Alaska Resupply Program BIA-Seattle Support Center

Alaska’s Flag

Eight stars of gold on a field of blue-Alaska’s flag. May it mean to you the blue of the sea, the evening sky,

The mountain lakes, and flowers nearby; The gold of the early sourdough’s dreams, The precious gold of the hills and streams;

The brilliant stars in the northern sky, The Bear-the Dipper- and shining high,

The great North Star with its steady light, Over land and sea a beacon bright.

Alaska’s flag-to Alaskans dear, The simple flag of the last frontier.

U.S. Department of the InteriorAlaska Resupply Program

BIA - Seattle Support Center4735 E. Marginal Way South,

Building 1206Seattle, Washington 98134

Toll Free: 1-800-836-7926Phone: (206) 764-3328

Fax: 206-764-6881Office Hours: 7:00 AM – 3:30 PM (Pacific Time)

Our Mission

To provide affordable transportation and service costs to the people of Alaska, for the resupply of life-sustaining goods. This will enhance the economies of individuals, tribes, and cooperatives in their location.

AuthorityBIA- Seattle Support Center

gets its authority from

25CFR, Part 142

Barbara Shaw, Contracting Officer’s Representative

Barbara.Shaw@bia.gov

We have been serving the needs of the people of Alaska for the past 121 years.

We were also known as the “North Star III” until 1984

Annual Tariff* 25 CFR, Part 142 requires that we publish

an annual tariff with the following;

* Mission

* List of Services

* Charges for Services and/or Products

* Billing & Collection Procedures

* Penalties

* Regulations for Debt Collection

* Tariff Approval

BIA-Seattle Support Center

* Is NOT Federally funded

* Seattle Support Center receives no tax dollars

* It is self-supporting

* It exists solely for the benefit of the people of Alaska

* Our purpose is not to make a large profit

* our earnings support the operation

* BIA-SSC is not here to put anyone out of business

BIA-SSC is a unique program

Activities of SSC operations* Booking fuel orders from Alaska

communities and organizations* Purchasing of bulk fuels at the

cheapest indexed rates* Contracting with barges and other

transportation carriers* Strict procurement and bid selection

process of lowest-cost transportation

SSC provides services to

* Individuals & Tribal governments

* Village & Regional corporations

* School districts

* State, Federal, and local governments

* Native & Non-Native businesses

* Urban communities

* Churches

Seattle Support Center Finance services include:

* Accounts payable

* Accounts receivable

* Willing to work with our clients, so it will not cause a financial impact

PREPAY Fuel Orders

* SSC recommends prepaying your fuel order.

* Credit will be issued to your account.

* You will only be billed for remaining balance.

* This will ease the burden of a large bill when payment is due.

What we do Supply Essential Bulk Fuels

* to rural and remote Alaska

* At the most affordable rates

* for the benefit of ALL Alaskans

We are in the third year of a Department Of Defense(DOD)/

Defense Logistics Agency (DLA) contract called: PC&S

Post Camps & Stations

Ordering period:

October 2012 -

September 2015

HOW DOES THIS PROGRAM WORK?

* Contract over-seen by Defense Logistics Agency, a branch of DOD

* Each individual site is bid upon by carriers that serve Alaska

* Lowest bid on the transportation rate is awarded that specific site

* All bulk fuel products are provided by awarded carrier, sold at an “indexed rate” to SSC

* Any organization that would like to be in the contract, fill out a site narrative; the process takes a minimum of 90 days, once the information is forwarded to DOD it could be accepted or rejected.

WHAT IS “PRICE INDEXING”?

* Indexing is NOT a fixed or set price

* Products are purchased at market price at day of lift (loaded on the barge)

* Prices change daily – could be higher or lower depending on the market

* This rate is not negotiable

TYPE OF PRODUCTS AVAILABLE* Diesel Fuel #1

* Unleaded Gasoline

* Diesel Fuel #2

* ULSD = Ultra Low Sulfur Diesel Contractors need to know the product usage for products as DF1/DF2 so contractor is in compliance with EPA regulations. If the fuel is used for multiple uses (ie., heating & equipment) contractor should deliver ULSD instead of Heating Fuel for customers to comply with EPA.

HOW CAN THIS PROGRAM BENEFIT ME?

* ANYONE can use our service

* Carriers are bound by terms and conditions of a government contract

• Excise taxes on heating fuel & diesel #2 will be exempt

* Seattle Support Center will work with our customers regarding payment

WHAT ARE THE DRAW-BACKS?

* Will not be able to quote landed-price until products are loaded in barges holding tanks

* Customer must apply for bulk fuel delivery earlier than usual, 30 days before load date

* Minimum requirements per site may be required

* Alaska State taxes could apply to all products, but could be refundable or exempt if qualified

continued

* Seattle Support Center would have to find an alternate source or release customer if site is not awarded under this contract.

* Reseller of bulk fuels must be a current “Qualified Licensed Dealer” with State of Alaska for state tax exemption on gasoline.

What is a “Reseller”?

A person, native store, native corporation, or business that purchases bulk fuels and sells the product. A “Reseller” will have to apply for a “Qualified Dealer’s License” with the State of Alaska to be exempt from state gasoline taxes, no exceptions.

IMPORTANT FACTS TO REMEMBER

* SSC is not a “transportation company”

* Place all orders early

* Do NOT Over-order fuel

* All “back haul” charges will be assessed, no exceptions

* Once the fuel is lifted, it is YOUR property

continued* Any cancellation must be done in writing

BEFORE fuels are lifted.

* All applicable taxes will be assessed, Alaska State taxes on all products, if applicable.

* All “resellers” must have a current “Qualified Dealers License” before gasoline is lifted.

* If this is a spring & fall delivery let our office know, so the carrier can be notified and plan for it accordingly.

ANY OTHER BULK FUEL OPTIONS?

* Yes

* Heating fuel & diesel #2 can be purchased from SSC if purchaser provides own mode of transportation

* Federal excise taxes will be exempt for these two products

* SSC will coordinate pickup with suppliers

What if I don’t get a tariff or booking order form?

If you would like to purchase fuels from BIA-Seattle Support Center, there is a sign up sheet over on the table or call:

1-800-836-7926

What if I’m new to the program?

* Complete “Booking Application” in its entirety

* You will be sent a “Site Narrative”, must be completed

* Ensure individual tanks are compliant with Coast Guard regulations

* Letter of Acceptance will be issued

( ) INDIVIDUAL ( ) BUSINESS ( ) TRIBAL GOVERNMENT ( ) CHURCH

BULK FUEL BOOKING APPLICATION

Address (Individual or Organization) REQUIRED: ______________________________

______________________________

Name of Representative

Business Phone No.

Business FAX No.

BULK FUELS ORDERING

Description of Bulk Fuels Ordering for Delivery: Gallons Ordered:Spring or Fall Delivery

Low Sulfur Diesel #1

Unleaded GasolineLow Sulfur Diesel #2

Delivery Location:

Telephone No.Individual(s) Authorized To Accept and Sign Delivery Receipt For Fuels At Destination& Fax No.

1.

2.

3.

Send Your Request to:Bureau of Indian Affairs Booking Number:Seattle Support Center Check List:PO Box 80947 Previous Client: ( ) Yes ( ) NoSeattle, WA 98108-0947 Vendor Code:

Or Fax to: 206.764.6881 Remarks:

Applicant's Signature: Date

IF YOU DO NOT HAVE A TAX EXEMPTION NUMBER, YOUR SOCIAL SECURITY NUMBERMUST BE ON FILE WITH OUR OFFICE-OTHERWISE YOUR APPLICATION WILL BE DENIED.

ANY QUESTIONS PLEASE CALL OUR OFFICE (1-800-836-7926).

For SSC Use Only:

ALASKA RESUPPLY PROGRAMSEATTLE SUPPORT CENTER

637 Registration No: 91-95 0066 S

BOOKING APPLICATION FORM FOR DELIVERY SEASON 2014

TAX IDENTIFICATION NO:

DUNS# or SOCIAL SECURITY NO:

ADDRESS: PHONE #:Fax #

NAME OF PREVIOUS CARRIER (Important to Complete):

TYPE OF FUEL and QUANTITY:

TYPE AND SIZE OF TANK(s) (i.e. for delivery in 1/10,000 gallon above ground tank), TANK FARM

PERSONAL TANKS: (i.e. 1/500 gallon & 2/1,000 gallon tanks)

MODE OF DELIVERY FROM BARGE (check appropriate blocks)

HOSE PIPELINE TANK TRUCK/WAGON AIR

SPECIAL DELIVERY CONDITIONS (as they apply):

HOSE LENGTH FROM BARGE TO TANK(S): FEET

SHORE/DOCK HEADER CONNECTIONS FOR PIPELINE:

DISTANCE FROM SHORE/DOCK TO STORAGE TANK:

ANY ADDITIONAL INFORMATION WHICH WILL ASSIST IN DELIVERY:

Diesel #2

Unleaded GasolineDiesel #1

• Seattle Support Center does not accept bookings for any type of freight, including propane or dry goods.

• Call Northland Services at (800) 426-3113

www.northlandservices.com or your local

freight delivery service.

1 - Fill out booking application and site narrativeSSC submits to DOD/DLA – site accepted/rejected takes up to 90 days

2 - BIA-SSC mails out accepted or rejected letter to Village entity. Entity confirms they have active DUNS# in SAM.GOV

3 - Up-front pre-payment accepted for fuel deliveries

4 - SSC sends out ETA for Spring/Fall fuel deliveries

5 - Carrier delivers to village (site)Signature of receiving person

6 - SSC sends out invoice and manifest for fuel delivered.

If your site is not listed in the Tariff

Billing Procedure for BIA-SSC

* Our policy is to invoice our customers when BIA receives the pump ticket from the carrier.

* Under Federal Regulations we are to receive the amount due in 30 days.

* After 90 days the system will start charging you: 1% interest charge on outstanding amount due 6% penalty charge on the outstanding amount due $10.00 administrative fee

* Payment agreements can be set up with the BIA; signed agreements will be for 6 months.

* Please pay your bills in a timely manner, this will help you to have a good credit rating.

Billing Procedure for BIA-SSC continued

* If bills are not paid (delinquent), the account will be sent to Treasury for collections. If this should happen, it would lock up your checking account and there will be higher collection fees added to this debt. Please do not let this happen you or your village.

* The solution to paying your bill is to start sending in pre-payments for your fuel order.

* BIA will issue you a credit; when BIA receives your bill for fuel delivery we will deduct the credit amount from the actual amount due and you will be billed for the remaining amount due.

* This will ease the burden of receiving a large bill and will help you budget for your fuel.

Federal Emergency Management Agency(800) 621-3362

FEMA.gov/state/Alaska

ADEA- Alaska Energy Authority

813 West Northern Lights Boulevard

Anchorage, Alaska 99503

(907) 771-3000

Toll free Alaska Only: 888-300-8534

www.akenergyauthority.org

Information from the State of AlaskaWebsite: http://www.commerce.alaska

.gov/dnn/dcra

State of AlaskaDepartment of Commerce

Division of Community & Regional AffairsPO Box 110809

Juneau, AK 99811-0809Phone: 907-269-4501FAX: 907-269-4539