SeniorNet › Kens_Vista_CD › Vista Intro Comp F… · Web viewSeniorNet. Introduction to . Using Your Computer. A tutorial based on. Microsoft Word, Internet Explorer 7.0, and

Rev 8-1-09

DraftSeniorNetIntroduction to Using Your Computer

A tutorial based onMicrosoft Word, Internet Explorer 7.0,and Windows Vista

i

Rev 8-1-09

SeniorNet900 Lafayette Street

Suite 604Santa Clara, CA 95050

408-605-0699408-605-0928 - faxwww.seniornet.org

The mission of the nonprofit SeniorNet organization is to provide older adults education for and access to computer technologies to enhance their lives and enable them to share their knowledge

and wisdom with the world.

ii

SeniorNetIntroduction toUsing Your Computer

Based on Microsoft WordInternet Explorer 7.0and Windows Vista

Edited by Elesa Livingston

SeniorNet Introduction to 1 9/1/07Using Your Computer

Copyright 2007 SeniorNet

SeniorNet grants permission for the reproduction and/or modification of any part of this tutorial for educational purposes at SeniorNet Learning Centers only.

SeniorNet900 Lafayette StreetSuite 604Santa Clara, CA 95050Phone: 408-605-0699Fax: 408-605-0699www.seniornet.org

Editor: Elesa Livingston

AcknowledgementElesa Livingston provided extensive revision to this edition which is based on sections of previous versions of the Introduction to Computers course written by Polly Babcock, Jamie Yates, Karen Brustman, Al Hubbard, Tom Masengarb and Wayne Sperr.

Special thanks to volunteers at the Ewing Learning Center for developing the “How To” resources referenced in Appendix D.

SeniorNet is grateful for the support provided by the following companies in making software and other resources available to our Learning Centers and/or funding the development of its tutorials:

AdobeGenealogy.comIBM

IntuitMicrosoft CorporationMyFamily.com

Please direct comments or suggestions regarding this tutorial to Elesa Livingston at the SeniorNet address or by email to [email protected].


mailto:[email protected]

Dear Friends,

Welcome to the interesting and ever-changing world of computing! SeniorNet’s tutorials are designed to introduce you to computers and the Internet and the various uses of these technologies.

Computers are powerful tools. Some people learn to use a computer because they have something specific in mind that they want to accomplish. They may want to write personal or business letters or their memoirs, publish family or club newsletters, create greeting cards, research and compile family histories, manage financial records, organize lists and inventories, explore the World Wide Web and stay in touch with family and friends through email and make new friends and share interests in various discussions on the Internet. Others want to learn about computers and the Internet to “keep up with the times” or share something in common with children or grandchildren.

You have your own reasons for wanting to learn about computers. SeniorNet’s goal is to help your learn about computer and communications technologies to enable you to use them for your own benefit and the benefit of others in your community and even across the world.

Our tutorials provide a friendly way to learn, with step-by-step instructions that provide the focus for courses at SeniorNet Learning Centers and which you can use on your own to practice in lab sessions at a Learning Center or at home.

We commend you for taking this step to explore the world of computing and hope that you enjoy the many rewards that it will bring.

Our site on the World Wide Web at www.seniornet.org provides updates on SeniorNet activities and many opportunities for you to continue your learning, make new friends and collaborate with other seniors in supporting one another and sharing your interests. We even have a special Computer and Online Q&A area where you can ask questions and get answers. We look forward to seeing you online!

Cordially,

The SeniorNet Staff


Contents

Lesson One: Review of Vista Windows Basics and Introduction to Word 2007..........................................p. 1.1

Lesson Two: Editing Features in Word....................................................p. 2.1

Lesson Three: Introduction to Internet and Email..................................p. 3.1

Lesson Four: Windows Explorer............................................................p. 4.1

Lesson Five File Management, Copying, and Searching........................p. 5.1

Lesson Six Introduction to Excel and Picasa...........................................p. 6.1


Preface

SeniorNet publishes a series of tutorials, including books and practice files that introduce older adults to using computers.

The tutorials may be used only by members who are enrolled in SeniorNet classes to learn to use various computer programs to accomplish tasks of interest to them. The books and practice files provide a step-by-step guide to using a software program.

This course requires the following:

Windows VistaMicrosoft Word 2000 or higherInternet Explorer 7Printer (optional)


SeniorNet Introduction to ComputersWelcome to SeniorNet Introduction to Using Your Computer. This book contains four lessons with step-by-step instructions designed to introduce you to the use of the personal computer.

In these lessons you will learn about basic Windows XP procedures and become familiar with some of the features of Word. You will learn some Internet skills including how to search for information on the online.

To help you put what you are learning into practice, we’ve included some practice files that you can use as you explore these lessons.

Document conventionsThroughout this book we have used the following conventions:

Each lesson begins with a general statement of the objectives of the lesson and the features or commands that you will learn and ends with a summary of what you have learned and a preview of the next lesson.

The steps that you follow for each exercise are numbered. A Note may provide more detailed information related to the step.

The object of your action appears in bold, for example: Click the File menu and click Print.

Pictures and other graphics are included as numbered figures to illustrate many of the steps in the lessons.

Appendices contain material which may pertain to several lessons and to which you may wish to refer later.

The left mouse button is usually the active one. Unless otherwise specified, click the mouse means click the left mouse button.

When you are to type a phrase it is written in bolded courier new.


Lesson One: Review of Windows Vista Basics and Introduction to Word

SeniorNet Introduction to Using Your Computer

Lesson One: Review of Windows Vista Basics and Introduction to Word 2007Welcome to SeniorNet Introduction to Using Your Computer. In this first lesson you will review computer fundamentals and the Windows operating system and be introduced to the Microsoft Word software program.

Objectives Practice clicking and selecting with the mouse Log on and log off the Windows operating system Review the desktop and the parts of a window Control the size and visibility of a window Start and close a program Become familiar with the Word window Use menus Use Cut, Copy and Paste

SeniorNet Introduction to 1.1 9/1/07Using Your Computer


Contents PageObjectives..............................................................................................................1.1Computer components...........................................................................................1.3Windows operating system....................................................................................1.3Start up Windows..................................................................................................1.3Turn on the computer.............................................................................................1.4Log on to your computer.......................................................................................1.4Desktop..................................................................................................................1.5Taskbar..................................................................................................................1.6System tray............................................................................................................1.6Review mouse fundamentals.................................................................................1.6Control the mouse..................................................................................................1.7The Start menu.......................................................................................................1.8Open Microsoft Word..........................................................................................1.10Set toolbar options...............................................................................................1.12Word window......................................................................................................1.13Title bar buttons...................................................................................................1.14Minimize the window..........................................................................................1.14Maximize the window.........................................................................................1.15Restore the window.............................................................................................1.15Close button.........................................................................................................1.15Menus..................................................................................................................1.15File menu.............................................................................................................1.16Edit menu.............................................................................................................1.16Insertion point......................................................................................................1.17Select, cut and paste.............................................................................................1.17Select, copy and paste..........................................................................................1.18Paste again...........................................................................................................1.19Close the document..............................................................................................1.19Challenge—Practice editing text.........................................................................1.20Close Word..........................................................................................................1.21Challenge—Practice using the mouse.................................................................1.21Play Solitaire........................................................................................................1.21Exit the program..................................................................................................1.22Now you can…....................................................................................................1.22

Computer componentsYou do not need to understand all the parts that make up your personal computer in order to use it effectively.

However, it is useful to understand some basic information about your system. Appendix A contains explanations of computer hardware and software as well as a glossary of terms. You may wish to refer to the appendix as the need arises during this and



subsequent lessons or to increase your familiarity with hardware, software and terminology.

Windows operating systemA computer’s operating system is software that acts as the interface between your computer and other software programs (such as Solitaire or Microsoft Works) and the hardware (such as the monitor or a printer) that may be connected to your computer. Microsoft Windows is an operating system. Older versions of the Windows operating system were named for the years in which they were produced, for example, Windows 98, Windows Millennium (Me) and Windows XP. The current version is called Windows Vista. The operating system uses graphic symbols and text to allow you to select from menus of items or click on pictures (icons) to perform the things you want to do with your computer in an easy, user-friendly way.

The Windows operating system is stored on what is called the hard drive of your computer. That is a permanent storage area inside the computer. When you turn on the computer it takes some time for the operating system software to be loaded—that is, transferred from the hard drive into your computer’s memory, where it is available for you to use. During this time you may see some words and symbols or a status bar on the screen showing the progress of the loading process. While this is occurring the computer is loading essential programs and checking itself for problems. It also may present you with a Log on window which is explained below.

When the loading process is complete you will be looking at what is called the desktop.

Start up WindowsYou will start your computer using the following general steps.

Turn on the computerTurn on your computer if it isn’t already on. Most computers have a button you push to turn them on.

1 Push the On button on your computer.

2 If the monitor doesn’t come on automatically, push the On button on your monitor, also. You may see a status bar indicting that your computer is loading Windows.This can take from a few seconds to several minutes depending on the speed of the computer.

Log on to your computerIf the Log on window appears you will see a screen that looks similar to the one in Figure



1.1. Some computers are set up to bypass the log on window and go directly to the desktop.

Figure 1.1 Log on window

1 If the Log on window appears, click your assigned user name on the right side of the screen to log on.If a password is required, you will be asked to supply it.

2 Type your password in the provided space.You are then taken to the Windows desktop.

DesktopAfter the Windows operating system loads and, if necessary, you log on to your computer, you see a screen that looks similar to the one shown in Figure 1.2. This screen is called the computer desktop.



Figure 1.2 The desktop

The desktop is your work area. It is where you start tasks, temporarily suspend the processing of a task, close tasks and shut down your computer. It is a location in which you can choose to keep icons for those things you do frequently. Icons are small graphical symbols (pictures) used to represent things such as software programs, data files, storage devices and more. Double-clicking on one of these icons with a mouse initiates an action by your computer.

The number of icons that are displayed and how they are arranged on the desktop can be controlled by the person using the computer. You can personalize the desktop of your home computer to suit the way you want to work with software programs and documents. How you do this is beyond the scope of this course.

TaskbarThe taskbar is the bar located along the bottom of your screen. It has three primary functions. It has buttons you can use to start a program. It holds buttons you can use to switch between programs and documents that are open. It also contains the system tray.

System trayThe system tray is located on the right side of the taskbar. It contains icons you can click to obtain information about the status of the system or programs that are part of the operating system and may also display the time.



Review mouse fundamentalsAs you already have learned, in order to interact with the computer you need to use a mouse (or some other type of hardware such as a trackball) that enables you to select and click on items on the screen.

Figure 1.3 shows the correct way to hold your mouse. Place your palm comfortably over the top of the mouse. Let your forefinger and middle finger rest on the mouse buttons so that the fingertips are close to the front edge of the buttons. With your hand positioned this way, you will be able to move the mouse accurately. The buttons are the moveable front parts of the mouse that can be pressed. Some mice have more than two buttons and may even have a small wheel between the buttons but you only will be directed to use the two buttons in this course.

Figure 1.3 Hold the mouse properly

Control the mouseThe mouse controls a pointer on the computer screen. Moving the mouse moves the pointer in the same direction. The mouse pointer may have a different appearance depending on what program is being used. For example, in a word processor it may look like a capital I.

The following describes mouse button actions you will use.

Click – Press the left mouse button once and release it.Double-click – Press the left mouse button quickly twice in succession.Drag –To drag an object, place the mouse pointer on it, press and hold down the left

mouse button while you move the mouse in the same direction you want to move the object. When the object is in the new location, release the mouse button to drop the object in the new location. You also can use the mouse to drag the pointer over characters to select part of a word or an entire word or a group of words.

1 Hold the mouse and slowly move it over the surface of your desk or mouse pad until you see a pointer on your computer screen. The pointer is in the shape of an



arrow . Do not press any of the buttons on top of the mouse.

2 Move the mouse to move the pointer down to the time that is displayed on the lower right of the system tray on the taskbar. Do not press the mouse buttons.When you hold the mouse pointer over the time for a few seconds, the date appears in a label.

3 Move the pointer over some of the other items on the taskbar and hold it there to see their labels.

4 Move the pointer to the Start button on the lower left of the taskbar and hold it there. A label appears displaying the word Start.

The Start menuThe Start button is used to display a menu (list) of tasks. The Start menu provides a convenient way to open software programs you want to use.

1 Move the pointer to the Start button and click the Start button by pressing and releasing the left mouse button. The Start menu is displayed (see Figure 1.4).The options shown on the Start menu allow you to begin using your computer.

Note: Some of the items on your Start menu will be different from the ones shown in Figure 1.4. Some of the items that are shown depend on what software has been installed on your computer and how you have organized your hard drive (where the software is stored).



Figure 1.4 Start menu

2 Move your mouse pointer to All Programs on the Start menu.Click on All Programs and a second menu opens (see Figure 1.5).



Figure 1.5 Programs menu

The new menu contains individual programs and groups of programs. A manila folder icon to the left of the name and an arrow to the right of the name indicates there is a group of software programs or program components in the folder. An icon other than a folder with no arrow to the right of the program name indicates a software program. For example, in Figure 1.5, “Microsoft Office” is a group of programs and placing your mouse pointer on Microsoft Office displays more choices. On the other hand, “Microsoft Word” is a program that is not contained in a folder and clicking on it causes it to start up. Do not click on anything at this time. The folders are listed first, followed by a list of individual programs.

Note: The items in your All Programs menu will depend on what software is installed on your computer and how it is organized.



3 To close the menus, move your mouse pointer to an empty part of your desktop (off the menu and not on any icon) and click by pressing and releasing the mouse button. If the open menus cover the desktop and you cannot find an empty space to click on, click the Start button on the Taskbar. The open menus disappear from view.

You will now repeat the steps to open the All Programs menu in order to open the software program you will use during this lesson.

Open Microsoft WordMicrosoft Word is a popular word processing program that has many features that enable you to do almost anything you want to create various types of documents that contain text and graphics. During this course you will be introduced to only a few of Word’s basic features.

1 Click the Start button on the taskbar at the bottom of your screen.The Start menu opens.

2 Move the mouse pointer up and click on All Programs.The All Programs menu appears.

3 Move the pointer into the All Programs menu and click Microsoft Word.A blank Word document opens (see Figure 1.6).

4 Move the pointer through the All Programs menu and click the Microsoft Office folder.

5 In the Microsoft Office folder select Word 2007.A blank Word document opens (see Figure 1.6).



Figure 1.6 Blank Word document

A button labeled Document1 Microsoft Word appears on the taskbar at the bottom of your desktop to indicate that the document is open.

Note: If you see a pane to the right that says New Document at the top, move your pointer to the bottom of the pane and click the check box next to Show at startup to remove the checkmark. You will not see this pane next time you open a new document.

Set toolbar optionsIf you do not see two separate toolbars above the ruler as shown in Figure 1.6, you can change the settings using the View menu.

1 Click the View menu and place the pointer on Toolbars.Another menu appears.

2 Click Customize on the bottom of the menu.The Customize dialog box opens (see Figure 1.7).

3 Click the Options tab and make sure checkmarks show in the boxes Show Standard and Formatting toolbars on two rows and Always show full menus in the Personalize Menus and Toolbars section (see Figure 1.7).

4 Click the Close button to close the dialog box.



Figure 1.7 Customize toolbar options

Word windowThe Word window contains many of the elements that you will see in other software programs. Find these elements on your computer screen (see Figure 1.6).

Title bar – The title bar is at the top of the window. It displays the name of the document (Document 1 in this case, since it is a new unnamed document) and the name of the program you are using (Microsoft Word).

Menu bar – The bar below the title bar is called the menu bar. When you click on the name of a menu on the menu bar a drop-down box opens to list the choices of things you can do using that menu.

Toolbars – The bar below the menu bar is the standard toolbar. This toolbar displays buttons for commands that you might want to use frequently. The second toolbar is the formatting toolbar. Its buttons can be used to change how text in the document looks.

Workspace – The main part of the window is called the workspace. This is where you write a letter or make a drawing or whatever task the software program enables you to do.

Ruler – Word processing programs usually have a ruler at the top of the workspace that



you can use to set margins and tabs. To make the ruler appear if it is not showing, click the View menu and click Ruler.

Scroll bars – Word has scroll bars on the right and along the bottom of the workspace to allow you to see parts of the workspace area that don’t fit on the screen. You click the up- or down-arrow on the top and bottom of the vertical scroll bar on the right side of the window to move the visible area up or down, or click the left or right arrow on the left or right side of the horizontal scroll bar on the bottom of the window to move the visible area left or right. To move faster, place the pointer on the scroll box (the small rectangular box) on the vertical or horizontal scroll bar and press down the mouse button and drag it to move through the information on the page.

Status bar – Many software programs have a status bar at the bottom of the window that contains information such as the page number you are on.

Title bar buttonsThe three buttons on the right of the title bar may be used to change the window’s size or to close it. The middle button changes between the Maximize (single box) and Restore button (double box) when you click it (see Figure 1.8).

Figure 1.8 Minimize, Maximize and Close buttons and the Restore button

You will now use the buttons on the title bar.

Minimize the windowThe Minimize button (the button on the left in Figure 1.8) is used when you want to move an active window off your screen for the moment but do not want to close the window completely.

1 Click the Minimize button.The Word window shrinks from view and only the button on the taskbar at the bottom of your screen indicates it is open. Word is off your screen until you make it active again.

2 Click the Document 1-Microsoft Word button on the taskbar.The window is again visible on your screen.

Note: Every open program or document will have a button on the taskbar. You can click the buttons to activate or minimize a given item.



Maximize the window1 Click the Maximize button (the middle button in Figure 1.8) to make the window

fill the computer screen.The Maximize button changes to become the Restore button (see the button on the right in Figure 1.8).

Note: If the window is already maximized and the Restore button is showing you will need to do the following step first.

Restore the window1 Click the Restore button.

The window returns to its original size.

Close buttonThe Close button is represented by an X on the right end of the title bar. When you click it the program is removed from active use and its button disappears from the taskbar. Do not click it yet or you will have to open the program again by going through the Start, All Programs, program location and name sequence.

MenusYou will open a couple of the Word menus just to see what is there. You don’t have to remember what is in each menu since you will be using these menus again.

File menuDuring this course, you will be using the Open, Close, Save, Save As, Print Preview and Print commands in this menu. Don’t be concerned about any of the other items.

1 Click the File menu.The File menu opens (see Figure 1.9).



Figure 1.9 Word File menu

Note: If the default (standard) setting for Word menu options was active, you would see a short menu at first and after a few seconds the full menu. Since you changed the menu options to “Always show full menus” after you opened Word (if it was not already set), you will see the full menu.

Edit menuDuring this course you will use the Cut, Copy, Paste and Select All commands in the Edit menu.

1 Click the Edit menu.A list of menu items appears (see Figure 1.10).



Figure 1.10 Edit menu

Note: In order to cut, copy or paste a word or picture, the word or picture must be selected in the document. Because nothing is selected in the blank document, the Cut, Copy and Paste commands appear faded.

Insertion pointThe insertion point is the blinking vertical line that shows in a document that marks the location where typed or pasted text will appear. It is different from where the mouse pointer may be resting.

Select, cut and pasteFor practice, in this section you will select, cut and paste your first and last names. You must first select the letters and words or items to highlight them before you can cut, copy or paste them.

The Cut command removes the selected item from its present location in the document and stores it for subsequent use in a part of the computer’s memory known as the clipboard. The Paste command inserts the item stored on the clipboard at the insertion point. This is also where the characters you type on the keyboard will appear.

1 Click in the workspace of the blank document.A blinking insertion point appears in the top left corner.



2 Type your last name. Press the spacebar on the keyboard to create a space and then type your first name. Do not type a comma between your last and first names.

Note: If you make a mistake and type a wrong letter, press the Backspace key to delete it and continue typing. Press the Backspace key once for each letter you want to delete.

3 Double-click your last name to select (highlight) it. Double-clicking anywhere on a single word selects the entire word.

4 Click the Edit menu.Now that the name is selected, the Cut and Copy commands are available.

5 Click Cut.Your last name is cut from the document and stored on the clipboard.

6 Click after your first name to place the insertion point (the blinking vertical line) there and press the spacebar to create a space.

7 Click the Edit menu and click Paste.Your last name now appears after your first name.

Note: After you cut or copy an item, the Paste command becomes available.

Select, copy and pasteYou will now make a duplicate copy of your name. Unlike the Cut command, the Copy command places a copy of the selected item on the clipboard but does not remove the original.

1 Place the mouse pointer in the margin to the left of your first name until it has the shape of an arrow.

2 Click to select the line with your first and last name. This approach selects the entire line to the right of the arrow.

3 Click the Edit menu and click Copy.Your name remains in the document and a copy of it that you can’t see is stored on the clipboard.

4 Click after your last name to unselect it and to place the insertion point after the



last letter. Press the Enter key to move the insertion point to the next line.

5 Click the Edit menu and click Paste.The copy of your name that is stored on the clipboard now appears on the line below the original copy of your name.

Paste againEven though you pasted your name on the second line, a copy of it is still stored on the clipboard. It remains there and can be used until another item is either cut or copied to the clipboard.

1 Click after the name you just pasted and press the Enter key.

2 Click the Edit menu and click Paste. Another copy of your name appears on the next line.

Close the document1 Click the File menu and click Close to close the document.

A message box opens asking if you wish to save changes to your document.

2 Click No.The document window closes.

If you have time, do one or both Challenges now or do them for home or lab practice. If you don’t have time to complete them now, skip down to the Close Word section at the end of this lesson.

Challenge—Practice editing textIn the following exercise you will type a list of first names of people you know and then arrange them in alphabetical order. If Word is not already open complete the first three steps below.


2 Move the mouse pointer up and place it on All Programs.The All Programs menu appears.

3 Move the pointer into the All Programs menu and click Microsoft Word.A blank Word document opens.

4 If Word is already open click on the New Blank Document icon on the toolbar (it



looks like a sheet of paper on the left side) to open a blank document.

5 Type the first names of a few family members or friends and press the Enter key twice after each name so that there is a blank line between entries.

6 Double-click the first name in the list that is out of alphabetical order to select it and click the Edit menu and click Cut. The name is placed on the clipboard and removed from your document.

7 Place the insertion point where you want the name to be placed (in alphabetical order) and click the Edit menu and click Paste.

8 Repeat steps 6 and 7 until all the names are in alphabetical order.

Note: If you run out of space to insert a name, place the insertion point where you need more space and press the Enter key to make a new blank line.

9 Click the File menu and click Close.A message box opens asking if you wish to save your document. Click No. The document window closes.

Close Word 1 Click the File menu and click Exit or click the X on the title bar.

The Word program is closed and the button on the taskbar disappears. You see the computer desktop.

If you have time, do the next challenge.

Challenge—Practice using the mousePractice using the mouse by playing Solitaire.

1 Click the Start button on the taskbar.The Start menu appears.

2 Move the pointer up the Start menu and place the pointer on All Programs.The words All Programs are highlighted and the Programs menu opens on the right.

3 Move the pointer straight across into the Programs menu and then move the pointer all the way up until Games is selected.Games is highlighted and the Games menu appears.



4 Move the pointer into the Games menu to Solitaire to select it and click anywhere in the highlighted bar to open Solitaire. The Solitaire program opens.

Play Solitaire1 Click the Game menu and click Deal.

2 Play the game.

3 Click the Help menu if you need help.

4 Continue to deal and play.

Exit the program1 Click the X button on the title bar to close the program.

Now you can… Use the mouse to click and double-click items Identify the basic parts of a desktop and window Start a program Close a document Minimize, restore and maximize a window Select, cut, copy and paste text Exit (close) a program Log off the computer

You have turned on a computer and reviewed the Windows desktop and the parts of a program window. You have used buttons and menu commands. You have selected, cut, copied and pasted text in a document. You have started a program and closed it and shut down your computer.

In the next lesson you will learn to use more features of Microsoft Word.

Notes:


Lesson Two: Editing Features in Word

SeniorNet Introduction to Using Your Computer

Lesson Two: Editing features in Word In Lesson One you practiced using the mouse and reviewed basic information about computer hardware and the Windows operating system. You were introduced to word processing when you opened Word and selected, cut, copied and pasted text.

In this lesson, you will become familiar with the keyboard, and you will learn more of the word processing features of Microsoft Word. You will learn how to open a document, make changes to it, format some of the characters, save and print the document.

Objectives

Review the functions of the keyboard Open Word and use some of the basic features of Word Edit a letter by inserting and deleting words in the document Use toolbar buttons to format characters Save a document that has been edited

SeniorNet Introduction to 2. 9/1/07Using Your Computer

1


Contents PageObjectives.............................................................................................................2.1Review the keyboard.............................................................................................2.4Introduction to word processing............................................................................2.4Turn on the computer.............................................................................................2.4Log on to your computer.......................................................................................2.4Open Microsoft Word............................................................................................2.5Close the blank document......................................................................................2.6Student files...........................................................................................................2.6Open a file..............................................................................................................2.7Dialog box and list box..........................................................................................2.7Mouse pointer and insertion point.........................................................................2.9Word toolbars......................................................................................................2.10Select text.............................................................................................................2.10Remove (unselect) the selection..........................................................................2.11Select and replace text.........................................................................................2.11Undo....................................................................................................................2.11Use the toolbar buttons to format characters.......................................................2.12Remove formatting..............................................................................................2.13Change fonts........................................................................................................2.13Ways to delete text...............................................................................................2.13Delete text............................................................................................................2.14Copy and paste.....................................................................................................2.14Use the scroll bar.................................................................................................2.15Save a file............................................................................................................2.15Close a document.................................................................................................2.17View the original file...........................................................................................2.18Double-click to open the file...............................................................................2.18Close the file........................................................................................................2.18Activity—Edit and format...................................................................................2.18Open a word processing document......................................................................2.18Work with the mouse...........................................................................................2.19Edit text................................................................................................................2.19Undo....................................................................................................................2.20Edit more text......................................................................................................2.20Insert text.............................................................................................................2.20Copy and paste text..............................................................................................2.21Format text...........................................................................................................2.22Save your letter....................................................................................................2.23Close the document..............................................................................................2.24Open Word again.................................................................................................2.24Challenge—Type and edit a letter.......................................................................2.24Challenge—Edit the AARP Letter......................................................................2.25


2


Close Word..........................................................................................................2.26Now you can…....................................................................................................2.26

Review the keyboardBefore you use the word processor in this lesson, you can briefly review the functions of the keyboard, if you wish. See Appendix C for an explanation of some of the keyboard functions and also keyboard shortcuts that you can use throughout this course instead of selecting menu commands with the mouse.

Introduction to word processingA word processor is a software program that allows you to type and edit letters, stories, reports, newsletters and other documents. Word processing programs permit you to type without pressing a return key when you come to the end of a line. You also can edit text, change the format or appearance of the document, check for spelling errors, insert graphic illustrations and print the document. Word processing is the most popular use of computers and a good place to start learning what a computer can do for you. You will learn to use some basic features of Word during this course that will enable you to create, edit, format and print documents.

Turn on the computerTurn on your computer if it isn’t already on. Most computers have a button you push to turn them on.

1 Push the On button on your computer.

2 If the monitor doesn’t come on automatically, push the On button on your monitor also. You may see a status bar indicating that your computer is loading Windows.A Log on window may open. If so, complete the next section.

Log on to your computerWhen you are in the Log on window you will see a screen that looks similar to the one in Figure 2.1.

1 Click your user name on the right side of the screen to log on.You are taken to the Windows desktop.


3


Figure 2.1 Log on window

Open Microsoft Word1 Click the Start button on the taskbar at the bottom of your screen.

The Start menu opens.

2 Move the mouse pointer and place it on All Programs.The Programs menu appears.

3 Move the pointer into the Programs menu and click Microsoft Word.

The Word program opens to a blank Word document (see Figure 2.2) and a Word button is added to the taskbar at the bottom of the desktop.

Note: If you do not see two toolbars above the ruler you can change the View menu as described in Lesson One.


4


Figure 2.2 Word 2003 window

Close the blank documentSince we have provided a document in your student files for you to use in this lesson, you can close the blank document that opened.

1 Click the File menu and click Close.The document closes but the Word program remains open.

Student filesTo help you use some of the features of Word without having to do a lot of typing, we created some documents for you to use to practice what you learn. You’ll find those documents either on a CD, flash drive, floppy disk, or on the hard disk of your classroom computer. The files are in a format called “Read-only” that protects them so that you can’t change them permanently. This allows you to repeat the exercises as often as you want.

Throughout this course, you will be instructed to open and save files to the appropriate location of your student files.Open a fileDuring the Computer Fundamentals course you used the File menu and the Open command in the menu to open a file. During this course, you will learn a quicker way. You will use the Open button on the standard toolbar.

1 Click the Open button on the standard toolbar (which is the image of a folder). See Figure 2.3.The Open dialog box appears in which you can specify the location and name of the existing file (document) you want to open (see Figure 2.4).


5


Figure 2.3 Open a File

Dialog box and list boxThe Look in box at the top of the dialog box is one example of a list box. A list box has an arrow you can click to display a list of options so you can see the option you want. To open a file using the Open dialog box, you select the name of a storage area where the file is located from the list in the Look in box (see Figure 2.4). The student files for this course are located in a folder named Intro to Computers. Your instructor will tell you whether the folder containing the student files is on the hard disk, a flash drive, a CD/DVD or a floppy disk.

Figure 2.4 Open dialog box showing location options

If the student files are provided to you on a CD, flash drive, or floppy disk, insert it in its appropriate drive on the computer.

1 Click the arrow on the Look in list box and move the pointer to click on the


6


location where the Intro to Computers folder is stored. Figure 2.4 shows locations where the Intro to Computers folder may be, depending on where your instructor tells you the student files are stored.

2 Double-click the icon next to Intro to Computers folder to open the folder.The files that are in that folder are listed in the pane below.

3 Double-click the icon next to the 2Mission name (see Figure 2.5).

Figure 2.5 Open dialog box

The 2Mission document opens.

Note: If the document name in the title bar is followed by the words Read-only, that indicates that you cannot make permanent changes to this student file but must save it as a new document with a new name, thus retaining the original file and name. You will name and save the document later in this lesson.

Mouse pointer and insertion point1 Move your mouse pointer around the document window.

Notice that, when the pointer is on one of the bars at the top of the window or when it is in the margins around the workspace, it has an arrow shape. When it is in the workspace area it takes the shape of an I-bar.


7


2 Move the pointer into an area where there is text and click the mouse button.A blinking insertion point is activated where you click.

Note: Typing and selecting text occurs at the point where you click the mouse to place the insertion point. Once you have placed the insertion point by clicking the mouse button, you can move the mouse pointer if it is in the way by moving the mouse without clicking it.

Word toolbarsThe toolbars near the top of your window should look very similar to those in Figure 2.6.

Figure 2.6 Word toolbars

Word has two toolbars—the standard toolbar and the formatting toolbar. In the rest of this course the term toolbar will refer to the standard toolbar and the term formatting toolbar will refer specifically to the formatting toolbar.

The function of each button on the toolbars is displayed in a small label when you rest the mouse pointer on the button without clicking it.

1 Slowly move the mouse pointer to rest on some of the toolbar buttons to see their functions.

You will use the document you opened to practice some of the steps in the next sections. In the last steps you will learn how to save a copy of the document with changes you have made without affecting the original file.

Select textIt is necessary to select text to highlight it prior to making changes to it. These changes can be edits (replace, copy or delete text, etc.), as well as formatting changes (boldface, underline and change fonts and sizes).

1 Position the pointer to the left of the text you want to edit. Press and hold down the mouse button and drag the mouse through the character, word or words. Release the mouse button when you have selected the text. The text is highlighted.

Some shortcuts are


8


Double-click the word to select an entire word Move the mouse pointer to the left margin of a line and click when it has an

arrow shape to select an entire line Triple-click in a paragraph to select an entire paragraph Position the insertion point on the left of the first character in the text you want

to select. Press and hold down the Shift key then click to the right of the last character you want to select. The area between the first click and the last click will be highlighted.

Remove (unselect) the selection 1 Click in another location in the document.

Select and replace textKeep in mind that any time text in a document is selected, the selected text will be replaced by the function of any key you press, including the spacebar or the Enter key. For instance, if you select a word and then press the spacebar, the selected text will be replaced by a space.

1 Double-click the word SeniorNet in the title to select it.The text is highlighted.

2 Press the letter K key.The selected text is replaced by the “k” you typed.

UndoIf you make a mistake you can undo it and start again.

1 Click the Undo button on the toolbar (see Figure 2.7).The last action you took will be undone. In this case, the word SeniorNet you inadvertently replaced when you pressed the letter K, is restored.

Figure 2.7 Standard toolbar

Use the toolbar buttons to format charactersYou can use buttons on the formatting toolbar to change the way words look.


9


1 Move the mouse pointer to the left margin next to the first line of the first paragraph. When the pointer takes the shape of an arrow, click to select the first line. The entire line of text becomes highlighted.

2 Click the Bold button on the formatting toolbar (see Figure 2.8). Click anywhere in your document to unselect the line and turn off the highlighting to see the bold text.

Figure 2.8 Formatting toolbar

3 Double-click any word to select it.

4 Click the Italic button on the formatting toolbar.The selected word is now in italics.

5 While the word is still selected, click the Underline button.The word is now in italics and underlined. Click anywhere else in the document to unselect the word.

Remove formatting1 Double-click the word that is underlined and in italics to select it.

2 Click the Italic button and click the Underline button.Click anywhere beyond the selected word to unselect the word.Both formats are now removed and the word appears in regular format.

Change fontsYou can change the way the text looks in your document by changing the font and the font size.

1 Select the phrase “international community.” Place the mouse pointer to the left of the “i” and press and hold down the mouse button and drag the mouse pointer to the right over the two words. Release the mouse button.Both words are now selected.

2 Look in the Font list box on the formatting toolbar to see that the font for the selected text is displayed (see Figure 2.8).


10


3 While the phrase is still selected, click the arrow on the Font list box then move the pointer up to click Arial or some font other than the original.The highlighted font for the text changes from Times New Roman to Arial.

4 While the phrase is still selected, click the arrow on the Font Size list box and click 18 to change the font size from 12 to 18.

5 Click anywhere in the document to turn the highlighting off to see the result of your font changes.

Ways to delete textYou can delete text in the following ways: Click to place the insertion point to the right of the letter(s) you want to delete and

press the Backspace key to delete character(s) to the left of the insertion point.

Click to place the insertion point to the left of the letter(s) you want to delete and press the Delete key to delete characters to the right of the insertion point.

To delete a section of text, select the text you want to delete and press the Delete key.

Delete textYou can delete text to the left or the right of where you place the insertion point.

1 Click at the end of the text on the page and press the Enter key to move to the next line.

2 Type the word computer twice pressing the spacebar after the first word.

3 Press the Backspace key to delete the “r” and the “e” at the end of the second word.

4 Click to the left of the “c” in the second “computer” and press the Delete key twice to delete the “c” and the “o.”

5 Double-click the “mput” to select it and press the Delete key.Only one word “computer” remains.

Copy and pasteWhen a document contains more text than will fit in the window, you need to use the scroll bar to see the rest of the text. Next you will make the document longer so you can practice using the scroll bar. You will use the copy and paste buttons to add text to lengthen the document.


11


1 Click the Edit menu and click Select All.Everything on the page is highlighted.

2 Click the Copy button on the toolbar to put a copy of the selected text on the clipboard in your computer’s memory (see Figure 2.7).

Note: Whatever is placed on the clipboard remains there until it is replaced by other information or until the computer is turned off. This means that you can paste the same information back in the document multiple times.

3 Click after the word “computer” at the bottom of the page and press the Enter key.The insertion point is on a new line.

4 Click the Paste button on the toolbar eight times.A copy of the selected text is now pasted multiple times below the original text.

Use the scroll bar1 Click the up arrow on the vertical scroll bar to move up the page one line at a

time.

2 Click the down arrow repeatedly to move down the page.

Note: To scroll faster you can place the pointer on the arrow and hold down the mouse button.

Save a fileOnce it has been saved on your computer or on a removable disk, a document is usually referred to as a file. The first time you save a file, a dialog box appears in which you type the name of the file. The file name can have up to 256 characters and may contain spaces. It’s best to pick a name that you will recognize easily in the future. Word automatically adds a 3-letter extension (.doc) that may or may not be displayed at the end of the file name of all Word files.

The file you’ve been using was saved with the name 2Mission. It has been designated as a Read-only file, which means it is protected against saving changes to it; however, you may save a copy of the file by giving it a new name. If you try to save a Read-only file a message will appear that tells you to save the file with a new name.

1 Click the Save button on the toolbar (see Figure 2.6).The Save As dialog box appears because you cannot save changes to a Read-only document without giving it a different name or saving it to a different location.


12


Note: Since you opened the original file from the Intro to Computers folder the Save as dialog box should already be pointing to the same location. If it is, skip to step 4.

2 Click the arrow on the Save in list box and move the pointer down to click on the location where the student files are stored.

3 Double-click the Intro to Computers folder.The folder opens displaying the list of files it contains.

4 Click the Save button.A warning appears indicating that the file is Read-only and indicating you need to rename your document if you wish to save your changes (see Figure 2.9). Click OK.

Figure 2.9 Read-only message box

5 Click at the end of the name that is currently in the File name box and press the Backspace key repeatedly to delete it.

6 Type MyMission in the File name box (see Figure 2.10). You don’t have to type the extension (.doc) at the end of the name.


13


Figure 2.10 Save As dialog box

7 Click the Save button on the dialog box to save your file with its new name.The name MyMission appears in the title bar of the document. The original 2Mission file is still unchanged.

Note: Your new file is not Read-only. When you click the Save button in the future, changes to your MyMission file will be saved without your having to change its name.

Close a documentWhen you have completed a document or wish to stop working on it after you have saved it, close the document.

1 Click the File menu and click Close to close the MyMission document.

Note: If you made any changes since you last saved the document you will be asked if you want to save the file. Click the Yes button if you wish to save your changes.

View the original fileSo that you can see that the original Read-only file is still in the Intro to Computers


14


folder, you will open it now.

1 Click the Open button on the toolbar.The Open dialog box opens. The Intro to Computers folder should still be displayed in the Look in list box.

Double-click to open the fileInstead of clicking the name of the file to select it and clicking the Open button, you can just double-click the icon next to the file name to open it.

1 Double-click the icon next to the file name 2Mission.The original document opens.

Close the file1 Click the File menu and click Close to close the 2Mission file.

Activity—Edit and formatIn this activity, you will open a letter written to the American Association of Retired Persons (AARP). You will edit the document by inserting and deleting words and you will format some of the text. You will also practice saving the document.

Open a word processing documentIf Word is already open, skip step 1.

1 Click the Start button on the taskbar. Move the mouse pointer up to rest on All Programs and move the mouse pointer over to click Microsoft Word.A blank document opens.

2 Click the Open button on the toolbar.The Open dialog box opens. The Intro to Computers folder should still be displayed in the Look in list box.

3 Double-click the icon next to the 2Aarp letter to open it.

Work with the mouseThe more comfortable you are using the mouse and positioning the insertion point, the easier it will be to edit your documents. You will become more comfortable as you practice.

1 Move the mouse around the AARP letter and notice that the pointer changes from an I-bar to an arrow when you move to the left margin of the document.


15


2 Click the down arrow at the bottom of the vertical scroll bar at the right edge of the window and scroll down the document so you can see the bottom.

3 Click the up arrow at the top of the scroll bar to return to the top of the document.

Note: You can hold down the mouse button on the up- and down-arrows to move smoothly up or down, or you can click repeatedly to move up or down in small increments. You also can press the up- and down-arrow keys on the keyboard to scroll through the document.

4 Move the mouse pointer to any word and double-click that word to select it and the space that follows it. Practice selecting different words.

5 Click to place the insertion point between two characters in a word.

Edit text1 Double-click on the word “many” in the second sentence to select it. Press the

Delete key to remove the word from the document.

2 Click to position the insertion point after the second “r” in “rr” in “preparration” in the first sentence. Press the Backspace key to remove the “r” to the left of the insertion point.Note: Microsoft Word automatically underlines words in red which the program suspects are misspelled.

UndoIf you make a mistake you can undo it and start again.

1 Click the Undo button on the toolbar (see Figure 2.7).The last action you took will be undone. In this case, the “r” you removed is restored to the word “preparration.”

Edit more text1 Place the mouse pointer in the left margin next to the date so that the pointer

becomes an arrow and click to select the line. Press the Delete key to delete the date.

2 Type the current date.

3 Click to position the insertion point before the first “r” in “rr” in “preparration.” Press the Delete key to remove the “r.”

4 Click to position the insertion point before the first “s” in “states” in the last


16


sentence of the first paragraph. Type the word various before “states” and press the spacebar to create a space after the word.

5 In the first line of the letter click to place the insertion point between “half” and “century” and type a hyphen then press the Backspace or the Delete key to remove the extra space depending on which side of the insertion point the space is located.

Insert text1 Scroll down to the paragraph that begins, “As a volunteer...” and place the mouse

pointer before the left bracket in “[something about yourself here].” Press and hold down the mouse button and drag to the right until you select the right bracket. Release the mouse button. Press the Delete key to delete the selected text.

2 Type some information about yourself and the talents that you would be able to offer to a Talent Bank. If you can’t think of anything right now, just type your name or any letters over and over. Do NOT press the Enter key when you come to the end of a line. The word processor will automatically wrap words to the next line.

3 Click to place the insertion point to the right of any typing errors you may have made and press the Backspace key to delete them and correct them.

4 Scroll down to the section for entering your name and address. Move the pointer to the left margin next to “Your Name” and when the pointer becomes an arrow, press the mouse button down while you drag the pointer downward to select the three lines of text in the address block (see Figure 2.11). Release the mouse button. Press the Delete key to delete the selected lines. Type your name and address and press the Enter key at the end of each line to move the insertion point to the next line.

Your Name….Enter keyStreet Address….Enter keyCity, State Zip Code….Enter key


17


Figure 2.11 Selected signature area

Copy and paste text1 Click in the left margin (arrow pointer) next to your name that you typed in the

line above your address to select your name.

2 Click the Copy button on the toolbar.A copy of your name is stored on the clipboard. You cannot see the contents of the clipboard.

3 Scroll, if necessary, to the bottom of the letter and click in the left margin next to “Your Name” below the word “Sincerely” to select it.

4 Click the Paste button on the toolbar.Your name that you put a copy of on the clipboard has now been pasted to replace the selected text.

5 Click anywhere in the document to turn the highlighting off and see the results of your copy and paste.

Format text1 Locate the phrase “fun and pleasure” at the end of the first paragraph. Place your

mouse pointer to the left of the “f” in “fun” and, while holding down the mouse button, drag the pointer to the right until you reach the last “e” in “pleasure.”The words are now highlighted.

2 With the words still highlighted, click the Bold button on the format toolbar. The selected words appear darker and will print in boldface.

3 Double-click to select the boldfaced word “Retired” in the first address line. Click the Bold button to turn off the bold formatting.

4 Click the Edit menu and click Select All.All of the text in the document is selected.


18


5 Click the arrow on the Font list box and scroll to choose a font you like. Click the font.The whole letter is now in the font you chose.

6 Click anywhere in a blank area of the document to turn the highlighting off and see the results.

Figure 2.12 shows how your finished letter might look. The sentences may fit on your page differently depending on the font you used.

February 1, 2007

American Association of Retired Persons601 E Street NWWashington, DC 20049

Dear AARP:

In preparation for reaching the half century mark, I would like to receive some information on your organization. One of my many special interests is in the area of travel. I was informed that your organization sponsors tours, hosted cruises, and other travel opportunities. My work has often taken me to states and countries, but now I hope to travel for fun and pleasure, and not just for business and profit.

In addition to information on travel, I would like to join your Talent Bank. From a recent catalog I noticed three brochures on the subject. They are: AARP Volunteer Talent Bank Brochure..........................#D12329

AARP Volunteer Talent Bank Guidelines.......................#D12560AARP Volunteer Talent Bank Registration Packet..............#D190

As a volunteer for your Talent Bank, I can offer 30 years of experience as an Office Manager in the not-for-profit sector.

Please send the above information to my address:

Elesa Livingston 900 Lafayette StSanta Clara, CA 95050

Sincerely,

Elesa Livingston

Figure 2.12 Final AARP letter

Save your letterThe file you’ve been using, 2Aarp letter, was saved as a Read-only file, which means you


19


cannot save changes to it. When you try to save it, the Save As dialog box will open to prompt you to save the letter with a new name.

1 Click the Save button on the toolbar to save your changes to the letter. The Save As dialog box appears.ORClick the File menu and click Save As instead of Save.

2 Click at the end of the name that is currently showing in the File name box and press the Backspace key repeatedly to delete it.

3 Type the name MyAARPLetter in the File name box.

4 Click the Save button on the dialog box.

Close the document 1 Click the File menu and click Close to close the document.

If you have time, do one or both Challenges now or do them for home or lab practice. If you don’t have time to complete them now, skip down to the section Close Word at the end of this lesson.

Open Word againIf Word is already open, skip down to follow the steps in the Challenge section.


2 Move the mouse pointer and place it on All Programs.The Programs menu appears.

3 Move the pointer into the Programs menu and click Microsoft Word.A blank Word document opens. A button labeled Document1 Microsoft Word appears on the taskbar at the bottom of your desktop.

Challenge—Type and edit a letterRefer to previous sections if you need help with any of the following steps.

1 If you do not see a blank document, click the New Blank Document button on the standard toolbar.A blank Word document opens. A button labeled Document1 Microsoft Word


20


appears on the taskbar at the bottom of your desktop.

2 Type a short letter to a friend or relative. Press the Enter key only when starting a new paragraph or ending single lines such as the date line, address line or closing or when you want to create a blank line.

3 Type the text for your letter using some of the editing and formatting features you have learned. Change the font and font size and make a few words bold or italic for emphasis.

4 Before you close Word, name and save your file in the Intro to Computers folder.

5 Click the File menu and click Close to close the document.

6 Skip down to the Close Word section if you do not plan to continue with the next challenge.

Challenge—Edit the AARP LetterRefer to previous sections if you need help with any of the following steps. Open the AARP letter and make changes to it. If Word is already open skip to step 2.

1 Click the Open button on the toolbar.The Open dialog box opens.

Note: If the Look in list box is already pointing to the Intro to Computers folder skip to step 5.

2 Click the arrow on the Look in list box and click the location where the Intro to Computers folder is stored.

3 Double-click the Intro to Computers folder.The folder opens displaying the lists of files it contains.

4 Double-click the icon next to the 2Aarp letter to open it.

5 Select words or phrases and change the font, font size and format.

6 When you have finished making your changes, click the File menu and click Save As and save your modified letter with a new name.

7 Click the File menu and click Close to close the document.


21


Close Word 1 Click the File menu and click Exit or click the X on the end of the title bar to

close Word.

Now you can… Open an existing document Scroll up and down a document Select text in a word processing document Insert text Delete text Format selected text Use Undo Understand word wrap Open a new document Save a document with a new name

In this lesson you worked with Microsoft Word. You selected, edited and formatted text and used the undo command. You saved a new version of a file.

In Lesson Three you will continue to work with Word to learn the functions of more of the toolbar buttons.


22

Lesson Three: Introduction to Internet and Email

Advanced

Computer Fundamentals IIIntroduction to Computer Programs


This lesson provides what may be your first exposure to the Internet and the Internet or the World Wide Web (the Web). You will learn how to open a browser, go to web pages and use links to go to other areas on the Web. You will also search the Web for information. You will learn how to read, send and reply to email, update the address book, forward email, send attachments, and delete email.

Objectives

Learn to connect to the Internet and open a browser Become familiar with the parts of a browser Learn how to navigate to a specific web page Use links to visit other web pages Search the Web using Search Engines Learn how to use Favorites and Organize by Creating Folders Learn to recognize an email address Learn the basic features of email software Read, reply to and compose email Create and use an address book Send an attachment with your email Delete email


1


Contents PageObjectives............................................................................................................3.1The Internet.........................................................................................................3.3The Internet and the World Wide Web................................................................3.3Computer Viruses................................................................................................3.3Connect online and Internet Service Provider.....................................................3.4Browser...............................................................................................................3.4Open Internet Explorer........................................................................................3.4Browser’s Home page or ISP Home Page...........................................................3.5The browser window...........................................................................................3.5Getting around the Web.......................................................................................3.6URL.....................................................................................................................3.6Use Scroll bar......................................................................................................3.6Links....................................................................................................................3.7Navigation arrows...............................................................................................3.7Practice linking....................................................................................................3.8Searching the Web...............................................................................................3.9List of Search Engines.........................................................................................3.9Search using Google............................................................................................3.9 Close Internet Explorer.......................................................................................3.11Email...................................................................................................................3.12Parts of an email address.....................................................................................3.12An email account.................................................................................................3.12Your email account..............................................................................................3.13Start Outlook Express..........................................................................................3.13The Outlook Express window.............................................................................3.14Toolbar features...................................................................................................3.15Folders.................................................................................................................3.16Compose an email message.................................................................................3.16Send email...........................................................................................................3.17Check your Inbox................................................................................................3.18Read email...........................................................................................................3.18Email message options........................................................................................3.19Reply to an Email Message.................................................................................3.20Activity - Send email with attachments..............................................................3.20View your attachment..........................................................................................3.22Activity - Attach a document..............................................................................3.23Practice................................................................................................................3.24Practice—Send and read email...........................................................................3.24Practice—Search the Web...................................................................................3.24Now you can........................................................................................................3.24


2


The InternetThe topic of this lesson may be what motivated you to become involved with personal computers. More and more businesses, organizations, universities and government offices have created websites. Using the Internet, you can find health information, track your stocks, order groceries, shop for cars, plan vacations, track legislation through Congress and maybe locate a lost friend. In this lesson we will introduce you to several features of the Internet and of the World Wide Web.

The Internet has never been easier to access and use. In the past few years, major improvements have been made in both hardware and software technologies. Together they have made the Internet more “user friendly.”

To start, we will introduce a few terms: Internet, World Wide Web, online, Internet Service Provider and browser. You can refer to Appendix A for a glossary that includes terms related to the Internet and to Appendix C and Appendix D to become familiar with some background information about the Internet.

The Internet and the World Wide WebThe Internet is, in its simplest description, a huge network of computers throughout the world connected together through phone lines and other communications equipment. The World Wide Web (Web) is the part of the Internet that is composed of various “pages” that contain text and graphics and can also contain sounds, music and even video clips. A page or a group of pages dedicated to one topic is usually referred to as a web site. Web sites can be developed for individual use (your own or your family’s “home page”) or can be developed by organizations or companies to promote a wide variety of topics and opportunities for interaction. There are web sites for local chambers of commerce, government agencies, local and national newspapers and magazines, museums, retail stores, television programs and movies, universities, dictionaries, cartoons, election campaigns…almost anything you can imagine.

Computer VirusesWith the increased sophistication of personal computer hardware and software there has also, unfortunately, been increased sophistication in the development of viruses affecting computer components. A healthy concern about computer viruses is smart, and there are ways to protect your computer.

Viruses are small programs, usually written by some bright but rather misguided folks, which are designed as a prank or to actually destroy data or hardware.

When you download a file from a web site or an email attachment there is some slight chance that you may download a virus. There are ways to minimize the chances of that happening. You should install anti-virus software that detects and can remove most viruses. McAfee and Norton are probably the best known. Beyond installing the anti-virus software, you must regularly update the anti-virus software. New viruses and new


3


methods of destruction are created every day, so you need current anti-virus program files to combat them.

Connect online and Internet Service ProviderIn order to look at web sites, your computer has to be connected online which means that your computer has to be connected through a phone line or other communications network to the computer system of an Internet Service Provider (ISP). The Internet Service Provider is a company that provides accounts to individuals that permit the individual to connect his or her computer online and to “access” the Internet. While your computer is connected to the Internet you are said to be “online.”

BrowserA browser is a software program that allows you to view and explore pages on the World Wide Web (the Web). In this lesson, you will use Microsoft Internet Explorer (IE) as your browser.

Disclaimer: The World Wide Web contains everything from pages made by school children and families, to commercial web sites developed by large corporations, and includes everything in between. There are no overall standards of acceptable content. You may find text, graphics or ideas on the Web that you consider offensive. If, in searching for information or a particular web site, you open a site that offends you, you can click the Stop button on the toolbar to stop the page from loading and click the Back button to return to the previous page or just close the browser window.

Open Internet Explorer If your browser is not already open:

1 Double-click Internet Explorer icon on the Desktop

The Internet Explorer window opens (See Figure 3.1).


4


Figure 3.1 Internet Explorer Window - Opens to SeniorNet Dallas Home page

Browser’s Home page or ISP Home PageWhen IE begins, it opens at a startup page. This is known as the browser’s Home. There is a Home button on the toolbar (See Figure 3.2). If you click this button at any time you will return to the browser’s startup page. You can change the setting for the Home page to any web page you wish. Each web site also has a main page that is called the home page for the site.

Figure 3.2 Internet Explorer bars

The browser window1 Move the mouse pointer around the upper portion of the Internet Explorer

window and, without clicking, familiarize yourself with its features. The title bar, menu bar and toolbar have a format similar to other software programs you have used (See Figure 3.2). The address bar is a new bar. You will use these bars as you become familiar with the Internet.

2 Click the arrows on the scroll bar on the right and scroll up and down to view the whole page.


5


Getting around the WebURLs, Links and the two arrows on the toolbar are the primary ways of navigating on the Web.

Note: Web pages are being updated all the time. In the steps in the various sections of this lesson you may see something different from what we present. You may have to modify what you do based on current changes made to the web site.

URLNear the top of the page, on the address bar, is a box showing the address, or Uniform Resource Locator (URL) for the page you are viewing (See Figure 2.2). All sites start with http:// but you don’t have to type it. You can type another URL in that box to cause the browser to locate and display the related page. Follow the next two steps to go to the SeniorNet web site.

1 Click in the address box on the address bar. The entire box is selected so you can type immediately to replace everything that is highlighted.

2 Type www.seniornet.org and press the Enter key. Whenever you are given the web address for a place or organization, this step is how you enter that information.

The home page for SeniorNet opens. It is the beginning page for the SeniorNet Web site. Note: The address box displays http://www.seniornet.org/jsnet/index.php?option=com_frontpage&Itemid=1 This is the URL for SeniorNet’s home page, but you only need to type www.seniornet.org.

Use the scroll barOften a web page is too big to be seen all at once. It may be too long or too wide, especially if you have a small computer screen. You will use the scroll bars to view the whole page.

1 Click the down arrow at the bottom of the vertical scroll bar. The page moves up a bit allowing you to see more of the lower part. Click again to repeat the action and move down the page.

2 Place the pointer on the down arrow and press and hold down the mouse button. The page keeps moving up until you can view the bottom. Release the mouse button.


6


3 Click the up arrow at the top of the scroll bar. The page moves down a bit allowing you to view more of the top.

4 Place the pointer on the up arrow and press and hold down the mouse button. The page moves down until you can view the text at the top.

5 Place the pointer on the scroll box (the small rectangle) in the scroll bar. Press and hold down the mouse button as you drag the scroll box up and down. The screen moves up and down in a smooth motion as you drag the scroll box.

Note: If the web page is too wide, use the horizontal scroll bar along the bottom of the window in the same way you use the vertical scroll bar. This allows you to scroll to the left or right to see the full width of the page.

Links1 Move the mouse around slowly, without clicking, on the SeniorNet home page.

Notice that some words appear in different colors, some words are underlined, or both. There are also changing graphics highlighting various parts of the site. These underlined words and these particular graphics are called links. When you have found a link, the mouse pointer changes shape to a pointing hand. If you click a link, it will take you to another web page. (Don’t click yet.) These other web pages can be within the same web site or they may take you to a web page at a completely different location. Use the vertical scroll bar at the right to view the whole page.

2 Click one of the links (underlined words) located in the middle of the page. See how the browser takes you to a new web page. Another page appears in the browser window.

Note: Sometimes when you click on a link, an additional browser window opens that contains ads or other information. If that occurs in this exercise, click the X on the new window’s title bar.

Navigation arrowsAt the top of the window, at the beginning of the toolbar there are two arrows. One of the arrows points backwards, and the other points forward. If you click a link and then want to go back to the previous page, you can click the Back arrow to go back one page. If you want to return to the former page, click the Forward arrow to go forward one page.

1 Click the Back arrow on the toolbar. Since in the last step you linked to another page from the home page, you now are returned to the SeniorNet Home page.


7


2 Click the Forward arrow to go to the linked web page you were on before.

Note: If there is not a previously visited page to which to go back or forward, one or both of the arrow buttons will be faded to indicate it is unavailable.

Practice linkingYahoo! is called a portal. Portals are places where many people like to start on the Web. In addition to being a portal, Yahoo is also a web site that provides a Search Engine that enables you to search for words, phrases and even people on the Internet. Yahoo! has organized numerous web pages into a directory of broad, basic categories. Using these categories can make it easier to navigate the Web and organize your searches for information.

1 Click in the address box and type www.yahoo.com to replace the current URL and press the Enter key.

Note: It is not necessary to type http:// For many sites it is not necessary to type the www either but some sites require the www.

This will take you to the Yahoo! Homepage.

Many of the words are in a different color and many of them are underlined. These are links that will take you to more web pages. Notice that the arrow pointer of the mouse changes into a hand when it rests on a link.

2 Scroll down the left hand window and click on More Yahoo Services

3 Scroll down and click on Directory where sites are organized by subject.

4 Locate the category Computers & internet and click that link.

There are subcategories under the original broad topics of Computers and Internet. To the right of many of these topics are numbers in parentheses. These numbers tell you how many subtopics are available for each topic.

5 Pick a topic that interests you and click it. Spend the next several minutes clicking on links and seeing what information is available.

6 Click the Back arrow on the browser toolbar (you may have to click several times) to return to the subcategory list page. Click as many links as interest you and time allows.


8


Note: A separate web page with advertisements may appear when you visit some sites. You can click the X on the title bar of the window to close it.

Searching the WebOnce you get on to the Internet, you will want to start searching the Web. This is also called Surfing the Web. In order to search the Web for information, you will use what are called Search Engines. There are many Search Engines to use

List of Search EnginesThere are many, many Search Engines for different types of searches. For a list of different categories, go to www.beaucoup.com and if you click on General Searchers you will find these listed below and many others:

Yahoo.comAltavista.comGoogle.comLycos.comAsk.com (Also known as Askjeeves.com)Excite.comDogpile.comWebcrawler.comHotbot.comInfoTiger.comKartoo.com (this one has quite a different look)

Search using GoogleOne of the most common search engines is Google. Let’s Surf:

1 Click in the address box to select the text and type www.google.com to replace the current URL if not already at Google and press the Enter key.This will take you to the Google home page where you can do searches. See Figure 3.3.

2 Click in the search box near the top of the Google page and type roses


9


Figure 3.3 Google search page

3 Click the Google Search button.

Note: You may see a message that alerts you to the possibility that some information that you send on the Internet may not be secure (See Figure 3.4). You could click the checkbox next to “In the future, do not show this message” if you don’t want it to pop up in the future. Since you are not providing any personal information, click Yes if you see the message now.

Figure 3.4 Google search page

Google searches for pages with information about Roses and shows a results page, Figure 3.5.


10


Figure 3.5 Google search results page

In the bar at the top of the page below the Google search box, there is an indication of how many matches for Roses that it found. The page displays links to, and descriptions of, the first ten matches.

4 Scroll down the page and click on one of the links that interests you.The web page opens.

5 Click the Back arrow on the browser toolbar to return to the previous page.Note: If you had time to do so, you could click Next at the bottom of the search results page to see the next 10 items.

6 Now go back and perform the following searches, refining the criteria and see what happens to the number of matches!

yellow roses hybrid tea yellow roses “hybrid tea” yellow roses “hybrid tea” yellow roses in Elko County

Close Internet ExplorerClick the X on the title bar of the Internet Explorer window to close the program.

EmailEmail (electronic mail) is one of the most popular uses of the Internet. Email is one way


11


you can use the Internet to communicate with others. Email permits you to send private messages to family members, friends and acquaintances. In order to send and receive messages, you must have an email account with an email address and you must know the email address of the person with whom you want to correspond. You will also have a password for each email account.

Parts of an email address1. All email addresses take a similar form:

[email protected]

2. There are three basic parts to every email address. There are no spaces between the words or characters. Sometimes you will see an underscore instead of a space:

[email protected](1) (2) (3)

(1) Name which may be recognizable as a person or it may be any combination of letters and/or numbers permitted by the email provider.

(2) The at symbol (@) followed by the name of the organization, company or Internet provider that hosts the email service. The @I symbol tells you it is an email address as opposed to a web address. Web addresses do not usually have the @ in them.

(3) Extension(s) is typically a period (dot) followed by three-letters (e.g, .org, .com, .gov, .net, .edu). In general, the extension tells you whether the address is located at a commercial enterprise, a non-profit organization, a government agency or an institution of higher learning. However an extension can be much longer and can include a country code and any number of other identifiers. Recently, new extensions were designated for various activities and categories due to the explosive growth of the Internet

An email accountYou must sign up with an email provider to establish an email address in order to send or receive messages. In most cases, your Internet Service Provider (ISP) provides an email account(s) as part of your ISP service or you can sign up for additional email accounts through free email services such as Hotmail. Hotmail is part of the Microsoft Network service (MSN). If you travel, a benefit of registering for an email address at Hotmail is that it is web-based and, therefore, you can use it anywhere—on vacation, at many public libraries or at cyber cafés, in the U.S. or overseas. “Web-based” means that you can use your web browser to create the email account and to access and read your email and send email.

Your email accountYou can use different email software programs to read and send email. Most email programs work similarly. You may also have more than one email address at the same


12


provider or at different providers.

When accessing an email account, you must sign in with your email address and password. You may set your computer to remember your account name(s) and your password. Always have this information written some where for safe-keeping and easy access.

Note: When using public computers, always sign out or log out of your email account.

Start Outlook ExpressMost, if not all, of the features in Outlook Express are used by other internet service providers such as SBCGlobal or AOL. The name for the function may change, for example in Outlook Express in order to create an email you click on “Create Mail” where as in GMail and Yahoo, click on “Compose Mail.”

1 Click the Outlook Express icon on your desktop or click the Start menu, click All Programs and navigate to Outlook Express.

The Outlook Express main window appears (See Figure 3.6).

Figure 3.6 Outlook Express main window


13


The Outlook Express windowAt the top of the Outlook Express window you see a title bar, a menu bar and a toolbar below the menu bar. Below the toolbar the window is split into two panes. The left pane lists the folders associated with your email account. The right pane shows the contents of an item you select in the left pane. Depending on what is selected in the left pane, the right pane may split into two panes. The subject of the selected folder is shown in the one pane and the details of the item selected in that pane are shown in the preview pane.

Note: You can set the panes on the right side to be viewed one on top of the other or side-by-side using the View menu and Layout command.

1 Click the Maximize button if the window is not full-size.

2 Click the X on the Contacts window at the bottom of the left pane to close it if it is open.You will not be using the Contacts window in this lesson.

3 In order to see all of the toolbar buttons and the two sections of the right pane, click Inbox for the account you are using in the left pane.The contents of the Inbox shows in the right pane (See Figure 3.7).


14


Figure 3.7 Inbox window

Toolbar featuresOutlook Express toolbar buttons are shortcuts to commands in the program that let you work with your email.

Locate the following buttons on the toolbar.

1 Create Mail Opens a window in which you can write a new letter. Some programs call it Compose or New.

2 Reply opens a window in which you can write a reply to the letter you are currently viewing.

3 Reply all opens a window in which you can write a reply to all of the recipients of the letter you are currently viewing.

4 Forward opens a window that allows you to forward the letter you are currently viewing to someone else.

5 Print, prints the current window.6 Delete, deletes the current selection.7 Send/Receive sends outgoing, or receives incoming, messages.8 Addresses opens an address book for selections.9 Find opens a menu with several options for finding items in Outlook Express.


15


FoldersIn the left pane email is organized using folders.

Locate the following folders in the left pane.

1 Inbox folder contains all incoming messages not deleted or stored in another folder.

2 Outbox folder contains any messages ready to send but not yet sent.3 Sent Items folder contains all messages that you have sent and have not deleted or

stored in another folder.4 Deleted Items folder contains those messages you have deleted from another

folder. To remove them from your computer completely you must delete them from this folder.

5 Drafts folder contains email messages that you have started but wish to keep for later changes.

Note: Additional folders may have been created.

Compose an email messageYou now will compose an email message that you can send to a fellow student or to yourself if you have no one with whom to exchange email messages for this exercise.

1 Click the Create Mail button on the toolbar on the Inbox-Outlook Express window. (When you rest the pointer on it, the label says “Write Message.”)The New Message form opens (See Figure 3.8).


16


Figure 3.8 New message form

The email form has boxes to type in:To: where you enter the email address of the person receiving the letter.Cc: stands for “carbon copy” to another recipient.Subject: is helpful to the recipient.Message box with the scroll bar is where you type your message.

2 Click in the To box and type your own email address (if you have no one with whom to exchange email) or the address of a student sitting near you with whom you will exchange email. It will be similar to the format of gmail.com or an email account name at another ISP address.

3 Press the Tab key twice or click in Subject and type Test Message.

4 Press the Tab key or move the pointer to click in the message box where the body of the email is to be typed. Type Hello or a short sentence.

Send emailAfter you type your message you are ready to send it to the recipient(s).

1 Click the Send button on the toolbar at the top of the message box (See Figure 3.8).If you are not connected to the Internet, a connection window may appear and you will need to proceed with the connection before the email will be sent. If you are connected and the Outlook Express program has been set up with your account information, the message is sent immediately.

Check your InboxWhen someone sends you an email message, it does not go directly to your computer. It goes to your email service’s server (computer) and is placed in your mailbox on that server. When you connect to the Internet to get your mail, the message is transferred to your computer where you can display, read, print and/or save the message.

Read emailYou may have received a Welcome letter from Microsoft Outlook Express, or another student, who just sent you an email.

There are two ways to open an email message: you can click the email you wish to open in the list in your Inbox and read it in the pane below or to the right of the Inbox contents or you can double-click the email and read the message that opens in its own window.

For this exercise we assume that the two panes on the right are aligned with the Inbox list


17


on the top and the message pane below it.

1 Click Inbox if it is not already selected and click the Test email or Welcome to Outlook Express 6 (or an email on another subject) in the list of messages in the right pane. The message opens to be read in the box below the list of emails.

You may find it easier to read the message if it opens in its own window.

2 Double-click Test or Welcome to Outlook Express (or any other message) to open the message.The message opens in a new window (See Figure 3.9).

Figure 3.9 Email message window

3 Take a few minutes to read the message. Maximize the window if necessary. Scroll to read the full message.

Email message options

1 Above the body of the message you see who the message is From, the Date, To whom the message is addressed and the Subject.


18


2 There are several actions you can take in response to an email message. Following is a description of some of them (you won’t take them yet):

Reply to the sender of the message. Reply All to everyone listed as a recipient (in the case of the Welcome

email, the email was sent only to you). Forward a copy of this email message to another person. Print a copy of this email message. Delete the message from your Inbox.

3 Click the X on the title bar of the mail message window to close it.

Reply to an emailThe Reply button makes it easy to reply to a message. You only have to click the Reply button and type your response. The Reply feature automatically addresses the reply, enters the Subject.

1 Double-click to open the Computer Fundamentals II email or another email message that the teacher has placed on your student computer.

2 Click the Reply button on the toolbar at the top of the message window.The Reply email form opens with the sender’s name in the To box and the Subject already filled in. The message you will reply to appears in the message box.

3 Click in the beginning of the message box and type any part of the following or your own message: Thanks for your note. I’m enjoying learning this, too. Press Enter twice to create some space after your message.

3 Click the Send button on the toolbar at the top of the message window.

Activity - Send email with attachmentsYou can send as attachments family and vacation pictures you have scanned, documents that are too long to copy and paste into your email, even digital movie clips. The important things to know are where the file is stored on your hard drive, or other drive, and how to tell your email software its location.

Files you may want to send may be many places on your computer. You will need to know the exact location (e.g., which folder it is in) on your hard drive or other drive.

1 Click the Create Mail button on the toolbar at the top of the Inbox window.A blank email form opens.


19


2 For practice, address the email to yourself in class. If the insertion point is not in the To box, click in that box. Type your email address assigned to your computer which can be found inside the cover for the printer.

3 Press the Tab key twice to advance to Subject and type My First Attachment.

4 Press the Tab key to advance to the message box and type Look at my flowers.

5 Click the Insert menu at the top of the window and click File Attachment.An Insert Attachment dialog box appears (See Figure 3.10).

Figure 3.10 Insert Attachment dialog box

6 Click the arrow on the Look in box and navigate to the location where the student files are located until you see the student files (See Figure 3.16).

Note: If you want to send files on your computer at home, you would probably start at the C: drive and begin clicking folders there to find a file if it was not on the desktop.

7 Click the file name 2FallDaisy.jpg and click Attach.After a few seconds that dialog box closes and you are back at the email window. Now the 2FallDaisy.jpg shows in the Attach box (See Figure 3.11).


20


Figure 3.11 Email message with attachment

8 Click the Send button on the toolbar at the top of the email window.Congratulations, you have just sent your first email attachment!

View your attachmentSince you sent the email message to yourself, it should be in your Inbox.

1 If the email message is not in your Inbox, click the Send/Receive button on the toolbar. You may have to click more than once and check a few times until your email arrives. Eventually your email will arrive in your Inbox.

2 Click the email listing for My First Attachment.The email message opens in the preview pane and you see the attached photo within the body of the message. Since the file you attached is in jpg format, which Microsoft Outlook Express recognizes, you see the picture you sent (See Figure 3.12).


21


Figure 3.12 My first attachment

Complete one or more of the activities now or do them later for lab or home practice. If you do not have time now, skip to the end of the lesson.

Activity—Attach a documentYou will send an email with an attachment. Refer to the steps detailed in the previous section if necessary. They are listed briefly here for you. If you do not already have the program open, open Outlook Express and connect to the Internet if necessary.

1 Click Create Mail.

2 Type the recipient’s email address (yours, since you are sending it to yourself), press the Tab key and type a subject. Press the Tab key again and type a message.

3 Click the Insert menu and click File Attachment or click the Attach button on the toolbar (maximize the window, if necessary, to see the Attach button) which will return the screen seen in Figure 3.13.


Look at my flowers

22


Figure 3.13 Insert Attachment

4 Click on the down arrow on the Look in list box and then navigate until Computer Fundamentals II Student Files folder is visible. Next, click on Computer Fundamentals II Student Files which will return the screen seen in Figure 3.13.

5 Instead of sending the picture again, click 3ducks.jpg and click Attach.

6 Click Send.

PracticeIf you have time, complete one or both of the following Challenges now or complete them for lab or home practice. If you don’t have time now, skip to the end of the lesson to close the program.

Practice—Send and read emailFollow the steps in the email sections to practice sending and reading email with some of your fellow students.

Practice—Search the WebFollow the steps in the search section to use the Search button to search for other information of interest to you.

End the session1 Click the X on the title bar on any open windows in Outlook Express to close the

program.


23


Now you can… Connect to the Internet and open a browser Identify parts of a browser Navigate to a specific web page Use links to visit other web pages Search the Web Recognize an email address Identify the basic features of email software Read, reply to and compose email Send attachments with email – pictures and documents

You have learned about the various parts of email software. You read and replied to email and composed a message. You learned how to send an attachment with an email message and to open an attachment in an email you receive. With email, you can keep in contact with friends all over the world.

In Lesson Three you will learn how basic word processing skills used to create and enhance your email.


24

Lesson Four: Windows Explorer

SeniorNetExploringWindows VistaLesson Four: Windows ExplorerThe last lesson covered some basics of Windows Vista. You learned about the desktop, the Start menu, how to find and launch programs, some basics on file hierarchy, and how to use the Help and Support feature.

In this lesson and the next, you will learn about Windows Explorer and work with files and folders. Learning how to effectively use Windows Explorer is perhaps the most important thing you will gain from this course.

ObjectivesIn this lesson you will learn how to: Open Windows Explorer and examine parts of this window Change the view of the folders and files in Explorer Navigate through the folder hierarchy using the Address bar, Favorite links and the

Folders list. View the Details and Preview panes Sort files view in Windows Explorer


1


Contents PageObjectives.........................................................................................................................4.1Windows Explorer............................................................................................................4.3Start Windows Vista.........................................................................................................4.3The Student CD................................................................................................................4.3Start Windows Explorer....................................................................................................4.4The Explorer window.......................................................................................................4.5Set the View......................................................................................................................4.6The Views button..............................................................................................................4.7Title Bar............................................................................................................................4.7The Address Bar...............................................................................................................4.8Use the back and forward buttons.....................................................................................4.9Practice - open a file.......................................................................................................4.12Menu bar.........................................................................................................................4.12Toolbar............................................................................................................................4.13Organize button...............................................................................................................4.14Views button...................................................................................................................4.15Navigation Pane..............................................................................................................4.15Navigate using Favorite Links........................................................................................4.16Navigate using the Folders list........................................................................................4.16View the contents of a folder..........................................................................................4.19Navigate within the file list main window......................................................................4.20Resize the panes..............................................................................................................4.20Resize the columns in Details view................................................................................4.21The Details Pane.............................................................................................................4.21Preview Pane...................................................................................................................4.22Sorting files.....................................................................................................................4.23Open Windows Explorer in other ways..........................................................................4.24Close all programs..........................................................................................................4.24Turn off the computer.....................................................................................................4.24Now you can ..................................................................................................................4.24


2


Windows ExplorerIn Vista, Windows Explorer is the primary tool used to view, manage and search the folders, files and resources on your computer. An instance of Windows Explorer is launched when you click on certain entries in the Start menu such as: Personal folder, Documents, Pictures, Music, Games, Computer, Search and Network. Windows Explorer (not to be confused with the Internet Explorer program) opens with a view tailored to the folder or function invoked.

Start Windows Vista1 Power up your computer and log on (if necessary) to Vista.

Windows Vista starts up and the desktop appears.

The Student CDIn this lesson, you will be using files contained on the Student CD given to you as part of this course. (Please note: some students may be using files from a flash drive instead of a CD, your instructor will assist you in the small changes necessary to use a flash drive.)

1 Open the DVD/CD tray of your computer, place the Student CD in the tray and gently push the tray closed.Vista recognizes that a CD has been placed in the DVD/CD drive. A dialog opens asking what you want to do. (Figure 4.1). If no dialog opens, that means the Autoplay option that controls how Vista responds when a DVD or CD is installed is turned off. This is OK for this exercise.

Figure 4.1 DVD/CD Autoplay dialog


3


2 Click the X in the top right corner to close this dialog as no action is required at this time. You will be accessing the Student CD shortly.

Start Windows Explorer1 On the desktop, click the Start button

The Start menu opens.

Figure 4.2 Start Menu

2 Click the Personal folder entry at the top of the right column. You will not see an entry called “Personal folder.” As mentioned before, it takes the name of the user account that is logged in. In these lessons, the Personal folder is Seniornet, it will be different on the computer in the Learning Center. On your home computer, it will be the Vista account name you assigned to yourself.

Windows Explorer opens viewing the contents of the Personal folder (Figure 4.3).


4


Figure 4.3 Windows Explorer opens to view contents of the Personal folder

3 If the Explorer window does not open full screen, Click the Maximize button (Figure 4.4) in the top right of the toolbar to maximize the window (i.e. fill your computer screen with this window).

Figure 4.4 Click Maximize button to fill screen with window

The contents of the Personal folder appear in the file list in the right hand pane. Your screen may not be identical to Figure 4.3, since there could be a different “view” configured in Windows Explorer and different files and folders under the Personal folder, but the default folders such as Documents, Music and Pictures will be there. Shortly, you will configure the view to match that shown in these lessons.

The Explorer windowThe Explorer window is made up of a Title bar, Address bar, Search box, Toolbar, and one or more window “panes”. In addition, a Menu bar can be turned on or off. The large pane on the right is called the file list or main window, is always open and shows the


Title barAddress bar

Toolbar

File list in main pane

Search box

FoldersList

Favorite links

Navigation pane

Menu bar

Maximize button

5


contents of the folder shown in the Address bar.

The left hand pane of Explorer, if present in your view, is the Navigation pane. It is comprised of two sections: Favorite links and a Folders list. The latter shows the file system organized in a hierarchy of folders and subfolders. If the Navigation pane or the Folders list is not seen in the Explorer view on your computer, you will be turning it/both on shortly.

Set the ViewThe first step is to set the view to match that shown in this lesson so that you can follow step-by-step. How you set the view later on is a personal choice.

1 Click the Organize button on the Toolbar.A drop down menu appears (Figure 4.5).

2 Place the pointer on Layout and a fly-out menu appears. If the Menu Bar entry in the fly-out menu is not checked, click this entry. If it is checked, skip this step.

Figure 4.5 Organize button menu sequence

3 If you do not see the Navigation pane on the left side of the Window as shown in Figure 4.3, click the Organize button on the Toolbar once again.

4 Point to Layout and then click Navigation Pane on the fly-out menu.


Organize button Views button

6


The Navigation pane (left side of window) appears.

The Navigation pane has Favorite links at the top (always visible) and a Folders list at the bottom which may be collapsed to the bottom of the pane.

5 If you do not see the Folders list as shown in Figure 4.3, click the up arrow next to the word “Folders” that appears at the bottom of the Navigation pane. (Figure 4.6)The Folders list is displayed below the Favorite links.

Figure 4.6 Folder List heading in Navigation Pane

The Views button1 Click the Views button on the Toolbar (click the button, NOT the down arrow to

the right of it). With each click of the Views button, the view of the files and folders in the file list cycles through various views: list, details, tiles and icons of varying sizes. Click through until the details view is shown with headings: Name, Date Modified, Size and Folder Path.

You should now have a view similar to Figure 4.7. The parts of the Explorer window can now be examined in more detail.


Click to expand Folders list

7


Figure 4.7 Windows Explorer window – Common View

Title BarThe title bar is the horizontal light blue bar at the very top of the window. In Windows Explorer, there is no “title” shown in the title bar but it does holds the familiar minimize, maximize/restore and close buttons on the right hand side.

The Address BarThe Address Bar tells you what folder you are viewing and allows you to navigate between folders. To the left of the Address bar are the Back and Forward buttons. These enable you to move back and forth to view the folders and subfolders that you have already opened (see Figure 4.8). This is identical in operation to the back and forward buttons of your favorite Web browser.

Figure 4.8 Windows Explorer navigation buttons

To the right of the Address bar is the Search box. Entering text into the Search box performs a search only on the files within the folder being viewed. Operation of the Search box will be covered later.

1 Click the arrow just to the right of the Personal Folder entry in the Address bar.


Navigation pane

Back/forward buttons

Title barAddress bar

Toolbar

File list

Search box

8


See Figure 4.9. Again, in this lesson the Personal folder is called Seniornet while on your computer it will be the name of the active user.

The small arrow now points down and a drop-down list of sub-folders appears. In this case it will be the Windows default folders located under the Personal folder such as Documents, Music, Pictures, other default folders plus any that have been added.

Figure 4.9 Folders under Personal folder in Address Bar

2 Click the Documents entry in the drop-down menu.The path in the Address bar now shows the Documents folder. (Figure 4.10) The file list shows the file and folders contained in the Documents folder (the contents will vary from computer to computer).

Figure 4.10 Path to Documents in Address bar

3 In the Address Bar, once again click the arrow just to the right of the Personal folder name. (Figure 4.11)The folder list drops down showing those folders under the Personal folder once more.


9


Figure 4.11 Sub-folders of Personal folder viewed on Address bar

4 Click the Pictures entry.The Address bar now points to the Pictures folder and the file list shows the contents of this folder. (Figure 4.12)

Figure 4.12 Picture folder – contents in file list

Use the back and forward buttons1 Click the Back button on the toolbar to go back to the previous window you were

viewing – the Documents folder.

2 Click the Forward button on the toolbar to return to the Picture folder.

3 Click the small right facing arrow just to the left of the Personal folder entry in the address bar.The arrow now points down and a drop down list appears showing a set of high level folders and locations such as Computer, Control panel and Desktop including the Personal folder.


10


Figure 4.13 Examining High Level folders in Address bar

4 Click the Computer entry.The Address bar shows Computer and a view of your computer hard disk drives is shown in the file list. (As seen in Lesson 1.)

Figure 4.14 Address path set to Computer

5 In the Address bar, click the arrow to the right of Computer.A drop-down menu lists the devices present. (Figure 4.15). This will vary on your computer.

Figure 4.15 Devices under Computer viewed on Address bar


11


6 Click the DVD/CD entry.The address path now includes the DVD/CD drive and the file list shows the contents of the Student CD; specifically, the Class Files folder.

Figure 4.16 Path set to Student CD, Class files folder seen in file list

7 On the Address bar, click the arrow to the right of the DVD/CD entry and a drop down menu containing one entry – Class Files – appears.

8 Click Class Files. (Figure 4.17)

Figure 4.17 View Contents of DVD/CD by setting path in Address bar

The list of files contained in this folder appears in the file list (Figure 4.18)


12


Figure 4.18 Path to Class Files folder set, contents of folder in file list

To summarize, you have navigated the folder structure including viewing the contents of the Student CD using only the Address bar. This is only one of several ways to navigate the file system. You will be shown more techniques later in the lesson. In practice, navigate through the folder hierarchy using whatever technique or combination of techniques you are most comfortable with.

Practice - open a fileYou can open a file in the file list by double clicking on the entry.

1 In the file list, locate the file with the name bio_top and double-click it. The file opens in a word processing application – either Wordpad or Word -depending on how your machine is configured.

2 Click the X at the top right of the Title bar of the word processor to close this application.

3 You may try opening other files in the Class Files folder by double-clicking each. Close each new open Window that opens when done. Leave Windows Explorer open.

Menu barIn Windows Explorer, the menu bar holds common commands similar to other Windows applications. In this case: File, Edit, View, Tools and Help. In setting the common view, you turned the menu bar on. The default is off. Most of the time, you will not need to access commands in the menu bar as the commonly used commands can be accessed through the Toolbar’s Organize and List buttons. On your own, explore the options


13


available on the Menu bar.

Tip: if the menu is off, you can turn it on temporarily by pressing the ALT key.

ToolbarThe Toolbar holds buttons representing commonly used functions. The Toolbar buttons change depending on what is being viewed but the Organize and Views buttons are always present. To see how the Toolbar changes to suit the type of files, you will now view different folders containing different file types.

1 In the Navigation Pane Favorite Links section, click Pictures.The Toolbar now includes some new buttons such as Slide Show and Burn which are appropriate tools when dealing with picture files. (Figure 4.19)

Figure 4.19 Toolbar changes depending on type of files

2 Now single click an entry in the file list to select it– click either a picture file or folder containing pictures. The Toolbar changes once more and adds buttons for commonly used functions for the file or folder type selected. (Figure 4.20)

Figure 4.20 Toolbar gives more options for image handling for picture files

In the example shown in Figure 2.20, a picture file has been selected in the file list and the Toolbar now contains buttons for Preview, Slide Show, Print, Email, Share and Burn (to a CD or DVD) in addition to the Organize and Views buttons.

3 In the Navigation Pane Favorite Links section, click Music and open up a folder containing music or select (i.e. single click) a music file in the file list.The Toolbar now holds buttons for playing the music, sharing and burning to CD or DVD. (Figure 4.21)


14


Figure 4.21 Typical Toolbar when viewing music files

As you navigate through the file system, the Toolbar adapts to make commonly used functions easy to access.

Organize button1 In the Navigation pane, click the Documents entry in Favorite Links.

The contents of the Documents folder are viewed in the file list in the right hand side pane.

2 Click the Organize button on the Toolbar.A drop down menu appears (Figure 4.22). Any commands that are “grayed” out are not active for that specific view.

Figure 4.22 Organize button drop down menu


15


3 Point to the Layout entry. (Do not click.) A fly-out menu appears giving you the option to include the Menu Bar and optional panes in the Window layout. You will be trying these out later in this lesson

4 Examine some of the other choices the Organize menu incorporates such as the ability to create a new folder, copy, paste and delete selected item(s), and other commonly used tools. You will be using some of these later.

Views buttonYou previously used the Views button to change how the File list is displayed. This is now reviewed.

1 Click the down arrow to the right of the Views button (click the down arrow, not the Views button itself).A drop-down menu appears with a slider control. (Figure 4.23)

Figure 4.23 Change the view using the slider

2 Place the pointer on the slider and click, hold, and drag the slider up and down (slowly) to see how the file list view is changed. Leave it at any setting and release the mouse button.

3 Click the Views button (not the down arrow but the button itself) and the file list view cycles through the various options. Leave the Views setting at Details.

Navigation PaneThe Navigation pane is comprised of a Favorite Links section and a Folders section. The Favorites Links section allows you to instantly jump to a folder such as Documents,


16


Pictures, or Music with a single click.

The Folders section in the lower half of the Navigation pane presents a hierarchal view of the folder structure and allows you to navigate through the file system much like you did using the Address bar.

Navigate using Favorite Links1 In the Favorites Links, click Documents.

The file list displays the contents of the Documents folder.

2 In the Favorites Links, click Pictures.The file list displays the contents of the Pictures folder.

3 Click the Back button on the address bar to return to the Documents folder.

4 In the Address bar, click the Personal folder entry to return to that folder.You should now be viewing the contents of the Personal folder in the file list.

Challenge: If you often go to a folder that is not on the Favorites Links list, find the folder using Windows Explorer and then drag and drop that folder to Favorite Links section. It will then be included in this list for quick access.

Navigate using the Folders listThe Folders list presents a hierarchal view of folders and sub-folders. In the Folders list, the Personal folder entry will be shaded indicating that is the active folder path (see Figure 4.24).

Figure 4.24 Folders list in Navigation pane

1 If the arrow to the left of the Personal folder entry is pointing to the right and there


Arrow- click to expand or collapse sub-folder view(arrow tilts down when showing sub-folders)

17


are no indented sub-folder below it (such as Contacts, Desktop, Documents and so on, as seen in Figure 2.24), click the arrow.It changes to a tilted down arrow and the sub-folders appear indented below it.

Note: you need to place the pointer near the folder entry – in this case the Personal folder – for the arrow to appear assuming there are sub-folders to view.

2 If you already see the indented sub-folder, click the down arrow to the left of the Personal folder and note how the sub-folders now disappear and the tilted arrow goes back to one pointing right.

3 Leave the setting with the arrow tilted down, showing the sub-folders under the Personal folder.

4 Click the Documents entry in the Folders list.All sub-folders and files contained within this folder appear in the file list.

5 A small right arrow to the left of a folder entry in the Folders list indicates it contains sub-folders. Click the right arrow to show the subfolders. The right arrow tilts down when the folder has been expanded to show its subfolders. Then click the tilted arrow to collapse or hide the subfolders. No arrow beside a folder indicates that there are no subfolders within that folder, though there may be files.

6 Click the arrow to the left of the Documents entry (if there is no arrow on your computer, there are no sub-folders). The arrow tilts down and any sub-folders are shown indented. (Figure 4.25)

Figure 4.25 Sub-folders of Documents

7 In the Folders list, find the Computer entry. You may have to scroll down this portion of the Navigation pane to find it. Bring the pointer to the Computer entry


18


and click the small arrow to the left of this entry to display the drives and devices within Computer. (see Figure 4.26)

Figure 4.26 DVD/CD entry under Computer in Navigation pane

8 Click the DVD/CD drive entry to select it. The contents of the Student CD - the Class Files folder appears in the file list. (see Figure 4.27).

Figure 4.27 Contents of Student CD – the Class Files folder

9 Click the small arrow left of DVD/CD drive entry in the Folders list.The arrow changes to a tilted down arrow revealing an indented Class Files folder in the Folders list (see Figure 4.28).

Figure4.28 View contents of DVD/CD drive in Navigation pane folders list


19


10 Click the tilted-down arrow to the left of the DVD/CD entry.The arrow returns to a right pointing arrow and the sub-folder list (in this case the Class files entry) is hidden.

11 Click the right-pointing arrow to the left of the DVD/CD entry to reveal the Class Files folder once more.

Note: Why are you doing this somewhat repetitive exercise? For practice of course and to get comfortable with navigating through folders.

View the contents of a folder1 In the Navigation pane, click the Class Files under the DVD/CD entry in the

Folders list.The contents of this folder are presented in the file list. Numerous files are listed.

2 Click the down arrow to the right of the Views button on the toolbar and move the slider bar to Details if it is not already selected.This allows you to see the Name, Size, Type and Modification Date for each of the files (see Figure 4.29).

Figure 4.29 Detail view of Class Files folder contents

3 In the Folders list, click the Documents folder and select it so its contents appear in the file list

(Hint: you may need to scroll up the Folders list pane to find the Personal folder entry.


20


The Documents folder is a sub-folder of this. If it is not visible in the list, click the arrow to the left of the Personal folder entry to reveal its sub-folders including the Documents folder.)

Navigate within the file list main window1 Click the Back button on the Address bar.

The file list displays files within the Class files folder.

2 Click the Back button once more. You are returned to the Class Files folder in the file list.

3 In the file list (right side pane), double-click the Class Files folder entry to open it.The contents of the Class files folder is listed.

Challenge: at home, practice navigating through the folder hierarchy using combinations of the Address bar, the Favorite Links, Folders list and File list. Often a combination of these techniques can get you to the desired folder or file quickest. Stay within the folder and subfolders under the Personal folder

Tip: Regardless of how you navigate, keep an eye on the Address bar. It tells you where you are!

Resize the panesIf you need to make one of the panes wider to view the items in it, point to the divider separating the left and right panes (the pointer will become a double-headed horizontal arrow) and drag the pointer either left or right, depending on which pane you want to widen. Figure 4.30 shows the shape the pointer takes when resizing horizontally or vertically.

Figure 4.30 Resize pointers

1 Place the mouse pointer on the divider between the Navigation pane (left) and the file list (right) pane.It becomes a double-headed arrow.

2 Press and hold down the mouse button and drag the pointer to the right to increase the size of the Navigation (left) pane.


Resize Horizontally

Resize vertically

21


The Navigation pane becomes wider as the right pane shrinks in size. If some of the folder names extend beyond the border, making the Navigation pane wider will enable you to see them better.

3 Drag the divider to the left.The Navigation pane shrinks in size and the right pane gets wider. If some of the file details extend beyond the right border, making the right pane wider will enable you to see the information better.

Note: You can also resize the split between the Favorite links pane and the Folders list pane by placing the pointer on the horizontal divider that separates these two panes and using the technique above – this time resizing vertically.

Resize the columns in Details view.The Views must be set to Details to follow this. You also can drag each of the column separators in the file list view in the right pane to make the information easier to read (see Figure 4.31).

Figure 4.31 Resize a column

1 Place the pointer on the vertical separator on the right of the category title Name at the top of the file list pane.). Click and hold down the mouse button and drag the separator to the left or right.The number of characters you can see in each file name in the list of file names expands or shrinks enabling you to see more or less of the file name, depending on which way you drag the separator.

2 Drag the other separators at the top of the file list pane to the left and right.See how you can tailor the look of the Windows Explorer to meet your needs.

The Details PaneThe Details pane displays at the bottom of the Explorer window and shows common properties of the selected file. The contents of the Class Files folder should be in the file list.

1 Click the Organize button on the Toolbar.


22


A drop down menu appears.

2 Point to Layout on the drop down menu and on the fly-out menu that appears click Details pane.The Details pane appears at the bottom of the Explorer window.

3 Single-click a file in the file list to select it (Do not double click - that will open the file; single click to select it).The Details pane provides detailed information on the selected field and provides a small thumbnail preview for certain image-related files (see Figure 4.32).

Figure 4.32 The Details pane

Select (i.e. single click) other files and file types to see how the detail information changes.

Preview PaneThe Preview pane provides a preview – where possible - of the selected file. It appears as a pane on the right side of Explorer.

1 Click the Organize button on the Toolbar, point to Layout and click Preview Pane. A new pane opens on the right side of the Window and provides a small preview of the contents of the document (see Figure 4.33).

Note: There may only be a limited number of file types that can be previewed on your system. Select different file types to see what kind of files are previewed on your system.

2 Select various files in the Class Files folder to see which file types provide previews on your computer.


23


Figure 4.33 Explorer with Details pane and Preview Pane open with an image (JPEG file selected).

Sorting filesThe Class Files should still be listed in the file list. Windows Explorer allows you to sort the file list in various ways.

1 At the top of the file list, click the Name heading.The list of file names is sorted alphabetically. If they are currently in ascending order they will be sorted in descending order and vice versa.

2 Click the Name heading again.The list of file names is sorted alphabetically in the reverse order. Each time you click on a sort criterion, you reverse the present order.

Note: a small arrow in the sort heading indicates the sort order – ascending or descending.

3 Click the Size heading.The files are sorted according to size in ascending order (the smallest files are listed first) or descending order (the largest files are listed first). This enables you to see which files are large, thus being prime candidates to consider copying to a back up disk and deleting if you are running out of disk storage space.

4 Click the Size heading again.The files are sorted according to size in reverse order.

5 Click the Date Modified heading.


Details pane

Preview pane

24


The files are sorted according to date in ascending or descending order. Sorting by date may assist you in finding a file you modified on a certain date, such as sometime last January.

6 Click the Date Modified heading again.The files are sorted according to date in reverse order.

7 Repeat this exercise for the Type heading to group like files together.

8 Close Windows Explorer by clicking the “X” on the title bar.

There are other ways to sort and group the file list in Explorer that are beyond the scope of these lessons. If you are interested in learning more about sorting and grouping files, go on line to www.windowshelp.microsoft.com . You will find a wealth of information on using Windows Explorer as well as other Windows Vista topics.

Open Windows Explorer in other waysThere are several ways you can open Windows Explorer. You will try each of the following to see which method you prefer:

1 Press the Windows key while you press the E key ( + E.)Explorer opens with Computer selected as the top level.

2 Click the X on the title bar to close the Explorer window.

3 Right-click the Start button to open a pop-up menu. Click Explore in the pop-up menu.Explorer opens with the Start Menu folder selected as the top level.

Close all programs1 Click the X on the title bar of Explorer as well as any other open windows so that

all programs are closed and you are returned to the desktop.

2 Press the eject button on the DVD/CD drive to eject the Student CD.

Turn off the computer1 Click the Start button and bring the pointer to the power option button .

A fly out menu appears with the various power options (Figure 4.34).

2 Click Shut Down to fully power-off the computer.


25

http://www.windowshelp.microsoft.com/


Figure 4.34 Power down options

Now you can . . . Open Windows Explorer and examine parts of this window Change the view of the folders and files in Explorer Navigate through the folder hierarchy using the Address bar, Favorite links and the

Folders list. View the Details and Preview panes Sort files view in Windows Explorer

In this lesson you became familiar with Windows Explorer and learned how to set various views and navigate the folder hierarchy. In the next lesson you will learn how to copy and move files.

Notes:


Click Power Option button to power menu

26

Lesson Five: file Management, Copying and Searching

SeniorNetExploringWindows VistaLesson Three: File Management, Copying and SearchingIn the last lesson you learned the basics of Windows Explorer and how to navigate through the folder hierarchy.

In this lesson you will learn how to select files and folders and then copy or move them. Then you will learn about deleting files and the Recycle bin.

ObjectivesIn this lesson, you will:

Create and name new folders Learn techniques for selecting files and folders Copy and move files Search files Learn about the Recycle bin


1


Contents PageObjectives.........................................................................................................................5.1Start Windows...................................................................................................................5.3The Student CD................................................................................................................5.3Start Windows Explorer....................................................................................................5.3Set the View......................................................................................................................5.4Create a new folder in Documents....................................................................................5.4Rename a folder or file.....................................................................................................5.5Selecting files or folders...................................................................................................5.6Select contiguous files......................................................................................................5.7Select non-contiguous files...............................................................................................5.8Select using check boxes for selected files.......................................................................5.8Copy versus move...........................................................................................................5.10Copying files...................................................................................................................5.10Copy using copy and paste.............................................................................................5.11Copy using copy to folder command..............................................................................5.11Copy using drag and drop...............................................................................................5.14Move a file......................................................................................................................5.14Copy between folders within a device............................................................................5.16Explorer the search function...........................................................................................5.17Search for a file using a partial name.............................................................................5.18Deleting files...................................................................................................................5.21Delete a folder.................................................................................................................5.21Recycle bin properties....................................................................................................5.22Recover (restore) a file from the recycle bin..................................................................5.23Delete the folder..............................................................................................................5.24Empty the recycle bin.....................................................................................................5.25Turn off the Computer....................................................................................................5.25Now you can ..................................................................................................................5.26

Start Windows1 Power up your computer and log on (if necessary) to Vista.

Windows Vista starts up and the desktop appears.

The Student CD1 Open the DVD/CD tray of your computer, place the Student CD in the tray and

gently push the tray closed.If the Autoplay dialog opens recognizing that a CD is present and prompts you what action to take, click the X in the top right corner to close this dialog as no action is required at this time. You will be accessing the Student CD later in this Lesson.


2


Start Windows Explorer1 On the desktop, click the Start button

The Start menu opens (see Figure 5.1)

Figure 5.1 Start menu

2 Click the Personal folder entry at the very top of the right column. Remember, the Personal folder takes on the name of the user account that is logged in. In these lessons, the Personal folder is Seniornet, it will be different on the computer in the Learning Center. At home, it will be the account name you established when the machine was set up.

Windows Explorer opens viewing the contents of the Personal folder in the file list in the main window. As in Lesson Two, you now need to set Explorer to a common view to follow this Lesson.

Set the View1 Click the Maximize button in the Title bar to maximize the Explorer window if it

is not already full screen. If the Navigation Pane isn’t already present click the Organize button on the toolbar, point to Layout, then click Navigation Pane.

Note: In these Lessons, a shorthand form for a “click sequence” will be occasionally used. The shorthand form for the sequence above is: Organize > Layout > Navigation Pane.

2 On the Toolbar click the down arrow to the right of the Views button and set the slider to Details.


3


Create a new folder in DocumentsYou now will create a new sub-folder in the Documents folder and then copy the working files on the Student CD into this folder.

1 In the Favorite Links of the Navigation pane, click the Documents entry.The content of the Documents folder appears in the file list in the main window.

2 In a blank spot (where there are no listed entries) of the file list, right click.A drop down menu appears (Figure 3.2).

3 Point to New and a fly-out menu appears. Click Folder to create a new folder. (Figure 5.2)

Figure 5.2 Create a New Folder

A new folder is created in the file list with the name “New Folder.” It is highlighted in blue indicating it is selected so you can immediately type a name for the new folder (see Figure 5.3). Do not click the name or you will de-select it and will have to rename it another way.

Figure 5.3 New Folder with name highlighted (i.e. selected)

4 Type Test to replace the selected text then press the Enter key to indicate you have finished typing the name.

5 In the Navigation pane Folders list, point to the Documents entry. If the small arrow to the left of it is pointing to the right, click the arrow; the arrow becomes tilted down and the sub-folders are shown indented.


Right click in blank spot of file list to open action menu

4


You will see the new test folder in the list of folders in the file list on the right side (see Figure 5.4). The other folders will differ from those shown in the figure.

Figure 5.4 Test folder in Documents

Tip: This is one of a few ways to create a new folder in Explorer. You could also do this through the menu bar (File > New > Folder), through the Organize button (Organize > New Folder), or right click on the Documents entry in the Folders list and click New > Folder. In all cases, make sure you are pointing to the Documents folder (as evidenced in the Address bar) otherwise the new folder will be created elsewhere.

Rename a folder or fileYou will rename a folder or file.

1 Right-click the Test folder entry in the Navigation pane Folders list.A pop-up menu opens.

2 Click Rename.The name of the folder is highlighted in a text box.

3 Type My Class Files to replace Test as the folder name and press the Enter key.In the Navigation pane under the Documents entry you will now see the newly named folder (see Figure 5.5).

Figure 5.5 My Class Files folder in Documents

Tip: Similarly, you could have located the test folder entry in the file list (right side pane), right clicked, and renamed using the same steps. Individual files can be renamed in the same manner – right-click on the file and choose the rename command.

Selecting files or folders


5


Before copying or moving files or folders from one location to another, the file(s) or folder(s) must first be selected. You can select a single file or folder, or multiple files and folders using various techniques as you will be shown.

1 In the Navigation pane Folders list, point to the Computer entry. If the storage devices are not shown as indented entries below it, click the arrow to the left of the Computer entry to change it to a tilted down arrow so that the storage devices are visible (Figure 5.6).

Figure 5.6 Expand DVD/CD Entry in Folders list

2 Now that the DVD/CD drive is listed, click the arrow to the left of the DVD/CD drive entry so that is tilted down.The Class files folder of the Student CD is shown as a subfolder.

3 Click the Class Files entry in the Folders list of the Navigation pane.The files in this folder appear in the file list in the main window.

Figure 5.7 Details view of Class Files folder

4 Click the top-most entry in the file list. Single click only; a double click will open the file which you do not want to do at this point. It highlights in blue when selected.


6


5 Now click any other entry.It now becomes selected while the previous selected item is now unselected.

You have just demonstrated how to select a single file. A single click selects the file or object. But you knew that, right? You will now learn how to select multiple files.

Select contiguous filesWhat if you want to select a set of files that are listed consecutively in a listing? You could select individual files and copy or move them one at a time, but there is an easy way to select an entire block of files. Whole sets or blocks of files are known as contiguous files.

1 In the file list, single-click the topmost entry (it should already be selected).It highlights in light blue indicating it is selected.

2 Hold the Shift key down and click the bottom-most entry in the list. Release the Shift key.All files are highlighted in light blue indicating they are selected.

3 Repeat steps 1 and 2 but this time start with the second or third file down in the listing, hold the Shift key and click the fourth or fifth entry down from that.That block of files is selected.

4 Release the Shift key. The files selected in the file list remain selected.

Tip: if you want to select all the files in the file list, hold down the Control key (CTRL) and then press the “A” key. This key combination (CTRL-A) selects all the files. Click anywhere in the white space in the main window to deselect the files.

Select non-contiguous filesWhat if you want to select a set of files that are not contiguous? That is, specific files in the listing that are not in a sequential block or list or grouping.

1 In the file list click the topmost entry to select it. All other selected files are no longer selected.

2 Hold the Control (CTRL) key down and click any other entry (preferably not the one directly below the first entry to demonstrate this technique).

3 Continue to hold the CTRL key down and click other file entries.Each entry you click will stay highlighted in light blue indicating it is part of the


7


selection set. If you click an entry that is already selected, it becomes deselected. All the while the CTRL key must be held down for this process to work.

4 When done, release the CTRL key.

5 Click in the white space to deselect all files.

Select using check boxes for selected filesThe above techniques required you to hold down a key – either the Shift key or the CTRL key to select multiple files. Vista adds a new way using check boxes that eliminates the need for this.

1 In the Toolbar, click the Organize button, then click Folder and Search OptionsThe Folder Options dialog opens (see Figure 5.8).

Figure 5.8 Folders Options dialog

2 Click the View tab and scroll down the list of options and find Use check boxes to select items. Check this box and click OK to close the dialog.

3 In the file list, click the topmost entry. A check box appears indicating this item is selected (see Figure 5.9)


8


Figure 5.9 Selecting using check boxes

4 Click any other file in the list and similarly, a check box appears indicating it too is selected. A second click on the same file clears the checkbox.

In this way, you can select multiple files clearly indicated by the check box without using a keyboard key (Shift or CTRL) to manage multiple selections.

5 On the learning center computer, click the Organize button on the Toolbar and click Folder and Search options, then click the View tab and uncheck the Use checkbox to select items option. (i.e. restore the Center’s computer back to the default of unchecked). At home, you can leave this option set if desired and also take the opportunity to look at some of the other folder view options.

Now that you know how to select single or multiple files, you will practice copying and moving files from device to device and folder to folder.

Copy versus moveWhen you transfer files between devices or from folder to folder, the following rules apply:

When files are copied from one storage device to another the original file remains in place and a copy is created on the other storage device. So if a file is dragged and dropped from the DVD/CD drive to the internal hard disk drive a copy is made; the original file remains on the internal hard drive. The same would hold true copying a file from your internal hard drive to an USB connected device such as a flash drive, external hard drive or card reader/writer. The original file remains in place; a copy is created in the destination folder.

When files are moved from one folder to another within the same storage drive they are not copied or duplicated in the process. For example, if a file is moved within the folder hierarchy on a storage device (such as a hard disk drive), only one instance of the file exists and it is to be found in the new (moved-to) folder location. This can be overridden and a copy operation can be done if that is the intent.

You will now copy files between the Student CD and the hard drive using different techniques and then move files between folders of the internal hard disk drive.

Copying filesYou will practice three techniques to copy files:

1. Copy and paste


9


2. Copy to folder3. Drag and drop

1 The first step is to set the Explorer view so that the file list shows the files you want to copy from. The contents of the Class Files folders on Student CD should still be in the file list, right hand pane. Confirm this is so, and if not, repeat steps 1, 2 and 3 of the previous section Selecting files or folders.

The Folders list in the Navigation pane needs to show the folder you want to copy to – specifically the My Class Files folder you created under Documents.

2 In the Navigation pane Folders list, scroll up if required to find the Personal folder entry. If the Documents folder is not visible (i.e. the sub-folder list is not expanded out in the Folders list), click the arrow to the left of the Personal folder entry so that it turns to a downward tilting arrow and the sub-folders are listed. Similarly, expand the Documents entry so that its sub-folders are shown. You should now see the new My Class Files folder created in the previous section.

3 Do not click the My Class Files folder in the Navigation pane. Otherwise it will open and you will view the contents in the file list. You need to keep the Class Files folder from the Student CD open in the file list, and the new My Class files folder entry visible in the Navigation pane folders list as in Figure 3.10. You are now ready to copy files.

Tip: Always check the Address Bar. It should be pointing to the Student CD>Class Files folder indicating the file list is displaying the contents of this folder.


10


Figure 5.10 Setup for copying – source files in file list (copy from), and destination folder in Navigation pane Folders list (copy to)

Copy using copy and paste1 Select two or more files in file list, using one of the techniques you learned earlier.

Click the Organize button and click Copy.

2 In Navigation pane Folders list, click the My Class Files entry.The contents of this folder now appears in the file list – it should be empty at this stage since you have not yet placed any files in this folder.

3 Click the Organize button and click Paste.The selected files are copied to the My Class Files folder under Documents.

Copy using copy to folder command1 Turn on the Explorer Menu bar if not visible.

Hint: click Organize > Layout > Menu Bar

2 In the Navigation pane, go back to view the contents of the Class files on the Student CD. The file list shows the contents of the Class Files folder.

Tip: If you click the back arrow on the Address bar, you will return to the previous view which shows the contents of the Student CD Class Files folder in the file list.


My Class Files folderunder Documents visible

Contents of Class Files folder on Student CD in file list. Also note Address Bar pointing Class Files Folder

11


3 Select two or three non-contiguous files you did not choose in the previous section using the CTRL key technique shown earlier (see Figure 5.11).

Figure 5.11 Non-contiguous files selected (sample shown)

4 On the menu bar, click Edit, then click Copy to folder. (See Figure 5.11). A dialog opens (see Figure 5.12).

Figure 5.12 Copy items dialog

5 In the Copy Items dialog, navigate to the My Class Files folder under Documents and click to select it. Click the Copy button.


12


The files are copied to the My Class Files folder. In the Navigation pane, click the My Class Files folder under Documents to view its contents in the file list. The newly copied files have been added to the file list.

Note: if you happen to choose a file or file(s) that you already copied to the new folder, a dialog will open asking how to proceed: to copy and replace the existing file?, to not copy and continue, or to create a second file with a new name (Figure 5.13). Choose the “Don’t Copy” option for this exercise.

Figure 5.13 Copy file dialog if file with same name exists in target folder

Copy using drag and drop1 Once more, set the Explorer view so that the Student CD Class Files folder content

is in the file list and the My Class Files folder under Documents is visible in the Folders list of the Navigation pane.

2 Select from one to three files using the techniques shown earlier. Try to pick files that have not yet been copied to the new folder.

3 Place the mouse pointer on any of the highlighted selected files and click, hold and drag the files over the to My Class Files entry in the Navigation pane Folders list.

4 As you approach the destination folder, it will become highlighted (blue shading) indicating it is selected as the target folder (see Figure 5.14).

5 Release the mouse button and the files are copied over.


13


Figure 5.14 Drag and drop files from file list to folder in Navigation pane

Now that you have mastered copying files from one storage device to another, you will practice moving files within a single storage device – the internal hard disk drive. Then you will copy a file between folders of the internal hard disk drive.

Move a file1 Navigate so that the file list displays the contents of the My Class Files folder

under Documents, and the Desktop is a visible entry in the Folders list (Figure 5.15)

Hint: to show the contents of the My Class File folders in the file list, click this folder entry in the Folders list.


Click, hold and drag files from file list to target folder in Folders list

14


Figure 5.15 Explorer viewing My Class Files folder

2 In the file list, click the topmost file to select it. This may vary from user to user depending on which files you copied from the Student CD.

3 Click, hold and drag this file over to the Desktop entry in the Folders list in the Navigation pane until the Desktop entry is highlighted. The shadowed symbol of the file you are moving moves with the pointer. Release the mouse.

Figure 5.16 Moving file from My Class Files to the Desktop

The file is moved to the desktop. It no longer appears in the My Class Files folder.

4 In the Folders list in the Navigation pane, click the Desktop entry.


15


The contents of the Desktop appears in the file list including the file you just moved (see Figure 5.17).

Figure 5.17 Desktop viewed in Explorer

5 In the Navigation pane Folders list, make sure the My Class Files folder is visible. (If not, expand out the Documents folder by clicking on the arrow to the left of this entry). Do not open this folder and make sure the file list still shows the content of the Desktop (check the Address bar!).

6 In the file list, click, hold and drag the file you just moved to the Desktop back to the My Class Files folder. View the Desktop contents in the file list and confirm that the file is indeed moved.

What have you done? Because both source and destination folders (yes, the Desktop is considered a folder) are on the same physical device – the internal hard disk drive – the drag and drop operation moved the file(s) rather than copy it.

Copy between folders within a deviceBut what if you want to copy a file between folders on the same drive or device? That is, you want to maintain the file in its original location and place a copy elsewhere in the folder hierarchy on the same drive or device.

1 In the Explorer Navigation pane Folders list, click the My Class Files folder so that its contents appear in the file list.

2 Choose any file and right-click, hold and drag the file over to the Documents folder in the Navigation pane until the Documents entry is highlighted in light blue


Click Desktop entry

Contents of Desktop appears in file list

16


indicating it is selected. Release the (right) mouse button. A small pop-up menu appears (see Figure 5.18).

Figure 5.18 Right click and drag – pop up menu

3 Click Copy Here.A copy of the file is placed in the Documents folder.

4 Click the Documents folder entry in the Folders list.The contents of the Documents folder appears in the file list including the copy of the file you just placed there.

5 Click to select that file and press the Delete key or right click the file and click Delete.

6 Click the X on the title bar to close Windows Explorer.

Explorer the search functionThe longer you use your computer the more use you may have for the Search function as you accumulate more files – whether they be text documents, photos, music or email. You may find that you have saved so many files that it is not practical to open and scroll through folders to look for a specific one. The Search tool provided in Vista allows you to search for program and document files when you don’t recall exactly where they are stored.

Search automatically and continuously maintains an index of the data files on your local hard drive. That is, it maintains a list (or database) of all data files and their important attributes so it can find these files very quickly when asked to search for specific parameters. These are called indexed files. You can also search on files that are located on external devices (such as CD, DVD or external hard drive) but these files are not indexed and searching will take longer.

The index of certain files does not only track the file name and attributes (things like


17


when created, when modified, size) but certain types of files are also indexed by their content. For example, files containing text (such as WordPad or Word files) have their text content as part of the index. So when you perform a search on indexed files that contain text, you are not only performing a search on the file name but also on the contents of the file.

Search for a file using a partial nameIn Lesson One you used the search box just above the Start button to find a program. You will now use another variant of the search tool.

Perhaps you put pictures of your vacation somewhere on your computer, but you do not recall where the files are nor their exact name. You will now use the Windows Search feature to locate the file or files. If you don’t recall the exact name of the file or folder but know what word or letters it starts with, you can type the first few letters followed by an asterisk. The asterisk represents the unknown letters or words (in this context the ”*” is known as a wildcard – anything matches.)

1 Click the Start button and click Search in the column on the right (about half way up).The Search window opens (see Figure 5.19). This screen is a variation of the Windows Explorer screen with its view set to include a Search pane.

Figure 5.19 Search Results window

2 Click the Maximize button on the title bar of the window.The Window now fills the screen.

3 Take a moment to explore the options that Search provides.You can specify the search criteria to show:


Search Files Criteria

Advanced Search

18


All files Email only (provided you use Windows Mail as your email program) Only Documents Only Pictures Only Music Only those files in other than the above specific folders.

Using the Advanced Search feature, you can specify the search to be restricted to files of a specified date, file size and other attributes that can help narrow down the search.

4 On the Search files criteria, click All.

5 Click in the Search box (top right side) and type vac in the Search field in the top right side of the window. As you type, Vista immediately searches all indexed locations and displays the results as you type. You may see entries that do not have the letters “vac” in their file name. This means, the string “vac” is in the contents of the file.

In the file list, you may see some of the files in the Class Files folder with the text “vac” either in the file name or in the document itself. If you do not see any files at all, try another search using a different text string. Try “pc” or “letter” or “jpg”. Note that you will not see any of the files on the Student CD as these are not indexed files.

6 Click the down arrow next to Advanced Search.The Advanced Search dialog opens (Figure 5.20).

Figure 5.20 Advanced Search options

7 Click the down arrow in the Location field. A drop down menu listing the available drives appears (Figure 5.21). Click the DVD/CD drive.


19


Figure 5.21 Location drop down menu

Since the DVD/CD drive is not indexed and the Search will be performed only on the file names and not on contents.

8 Click the Search button.Windows proceeds to search the files on the DVD/CD drive, including any subfolders. The files that match the criteria show in the file list in the right hand pane.

Figure 5.22 Search Results window

A number of files are listed, all with the text string “vac” in the file name.

9 Close the Search window by clicking the X in the Title bar.

Challenge: At home, use the advanced features of the Search function to find files of a certain type, files created before after or within a certain date window, or files larger or smaller than a certain size.


20


Deleting filesYou now will delete all of the files in the My Class Files folder on the hard disk drive.

1 Click the Start button and click Documents.Windows Explorer opens.

2 In the Folders list, expand out the Documents folder so that the My Class Files folder is visible if not already so.

3 Click the My Class Files folder in the Folders list. The files in this folder appear in the file list.

4 Click the Organize button and click Select All.

5 Place the mouse pointer anywhere in the list of selected files in the file list and right-click the mouse button.A pop-up menu appears.

6 Click Delete.A Delete Multiple message box appears asking confirmation to move these files to the Recycle bin.

7 Click the Yes button.The My Class Files folder is now empty.

Tip: Another way to delete files is to press the Delete key once the files are selected.

Delete a folderYou removed the files from within the My Class Files folder and now you will delete the folder itself since it is no longer needed.

1 In the Navigation pane Folders list, click the Documents folder.The My Class Files folder appears in the file list along with any other sub-folders an files under Documents.

2 In the file list, right click the My Class Files folder. A pop-up menu appears.

3 Click Delete.A Delete Folder confirmation message appears (see Figure 5.23).


21


Figure 5.23 Delete test file from C drive

4 Click Yes.The My Class Files folder is deleted (actually it is in the Recycle bin with the other files you just deleted but this will be covered next).

5 Close Windows Explorer by clicking the X in the Title bar.

Challenge – To delete an unwanted file, you can drag and drop it directly into the recycle bin. Resize the Windows Explorer window so it is not full screen and position the window so you can see the Recycle bin icon on the desktop. Then click, drag and drop an unneeded file from the file list in Windows Explorer directly into the Recycle bin.

Recycle bin propertiesFiles and folders that you delete from the internal hard disk drive are placed in the Recycle bin. The Recycle bin stores the items you have deleted (up to a limit!) and gives you the ability to recover these files. Once files or folders are deleted from the recycle bin there are not recoverable (except by using very sophisticated file recovery tools and techniques).

Note: Files deleted from a removable external drive such as a USB flash drive have their own recycle bin.

1 On the Desktop, right-click the Recycle Bin icon.A pop-up menu opens.

2 Click Properties.The Recycle Bin Properties dialog box opens (see Figure 5.24).


22


Figure 5.24 Recycle Bin Properties dialog box

3 Review the settings. If you put a checkmark next to Do not move files to the Recycle Bin, files are immediately and permanently removed from your hard drive when you delete them. This is not recommended.

You can change the size of the Recycle Bin. The default setting is about 10% of your hard drive. If the contents of the Recycle bin exceed this amount, older files are removed (and become irretrievable) to make room for the newer files placed here.

You can check or uncheck the Display delete confirmation dialog. The default is to show the confirmation message. Do not make any changes to the settings unless you are using your own computer.

4 Click the Cancel button to exit this dialog.

Recover (restore) a file from the Recycle BinIn a previous section of this lesson, you deleted the My Class Files folder plus its contents from the hard drive. They are still in the recycle bin and you will be able to recover them.

1 Double-click the Recycle Bin icon on the desktop.The Recycle Bin window opens (see Figure 5.25). The number of items displayed in the window will vary depending on how many files have been deleted and how long it has been since the Recycle Bin was last emptied.


Note: each drive has its own recycle bin

23


Figure 5.25 Recycle Bin window

2 Single click the My Class Files folder (or the name of the file you deleted) to select it.

You will now recover the folder. The same holds true if an individual file was in the recycle bin and you wanted to recovery it.

3 Click the Restore this item on the toolbar (Figure 5.26).You may see a Confirm File Move message. Click Yes.The selected item disappears from the recycle bin and is put back in its original folder location.

Figure 5.26 Restoring an item

Tip: an alternate method is to right click on the item you wish to restore. In the pop up menu that results, click Restore.

4 To check to see that the folder is back in its original place, navigate back to the Documents folder in the folders list.The restored My Class Files folder appears in the file list.


24


Delete the folderYou will now delete (once more) the My Class Files folder.

1 In the file list, click to select the My Class Files folder.

2 Press the Delete (DEL) key on your keyboard (its position varies on different keyboards but it is always on the right hand side, usually near the Backspace key).A Confirm File Delete message appears.

3 Click Yes to confirm that you want to send the file to the recycle bin.The file is again moved to the Recycle Bin and no longer appears in the list.

4 Click the X on the title bar of Windows Explorer to close it.

Empty the recycle binThe My Class Files folder is back in the Recycle bin. But this time, you will delete it along with any other files that may be there.

1 On the Desktop, right click the Recycle bin icon.A drop down menu appears.

2 Click Empty Recycle Bin.A dialog opens asking you to confirm your request to delete the items.

3 Click Yes. (At home, if you are not sure and want to have another look at the contents of the Recycle bin, click No, open the Recycle bin, restore any files that you may have second thoughts about, and proceed).

If you clicked Yes, all the items in the recycle bin are removed and the disk space is recovered for general use.

Note: If there are no files to delete, the Empty Recycle Bin command will appear faded.

Turn off the Computer1 Click the Start button and bring the pointer to the power option button .

A fly out menu appears with the various power options.


25


Figure 5.27 Power options menu

2 Click Shut Down to fully power-off the computer.

Now you can . . .In this lesson, you have learned how to:

Create and name new folders select files and folders Copy and move files Search files Manage the Recycle bin

In the next lesson you will learn more about the desktop and the Taskbar.

Notes:


26

SeniorNetExploringWindows VistaLesson Six: Introduction to Spreadsheets and Editing and Printing Digital Pictures

Objectives Understand the concepts of spreadsheets Become familiar with the components of a spreadsheet Become familiar with editing and printing digital pictures

Contents PageObjectives.................................................................................................................6.1Introduction to Spreadsheets.....................................................................................6.2Concept of a Spreadsheet Workbook........................................................................6.2Selecting Cells..........................................................................................................6.2Select Single Cell, Column and Row........................................................................6.3Mathematic Operations.............................................................................................6.4Action: Open the Stocks Student File.......................................................................6.4Add Additional Item to a Spread Sheet....................................................................6.6Action........................................................................................................................6.7Introduction to Digital Pictures.................................................................................6.8Action: Open Picasa2................................................................................................6.8Rotating Pictures.......................................................................................................6.8Straightening Pictures...............................................................................................6.9Create a Slideshow....................................................................................................6.10Print a Picture............................................................................................................6.10


1

Introduction to SpreadsheetsThis portion of the lesson introduces you to the basic features of a spreadsheet. You will learn how to start the Excel spreadsheet workbook program, select cells, insert text, numbers, and formulas into a spreadsheet and identify the components of a spreadsheet. You will open a spreadsheet template and learn how to move around a spreadsheet using the mouse and keyboard keys.

Concept of a Spreadsheet WorkbookA spreadsheet simulates a paper worksheet, in which columns of numbers are summed for budgets and plans. It appears on screen as a matrix of rows and columns, the intersections of which are called cells. A spreadsheet can have thousands of cells and can be scrolled horizontally and vertically in order to view them. The cells can be filled with labels (text), numeric values, and formulas. (See Figure 6.1)

Cell ID Box

Fig. 6.1 Spreadsheet Cells

Selecting CellsBefore you can enter data or format cells, you must first select the cell or cells you


2

Column Headings

Row Headings

Formula Bar

Cell A1

wish to work with. There are several ways to select cells (See Fig. 6.2). You can select single cells, a range of cells, a column of cells or a row of cells.

Figure 6.2 shows the various ways that cells can be selected. When a single cell is selected, it will be surrounded with a heavy boarder. When a range of cells, a row or a column are selected, they will be surrounded with a heavy border and all the selected cells will be darkened with the exception of the active cell within the range. The active cell within a range is the cell that receives the typed text, a number or a formula (See Row 10 below).

Select all buttonSingle Cell (A2) selected

Cell range (A5:B7) selected

Column D selected

Row 10 selected

Figure. 6.2 Selecting Cells, Columns and Rows

Selecting Single Cell, Column and Row1 Open Microsoft Excel

2 Click on Cell A2. A dark border is formed around Cell A2.

3 Select cell Range A5:B7 using one of the following three methods.a Point to Cell A5, click, then hold, and drag to Cell B7 and release.b Click Cell A5, hold the Shift Key down, and click Cell B7.c Click Cell A5, hold the Shift Key down, and use arrow keys to move

to Cell B7.


3

4 Select an entire Column DClick on the Column D heading.

5 Select an Entire Row 10Click on the row 10 heading.

6 Deselect Selected Cell or CellsClick any cell outside of the selected cell or cells.

7 Select/Deselect Entire Worksheeta Click the Select All button (the intersection of the Row and Column

headings at top left of Spreadsheet).b The entire spreadsheet is selected.c Click anywhere on the spreadsheet to deselect the selected cells.

Mathematic OperatorsMathematic Operators are symbols used to denote addition, multiplication, division, and subtraction in mathematic formulas.

The following symbols are used to enter formulas into a spreadsheet:Add +Subtract -Multiply *Divide /

When entering formulas into spreadsheet cells, you must precede the formula with an = sign. A typical formula to find the average of four numbers might look as follows:

= (2+4+6+8)/4

Note: The four numbers must be grouped by using the parentheses. Operations within a parenthesis are performed first. If the formula was entered as =2+4+6+8/4 you would not get the average. The computer would view this as dividing 8/4 then adding 2+4+6. By using parenthesis to group numbers, the operations within the parenthesis are performed first, then division by 4 is performed.


4

Action: Open the Stocks Student File.1 Click on the open icon in the toolbar.

2 Navigate to the student file in the folder Computer Fundamentals II Student files and double click on the file Stocks. Note the information in columns A through D and rows 1 through 7. See Fig. 6.3

3 Click on cell D3. Note in the formula bar the equation =B3*C3. The equation in the formula bar means that the value in B3 is multiplied by the value in C3 and the result is placed in the cell D3.

4 Click on cell D4. Note that the formula in the formula bar now is =B4*C4. Click on D5, then D6 and then D7. Note how the formula in the formula bar changes for each cell.

5 Click on cell C3 to select the cell. Enter the number 50 and click the Enter key. Note that two things happened. The selected cell changed to C4 and the value in D3 changed to $2,500.00.

6 Select the entire column by clicking on C. The cursor will change from a + to and arrow.

Figure 6.3 Stocks Spreadsheet


5

7 Click on the $ in the tool bar. Note that you have formatted the entire column from a number with two decimal places to a column where values are expressed as dollars. (See Figure 6.4)

Figure 6.4 Formatting

Add Additional Items to a Spreadsheet1 Select the cell A8. Enter SeniorNet in the cell and press the Enter key.

2 Select the cell B8. Enter 100 for the number of SeniorNet shares we’re adding to our portfolio and press Enter.

3 Select the cell C8. Enter 100 for the price of the shares and press Enter.

4 Select the cell D8. Note that there is no value for the cost of the shares you’ve just added. In the formula bar type =B8*C8 and click enter. Note


6

the number 10,000 in D8. Make sure D8 is selected and click on the $ in the tool bar. The cell is now formatted for dollars.

5 Select the cell D10. Type in the formula bar =D3+D4+D5+D6+D7+D8 and click enter.

6 Note; you now have in cell D10 the total value of the stocks. If D10 is not formatted for dollars, select the cell and click on the $ in the tool bar.

7 Click on any number in columns B or C and change the value. Note how the cost in column D for that row changes and the cost of all the stocks in cell D10 changes automatically.

Action: Open the file 6Address book.xls Excel Address Book located in the Computer Fundamentals II Student files folder. See Figure 6.5. In this example, an address book has been created using spreadsheets.


7

Figure 6.5 Excel Address Book

Any of the elements of the Address Book in the format in Figure 6.5 can used along with Microsoft Word to create mailing labels for envelopes using a feature called mail merge.

Introduction to Digital PicturesSee Appendix I to download digital pictures from the digital camera to the computer.

Editing Pictures

Action: Open Picasa3 by clicking on the Picasa3 icon 1 Select the Practice Pictures folder. See Figure 6.6. These

pictures were downloaded to My Pictures from the Computer Fundamentals II Student Files CD.


8

RotateStraighten

Iris

Figure 6.6 Practice Pictures folder

2 Rotating pictures: Select the picture named Rotate and then click on the rotate clockwise icon at the bottom of the screen. (See Figure 6.7)

Figure 6.7 Rotate picture icon

3 Straighten pictures: Open the picture named Straighten in the Practice Picture folder by double-clicking on it.a. Click on the Straighten button See Figure 6.8, which returns the

dialog box displayed in Figure 6.9.

Figure 6.8 Edit buttons


9

Figure 6.9 Straighten Dialog box

b. Click on the slider under the picture, and hold. Move the slider to the left and right. When the picture is straight release the click.

c. Click on the Apply button.

d. Return to the library by clicking on the Back to Library icon. See Figure 6.10.

Figure 6.10 Return to Library

Create a slideshow

Action: From the Library view, click on the Practice Pictures folder. (See Figure 6.11)

1 At the top of the screen, click on the Slideshow button, see Figure 6.16, the slideshow will start to play. To stop, press the Escape key.

Figure 6.11 Slideshow button


10

Print a Picture In order to print a picture using a printer it is necessary to first select the picture or pictures that you desire to print and then select either Print from File on the drop down bar or the Print button located at the bottom of the screen. (See Figure 6.12) To select a single picture, left click on the desired picture. To select multiple pictures, press the Ctrl key, then select individual pictures. For this first exercise only one the pictures will be selected.

Figure 6.12 Printing PhotosAction: Print a picture

a. Click once on the picture of the Iris which will return the screen seen in Figure 6.13.


11

PrintOn

Menu

PrintButton Button

Figure 6.13 Print Dialog Box

b. In Print Layout select 4x6.

c. Copies per Photo allows you to specify how many copies of each picture you would like to print by using the + or – buttons under Number of Copies.

d. Click on the Print button, See figure 6.14).

Figure 6.14 Print picture button


12