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9.1 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Introducing the Windows Server 2003Network Printing Environment
Network administrators must manage network printing, printer availability, and printer security
A shared printer is an object that can be shared with other network users
Print devices Can be attached to servers or client workstationsCan connect directly to the network with no attached
computer
(Skill 1)
9.2 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Introducing the Windows Server 2003Network Printing Environment (2)
Microsoft’s printing terminology Printer: The software interface that delivers the request for service
from the operating system to the physical print device Print device: The physical hardware that actually prints data Print server: A computer, such as a Windows Server 2003
computer, that is connected to and sharing one or more print devices; used to print documents and to manage the printers on a network
Printer driver: The software that contains the information used by the operating system to convert the print commands for a particular model of print device into a printer language such as Printer Control Language (PCL) or PostScript
(Skill 1)
9.3 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-1 Documents in a print queue
(Skill 1)
9.4 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-2 The Advanced tab in the Print Server Properties dialog box
(Skill 1)
9.5 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Installing a Network Printer
Creating a network printer Install the printer locally on the computer that is to
become the print server Share the printer to make it accessible to users over the
networkConnect the print device to the local print server Install the printer software (the printer)
To install local printers, use the Add Printer Wizard on your local computer
(Skill 2)
9.6 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-6 The Add Printer Wizard
(Skill 2)
9.7 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-7 Selecting a printer port
(Skill 2)
9.8 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-8 Assigning a printer name
(Skill 2)
9.9 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-9 Sharing a printer
(Skill 2)
9.10 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Installing a Network Printer (2) Sharing print devices
If you want a member server to connect to a print server on a network, use the Add Printer Wizard to create a logical printer that will connect to the shared print device
You can also use My Network Places to locate and connect to a shared print device, or the Run command on the Start menu and enter the UNC pathname in the Open text box
Network-interface print devices Many organizations today have network-interface print devices
that connect to the Internet using a network interface card (NIC) For these devices, which are not attached to a print server, you
must configure a TCP/IP port to enable communication over the network
(Skill 2)
9.11 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-10 Creating a new standard TCP/IP port
(Skill 2)
9.12 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-11 The Add Port screen
Enter either the IP
address or FQDN
for the print device
(Skill 2)
9.13 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-12 The Printer Ports dialog box
Click to start
the Add
Standard
TCP/IP Port
Wizard
(Skill 2)
9.14 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-13 The Add Standard TCP/IP Port Wizard
(Skill 2)
9.15 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Controlling Access to Printers
For security reasons, you may decide to restrict certain types of printer usage to certain users
Printer permissions Restrict who can print to a printerRestrict who can manage a printerRestrict who can manage the documents sent to a printer
(Skill 3)
9.16 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Controlling Access to Printers (2) Printer permissions are assigned on the Security tab in the printer’s
Properties dialog box Types of permissions
Print Users can connect to a printer and send it print jobs They can also pause, resume, restart, or cancel their own print jobs
Manage Documents Users can pause, resume, restart, and cancel all other users’ printing jobs They can connect to a printer and control job settings for all documents, but
they cannot control the status of the printer Manage Printers
The highest level of access Grants a user administrative control over a printer Users can pause and restart the printer, share a printer, change printer
permissions, change printer properties, change printer drivers, or delete a printer
(Skill 3)
9.17 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-14 Assigning printer permissions
Used to specify the settings for a printer,
such as the tray assignments
Used to specify the availability hours for
the printer, set printer priority, install a
new printer driver, change spool options,
and manage printed documents
(Skill 3)
9.18 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-17 Resuming all print jobs
(Skill 3)
9.19 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-18 Pausing a single document
(Skill 3)
9.20 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-19 Canceling all documents
(Skill 3)
9.21 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Creating a Printer Pool
A printer pool is a single printer on a print server that is associated with multiple physical print devices All print jobs that the print server receives are distributed
equally among the available print devicesPrint jobs that are sent to a printer pool are directed to the
least busy print device in the pool Use printer pooling when you have a number of the
same type or similar types of print devices, which all use the same driver so that they all understand the same set of commands
(Skill 4)
9.22 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Creating a Printer Pool (2)
Creating a printer poolUse the Ports tab on the Properties dialog box for the
printerAt the bottom of the tab, select the Enable printer pooling
check box Select all of the ports to which you want the logical printer
to print
(Skill 4)
9.23 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-20 Enabling printer pooling
To create a printer
pool, you must have
a number of the
same type or similar
types of print
devices, which all
use the same driver
(Skill 4)
9.24 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Setting Printer Priorities
You set printers as high-priority or low-priority to control the order in which their print jobs will be sent to the print device
When multiple printers have print jobs in the spool that require printing on the print device, the printer with the highest priority will print first
For example, you can create two logical printers that will both print to the same physical device
One group of users can be assigned to use the first logical printer, and a second group, whose jobs you want to take precedence, can be assigned to use the second logical printer
The second logical printer will be assigned a higher priority so that its print jobs will be completed first
(Skill 5)
9.25 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Setting Printer Priorities (2)
Print jobs sent by higher priority printers Bypass the queue of documents in the lower priority printer spool Are sent to the print device first
To set the priority for a printer, use the Advanced tab on the Properties dialog box for the printer. The highest priority value is 99 and the lowest is 1 If you do not change the default priority setting, any printer with a
priority from 2-99 will have its jobs sent to the print device first Use the Available from option button to make a printer available
only at certain times, which may be useful if you have a user or group that has a large volume of low-priority printing jobs
(Skill 5)
9.26 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-23 Setting printer priority
Makes the system compare the
printer setup to the document setup to
determine if they are compatible; if
not, the print job will be put on hold
Allows jobs that have completed spooling to be
printed, no matter what their priority is, which is
useful in high-volume environments so that the
printer will not be idle while waiting for lengthy
jobs to spool
Keeps documents in the spooler
after they
have printed so that
administrators can
recreate a printout that has been
damaged
by a printer jam or other mishap
(Skill 5)
9.27 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Publishing Printers in Active Directory
Active Directory publishes a PrintQueue object for each printer you install on a Windows 2000 Server or Windows Server 2003 print server in the directory by default
The PrintQueue object contains a subset of the information that the print server stores for a printer
If you change the printer configuration on the print server, the change propagates to Active Directory
(Skill 7)
9.28 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-32 Viewing PrintQueue objects in Active Directory
PrintQueue
objects
for published
printers
(Skill 7)
9.29 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-33 The Properties dialog box for a published printer
The features listed
here can be used to
conduct a search for
the printer object
(Skill 7)
9.30 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-34 The Search Companion pane in the Search Results window
Click to display the
Printers, computers, or
people option, and then
select A printer on the
network to open the Find
Printers dialog box
(Skill 7)
9.31 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-35 Finding a printer based on a feature
The published
printer is located
based on the
capability to print
double-sided
(Skill 7)
9.32 © 2004 Pearson Education, Inc.
Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment
Lesson 9: Installing and Configuring Network Printers
Figure 9-40 Designing the network printing environment
(Skill 8)