President welcome the council member present

DRAFT

THE MINING, GEOLOGICAL AND METALLURGICAL INSTITUTE OF INDIA

GN-38/4, Sector V, Salt Lake, Kolkata 700 091

MINUTES

867th COUNCIL MEETING

VENUE MGMI Bldg., GN-38/4, Sector V, Salt Lake, Kolkata 700 091

Date & Time: 23rd August 2015, 2.30 p.m.PRESENT

President:

Shri A N Sahay (In the Chair)Vice President

Shri Avijit GhoshPast Presidents :

Prof S P BanerjeeShri R K Saha

Members: Shri Akhilesh ChoudhuryShri J P Goenka

Shri L K BoseDr. Debasish SarkarShri Gautam Dhar

Prof. (Dr.) S K Mukhopadhyay

Prof.(Dr.) Asish Bhattacharya

Shri Samir Kr. Ghosh

Shri Awadh K Pandey

Shri Ranajit Talapatra

Shri A K Moitra

Shri Phalguni GuhaHony Secretary :

Shri Prasanta RoyHony Jt. Secretary:

Shri Rajiw LochanITEM No. 0Opening of the Meeting0.1.1 Leave of absence was granted to those who could not attend the Meeting.

0.2President welcomed the Past Presidents and all members of the Council.

Condolance :

One minute silence was observed in the memory of late A P J Abdul Kalam, Former President of India. Shri L K Bose informed that once MGMI invited Late A P J Abdul Kalam for delivering Sir Holland Memorial Lecture, but could not made it due to Pokhran Nuclear test.President advised to frame the letter for display.868.1.0To confirm the minutes of the 867th meeting of the Council held at Kolkata on 14th June, 2015.The Minutes were circulated to all Council members. So far, no comments were received. The Council then resolved that:

Resolution : The Minutes of the 867th (3rdnd meeting of the 109th Session) meeting of the Council held on 14th June 2015 at Kolkata be confirmed.

867.1.1 To consider matters arising out of the minutes.

The Council then considered the action taken report on the minutes of the 867th meeting of the Council held on 14th June 2015 at Kolkata and noted the report. 867.2.0To discuss the forthcoming events of the Institute

a) 109th Annual General Meeting

The hotel, Novotel at New Town, Rajarhat, Kolkata 700156 has been booked for 109th AGM , Seminar & 58th Holland Memorial Lecture on 26th September 2015 from 09.00 a.m. to 06.00 p.m. AGM circular will be issued shortly.

b)58th Holland Memorial Lecture Shri Harbans Singh , DG, GSI has been approached to deliver the 58th Holland Memorial Lecture on 26th September 2015 at Hotel Novotel. He has been provided with background of the lecture together with name of speakers, topics so far delivered. Written confirmation yet to be received.

c)National Seminar IMICA-2015Convenor, Shri A K Pandey informed that 07 eminent personnel, like Shri R R Mishra, CMD, WCL , Shri Avijit Ghosh, CMD, HECL, Shri N K Nanda, D(T), NMDC, Shri Prabhat Mandal , Chairman, Delhi Branch & Advisor Energy and Mineral, TCG, Shri Subir Das, Director, (Mines), NLC and Shri A K Jha, D(T), MOIL & Shri Piush Kumar, Director, MOC, GOI have been approached for sharing their knowledge , service experience and present a paper on one of the key issues for the benefit of the participants in the seminar. It was informed that around 15 lakhs will be required for the seminar. Till date MGMI has not received any confirm sponsorship.d)Progress of 6th AMC & Exhibition 2016i) Potential organisations have been approached for wholehearted support and sponsoring the event to make it a success in befitting manner. The letters issued under the signature of Shri A N Sahay, President, MGMI & CMD, MCL. Shri T K Nag, Vice President & CMD, NCL has expressed his inability to continue as Chairman of 6th AMC conference. Council decided that Shri R R Mishra,CMD, WCL will be the Chairman, 6th AMC Conference and Shri Avijit Ghosh, CMD, HEC will continue as Chairman, Exhibition Committee. ii) Convenor of Exhibition-IME 2016 Shri J P Goenka informed that MOU has been signed between MGMI and Tafcon on 23rd August 2015 was advised to send draft MOU. He also informed that progress in exhibition is as per schedule. Many countries are going to participate in the exhibition.

In the MoU M/s. Tafcon enhanced 10% minimum guarantee amount, i.e. 30 lacs to 33 lacs with the following break up : That

TAFCON will contribute to MGMI a sum of Rs. 750/- (Rupees Seven hundred fifty) per sqmt. of the net booked exhibition area inside the hall, subject to a minimum guaranteed amount of Rs. 33 lacs (Rupees Thirty Three lacs only) towards part of the expenses incurred by MGMI. In addition TAFCON will pay MGMI Rs. 500/- (Rupees Five Hundred) per sqmt. of net exhibition space outside the hall booked by the exhibitors.Out of the minimum guaranteed amount as above, a part amount of Rs. 3.0 Lacs (Rupees Three Lacs) will be paid by TAFCON to MGMI within a week from the date of signing of the MoU. Another Rs 5.0 lacs (Rupees Five Lacs) will be paid by TAFCON to MGMI within three months from the date of signing of the MoU. The balance Rs 25.0 Lacs (Rupees Twenty Five Lacs only) will be paid by TAFCON to MGMI by March 31, 2016. Additional amount, if any, based on the actual participation level, will be paid by TAFCON to MGMI by April 30, 2016.

868.3.0To consider and approve the recommendations of the Judging Committees for various Awards and Medals and proposal for the year 2014-15.

Hony. Secretary read out the different names of Award winner, recommended by the various judging committee. Council accepted the recommendations. For H B Ghosh award, the committee referred the document to GSMS for verification. Council authorise President to accept the recommendation after verification. It was proposed that from next year onwards, Council members has to propose at least two nominations for the awards. It was also proposed that the award procedure should be initiated little bit earlier having sufficient processing time.

868.4.0To consider and approve the Audited Accounts for the financial year ended on 31st March 2015. Council accepted the audited accounts with an observation that expenditure was more than the income in MGMI Consultancy services.868.5.0 To appoint the Institute's Auditor for the financial year 2015-16 with

their remuneration.Council decided that Same auditor will continue with same remuneration. 868.6.0 To adopt the revised Memorandum and Articles of Association of MGMI

as approved by General Body Meeting held on 14th March 2015. Memorandum and Article of association will be implemented after acceptance in ROC. Council advised to consult a professional who will do the job in ROC and switch over from Companies Act to Societies Act.868.7.0 To elect the President of the Institute for the year 2015-16.Shri A N Sahay has been re-elected unanimously for the year 2015-16.

868.8.0 To elect the Honorary Secretary of the Institute for the year 2015-17.Shri Prasanta Roy has been re-elected unanimously for the year 2015-17.

868.97.0 To discuss on the status of MGMI Consultancy Services.The Chairman of Fact Finding Committee, Shri R K Saha has informed that letter has been sent to BCCL & ECL for needful information. Reply is yet to receive. After receiving the information from the concerned companies, final report will be placed in the council.867.10.0To consider applications for membership and the membership position of the Institute.

a) The Council approved 10 Life membership applications.b) The Council noted the present position of membership which is as follows:

Membership Position

(As on 14.06.2015)

17.01.2015AddTransLoss14.06.2015

Member218---218

Life Member

Associate

2358

36 36

01-

--

-2394

37

Student Associate

06---06

Life Subscriber32---

32

Subscriber01---01

Donor02---02

Patron

Corporate 04

08-

- -

- -

- 04

08

2665372702

868.11.0 To discuss on the status of MGMI Consultancy Services

(i) The Council approved releasing a sum of Rs.25000/- as exgratia to the family of Late Swapan Kumar Ghosh.

(ii) Two quotations have been received for installation of lift in MGMI, Saltlake building. Total expenditure will be around Rs.19lakhs including civil work. A Committee has been constituted with the following members to take all the necessary action in this regards.

(a) Shri S K Ghosh

(b) Shri Ranajit Talapatra

(c) Shri A K Pandey

(d) Hony.Secretary / Hony. Jt.Secretary

(iii) Hony.Editor, Shri B C Bhattacharya expressed his constraints to work from abroad. Council advised Hony.Editor to purchase a laptop from his present place of stay and reimburse.(iv) Council approved the proposal of updating of MGMI Members' Directory and advised to request Shri Ranjit Dutta to take up the job.

(v) MGMI Hyderabad branch has proposed to introduce an Award at Hyderabad branch. In principle Council approved introduction of Award with the jurisdiction of Hyderabad branch and advised that it should be continued every year with an appropriate name. The meeting ended with vote thanks to the Chair at 4.30 p.m.

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