our expectations. We agreed to give the Yellow Springs leaders more responsibility, assigning each of their committees a liaison from the AC. The AC liaison will decide whether a committee proposal needs the approval of the whole AC. The AC accepted the resignation of the long-time church treasurer at Yellow Springs and appointed another person to fill that position and arranged for a qualified neutral party to conduct a financial review of the past two years. We (AC and YS members) struggle to keep the financial challenges from being our main focus, but that is difficult when expensive emergencies (such as leaking roofs) frequently crop up. However, the Worship Committee continues to plan and execute beautiful, meaningful worship services, Christian Education continues to provide classes and activities for children and youth, and Mission and Evangelism continues reaching out to the wider community. Respectfully submitted, Lois Shroyer, Scribe for the AC

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8, 2009 09 - 63€¦ · September 8, 2009 09 - 63 Presbytery of Miami Valley MINUTES FROM THE STATED MEETING OF PRESBYTERY OF THE MIAMI VALLEY September 8, 2009 First Presbyterian