8/3/2015 America's Army: The Strength of the Nation – Army Strong Capability Portfolio Management DOTMLPF Assessment Kathy Romero Governance, Acquisition

04/19/23 America's Army: The Strength of the Nation – Army Strong

Capability Portfolio Management

DOTMLPF Assessment

Kathy RomeroGovernance, Acquisition and Chief Knowledge OfficeArmy CIO/[email protected]

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Drivers for Portfolio Management

Legislation and GAOClinger-Cohen Act of 1996. This Act requires agencies of the US federal government to adopt an investment approach to IT projects.

In 1998, the GAO followed with "An Executive Guide: Measuring Performance and Demonstrating Results of Information Technology Investments" that describes portfolio management as one of four strategic enterprise objectives.

National Defense Authorization Acts since 2003

Department of Defense DirectivesDoDD 8115.01 (Oct 2005) – IT Portfolio ManagementDoDD 7045.20 (Sep 2008) – Capability Portfolio Management.

Write down something you do or need in your current work

environment.

Example: Review IT Investments for efficiencies and effectiveness

America's Army: The Strength of the Nation – Army Strong04/19/23 3

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Terms Of Reference

Capability. The ability to achieve a desired effect under specified standards and conditions through a combination of means and ways across doctrine, organization, training, materiel, leadership and education, personnel, and facilities (DOTMLPF) to perform a set of tasks to execute a specified course of action.

America's Army: The Strength of the Nation – Army Strong04/19/23

DoD Directive 7045.20 – Capability Portfolio Management

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Identifying a Capability

America's Army: The Strength of the Nation – Army Strong 04/19/23

Driver - Legislative or Strategic Guidance, Policy, Direction or Goals

Solutions/Enablers(Ways and Means)

Capability - (includes tasks to achieve desired effect)

Requirements(Standards and Conditions)

Review IT Investments for efficiencies and effectiveness.

Provides clarifying details-Answers questions including Who, Where, and When

Answers How you will accomplish it.

Clinger Cohen Act 1996

- IT Staff and Leaders-Review Process in place by FY11-Capture data

DOTMLPFAssessment

Answers Whatyou need to accomplish

Answers Why you need to accomplish it.

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Terms of Reference, Cont’d

DOTMLPF Analysis- Doctrine, Organization, Training, Materiel, Leadership, Personnel, Facilities

Framework for capability analysis and identifying the key enablers of a capability


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DOTMLPF Analysis Framework - Doctrine


Doctrine - the principles we follow and the tactics, techniques and procedures for what we want to accomplish

• Existing doctrine? Joint? Service? Agency?• Operating procedures in place?• Operating procedures NOT being followed?• Can existing processes or procedures be improved?

• Business process reengineering assessment complete?

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DOTMLPF Analysis Framework - Organization


• Where is the problem occurring?

• What is the mission/management focus of those organizations?

• What are the organizational values and priorities?

• Organization properly staffed and funded to deal with the issue?

• Are commanding officers/senior management aware of the issues?

• Is the issue already in some type of organizational issue list?

• Who exactly is aware of/impacted by the issue?

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DOTMLPF Analysis Framework - Training

America's Army: The Strength of the Nation – Army Strong

• Lack of or inadequate training?

• Is the training being delivered effectively?

• Are training results being measured and monitored?

• Lack of competency or proficiency on existing systems and equipment?

• Was the issue discovered in an exercise?

• Personnel have access to training?

• Does Command/management support/enforce training?

• Is training properly staffed and funded?04/19/23

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DOTMLPF Analysis Framework - Materiel

• Caused, at least in part, by inadequate systems or equipment?

• Too many systems?

• New functionality needed?

• Better operational performance needed?

• Lack of competency or proficiency on existing systems and equipment?

• Increase performance in existing systems?

• Users of the proposed systems or equipment?

• Interoperability


IT is one type of Materiel Solution

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DOTMLPF Analysis Framework - Leadership


• Inability or decreased ability to cooperate/coordinate/communicate with external organizations.

• Senior officers understand the scope of the problem?

• Command have resources to correct the issue?

• Is leadership being trained on effective change management principles?

• CMD assessed the level of criticality, threat, urgency, risk, etc.?

• Aware of the drivers and barriers to resolving the issue within her/his own organization?

• Does the issue effect CINC or JTF’s conduct of Joint operations?

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DOTMLPF Analysis Framework - Personnel


• Able to place qualified and trained personnel in occupational specialties?

• Different occupational specialties needed?

• Will new recruits need new training programs developed?

• Right Civilian skill set?

• Right mix of military, civilian and contractor

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DOTMLPF Analysis Framework - Facilities


• Adequate infrastructure?• If infrastructure is adequate – what is problem? • Proper environmental controls?• Adequacy of

• Roads/trails?• Main supply routes?• Force accomodations?• Facilities operation and maintenance?• Hardening?• Field fortification support?

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Planning for a Capability


Capability: Review IT Investments for efficiencies and effectiveness.

Requirements - Standards and Conditions

DOTMLPF Solution Set(As Is State)

Cur FY + X years

Cur FY+ X years

Cur FY+ X years

D:

O:

T:

M:

L:

P:

F:

Gaps

Need to be able to capture data on IT investments & performance and query for decision making

Need staff that understand budget process

Need governance process

AR 25-1 Needs update

Write and publish update

Sustainment$

Dev/Mod$

Dev/Mod$

Fielding$

+

No budget training

90% of staff budget tng


Staff–tech trained

APMSSharepointAKO

-Data Quality-old HW-Need at BN

Build interface

Update Hardware

Field to new locations

12 IT StaffAuthorized

22 Staff Required

Increase Auth by 5

Increase Auth by 5

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Terms Cont’d

IT Portfolio - A grouping of IT investments to achieve a mission capability.


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IT Portoflio



Sustainment$

Dev/Mod$

Dev/Mod$

Fielding$



Cur FY + X years

Cur FY+ X years

Cur FY+ X years

D:

O:

T:

M:

L:

P:

F:

Gaps






APMSSharepointAKO


Build interface

Update Hardware

+

No budget training






22 Staff Required

Increase Auth by 5

Increase Auth by 5

IT Portfolio – a solution portfolio

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Terms Cont’d

Portfolio Management - The process of integrating, synchronizing, and coordinating groups of something to optimize resources.


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Integrating, synchronizing, and coordinating to optimize resources.



Sustainment$

Dev/Mod$

Dev/Mod$

Fielding$



Cur FY + X years

Cur FY+ X years

Cur FY+ X years

D:

O:

T:

M:

L:

P:

F:

Gaps






APMSSharepointAKO


Build interface

Update Hardware

+

No budget training






22 Staff Required

Increase Auth by 5

Increase Auth by 5

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Terms Cont’d

Capability portfolio - A collection of grouped capabilities as defined by joint capability areas and the associated DOTMLPF programs, initiatives, and activities


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Joint Capability Areas

Collections of like DOD capabilities functionally grouped to support capability analysis, strategy development, investment decision making, capability portfolio management, and capabilities-based force development and operational planning.

Force Support NetCentric Battlespace Awareness Protection Force Application Building Partnerships Logistics Corp Management and Spt C2

http://www.dtic.mil/futurejointwarfare/cap_areas.htm


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D

T

O

M

L

P

F

D

T

O

M

L

P

F

D

T

O

M

L

P

F

Platforms and Sensors, Individual SoldiersCommand Post, By Echelon by Unit, Planning

A Capability Portfolio Construct

Capability Package

Capability Package

Capability Package

ProtectionManeuverLog/SustainC2FiresIntel

PersonnelFinance AcquisitionTrainingInstallation & EnvironmentForce ManagementLogisticsHealth

Net Services TransportNet Operations

Capability PortCurrent Year (as is)

Generating ForceEnterpriseActivities (BMA)

Networks (EIEMA)

Battle Command(WMA)

Considerations:

Capability Package

Capability Package

Capability Port Current Year +X



Capability PortCurrent Year +X

TRANSFORMATION IMPACT

Questions


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Operational Example

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Capability: Cave Operations

Sustainment$

Dev/Mod$

Dev/Mod$

Fielding$



Cur FY + X years

Cur FY+ X years

Cur FY+ X years

D:

O:

T:

M:

L:

P:

F:

Gaps

No personnel

Safety #1 Priority

+

Process Cave Data – inside cave (damp, dark)

Field ROBOT

No Org structure

No TTP for Robots

Helmet/gearLightLaptop

New Occ Established

No Training established

Need mods to ranges

TTP Developed

Begin Training

Range Mods compl

Develop Training

Recruit

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Planning for a Capability


Capability:________________________________________________



Cur FY + X years

Cur FY+ X years

Cur FY+ X years

D:

O:

T:

M:

L:

P:

F:

Gaps

Sustainment$

Dev/Mod$

Dev/Mod$

Fielding$

+

Doctrine•Is there existing doctrine that address the issue or relates to the issue? Joint? Service? Agency?•Are there operating procedures in place that are NOT being followed which contribute to the issue? Which could, at least in part, correct the issue or lessen its impact?•If no doctrine or procedures are in place which pertain to the issue, does new doctrine or do new procedures need to be developed and implemented which provide either a complete or partial solution to the issue?

Organization•Where is the problem occurring? What organizations is the problem occurring in?•What is the mission/management focus of those organizations?

•Primary and secondary missions•What are the organizational values and priorities?•Is the organization properly staffed and funded to deal with the issue?•Are commanding officers/senior management aware of the issues?•Is the issue already in some type of organizational issue list (CINC IPL)?•If so, why isn’t the issue being resolved?•Who exactly is aware of/impacted by the issue?

•Troops?•Services?•JTF staff?

Training•Is the issue caused, at least in part, by a complete lack of or inadequate training?•Does training exist which addresses the issue?•Is the training being delivered effectively?•How are training results being measured and monitored?•Is the issue caused by a lack of competency or proficiency on existing systems and equipment?•Was the issue discovered in an exercise?•Do personnel effected by the issue have access to training?•Is command/management supporting and/or enforcing the training effort?•Is training properly staffed and funded?

Materiel•Is the issue caused, at least in part, by inadequate systems or equipment?•What legacy systems are in the Family-of-Systems where the problem is occurring?•What functionality would a new system provide that currently does not exist?•What increases in operational performance are needed to resolve the issue?•Is the issue caused by a lack of competency or proficiency on existing systems and equipment?•Can increases in performance be achieved without development of a new system?•Who would be the primary and secondary users of the proposed systems or equipment?•Is interoperability either a driver or barrier in issue resolution?

Leadership• Is the issue caused, at least in part, by inability or decreased ability

to cooperate/coordinate/ communicate with external organizations?

• Do the senior officers understand the scope of the problem?• Does command have resources at its disposal to correct the issue?• Is leadership being trained on effective change management

principles?• Has command properly assessed the level of criticality, threat,

urgency, risk, etc. of the operational results of the issue?• Is senior leadership aware of the drivers and barriers to resolving

the issue within her/his own organization?• Has senior leadership identified interservice/agency cultural drivers

and barriers which hinder issue resolution?• Does the issue effect CINC or JTF’s conduct Joint operations?

Personnel•Is the issue caused, at least in part, by inability or decreased ability to place qualified and trained personnel in occupational specialties?•If issue resolution is likely to involve new material, systems, or equipment, are different occupational specialty codes needed to properly staff new systems?

•Primary users•Maintenance personnel•Support personnel

•Do new training programs need to be developed for newly recruited personnell

Facilities•Is the issue caused, at least in part, by inadequate infrastructure?•If so, was issue a result of

•Aging/wear?•New engineering didn’t meet needs?•Battle damage/threat?

•Was issue caused by lack of proper environmental controls?•Issue caused, at least in part, by inadequate

•Roads/trails?•Main supply routes?•Force beddown?•Facilities operation and maintenance?•Hardening?•Field fortification support?•Etc?

DOTMLPF Analysis Framework

Full Spectrum Analysis

Capabilities Building Blocks

DOTMLPF Enablers

Operational Objectives

Capabilities-basedDOTMLPF

Requirements

COCOM Issues

Functions

Capability Gaps

Joint Operational ConceptsCapability definition

Functional ConceptsFunctional Area Analysis

OperationalDeficiencies

Mission Needs

MilitaryOperations

Technical Gaps

Observations

Documents

8/3/2015 America's Army: The Strength of the Nation – Army Strong Capability Portfolio Management DOTMLPF Assessment Kathy Romero Governance, Acquisition