958_BPD_EN_US (Procure to Pay With Funds Management)

8/13/2019 958_BPD_EN_US (Procure to Pay With Funds Management)

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EHP3 for SAP ERP6.0

June 2009

English

Procure to Pay withFunds Management (958)

SAP AGDietmar-Ho -Allee !669!90 "all#orf German$

%usiness Pro&ess Do&umentation


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SAP Best Practices Pro&ure to Pa$ 'ith (un#s )anagement *9+, %PD

Copyright

/ o $right 2009 SAP AG. All rights reser1e#.

o art of this u li&ation ma$ e re ro#u&e# or transmitte# in an$ form or for an$ ur ose 'ithout the e4 ressermission of SAP AG. 5he information &ontaine# herein ma$ e &hange# 'ithout rior noti&e.

Some soft'are ro#u&ts mar ete# $ SAP AG an# its #istri utors &ontain ro rietar$ soft'are &om onents ofother soft'are 1en#ors.

)i&rosoft7 "in#o's7 E4&el7 8utloo 7 an# Po'erPoint are registere# tra#emar s of )i&rosoft or oration.

%)7 D%27 D%2 :ni1ersal Data ase7 8S;27 Parallel S$s le47 )007 8S;3907 8S;>007iSeries7 Series7 4Series7 ?Series7 S$stem i7 S$stem i+7 S$stem 7 S$stem +7 S$stem 47 S$stem ?7 S$stem ?97?;8S7 A(P7 ntelligent )iner7 "e S here7 etfinit$7 5i1oli7 nformi47 i+;8S7 P8"ER7 P8"ER+7 P8"ER+@78 enPo'er an# Po'erP are tra#emar s or registere# tra#emar s of %) or oration.

A#o e7 the A#o e logo7 A&ro at7 PostS&ri t7 an# Rea#er are either tra#emar s or registere# tra#emar s of A#o e S$stems n&or orate# in the :nite# States an#;or other &ountries.

8ra&le is a registere# tra#emar of 8ra&le or oration.

: =7 =;8 en7 8S(;!7 an# )otif are registere# tra#emar s of the 8 en Grou .

itri47 A7 Program eigh orhoo#7 )eta(rame7 "in(rame7


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Icons

Icon Meaning

aution

E4am le

ote

Re&ommen#ation

S$nta4

E4ternal Pro&ess

%usiness Pro&ess Alternati1e;De&ision hoi&e

Typographic Conventions

Type Sty e !escription

Example text "or#s or &hara&ters that a ear on the s&reen. 5hese in&lu#e fiel# names7

s&reen titles7 ush uttons as 'ell as menu names7 aths an# o tions.ross-referen&es to other #o&umentation.

E4am le te4tEm hasi?e# 'or#s or hrases in o#$ te4t7 titles of gra hi&s an# ta les.

E=A)P E5E=5

ames of elements in the s$stem. 5hese in&lu#e re ort names7 rogramnames7 transa&tion &o#es7 ta le names7 an# in#i1i#ual e$ 'or#s of a

rogramming language7 'hen surroun#e# $ o#$ te4t7 for e4am le7 SE E 5an# :DE.

Exampletext

S&reen out ut. 5his in&lu#es file an# #ire&tor$ names an# their aths7messages7 sour&e &o#e7 names of 1aria les an# arameters as 'ell as namesof installation7 u gra#e an# #ata ase tools.

EXAMPLE TEXT e$s on the e$ oar#7 for e4am le7 fun&tion e$s *su&h as F2 or the ENTER e$.

Exampletext

E4a&t user entr$. 5hese are 'or#s or &hara&ters that $ou enter in the s$steme4a&tl$ as the$ a ear in the #o&umentation.


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Contents

Pro&ure to Pa$ 'ith (un#s )anagement *9+, ...................................................................................+

! Pur ose ........................................................................................................................................... +

2 PrereFuisites.....................................................................................................................................+

2.! )aster Data an# 8rgani?ational Data........................................................................................ +

2.2 %usiness on#itions ..................................................................................................................6

2.3 Roles.......................................................................................................................................... 6

3 Pro&ess 81er1ie' 5a le................................................................................................................... ,

> Pro&ess Ste s...................................................................................................................................9

>.! Define users for Release of Pur&hase ReFuisitions 'or flo'.................................................... 9

>.2 :sers for Release of )) n1oi&es 'or flo'.............................................................................!0

>.3 Asset reation.......................................................................................................................... !!>.> Pro&urement 'ith referen&e to Asset um er..........................................................................!!

>.>.! reate Pur&hase ReFuest........................................................................................... ...... !!

>.>.2 A ro1al PR 1ia "or flo' ................................................................................................ !3

>.>.3 reate Pur&hase 8r#er...................................................................................................... !>

>.>.> Release Pur&hase 8r#er .................................................................................................. !+

>.>.+ Goo#s Re&ei t ................................................................................................................. !6

>.>.6 n1oi&e Registration .......................................................................................................... !6

>.>. n1oi&e a ro1al an# Posting 'or flo'.............................................................................!

>.>., %u#get onsum tion Re orting in (un#s )anagement................................................... .!,>.+ Pro&urement 'ith referen&e to ost enter............................................................................. !9

>.+.! reate Pur&hase ReFuest........................................................................................... ...... !9

>.+.2 reate Pur&hase 8r#er......................................................................................................20

>.+.3 Goo#s Re&ei t ................................................................................................................. 2!

>.+.> n1oi&e Registration .......................................................................................................... 22

>.+.+ n1oi&e A ro1al an# Posting "or flo'............................................................................23

>.+.6 %u#get onsum tion Re orting in (un#s )anagement................................................... .2>

>.+. Pa$ment Run.....................................................................................................................2+

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Procure to Pay with Funds Management (958)

" Purpose5he ro&ure to a$ usiness ro&ess is an en#-to-en# s&enario that starts 'ith the nee# to ur&haseitems an# ro&ee#s through a$ment to the 1en#or for the ur&hase# goo#s. ntegration 'ith (un#s)anagement an# the %u#get ontrol S$stem is #emonstrate# through a1aila ilit$ &he& s of

u#gete# fun#s for the items eing ur&hase#7 an# #eri1ation of the a&&ount assignment o Ce&ts*e.g.. fun#s7 fun&tional areas to ensure the e4 en#itures mat&h the a ro riate u#gete#&ommitment items. n this s&enario7 $ou ur&hase a ie&e of eFui ment 'ith referen&e to an Asset.

ou also ur&hase a maga?ine an# la& a er 'ith referen&e to a ost enter.

(inall$7 'e 1ie' the results of the ur&hasing a&ti1ities an# re1ie' the rele1ant &osts in&urre# $ theorgani?ation7 'ith #etaile# #ro -#o'n fun&tionalit$ of ea&h line item. 5he re ort sho's the lanne#

u#get an# the &onsume# u#get.

5hrough the use of 1arious re orting #imensions an# a&&ount assignments *fun#s7 fun&tional areas7usiness areas7 fun# &enters7 et&. that are assigne# to ea&h transa&tion7 #e artment managers &an

&ontrol e4 en#itures at a s e&ifi& le1el *e.g. fun#;&ommitment item;fun# &enter an# still get more#etaile# information for re orting an# managerial ur oses.

# Prere$uisites

#%" Master !ata and &rgani'ationa !ata!e au t a ues

Essential master an# organi?ational #ata 'as &reate# in $our ERP s$stem in the im lementationhase7 su&h as the #ata that refle&ts the organi?ational stru&ture of $our &om an$ an# master #atathat suits its o erational fo&us7 for e4am le7 1en#ors an# &ustomers.

5he usiness ro&ess is ena le# 'ith this organi?ation-s e&ifi& master #ata7 e4am les are ro1i#e#in the ne4t se&tion.

*dditiona !e au t a ues

ou &an test the s&enario 'ith other SAP %est Pra&ti&es #efault 1alues that ha1e thesame &hara&teristi&s.

he& $our SAP E s$stem to fin# out 'hi&h other master #ata e4ist.

+sing ,our &wn Master !ata

ou &an also use &ustomi?e# 1alues for an$ organi?ational #ata for 'hi&h $ou ha1e&reate# master #ata. (or more information on ho' to &reate master #ata7 see the )asterData Pro&e#ures #o&umentation.

:se the follo'ing master #ata in the ro&ess ste s #es&ri e# in this #o&ument

/ SAP AG Page + of 26


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&rg Structure a ue Comment

ontrolling area !000 ontrolling Area !000

om an$ o#e !000 om an$ o#e !000

Plant !000 Plant !

Pur&hase organi?ation !000 Pur&hasing 8rg. !000


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-usiness /o e Technica 0ame Process Step

A&&ounts Pa$a le A&&ountant !

SAPI%PRIAPI ER -PS-S reate n1oi&e Registration

(un#s )anagement SAPI( I()IA IS5A DARD %u#get onsum tion Re ortingin ()

A&&ounts Pa$a le A&&ountant 2

SAPI%PRIAPI ER -S2 Perform Pa$ment Run

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. Process &verview Ta1 e

Process step 23terna

processre erence

-usiness

condition

-usiness

ro e (nottechnicaro e or -P)

Trans4action

code

23pected

resu ts

reateur&hase

reFuest

Em lo$ee*Professional:ser

ME51N

PR A ro1al1ia 'or flo'

one SBWP

reateur&hase

or#er

%u$er ME21N

Releaseur&hase

or#er

Pur&hasing)anager

ME29N

Goo#s re&ei t %u$er MIGO

n1oi&eregistration

"arehouseler

MIR7

n1oi&ea ro1al 1ia'or flo'

one SBWP

%u#getonsum tion

Re orting in(un#s)anagement

(un#s)anagement

FMRP_RW_BUDCON

PerformPa$ment Run

A&&ountsPa$a le

A&&ountant 2

F11

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Process Steps

%" !e ine users or /e ease o Purchase /e$uisitionswor6 ow

+se5his a&ti1it$ is ne&essar$ to in#i&ate the users 'ho 'ill re&ei1e the 'or flo' a&ti1ities as first an#se&on# ur&hase reFuisition a ro1ers.

Prere$uisites!. A&&ess the a&ti1it$ using one of the follo'ing na1igation o tions

&ption "7 S*P raphica +ser Inter ace (S*P +I)

S*P Menu ools ! Business Workflow ! "rganizational Plan ! "rganizationalPlan ! "rganization and Staffing ! Change

TransactionCode

PPOME

&ption #7 S*P 0et eaver -usiness C ient (S*P 0 -C) via 1usiness ro e

-usiness /o e SAPI%PRIHRIAD) *HR A#ministrator

-usiness /o e Menu #uman $esources ! Change "rganization and Staffing

2. 8n the "rganization and Staffing &hange s&reen7 if $ou #o not see the "or flo' 8rgani?ational:nit in the u er-right ane7 e4 an# "rganizational unit an# &hoose Search erm

3. n the With %ame fiel#7 enter !WF! an# &hoose Enter&

>. Dou le-&li& theWorkflow "rganizational unit .+. 8n the "rganization and Staffing &hange s&reen7 in the u er-right ane7 e4 an# the Purchase

Request Actors no#e.

6. Right-&li& theP'$ (ppro)er * osition an# &hoose (ssign&

. in the Choose $elationship #ialog o47 sele&t #older 'ser .

,. 8n the 'ser +*, #ialog o4 enter sear&h term KL to retrie1e the user-i# of the em lo$ee 'ho isthe first a ro1er of the ur&hase reFuisition.

9. Sele&t $our user an# &hoose Continue .

!0. Right-&li& the P'$ (ppro)er - osition an# &hoose (ssign&

!!. n the Choose $elationship #ialog o47 sele&t #older 'ser .

!2. 8n the 'ser +*, #ialog o4 enter in sear&h term KL to retrie1e the user-i# of the em lo$ee 'ho'ill e the se&on# a ro1er of the ur&hase reFuisitionM sele&t $our user an# 1ali#ate $our&hoi&e.

!3. Sa1e $our settings an# lea1e the transa&tion.

/esu t"or flo' a&ti1ities 'ill e sent to the #efine# users7 ensuring the$ 'ill e erforme# a&&or#ingl$.

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%# +sers or /e ease o MM Invoices wor6 ow

+se5his a&ti1it$ is ne&essar$ to in#i&ate the users 'ho 'ill re&ei1e the 'or flo' a&ti1ities as &om leteran# a ro1er of the )) ar e# in1oi&e.

Prere$uisites!. A&&ess the a&ti1it$ using one of the follo'ing na1igation o tions


S*P Menu ools ! Business Workflow ! "rganizational Plan ! "rganizationalPlan ! "rganization and Staffing ! Change

TransactionCode

PPOME


-usiness /o e SAPI%PRIHRIAD) *HR A#ministrator

-usiness /o e Menu #uman $esources ! Change "rganization and Staffing

2. 8n the "rganization and Staffing &hange s&reen7 if $ou #o not see the "or flo' 8rgani?ational:nit in the u er-right ane7 e4 an# "rganizational unit an# &hoose Search erm .

3. n the With name fiel#7 enter !WF! an# &hoose Enter&

>. Dou le-&li& theWorkflow "rganizational unit .

+. 8n the "rganization and Staffing &hange s&reen7 in the u er-right ane7 e4 an# no#e MMInvoices Approval Actors.

6. Right-&li& the../ Completer osition an# &hoose (ssign .

. n the Choose $elationship #ialog o47 sele&t #older 'ser .

,. 8n the 'ser +*, #ialog o47 enter the sear&h term KL to retrie1e the user-i# of the em lo$eeres onsi le for &om leting the ar e# )) in1oi&e

9. Sele&t $our user *or an$ other rele1ant users an# &hoose Continue .

!0. Right-&li& the .// (ppro)er osition7 &hoose 0(ssign1 an# sele&t 0#older 'ser1 in the Choose$elationship #ialog o4.

!!. 8n the 'ser +*, #ialog o4 enter the sear&h term KL to retrie1e the user i# of the em lo$eeres onsi le for a ro1ing the &om lete# ar e# )) in1oi&e

!2. Sele&t $our user an# &hoose Continue .

!3. Sa1e $our settings an# lea1e the transa&tion.

/esu t"or flo' a&ti1ities 'ill e sent to the #efine# users7 ensuring the$ 'ill e erforme# a&&or#ingl$.

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%. *sset Creation

+se%efore $ou &an &reate a Pur&hase 8r#er *P8 'ith asset7 $ou must ma e sure an asset is &reate#.

Procedure!. A&&ess the transa&tion &hoosing one of the follo'ing na1igation o tions


S*P Menu (ccounting ! Financial (ccounting ! Fixed (ssets ! (sset ! Create! (sset

TransactionCode

"S 1


-usiness /o e S*P:-P/:*SS2T4S ( Assets A&&ountant

-usiness /o e Menu (sset (ccounting (ssets Create (sset .aster $ecord

2. 8n the Create (sset2 /nitial screen ma e the follo'ing entries

Fie d name +ser action and va ues Comment

Asset lass 2000

om an$ o#e !000

um er of similar assets !

3. hoose .aster data&

>. 8n the 3eneral ta 7 in the Description fiel#7 enter "##et $%& PSD P'(l)* Se*t%& .

+. hoose the ime4dependent ta .6. n the ost enter fiel#7 enter + 1 . 5he s$stem o ulates the %usiness Area7 (un#7

(un&tional Area7 Grant7 an# (un#s enter fiel#s.

. hoose the Deprec& (reas ta .

,. n the 'se5ife &olumn7 line 0! shoul# ha1e the 1alue ! an# line 20 shoul# ha1e the 1alue +. fnot7 enter these 1alues.

9. Sa1e $our entries. 5he asset 20004 0 is &reate#. ote the asset num er IIIIIIIIII

% Procurement with re erence to *sset 0um1er n this s&enario7 items are ur&hase# 'ith referen&e to an asset that 'ill e #e re&iate# in

(inan&ials. "e 'ill u$ a ie&e of eFui ment for the Poli&e De artment as an e4am le. Entries arema#e in relation to (un#s )anagement o Ce&ts.

% %" Create Purchase /e$uest



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S*P Menu 5ogistics .aterials .anagement Purchasing Purchase$e6uisition Create

TransactionCode

ME51N


-usiness /o e SAPI%PRIE)P 8 EE-S

-usiness /o eMenu

Purchasing Purchase $e6uisition Create Purchase$e6uisition

2. 8n the Create Purchase $e6uisition s&reen7 e4 an# /tem o)er)iew an# ma e the follo'ingentries


A A Asset for Pu l. Se&t.

Short 5e4t Poli&e Asset

Nuantit$ !

:nit EA Ea&h

Deli1er$ Date 5o#a$Ls #ate @ 3 #a$s

)atl. Grou P962 Ser1 )is&ellaneous

Plant !000 Plant !

Pur&hase Grou !00 Grou !00

3. hoose Enter .

>. gnore the s$stem message Enter asset an# ma e the follo'ing entr$


Asset 20004 n reliminar$ ste s7 &reate# asset+. All the a&&ount assignments shoul# #eri1e automati&all$M in&lu#ing7 %usiness Area7 ommitment

tem7 (un#s enter7 (un#7 (un&tional Area7 an# Grant.

6. 8n the 7aluation ta ma e the follo'ing entr$



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% %# *pprova P/ via or6 ow

+se A 'or flo' is starte# for e1er$ ur&hase reFuisition &reate# 'ith a total amount O !7000 :SD.

5he ste s in the 'or flo' are as follo's

5he follo'ing release &o#es are set an# must e released #e en#ing on the amount

5otal amount O !70007- :SD an# Q !070007- :SD7 release &o#e A!7 one a ro1al reFuire#M

5otal amount O !070007- :SD7 release &o#es A! an# A27 thus t'o a ro1als reFuire# *one on ea&hof the release &o#es .

All users 'ho arti&i ate in the 'or flo' are assigne# to re-#efine# positions *organi?ationalelement .

n this &ase7 t'o ositions ha1e een #efine# P'$(ppro)er* an# P'$(ppro)er- . All users ha1ingto la$ a role of (ppro)er * erforming a ro1al a&ti1ities for ur&hase reFuisitions elo' !070007-:SD or a role of *st (ppro)er for ur&hase reFuisitions a o1e !0.0007- :SD are assigne# to ositionP'$(ppro)er*9 'hile users ha1ing to la$ a role of -nd (ppro)er for ur&hase reFuisitions a o1e!070007- :SD are assigne# to osition P'$(ppro)er- *there are no -nd (ppro)er for ur&hasereFuisitions elo' !070007- :SD

)ulti le users &an e assigne# for ea&h role; osition7 ut onl$ one user 'ill erform the a&ti1it$Mon&e the a&ti1it$ is erforme#7 it #isa ears from the in o4es of other users 'ith the same role.

Procedure!. A&&ess the transa&tion &hoosing the follo'ing na1igation ath



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S*P Menu S(P Eas: (ccess .enu ! "ffice ! Workplace

Transaction Code SBWP

2. (rom the menu7 &hoose /nbox ! Workflow .

3. Dou le-&li& Please release purchase re6uisition

Here $ou &an #e&i#e to release &hoose the $elease utton- or reCe&t &hoose the$e;ect utton- the ur&hase reFuisition. n oth &ases7 an information tas is sent to the"or la&e of the ur&hase reFuest initiator to inform him a out $our #e&ision.

(or reCe&tion * refusal 7 a tas is sent to the "or la&e of the ur&hase reFuest initiatorallo'ing him to mo#if$ the ur&hase reFuest an# to re-su mit it for a ro1al.

(or release * a ro1al 7 if onl$ one release &o#e 'as set *amount Q !070007- :SD 7 theur&hase reFuisition is release#. 8ther'ise *amount O !070007- :SD a se&on#

a ro1er erforms the release from his SAP "or la&e

>. n the A! ro'7 &hoose the utton in the $elease &olumn.+. n the A2 ro'7 &hoose the utton in the $elease &olumn.

6. n the A! an# A2 ro's7 the Status &olumn #is la$s green &he& mar s an# the $elease &olumn#is la$s a left'ar#- ointing arro' gra hi&.

. Sa1e $our entries.

% %. Create Purchase &rder

+se

n this ste 7 $ou &reate the ur&hase or#er.

Procedure!. A&&ess the transa&tion using


S*P Menu 5ogistics .aterials .anagement Purchasing Purchase "rder Create 7endor


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3. Drag an# #ro $our &reate# ur&hase reFuisition to the sho ing- as et. 5he #etails from theur&hase reFuisition &reate# in the re1ious se&tion are &o ie# to the ur&hase or#er.

>. gnore the s$stem message Enter Purchasing "rg . an# ma e the follo'ing entries


+00044444#is la$s. ote the ur&hase or#er num er IIIIIIIIII

f 'arnings a ear7 follo' the instru&tions $ou re&ei1e after #ou le-&li& ing the re# or$ello' s$m ol in the item osition line.


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% %5 oods /eceipt

+sen this a&ti1it$7 $ou generate the goo#s re&ei t.

Prere$uisite5he re1ious erio# for )) must ha1e een &lose# using transa&tion &o#e ))P< so that the&urrent erio# is o en.



S*P Menu 5ogistics .aterials .anagement /n)entor: .anagement 3oods.o)ement 3oods $eceipt For Purchase "rder P" %umber=nown

TransactionCode

MIGO


-usiness /o e "arehouse ler *SAPI%PRI"AREH8:SESPE A S5-S

-usiness /o e Menu Warehouse .anagement $ecei)ing

2. 8n the 3oods receipt Purchase order s&reen7 in the P" number fiel#7 enter the P8 #o&umentnum er from an earlier ste 7 then &hoose Enter&

3. n the Deli)er: note fiel#7 enter PSD an# &hoose /tem "&=&

>. hoose Check . gnore the s$stem message Document is "&=&

+. hoose Post.5he s$stem message )aterial #o&ument +000044444 oste# #is la$s. )a e a note of thematerial #o&ument num er IIIIIIIIII

% %; Invoice /egistration!. A&&ess the transa&tion using one of the follo'ing na1igation o tions


S*P Menu 5ogistics .aterials .anagement 5ogistics /n)oice 7erification Document Entr: Park /n)oice

TransactionCode

MIR7


-usiness /o e SAPI%PRIAPI ER -PS-S *A&&ounts Pa$a le A&&ountant

-usiness /o e Menu (ccounts Pa:able ! /n)oices ! Park /n)oice

2. 8n the Park /ncoming /n)oice2 Compan: Code *888 s&reen7 in the /n)oice Date fiel# enterto#a$Ls #ate.



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3. hoose the P" reference ta .

>. n the Purchase "rder< Scheduling (greement fiel#7 enter the re1iousl$-&reate# ur&hase or#ernum er.

+. hoose Enter& 5he items from the Pur&hase 8r#er are ro ose#.

6. n the (mount fiel#7 enter 5 , - :SD.

. Sa1e $our entries. 5he s$stem message Document number >*8>?88xxx has been parked#is la$s &)a e a note of the #o&ument num er IIIIIIIIII

% %< Invoice approva and Posting wor6 ow

+se8n&e an in1oi&e has een &reate# an# ar e#7 there are t'o ossi ilities

Either the in1oi&e is not &om lete# *some information ne&essar$ for final osting ha1e noteen fille# in M in this &ase a Completion Workflow is starte# allo'ing to &om lete the

in1oi&eM 8r the in1oi&e is &om lete#7 in 'hi&h &ase a $elease Workflow is starte#. 5his 'or flo' &an

also e starte# after an in1oi&e has een &om lete# through the Completion Workflow .


n this &ase7 t'o ositions ha1e een #efine# ../Completer an# ../(ppro)er . All users ha1ing tola$ a role as a Completer *&om leting in1oi&es are assigne# to osition ../Completer 7 'hile all

users ha1ing to la$ a role as an (ppro)er * erforming a ro1al a&ti1ities are assigne# to osition../(ppro)er&


/o e MMI Comp eter f $ou ha1e the role of Completer #o the follo'ing

!. A&&ess the transa&tion &hoosing the follo'ing na1igation ath




2. (rom the menu7 &hoose /nbox ! Workflow&

3. E4e&ute the tas Complete the Parked /n)oice& /7 Document&

>. om lete all information ne&essar$ for a further osting7 an# sa1e the &om lete# #o&ument.+. 8n&e these ste s ha1e een erforme#7 the in1oi&e is ar e# as &om lete# #o&umentM as

in#i&ate# earlier7 the in1oi&e &an also initiall$ e &reate# 'ith all ne&essar$ information7 an##ire&tl$ e ar e# as &om lete# #o&ument in 'hi&h &ase the Completion Workflow is not starte#.

/o e MMI *pprover n oth &ase an$'a$7 the Release Workflow is starte#.

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f $ou are assigne# the role of (ppro)er #o the follo'ing

!. A&&ess the transa&tion &hoosing one of the follo'ing na1igation o tions



Transaction Code SBWP2. hoose the /nbox ! Workflow .

3. E4e&ute the tas /n)oice Parking2 (ppro)e $elease&

>. 5he s$stem #is la$s a #ialog o4 'ith in1oi&e information7 an# a se&on# #ialog o4 'ith o tionsto $elease /n)oice9 $e;ect /n)oice9 or Cancel and keep work item in inbox . )a e the ne&essar$&hoi&e.

+. (or a ro1al7 the in1oi&e is automati&all$ oste#. (or refusal7 the in1oi&e is sent a& to the usereing assigne# the role of Completer 'ho ma$ erform ne&essar$ &hanges. 8n&e &hanges are

#one7 the $elease Workflow is starte# again.

6. 5he #o&ument is oste#.

f the < #o&ument is lo& e#7 e4e&ute transa&tion MRBR to release the < #o&ument.

% %8 -udget Consumption /eporting in Funds Management

+sen this a&ti1it$7 $ou generate the u#get &onsum tion re ort.



S*P Menu (ccounting ! Public Sector .anagement ! Funds .anagement !/nformation S:stem !@ otals $ecords ! Budget Control S:stem +BCS, !Budget !@ ")er)iew of Budget Consumption

TransactionCode

FMRP_RW_BUDCON


-usiness /o e SAPI( I()IA IS5A DARD

-usiness /o eMenu

Funds .anagement ! /nformation S:stem ! Budget Control S:stem+BCS, ! ")er)iew of Budget Consumption

2. )a e the follo'ing entries


() Area !000

%u#get ategor$ 9(

/ SAP AG Page !, of 26


19/26



20/26



21/26


!. A&&ess the transa&tion using


S*P Menu 5ogistics ! .aterials .anagement ! Purchasing ! Purchase "rder !Create ! 7endor


22/26


5he re1ious erio# for )) must ha1e een &lose# using transa&tion &o#e ))P< so that the&urrent erio# is o en.


&ption "7 S*P raphica +ser Inter ace (S*P +I)S*P Menu 5ogistics .aterials .anagement Purchasing Purchase "rder

Follow4"n Functions 3oods $eceipt

TransactionCode

MIGO


-usiness /o e "arehouse ler *SAPI%PRI"AREH8:SESPE A S5-S

-usiness /o e Menu Warehouse .anagement $ecei)ing

2. 8n the 3oods $eceipt for Purchase "rder2 /nitial Screen 7 enter the ne&essar$ #ata then &hoose

Enter .Fie d name +ser action and va ues Comment

Pur&hase 8r#er P8 o from A o1e

3. n the #eader se&tion7 inDeli)er: %ote 7 enter the #eli1er$ num er from the 1en#or *for e4am le7= T .

>. Sele&t /tem "= for both 5ine * and 5ine - 7 then &hoose Check .

+. Sa1e $our entries. A )aterial Do&ument is &reate#.

%5% Invoice /egistration

+sen this a&ti1it$7 $ou ar the in1oi&e.



S*P Menu 5ogistics .aterials .anagement 5ogistics /n)oice 7erification Document Entr: Park /n)oice

TransactionCode

MIR7


-usiness /o e SAPI%PRIAPI ER -S! *A&&ounts Pa$a le A&&ountant

-usiness /o e Menu (ccounts Pa:able ! /n)oices ! Park /n)oice

2. hoose the P" $eference ta .

3. n the Purchase "rder fiel#7 enter a ur&hase or#er num er an# &hoose Enter&



23/26


>. n the /n)oice Date fiel#7 enter a #ate an# &hoose Enter . 5he items from the Pur&hase 8r#er arero ose#.

+. n the (mount fiel#7 enter an amount an# &hoose Enter .

6. Sele&t the /n)oice /tem Checked &he& o4 for tems ! an# 2 an# sa1e $our entries.

. 5he s$stem #is la$s the message Document number >*8>?88*8 has been parked&

%5%5 Invoice *pprova and Posting or6 ow

+se8n&e an in1oi&e has een &reate# an# ar e#7 there are t'o ossi ilities

Either the in1oi&e is not &om lete# *some information ne&essar$ for final ostingha1e not een fille# in M in this &ase a Completion Workflow is starte# allo'ing to&om lete the in1oi&eM

8r the in1oi&e is &om lete#7 in 'hi&h &ase a Release Workflow is starte#. 5his

'or flo' &an also e starte# after an in1oi&e has een &om lete# through theCompletion Workflow .


n this &ase7 t'o ositions ha1e een #efine# ../Completer an# ../(ppro)er . All users ha1ing tola$ a role of Completer *&om leting in1oi&es are assigne# to osition ../Completer 7 'hile all

users ha1ing to la$ a role of (ppro)er * erforming a ro1al a&ti1ities are assigne# to osition../(ppro)er&


/o e MMI Comp eter f $ou are assigne# the role of Completer #o the follo'ing

!. A&&ess the transa&tion &hoosing the follo'ing na1igation ath

S*P Menu S(P Eas: (ccess .enu ! S(P Business Workplace



3. E4e&ute the tas Complete the Parked /n)oice& /7 Document&

>. om lete all information ne&essar$ for a further osting7 an# sa1e the &om lete# #o&ument.

+. 8n&e these ste s ha1e een erforme#7 the in1oi&e is ar e# as &om lete# #o&umentM as

in#i&ate# earlier7 the in1oi&e &an also initiall$ e &reate# 'ith all ne&essar$ information7 an##ire&tl$ e ar e# as &om lete# #o&ument in 'hi&h &ase the Completion Workflow is not starte#.

/o e MMI *pprover n oth &ases7 the $elease Workflow is starte#. f $ou are assigne# the role of (ppro)er #o the

follo'ing

!. A&&ess the transa&tion &hoosing one of the follo'ing na1igation ath

S*P Menu S(P Eas: (ccess .enu ! S(P Business Workplace



24/26




3. E4e&ute the tas /n)oice Parking2 (ppro)e $elease&

>. 5he s$stem #is la$s a #ialog o4 'ith in1oi&e information7 an# a se&on# #ialog o4 'ith o tionsto $elease /n)oice9 $e;ect /n)oice9 or Cancel and keep work item in inbox . )a e the ne&essar$&hoi&e.

+. (or a ro1al7 the in1oi&e is automati&all$ oste#. (or refusal7 the in1oi&e is sent a& to the usereing assigne# the role of Completer 'ho ma$ erform ne&essar$ &hanges. 8n&e &hanges are

#one7 the $elease Workflow is starte# again.

6. 5he #o&ument is oste#.

f the < #o&ument is lo& e#7 e4e&ute transa&tion MRBR to release the < #o&ument.

%5%; -udget Consumption /eporting in Funds Management

+sen this a&ti1it$7 $ou generate the u#get &onsum tion re ort.



S*P Menu (ccounting ! Public Sector .anagement ! Funds .anagement !/nformation S:stem !@ otals $ecords ! Budget Control S:stem +BCS, !Budget !@ ")er)iew of Budget Consumption

TransactionCode

FMRP_RW_BUDCON


-usiness /o e SAPI( I()IA IS5A DARD

-usiness /o eMenu

Funds .anagement ! /nformation S:stem ! Budget Control S:stem+BCS, ! ")er)iew of Budget Consumption

2. )a e the follo'ing entries


() Area !000

%u#get ategor$ 9(

of 26


25/26


(un# enter 30!0000000

3. hoose Execute .

%5%< Payment /un

+sen this a&ti1it$7 $ou erform the erio#i& ro&essing of a$ments.



S*P Menu (ccounting ! Financial (ccounting ! (ccounts Pa:able ! PeriodicProcessing ! Pa:ments

TransactionCode

F11


-usiness /o e S*P:-P/:*P:C=2/>4S# (*ccounts Paya1 e *ccountant #)

-usiness /o eMenu

(ccounts Pa:able Pa:ments Parameters for (utomaticPa:ment

2. 8n the (utomatic pa:ment transactions2 Status s&reen7 ma e the follo'ing entries


$un Date 5o#a$Ls #ate

/dentification R2 :niFue for ea&h #a$ of the run

3. hoose Parameter&

>. 8n the (utomatic pa:ment transactions2 Parameter s&reen7 ma e the follo'ing entries


Posting Date 5o#a$Ls #ate

Docs Entered 'p o 5o#a$Ls #ate

Compan: Code !000

Pa:ment .ethods !

%ext Posting Date 5o#a$Ls #ate @ 30

7endor 300000

+. Choose (dditional 5og& Sele&t Due date check9 Pmnt method selection if not successful9 5ineitems of the pa:ment documents9 an# enter 7endor + &

6. Choose Printout


26/26


9. Choose Schedule Proposal&

!0. 8n the Schedule Pa:ment s&reen7 ma e the follo'ing entries


Start Date 5o#a$Ls #ate

Start immediatel: = )ar this arameter !!. hoose Schedule +Enter,& 5he message Proposal $un has been scheduled a ears &

!2. hoose Status +Shift F- to u #ate the status.

!3. As soon as the ro osal fun has een finishe#7 the message Pa:ment proposal has beencreated #is la$s. ou &an sele&t the Dis la$ Pro osal to 1ie' the ro osal run. ou &an alsosele&t the Dis la$ Pro osal og to 1ie' the ro osal log.

!>. hoose Schedule Pa:ment run +F ,&

!+. 8n the Schedule Pa:ment s&reen7 ma e the follo'ing entries


Start Date 5o#a$Ls #ate

Start immediatel: = )ar this arameter

Create Pa:ment .edium =

!6. hoose Schedule +Enter,& 5he )essage Pa:ment run has been scheduled #is la$s.

! . hoose Status +Shift F- to u #ate the status.

!,. As soon as the a$ment run has een finishe#7 this 'ill e sho'n on un#er the status &

!9. hoose Pa:ments to 1ie' the a$ment run log an# o tain the a$ment #o&ument num er*s .

20. 5o #is la$ the &he& information7 &hoose En)ironment ! Check /nformation ! Displa: ! ForPa:ment Document an# enter the a$ment #o&ument num er.

Documents

958_BPD_EN_US (Procure to Pay With Funds Management)