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A . F. Ferguson & Co.
Training on
Revised Accounting Manual and
Computerised Application System
May, 2011
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Welcome Note and Overview of the Training Schedule 10.00 A.M. – 10.15 A.M. Classroom Training- General
• Key Objectives of the Training• Pre-Requisites to operate the system• Key Roles & Responsibilities• Introduction to Computerised Application System• Understanding Master Data Preparation• Interactive Session
10.15 A.M. – 11.30 A.M.
Classroom Training – Financial Accounting System• Abbreviation & Mapping of Input Forms of FAS• Overview of Revised Accounting Manual • Overview of Financial Accounting System• Overall Process Flow of FAS• Key Outputs of FAS
11.30 A.M. – 12.15 P.M.
Demonstration on Financial Accounting System
(Interactive Session)
12.15 P.M. – 01.30 P.M.
Training Time Schedule
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Lunch Break 01.30 P.M. – 02.00 P.M.
Hands – on Exercise on the Financial Accounting System (Interactive session)
02.00 P.M. – 03.00 P.M.
Classroom Training – Store Information System• Abbreviation & Mapping of Input Forms of SIS• Overview of Store Information System• Overall Process Flow of SIS• Key Outputs of SIS
03.00 P.M. – 03.30 P.M.
Demonstration on Store Information System (Interactive Session )
03.30 P.M. – 04.30 P.M.
Hands – on Exercise on the Store Information
(Interactive session)
04.30 P.M. – 05.45 P.M.
Closing Session 05.45 P.M. – 06.00 P.M.
Training Schedule
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Key Objectives of the Training
To understand the key features of the Revised Accounting Manual (including Store Procedures) - to be able to refer and relate to it while making accounting and store related transactions.
To be familiar with the functionalities, features, use, requirements, inputs – outputs, etc. of the Computerised Application System for recording transactions/ events and generating required outputs.
To Gain hands on knowledge on using the Computerised Application System for Accounting and Store related transactions.
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Key Roles and ResponsibilitiesThe Overview of the Key Roles and Responsibilities of the Offices of UPJN under Computerised Environment are provided below:
Head Office – EDP Cell
• Create/Manage User ID’s and passwords for all units
• Codification of relevant Masters as per data received from accounting units
• Provide Technical Support during implementation
• Overall Monitoring and Supervision of the Computerised Application System
Head Office – Accounts Function
• Regularly monitor activities of all Locations to ensure effective utilisation of the Computerised Application System. E.g. timely closing of books of account, analysing reasons for unreconcilled IUT’s and delays in posting transactions etc.
• Generate and analyse financial statements etc.
• Provide Functional Support to all offices as required during implementation
Zonal Offices
• Create Trainers at the Zone Office level to provide continous support to Division Offices during the intital and implementation stages.
• Undertake all key roles and responsibilities of the HO – Accounts Function for its Divisions
• Co-ordinate between Offices at HO/ Other Units to assist in smooth and effective implementation of the Computerised Application System
Accounting Units (at Head office/Zone Office/Division Office)
• Prepare Master Data in required formats including opening balances
• Enter the required Master data into respective modules i.e. FAS and SIS
• Operate the application system for accounting and store related transactions
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Key Roles and ResponsibilitiesThe Overview of the Key Roles and Responsibilities of various Personnel of UPJN at the Accounting Units under Computerised Environment are provided below:
Accounting Staff Assistant Engineer (AE) / Junior Engineer (JE)
• Prepare Master Data and Opening Balances for FAS and SIS (with required assistance from JE/ AE/ EE)
• Enter the relevant master data and opening balances
• Enter the transactions pertaining to FAS
• Verify and Authorise the transactions recorded in FAS (as per privileges)
• Check, Reconcile and ensure timely finalisation of all entries and activities pertaining to FAS
• Generate required reports, statements, books of account etc.
• Provide assistance to prepare Master Data and Opening Balances for SIS to the Accounting Staff
• Enter the transactions pertaining to stores and materials in SIS
• Verify and Authorise the transactions recorded in SIS
• Ensure the completion of all activities on time to get correct material position at all times
• Generate various reports pertaining to stores e.g. DTR and Stock Ledgers, etc.
• Authorise the transactions entered in the FAS and SIS (as per privileges)• Provide support required ( e.g. mediating with required officials/sections of UPJN, resolving queries
etc.) for effective utilisation of the Computerised Application System• Regularly monitor and supervise the activities pertaining to Computerised Application System to
ensure correctness, completeness and timeliness in all transactions.
Key Roles and Responsibilities of Executive Engineer (EE)
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Pre - Requisites
Pre – Requisites to operate the Computerised Application System:
Click here for List of Locations
• Computer (Desktop/ Laptop)
• Connectivity of the Computer to the Servers located at Head Office (HO). Contact EDP Cell at HO* for required support for connectivity.
• Get the User ID and Password from EDP Cell- at Head Office.
• Initially, each location has been assigned an user ID which is the same as Location Code. At a later stage, as required, EDP Cell - HO shall issue individual User IDs.
• On first time login, the system prompts for password change. The user needs to define the new password which should have minimum 6 characters consisting of atleast one upper case alphabet, one lower case alphabet, one numeric digit and one special character.
*Contact Details.:
EDP Cell 2610113
Email- [email protected]
Ramender- 9532501813
Introduction to Computerised Application System
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Financial Accounting System (FAS) is the finance module wherein all accounting transactions can be recorded and processed to generate the accounting vouchers, books, trial balances, income and expenditure account, balance sheet and other reports
Store Information System (SIS) is the store module to record and process transactions related to material movement and generate the transaction vouchers such as GRN, MTN, etc. and various reports like daily transaction register, stock ledger and other reports
Overview of Computerised Application SystemThe Computerised Application System is the application developed for UPJN to capture the data/transactions/events relating to Accounting and Store and generate the desired output in form of Vouchers/ Books of Account/ Reports/ Registers etc. on real time basis
The Computerised Application System of UPJN has two integrated modules
Financial Accounting System(FAS)
Store Information System
(SIS)
In addition, a Security Module houses the access controls and security features for both FAS and SIS.
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Key Features of Application System
Automatic Updation
• Automatic updation of voucher in Journal Book or Cash and Bank Book,
General Ledger, Subsidiary Ledger, Trial Balance and upto generation of
financial statements
• Immediate updation of Daily Transaction Register and Stock Ledger on
approval of source document viz. Goods Receipt Note, Material Transfer
Note, Material Consumption Note, etc.
• Automatic calculation of per unit rate on materials receipts, issues, sales,
etc. – currently need to calculate rates on a manual basis for every material
movement
• Better communication between various locations
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Key Features of Application System
Time Analysis (Manual Vs Computerisation)
• Immediate Updation of all books of account on closing the day– currently
updation of books of account takes 1-2 months or more
• Immediate Updation of Stock Ledger as soon as source documents are
entered – currently updation of Stock Ledger takes 10-12 months or more
• Finalisation and consolidation of Monthly Accounts within 4-5 days of
month end instead of 3-4 months currently
• Finalisation and consolidation of Annual Final Accounts within one month
instead of 8-9 months currently
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Key Features of Application System
Quick Monitoring Reports
Readily available key accounting and store information viz.:
• As on date materials stock position through Stock ledger at various levels
e.g. project level, programme level, Unit level, HO level
• Project wise receipt of materials during the year / as on date
• Centage earned on various projects/programmes.
• Outstanding liabilities and assets on various accounts across various
offices, various account heads, etc.
• Outstanding loan (received / advanced) balances, interest accrued and
due, principal and interest component of loan, etc.
• Liquidity position across various offices / bank accounts
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Understanding the Basic Terminology
A brief description of the basic terminology used under the Computerised Environment is provided below:
Location refers to the relevant unit/ office of the Head / Zonal/ Circle/ Division Office.Location
Transactions are the input forms/ vouchers used to capture data w.r.t. various events/ transactions to be used for analytical output.
Transactions
Masters are the forms that capture the one time information (Master Data), required to support the operations of the system in context of transactions and analysis.
Masters
Process refers to the process of closing a particular period for transactions and to generate reports upto/ for the period closed.
Process
Reports are the outputs generated in form of vouchers, records, reports, books of account, etc. based on the Masters and Transactions entered and Processes completed.
Reports
Security refers to the security related aspects such as change of password, user priviligies etc.Security
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Process Flow of Computerised Application System
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Initiating the Computerised Application System
Click Login Button and enter into Application System
Open the UPJN Home Page by typing URL in the Address Bar of Web Browser
Enter the User ID, Login Module, Location code and Password on the Login Screen
Select the Relevant Options to Operate the System
Initiating the System
Click on the Accounting and Store System on the Home Page to access the Login Screen of Computerised Application System
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Home Page
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Login Screen
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Application Main Menu
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Visual Attributes
• Blue Colour - Mandatory fields
• Green Colour - Optional fields
• Yellow Colour - Display fields
All fields of the Computerised Application System have been provided with color coding that help the user identify the nature of the field.
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Menu Icons
Menu Icon Description/ Function
Save
Exit
Enter Query
Execute Query
Insert Record
Remove Record
Previous Block
Previous Record
Next Record
Next Block
Display Error
The Menu Icons (as visible on all screens) of the System and their functions are provided below:
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Keyboard Functions (Short keys)
Keys Description Keys Description
F3 Duplicate Field/Item Shift+Tab Previous Field/Item
F4 Duplicate Record Shift+F4 Clear Record
F6 Insert Record Shift+F5 Clear Block
F7 Enter Query Shift+F6 Delete Record
F8 Execute Query Shift+F7 Clear Form
F9 List of Values Shift+F8 Print
F10 Save Ctrl+E Edit Field/Item
Delete Delete Forward Ctrl+Q Exit
Backspace Delete Backward Ctrl+U Update Record
Tab Next Field/Item Ctrl+F1 Show Keys
The short keys (keyboard functions) and their description specific to the System are provided below:
Understanding Master Data Preparation
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Codification Structure of Master Data
• Master Data is the base information required to perform the transactions on the Computerised Application System. This data is generally defined in the system at the onset of initiating the system and used while entering transactions/ records.
For e.g. Employee Data, Programmes and Projects, Locations of UPJN, Items/ Materials procured and used by UPJN etc.
• Each Master Data Type has a defined codification structure and data within that master is given an unique code. Thus, each master data (for e.g. Employee, Programme, Project, Location, Items) is identified by a unique code and name.
• Initially majority of the masters shall be defined at Head Office. Master Data in the required format shall be provided by the respective Locations.
• Masters common to both FAS and SIS shall be defined in either of the modules.
• Refer to the relevant sections of the Revised Accounting Manual (Including stores Procedures) and User Manual for further detailed information
• Illustrative codification structure of certain masters is provided below:
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Codification Structure of Location Master • The Location master is required for both, FAS and SIS related transactions.• Location code represents the Unit to which the transactions relate.• These codes provide the linkage of hierarchical reporting and help in consolidation
of accounts. • Illustrative codification structure of Location Master is provided below:
Offices Head Office
Zone Office
Circle Office
Division Office*
10 digit Location Code
Head Office 1 00 00 00000 1000000000
Zone Office – 1 1 01 00 00000 1010000000
Circle Office – 1 of the Zone Office – 1
1 01 01 00000 1010100000
Division – 1 of the Circle Office 1
1 01 01 00110 1010100110
Division – 2 of the Circle Office 1
1 01 01 00120 1010100120
* The last digit of Division Office represents the sub-division. In absence of a sub division, it shall be ‘0’.
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• The Programme and Project master are required for both FAS and SIS related transactions
• The combination of Works Project Component and General Ledger Account is used for recording and monitoring the financial transactions related to Works project.
• The Works Project Component Code is defined under following levels:
• Illustrative codification structure of Works Project Component Code is provided below:
Work Group &
Code
Work Class &
Code
Work Type & Code
Programme Code
Project & Code
Project Component
& Code
Works Project Component &
Code
R – Rural Developm
ent
N- Normal Constru
ction
W- Water Supply
RN01W-Prog A
001- Project A
01 – Component
A
RN01W00101
U – Urban Developm
ent
M- O&M S –Sewerag
e
UM02S-Prog B
001- Project B
01 – Component
A
UM02S00101
Codification Structure of Projects
Work Group Work Class Work Type Programme Project Project Component
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Codification Structure of Chart of Accounts• The Chart of Accounts (COA) represent the entire structure of Accounting Codes and
Heads and are structured to have in-built linking with grouping of accounts and schedules of Income and Expenditure Account and Balance Sheet. (Applicable to FAS). The Codification Structure for (COA) - Components of COA is provided below:
Schedules
Accounts Category Heads
Accounts GroupHead
General Ledger
Schedules represent the highest level in COA and reflect directly in Balance Sheet and Income and Expenditure Account
Accounts Category Heads are “Liability”, “Asset”, “Income” and “Expenditure” which facilitate categorisation of detailed General Ledger Accounts included under each of these Account Group Heads
Accounts Group Heads represent the broad Group of Accounts under the above Accounts Category Heads. The General Ledgers are defined under the Accounts Group Heads
General Ledger are the Accounts Head used for passing the accounting entries (i.e. natural head of accounts)
Note: Please refer to the Revised Accounting Manual (including Stores Procedure) for the detailed Chart of Accounts
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Codification Structure of Chart of Accounts
Schedule Name
Schedule Code
Accounts
Category Head
Accounts Category
Head Code
Accounts Group Head Two Digit Code
Accounts Group Head Code
Capital Grant, Subsidy, Contribution
01 Liability 1 Capital Grant from GoI 01 01.101
Capital Subsidy from GoI
10 01.110
Current Assets, Loans and Advances
09 Asset 2 Cash Balance in Hand 30 09.230
Imprest with Employees
50 09.250
Current Liabilities and Provisions
10 Liability 1 Creditors 05 10.105Staff related liabilities 09 10.109
Centage Income 12 Income 3 Centage Income - Construction Works Project
01 12.301
• Codification Structure for COA - Defining Accounts Group Head Code (Illustrative Data)
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Codification Structure of Chart of Accounts
Accounts Group Head
Accounts Group Head
Code
General Ledger Account
Four digits code
General Ledger Account code
Capital Grant from GoI
01.101 Capital Grant from GoI
0010 01.1010010
Cash Balance in Hand
09.230 Cash 0010 09.2300010
Imprest with Employees
09.250 Permanent Imprest 0010 09.2500010Temporary Imprest 0020 09.2500020
Creditors 10.105 Account Payable – Contractor
0010 10.1050010
Account Payable – Supplier
0020 10.1050020
Centage Income - Construction Works Project
12.301 Centage Income - Construction Works Project
0010 12.3010010
• Codification Structure for CoA - Defining General Ledger Account Code (Illustrative Data)
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Codification Structure of Subsidiary Ledgers• Subsidiary Ledgers are used to further separate the accounts of General Ledgers..• The various categories of subsidiary ledgers are Employees, Suppliers, Contractors,
Works Project Component, Financial Years, etc. • Under each of these categories, subsidiary ledgers and 10 digit subsidiary ledger codes
are defined. • Illustrative Categories and codification for Subsidiary Ledgers are provided below:
General Ledger Account
Subsidiary Ledger Description
Subsidiary Ledger Illustrative Subsidiary Ledger
Codes
Permanent Imprest Employee Name Employee 1 EMPO000001
Permanent Imprest Employee Name Employee 2 EMPO000002
Account Payable - Contractor
Contractor Name Contractor 1 CON0000001
Account Payable – Supplier
Supplier Name Supplier 1 SUP0000001
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Codification Structure of Item Master
Level 1 Level 2 Level 3 Level 4 Level 5 Item Description
Item Code
01- Cast Iron
01 – Pipe
01 – Double
Flanged LA Class
001 – 150 mm dia
1 –Make A
Cast Iron Pipe Double Flanged
LA Class 150mm dia - A
0101010011
01- Cast Iron
01 – Pipe
02 – Double
Flanged A Class
001 – 200 mm dia
1 – Make A
Cast Iron Pipe Double Flanged A Class 200 mm dia
– A
0101020011
05- Mild Steel
01 – Orific Pipe
01 – Double Flanged
Ends
001 – 100mm dia x 500mm
long
1 – Make A
Mild Steel Orific Pipe Double
Flanged Ends 100mm dia x 500
mm long - A
0501010011
• Each item/material shall be defined by an unique code for the purpose of maintaining stores and recording all transactions of stores (i.e. SIS related transactions).
• Each item shall be classified into 5 levels for the purpose of defining the codes. • Illustrative codification structure of items is provided below:
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Codification Structure of Store Master
Programme Name
JE / AE Name Store Name Store Code
Programme A JE A Programme A – JE A 001
Programme A JE B Programme A– JE B 002
Programme B JE A Programme B– JE A 003
Programme B JE B Programme B– JE B 004
Programme C JE B Programme C– JE B 005
• Store Master refers to the Stores defined. Store, herein, is any physical/ logical entity used to receive, issue, consume or stock the material for a specific programme (applicable to SIS related transactions).
• Stock of items is maintained at the project level under these stores. • Illustrative codification structure of stores is provided below:
Master Data Sheet List of Defined Items List of defined Programmes
Click here
Overview of Revised Accounting Manual
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Section Structure
•Section Background•Accounting Policies•Coverage of Section•Subjects
Subject Structure
•Subject Background•Step by step procedure covering:
Activities / Action Person / Section responsible for the
activity Frequency / Timing of the activity
•Documents / Records covering: Format reference Document title Document type Frequency Person responsible Distribution to Office / Section Accounting entries Additional internal controls / checks, if any
Structure of the Revised Accounting ManualThe Revised Accounting Manual has been structured as under:
Revised Accounting Manual Accounting Manual FormatsClick here
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Coverage of the Revised Accounting Manual
Chart of Accounts
Stores
Works Expenditure
Loan, Deposits, Grant and
Investment
Fixed Assets
Revenue and Collection
Revenue Expenses
Personnel
Cash and Bank
Inter Unit Transactions
Preparation of Accounts
Formats for:
• Books of Account,
• Subsidiary Records / Register
• Forms
• Monthly / Final Accounts
(including Significant Accounting
Policies & Notes to Accounts )
The following sections have been covered in the revised Accounting Manual:
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Key Features of the Revised Accounting Manual
•Improved grouping of subjects – provides separate sections to deal with
specific transaction e.g. Inter unit transactions, transactions relating to
employees, cash and bank, etc.
•Each section and subject provides a brief background about it to
understand the accounting procedure in the right context
•Provides section wise Accounting policies for various nature of transactions
viz. fixed assets, materials, loans, deposits, grant, investment, expenses,
revenue, etc. in lines with the Generally Accepted Accounting Principles
•Defined frequency / timing for every activity/ action in an accounting
procedure –would facilitate completion of transactions/ chain of transactions
within defined timelines
Structure of Accounting Manual
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Key Features of the Revised Accounting Manual
•Logical categorization of books of accounts/ registers/ forms - including
subject wise format references, frequency, responsibility of preparation,
distribution, if any, to concerned person/ section for easy understanding of the
user
•Detailed description of Accounting Entries to be passed highlighting the event
of transaction, nature of voucher, source document for voucher, person/ section
responsible and account heads to be debited/ credited - Assists in easy
understanding of accounting procedure
Structure of Accounting Manual
•Revised format of final accounts i.e. Balance Sheet, Income and Expenditure
Account and sample accounting policies and notes to accounts provided as
part of final accounts - in line with Generally Accepted Accounting Principles
Reporting/ MIS
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Key Features of the Revised Accounting Manual
•More internal controls included in the procedures, in terms of aspects to be
considered in case passing of suppliers’ and contractors’ bills, accounting of
expenses, creating provisions, making payments, etc.
Strengthened Internal Controls
•Facilitates computerization of accounting and store systems e.g. Codification
structure of Chart of Accounts, concept of General Ledger Account and
Subsidiary Ledger Account compatible for use in the computerised environment.
•Classification of vouchers into Cash, Bank, Journal and Transfer/ Contra to
generate cash book, bank book and journal book
Compatibility with Computerisation
Overview of Financial Accounting System (FAS)
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Abbreviations
Acronym Full Form
FAS Financial Accounting System
COA Chart of Accounts
GL General Ledger
SL Subsidiary Ledger
IUT Inter Unit Transaction
CRV Cash Receipt Voucher
CPV Cash Payment Voucher
BRV Bank Receipt Voucher
BPV Bank Payment Voucher
JV Journal Voucher
TRV Transfer Voucher
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Mapping of Input Forms - FAS
Purpose Document currently being used by UPJN
Input Forms of FAS
Receipts in Cash Money Receipt Cash Receipt Voucher (CRV)
Payments in Cash Cash Disbursement Order Cash Payment Voucher (CPV)
Receipts through Bank Money Receipt Bank Receipt Voucher (BRV)
Payments through Bank Cash Disbursement Order Bank Payment Voucher (BPV)
Inter Bank and Cash-Bank Transactions
Money Receipt and Cash Disbursement Order
Transfer Voucher (TRV)
Transactions other than Receipts and Payments
Transfer Entry Order Journal Voucher (JV)
Inter Unit Transactions (IUT) ATD/ ATC to respond to the relevant raised ATD/ ATC and Transfer Entry Order
IUT Responding Voucher
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Overview of Financial Accounting System (FAS)
Masters
FAS and SIS
Day Closing Process
Month Closing Process
Year Close
Schedule Master Group Head Master General Ledger
Master Subsidiary Ledger
Master Project Master Function/Analysis
Master Cost/Profit Center
Master Location Master Budget Master Opening Balance
Master, etc.
Transactions
Cash Receipt Voucher
Cash Payment Voucher
Bank Receipt Voucher
Bank Payment Voucher
Transfer Voucher Journal Voucher IUT Responding
Voucher
Balance Sheet Income & Expenditure A/c
Day Books & FAS Reports Monthly Reports
Final Accounts
• Bank Book• Cash Book• Journal Book• IUT Letter• Other FAS Reports
• Works Register• Works Register
Summary• Project Status
Report
• Trial Balance (GL/ SL/ Group Head/ Schedule/ wise)
• General Ledger (GL/SL/Analysis/ Function/CC wise etc.)
Data from SIS
Security Module
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Overall Process Flow of FAS
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Key Outputs of FAS
Voucher Reports
Input Vouchers
Day BooksCash BookBank BookJournal Book
ReportsIUT Originated but not
Responded IUT LetterWorks RegisterWorks Register SummaryProject Status Report
LedgersGeneral LedgerSubsidiary Ledger
Trial BalanceTrial Balance – Schedule LevelTrial Balance – Group LevelTrial Balance – General Ledger Level
Final AccountsIncome and Expenditure AccountBalance Sheet
Demonstration on FAS
Hands-on Exercise on FAS
Overview of Store Information System (SIS)
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Abbreviations
Acronym Full Form
SIS Store Information System
GRN Goods Receipt Note
MTN Material Transfer Note
MCN Material Consumption Note
MAN Material Adjustment Note
UOM Unit of Measurement
DTR Daily Transaction Register
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Mapping of Input Forms - SIS
Purpose Document currently being used by UPJN
Input Form of SIS
Instruction to Supplier for supply of material
Dispatch Instruction Dispatch Instruction
Record inspection done by supplier before delivering materials
- Supplier Site Inspection
Record Material arrival information like supplier/store, vehicle details, arrival time etc.
Gate Entry Register Store Entry
Record details of Material received including quantity received and accepted/ rejected etc.
Goods Receipt Note Daily Receipt Form
Record information of materials being sent for inspection to third party inspection agency by UPJN after receipt of materials
- Intimation For Inspection
Record details of inspection done by third party inspection agency
- Inspection Note
Record receipt of materials including rate (material reflects in stock ledger)
Goods Receipt Note Goods Receipt Note
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Mapping of Input Forms - SISPurpose Document currently
being used by UPJNInput Forms of SIS
Record Transfer of Materials from store to contractor/ store to store/ one project to another within same store.
Material Transfer Note/ Advance Material Requisition Note
Material Transfer Note
Record details of Materials going out of its store premises
Gate Pass Materials Out Gate Pass
Record details of materials consumed/ returned unconsumed by Contractor
Material Requisition Note
Materials Consumption Note
Record Departmental consumption by UPJN
Material Requisition Note
Self Consumption Note
Record Sale of Material Material Transfer Note
Material Sale Note
Record receipt / issue of items for which stock is not required to be maintained
- Miscellaneous Receipt Issue
Record physical stock of materials as per physical verification and analysis of shortage/ surplus if any as per stock ledger
Physical Verification Report
Physical Verification
Rectify any errors of quantity/value made during receipt/ issue of materials or to write off the suspense materials
Relevant Material Movement Notes
Material Adjustment Note
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Overview of Store Information System (SIS)
Data from FAS
Masters
Intra Modular Bridge
FAS & SIS
Data Authorisation
Document Series Master * Document Type Master Reason Master Store Master* Project Master Item
Level-1/Level-2/Level-3/Level-4 Master
Item Master UOM Master Supplier/Contractor/Party
Master Inspection Agency Master Material Opening
Balances Master
Transactions
STOREDispatch Instruction Supplier Site Inspection Store Entry Daily Receipt Intimation For Inspection Inspection Note Goods Receipt Note Materials Transfer Note Materials Out Gate Pass Materials Consumption Note Self Consumption Note Material Sale Note Miscellaneous Receipt Issue Physical VerificationMaterial Adjustment Note
• Transaction Reports (DI, GRN, MTN, MCN, SCN, MAN, etc.)
• Daily Transaction Register (DTR)• Stock Ledger
Security Module
Reports and Registers
* Blue Text- Frequently used
* Green Text – Infrequently used
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Overall Process Flow of SIS
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Key Outputs of SIS
Transaction Reports e.g. GRN/MTN/MCN etc.
Stock Ledger
Daily Transaction Register
Demonstration on SIS
Hands-on Exercise on SIS
Thank You
