A d i s t r i c t o f e x c e l l i n g s c h o o l s Welcome to the Kyrene School District Orientation for New Educators July 20, 2015

A d i s t r i c t o f e x c e l l i n g s c h o o l s

Welcome to the Kyrene School

District

Orientation for New EducatorsJuly 20, 2015


Outcomeso Teachers will be introduced to the

organization of the Kyrene School District

o Teachers will be able to log in to iVisions to access employee resources

o Teachers will be able to log in and complete their benefit elections


Introductions


About Kyrene

• Celebrating 126 years of quality education• Founded in 1888• 25 schools & Furlong Campus• 17,500 students• 2300+ employees


Common Questions• What is a probationary teacher? • Who can help me find answers to my questions as a first year teacher?

• Principal• HR

* Other teachers (mentors, KEA reps) * District web page

• When do I receive my first paycheck? August 6, 2015• New Teachers = full paycheck• Returning Teachers = 5 days


Kyrene’s 3 Branches

Superintendent

Support Services

Educational Services

Human ResourceServices


Organizational Chart


Akimel A-al AltadenaEstrella CerritosLagos Monte Vista

Milenio Sierra

Centennial PuebloColina MariposaEsperanza MiradaLomas Paloma

Manitas

Aprende KMSBrisas NinosCielo NorteKTA at Sureno Waggoner

Kyrene Regional Model


Kyrene Customer Service ModelHuman Resources Regional Specialists

Jena BrandonLead Employment Specialist- Altadena Region- Centennial Region

480-541-1305

Teri Burdick Employment Specialist- Kids Club- Montessori- Community Ed (DO)- Print Shop- Curriculum and Learning Services (DO)

480-541-1304

Jennie TrumanEmployment Specialist-Transportation, Facilities, Grounds, Warehouse, ESS, HR and Business Services (DO) Employee Relations- Leave of Absences

480-541-1307

Leslie BransonEmployment Specialist- Aprende Region- Pueblo Region- KMS Region

480-541-1303

Carla Covarrubias Employment Specialist- Akimel A-al Region- Fall and Spring Performance Contracts- Background Checks

480-541-1310

Linda MatykiewiczEmployment Specialist-Substitutes

480-541-1301


Linda ValenciaPayroll Technician- DO Employees (1st Floor), Facilities, Grounds,

Casa Vida- Akimel A-al Region- Altadena Region- Substitutes N-S

480-541-1354

Glenda HattPayroll Technician- Centennial Region- Pueblo Region- Substitutes A-G

480-541-1352

Tamara HessPayroll Technician- DO Employees (2nd Floor)- Substitutes A-G- Psychologists, Prevention Specialists,

Transportation, Kid’s Club, Warehouse, and Print Shop

480-541-13523

Jamie Nethercutt Payroll Technician- Aprende Region- Kyrene MS Region- Substitutes H-M

480-541-1355

Gale LewisPayroll Specialist

480-541-1356

Payroll Contacts


Technology Contacts

The number to know is:TECHNOLOGY HELP DESK

X1215


Kyrene Communications

• Leadership Bulletin

• Facebook

• Twitter

• Kyrene email

• Employee Associations


This is the Kyrene homepage:

http://www.kyrene.org/Page/1




Kyrene Email AccessMicrosoft Outlook

Check email daily!

• First time log-in at work location

• Log-in & Password first initial and last name

• Prompt to change password

• Access from home through Kyrene Website after first time log-in

Questions? Call Technology Help Desk x1215


iVisions Employee Portal

• Go to Kyrene Home Page

• Click Employees

• Click iVisions Self-Service Portal

• Upper right hand click Login

• Input Kyrene Six Digit ID # in User name and Password

• If you have difficulties logging in, please contact Technology Services at [email protected]


mailto:[email protected]




Certified Staff Professional Education Credit *

• Credits are submitted online via the iVisions portal• Must be submitted by February 15th

• See Meet and Confer for Education Credits criteria

Reminder: Credits not approved at hire must be claimed within 30 days of first contracted date of employment

*Depending on budget capacity


Fair Labor Standards Act (FLSA)

• Federal law establishes minimum wage, child labor standards, overtime pay and record-keeping which requires the accurate recording of exact hours worked for non-exempt (hourly) employees

• Exempt and non-exempt (hourly) differences (teachers are exempt employees)

• Non-exempt employees are not allowed to “donate” their time (e.g. Instructional Assistants in the classroom, or office clerical staff)


EMPLOYEE BENEFITS

• New Hire Benefit Eligibility – 30 hours per week

• Log in to iVisions to enroll – required even if declining

• Complete enrollment within 31 days of the first day of work*

• Waiting Period: 1st of the month following 60 days of employment• i.e. Hire date 7/20, benefits effective 10/1

District paid medical plan allowance covers full cost of employee only Standard PPO, Health Savings Account or Base PPO medical plans

• Benefit payroll deductions • 20 deductions; August – May, 10 month school site staff• 24 deductions; July – June, 12 month year round staff

* Failure to complete enrollment within the 31 days results in automatic enrollment in the Base PPO medical plan.


EMPLOYEE BENEFITS Life Events & Open Enrollment

• Mid-year changes allowed only for IRS qualifying life events

• Life event examples = marriage, divorce, birth/adoption, spouse

open enrollment/ loss of coverage, ACA allowable changes, etc.

• Life event paperwork must be completed within 31 days

• Open enrollment – spring each year

• Open enrollment changes effective July 1st

For Benefits Inquiries, please contact:Deb Spurgin - Assistant Director, Yvonne Long – Management Assistant

Diane Waller – Specialist (480) 541-1316, Liz Loy – Technician (480) 541-1302


Benefit Plans Offered

Kyrene Employee Benefit Trust (KEBT)

Medical Plans - United Healthcare – 4 plan options• Base PPO* - $5,000 deductible, 80/20 • Standard PPO* - $500 deductible, 80/20 • H.S.A. Medical* - $1,500 deductible 80/20 • Premium PPO Buy-up – No deductible, 90/10

Medical plans include Rx, Behavioral Health and Health Coach, Bre Moro*Plans in purple are completely free for employee only coverage. The premium cost for

these options are paid by Kyrene School District.

Dental Plans - Total Dental Administrators – 2 plan options• Prepaid HMO co-pays for services, select network dentist

• PPO - $50 annual deductible, 100%, 80%, 50% any dentist

Vision Plan - Avesis – exam co-pay, allowances for frames, contacts and discount for laser correction


Benefit Plans Offered

• Short Term Disability ASI

• Basic and Voluntary Life The Hartford

• Flexible Spending UHC, medical and dependent care

• Arizona State Retirement System – pension benefit• Long Term Disability Sedgwick, ASRS

• Optional 403(b)/ 457(b) Accounts – Voya

Employee Assistance Program (EAP) EAP is available to all employees – 3 free visits or telephonic consultations


Workers Compensation (WC)If injured on the job:

• Immediately notify your Supervisor (required)

• Supervisor and the Employee call in to the Nurse Triage line 1-888-252-4689 (Unless life threatening or serious injury needing immediate treatment)

• WC Approved Urgent Care Centers

• Dignity Health – Chandler Blvd & 46th St.

• FastMed – Ray & Rural

• Emergency - Closest ER facility

• Employee accrued time is used until claim is approved for lost wage benefits by the WC carrier

If you have questions regarding workers compensation please contact the Benefits Department.


Business Services Reminders_______________________________________________________________________

• Reimbursement – There are no reimbursementsAll purchases must be made with an approved purchase order

• Cash Handling – Don’t do it!All monies collected must have a receipt issued (i.e., field trip fees, etc.)

Questions? Please contact Jackie Mattinen, Director of Business Services at x1370


Trip Reduction Program (TRP)Reduce air pollution and improve our quality of life by carpooling,

vanpooling, taking the bus, riding your bike or walking!

• Kyrene participates in the Maricopa County Trip Reduction Program • Kyrene offers incentives!

+ A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems;

+ Monthly prize drawings ($20 gift card!) for new and continuing alternative mode users. Register at http://sharetheride.valleymetro.org

• Please contact Paula Kolb in Facilities at X1602

• For bus information, please call Valley metro Transit Information at (602) 253-5000.

http://sharetheride.valleymetro.org/




Questions?Please contact us

@ 480-541-1300(main HR reception desk)

We are here for you!


Professional Responsibilities

Orientation for New EducatorsJuly 20, 2015


Introductions


Outcomeso Teachers will understand authorized absences,

restricted absences, and procedures

o Teachers will be able to log in to SubFinder, understand how to submit an absence, and how to request a substitute

o Teachers will be able to log in and complete the employee Mandatory Training modules


Link to the Kyrene homepage:


Certified Meet and Confer Document

TEGS (Teacher Evaluation & Growth System)




Authorized AbsencesEmployees will accrue approximately twelve (12) days / 96 hours per school year of Authorized Absences, prorated to FTE. These include: • Sick days – Seven (7) days are designated as Sick Days• Personal days – Five (5) days are designated as Personal Days

Personal Days may not be used on Blackout days, as follows:• First five (5) instructional days of the school year• The first instructional day of each quarter• The day prior to the Thanksgiving Holiday• State-mandated testing dates (excluding makeup testing) – 4 days• Last two (2) instructional days of the school year• Phoenix Waste Management Open (February 5, 2016)• Tempe Arts Fair (Fall - December 4, 2015 and Spring - April 1, 2016)

Restrictions: Personal Days are limited to two (2) consecutive days unless authorized by Supervisor: Personal Day Request Form

http://www.kyrene.org/cms/lib2/AZ01001083/Centricity/Domain/533/_%20PersonalDayRequestForm%20-Final.pdf


Authorized Absences

Non-Accrued absence benefit: Bereavement Days

Employees contracted to work 20 hours a week or more shall be granted compensated bereavement time not to exceed three (3) days per annum, prorated to FTE, where such an absence is necessary due to a death in the employee’s immediate family or employee’s spouse’s/partner’s immediate family.* If there is a need for additional time for bereavement, and an employee has accrued Personal and Sick time, the employee may use that time for an additional two (2) days.

“Immediate family” for this section only and 2(a)4 is defined as: 1) The spouse or domestic partner of the employee, 2) The children (including son-in-law/daughter-in-law), parents, siblings, grandchildren, or grandparents of the employee or the employee’s spouse or domestic partner; 3) Relatives living within the household who can be claimed as a dependent.


Substitute Budget

o Site allocationso Plan Bo High Absence dayso Advance notice of absenceo Impact of late call-ino 15% rule – Personal days


SubFinder Absence Reporting For School-Based Staff *

All school-based personnel must report their absences through SubFinder

All absences must be reported even if a sub is not needed

Absences should be reported as soon as possible. If less than 1 hour before job start time, please contact Sub Specialist, Linda Matykiewicz at 541-1301

The system defaults to a full school day. Only report your work hours; if you are not a full time employee, specify your work hours.

If a substitute is required, absences may be used and reported in a minimum of four (4) hour increments and one half-hour (1/2) increments thereafter. If a substitute is not required, these absences may be used and reported in a minimum of one (1) hour increments, and one half-hour (1/2) increments thereafter.

Blackout/Restricted day absences must be supported by the approval form, submitted to Human Resources, before compensation will be permitted.

*Note: Furlong-based employees report absences through iVisions


SubFinder System

Via the Internet:


Click Employment

Click Internal Links

Click SubFinder WebConnect

Logon with Last Name (all lower case) and Password (Password is your 6 digit employee id number)

If you

Via the Phone: (You must register by phone first)

866-311-8437

Enter PIN, #

PIN is your 6 digit employee id number

New school based employees must voice register with SubFinder before they can record an absence.

Questions? Contact Linda Matykiewicz at x1301




Leave of AbsenceFor an absence from work under any of the following conditions, contact Human Resources to inquire about an authorized Leave of Absence.

In order to prevent being “absent without leave,” request a Leave of Absence if:

You will be absent longer than five consecutive work days; or You do not accrue Sick/Personal days in your position; or You have exhausted all accrued Sick/Personal days or do not have a

sufficient Sick/Personal day balance to cover the entire leave period

For information online: Frequently Asked Questions (FAQ’s)To review and print the packet online: Request for Leave Packet

If you have questions or would like to schedule an appointment, contact:

Specialist Jennie Truman at x1307

Assistant Director Karla Izzett at x1322


Governing Board Policy, Federal and State laws require school district employees to be trained on important topics related to the workplace and students.

Mandatory Training Modules include Sexual Harassment, Mandatory Child Abuse Reporting, and Bloodborne Pathogens, among others

Kyrene offers this training online through the iVisions Portal

5 to 10 minutes to complete each presentation module

Training Modules are completed by all employees annually in the fall, and for new employees during the first 30 days of employment

Mandatory Trainings

http://www.kyrene.org/hr/Hrwebpage/internal_links.htm

http://www.kyrene.org/hr/Hrwebpage/internal_links.htm


Frequently Asked Questions• What is the Sick Leave Bank?

• Why are ID Badges required?

• Who can answer my questions at my site?

• Who can answer my questions at the District?o Susan Cormier, KEA President, ext. 1031o Karla Izzett, HR Assistant Director, ext. 1322

Documents

A d i s t r i c t o f e x c e l l i n g s c h o o l s Welcome to the Kyrene School District Orientation for New Educators July 20, 2015