A Night at the Pequot Museum Sleepover Guide … · Contents • Schedule of Activities ... The Gathering Space has a cold, hard terrazzo floor. All your gear ... drinks are allowed

pequotmuseum.org/overnight

NightMUSEUM

at the

1

A Night at the Pequot Museum Sleepover Guide

Contents• Schedule of Activities• What to Bring• FAQs• Chaperone Responsibilities* • Participant Permission and Release Form*• Roster*

*Areas requiring signatures and/or form completion


NightMUSEUM

at the

2

Night at the Pequot Museum Schedule of Activities

Saturday, July 19, 20147–7:30 pm Check in

7:30–7:45 pm Orientation in the Gathering Space

7:45–8:30 pm Native American social dancing in the Gathering Space

8:30–9 pm Snack time

9–11 pm Activities: an outdoor moonlight/flashlight walk, craft time, and a flashlight tour of the permanent exhibits

11–11:15 pm Arrange bedding in Gathering Space and get ready for bed

11:15–11:45 pm Native American animated films in the Gathering Space

11:45 pm Quiet time

Midnight Lights out

Sunday, July 20, 20147 am Wake up, get dressed, and clean up sleeping area

7:30 am Traditional Native breakfast and Native American animated films

8 am Trading Post opens

9 am Sleepover ends and Museum is open for touring the exhibits


NightMUSEUM

at the

3

Night at the Pequot Museum What to Bring

Necessities• Sleeping bag, pillow, and pad. The Gathering Space has a cold, hard terrazzo floor. All your gear

should be clearly labeled with your name or group name. • Flashlight — this is required for some of the evening activities.• Comfortable clothes and sneakers. Sneakers are required for the outdoor activities and must be

worn while indoors.• Toothbrush, toothpaste, washcloth, deodorant, and other essential personal products. Washrooms

are available but no shower facilities.

Optional Items• Bug spray is highly recommended for the outdoor evening activities.• Air mattresses are allowed. Please refrain from bringing double, queen, or king size mattresses as

space is limited and large mattresses can block walkways and emergency exits. You may be asked to move your bedding if necessary for safety reasons.

• Small cot.• Water bottle for use in the Gathering Space.• Eye masks, if needed because not all lights can be turned off in the Gathering Space due to safety

reasons, and earplugs if groups next to you may be talking or snoring during the night.• Additional group snacks and beverages which must remain in the Gathering Space. No food or

drinks are allowed in the exhibits at any time. There is no opportunity to purchase additional food or drink during the night.

• Cameras to capture your overnight memories. Cell phones may be used as cameras only. Participants should not use cell phones for other purposes as we want participants to be fully engaged in the programs without distraction. Adult Chaperones may have cell phones for emergency purposes.

Absolutely Do Not Bring• Additional electronic equipment like games, tablets, iPods, toys, etc.• Any item that can cause any type of spark and/or fire: lighters, matches, candles, lanterns, hair

dryers, curling irons, etc.• Tents or alarm clocks.• Weapons of any kind, alcohol, illegal substances, or anything that could be considered one or

more of these objects — if it is in question, do not bring it.


NightMUSEUM

at the

4

Night at the Pequot MuseumFAQS

RegisteringHow do I register?

Call (800) 411-9671 or email [email protected]

When do I need to pay? When you register. Your registration is not complete until payment and all forms have been received.

What forms do I need to complete and submit with my payment and registration? 1. Complete and sign Participant Permission and Release2. Complete the Roster found on the Participant Permission and Release3. Sign the A Night at the Pequot Museum Sleepover Guide4. Mail completed forms to address on Page 10, or email to [email protected], or fax to

(860) 396-7013.What does Night at the Pequot Museum include?

1. Programs, activities, and food listed on the schedule 2. Free Museum admission on Sunday 3. A special T-shirt to remember the event

What if someone from our group cancels?Your reservations are non-refundable. Groups reducing their size after the RSVP date are responsible for finding replacements for those participants. Please notify us of replacements.

The age range for the Night at the Pequot Museum is 6-12 year olds and adults. Can I register children outside of this range?

We have designed the programming specifically for this age range and we cannot accommodate children younger than 6 or older than 12.

Arrival and DepartureWhen does the Night at the Pequot Museum start?

Check-in begins at 7 pm on Saturday evening and the overnight ends at 9 am the following Sunday morning.

Where do I park? Free parking is available in the large lot on the south side of Pequot Trail across from the Museum. Handicapped parking is available in front of the Museum in designated spots.

Where do we enter when we arrive? Where do we check-in? Come to the Group Entry to check-in.


NightMUSEUM

at the

5

Night at the Pequot MuseumFAQS (continued)

Can we still get into the building if we are going to be late or picking up a child early in the morning?The Group Entry doors are open for check-in until 8 pm Saturday evening. No one is admitted to participate after 8 pm. If you need to pick up a child earlier than 7 am on Sunday morning, please notify Museum staff members when you check-in your group.

The EventWhat should I bring?

See What to Bring list.

What will we be doing during the Night at the Pequot Museum? See Schedule of Activities.

How much of the Museum is available to explore?Activities are limited to specific areas of the Museum. Educators lead the flashlight tour of selected exhibits during the evening. The Museum is not available for self-touring overnight. You are welcome to explore the entire Museum the following day, as you receive free admission on that Sunday.

Where do we sleep? All participants are sleeping in the enclosed glass Gathering Space under the stars. It is a hard, cold, terrazzo floor, so please come prepared, see the What To Bring list for more information.

How many people are spending the night? Up to 200 people.

When does the Trading Post open on Sunday morning? 8 am

FoodIs dinner provided?

No, there is no dinner on Saturday night, but there is a light snack at 8:30 pm. Enjoy traditional Native snacks including nocake (parched corn - a Pequot traveling food), popcorn, and fruit. Please eat dinner before arriving at the Museum.

Can I bring food?You may bring additional snacks but they must stay in the Gathering Space. No food or drinks are allowed in the exhibits.

What is served for breakfast? Enjoy a traditional Native breakfast with nasump (corn porridge with ginger, berries, and maple syrup), smoked venison sausage, and fruit.


NightMUSEUM

at the

6

Night at the Pequot MuseumFAQS (continued)

Supervision, Safety, and Special Needs

Who supervises the children?The adult Chaperones (21 years and older) for each group or family are responsible for actively supervising youth and must accompany participants at all times. The participant ratio of children to adults must not exceed four children to one adult Chaperone. Museum staff members are available for your assistance throughout the evening to ensure a safe environment.

Can we leave the Museum and explore on our own? No, no one is to leave the building unless on a guided tour.

What about special needs or food allergies? Please let us know when you register if anyone in your party has special needs or food allergies that we need to be aware of to ensure a safe and fun overnight experience.

Is this event and all activities wheelchair accessible?Yes, the Museum is ADA complaint. Please let us know when you register if any of your participants needs or uses a wheelchair so that we can plan accordingly.

What about emergencies? Family Emergencies: If there is a family emergency during the overnight, the Museum 24-hour phone number is 860-396-6911. This number is for emergencies only and is staffed around the clock by security guards. Please make sure that all incoming callers know the participant’s full name and Chaperonee’s name.

Medical Emergencies: If a medical emergency arises, alert a Museum staff member. Our Public Safety staff are trained to handle medical emergencies. Chaperones should have the emergency contact phone numbers for all people in their groups.

Medical Needs and First Aid: Chaperones are responsible for your group’s medical needs. A room with a quiet rest area and a refrigerator for medicine is available. Please bring any medications your group requires and be sure to let us know when you register about any special medical needs. Should a member of your group require first aid, alert a Museum staff member.

Building Emergencies: Like other public institutions, the Museum is required to meet fire and emergency standards. Heat and smoke detection systems are installed throughout the Museum. The Mashantucket Pequot Tribal Nation Police and Fire Department are on duty 24 hours a day/7 days a week and are located ½ mile from the Museum. Overnight staff are trained in emergency exit procedures. Some lights are left on all night.


NightMUSEUM

at the

7

Night at the Pequot Museum Chaperone Responsibilities

Chaperones are responsible for:• actively supervising youth, they must accompany participants at all times.• keeping their group engaged in the activities. • ensuring that cell phones are only used as cameras. We do not want any electronic distractions

to interfere with the group’s experience. • maintaining the participant ratio of children to adults which must not exceed four children to

one adult Chaperone.• ensuring that the group does not bring food/drink into any exhibit area. Food and drink are only

allowed in the Gathering Space and restaurant. • ensuring that no one explores the Museum on their own. A guided flashlight tour is included in

the evening’s activities and exploring the Museum on your own is not allowed. • ensuring that shoes/sneakers are worn at all times in the Museum. • keeping their group in the designated sleeping area or accompanying them to the bathroom.• ensuring that the group does not run, yell, or climb on exhibits • staying until all members of the group have been picked up on Sunday at the conclusion of

the program. • bringing any concerns, issues, or emergencies to the attention of Museum staff.

I have read, fully understand, and agree to the information outlined in the A Night at the Pequot Museum Sleepover Guide.

Parent/Legal Guardian Signature Date

Chaperone Signature (if different from Parent/Legal Guardian) Date

Participant Permission and ReleaseParents or legal guardians must fill out and submit a participant permission and release form for all participants (adult and child) and submit it upon registration with payment. Parents or legal guardians may use one form for up to four of their children, for more than four children, please use a second form. The participant ratio of children to adults must not exceed four children to one adult Chaperone.

Parent/Legal Guardian Name ___________________________________________________________

Participants:

Name __________________________ Adult Child Age of child: ____ (must be between 6 & 12)





Parent/Legal Guardian Address _________________________________________________________

Phone (Home) (_______)______________________ (Cell) (_______)______________________

A Night at the Pequot MuseumDate: July 19–20, 2014

In consideration of being allowed by the Mashantucket Pequot Museum & Research Center (“Museum”) to participate in the A Night at the Pequot Museum sleepover (the “Program”), I hereby agree to :

• accept and abide by the rules and regulations of the Program as established by the Museum in the A Night at the Pequot Museum Sleepover Guide and to obey the direction of the Museum’s representatives.

• accept the Museum may photograph, film, or videotape participants for educational and promotional purposes. Participating in the Program is implied consent for the use of the participant’s likeness, voice, or video image for educational and promotional purposes.

• accept that neither medical nor health insurance coverage is supplied by the Museum and that the participant is responsible for all insurance coverage.

• accept that I will be responsible for any injury or damage I/my child causes to the Museum, another party, or their property. I understand and expressly assume the risk of any and all damage, injury, or otherwise which may occur to me/my child or my/my child’s property.


NightMUSEUM

at the

8

• release, acquit or forever discharge and agree to hold harmless the Museum, MPTN,

together with their Tribal Council Members, officers, directors, employees, agents, assigns, and insurers from any and all claims or liability arising out of or in connection with my and/or my child’s participation in the Program. This release includes any and all demands, rights, damages, losses, injuries or causes of action whether known or unknown, or foreseen or unforeseen, arising out of any personal injury (or otherwise) sustained by or resulting from my and/or the child’s participation in the Program. This Permission and Release shall inure to the benefit of licensees and assigns of the Museum, and shall be binding upon myself and/or my child, spouse, and my/his/her heirs, estate, personal representatives, and assigns.

• if any provision (or a portion of any provision) of this permission and release form is held to be invalid or unenforceable in part or in whole, such invalidity or unenforceability shall not otherwise affect any other provision of this permission and release form to the extent permissible by law.

• accept that the MPMRC has a drug free workplace policy and no alcohol or illegal substances will be brought onto the premises.

This document contains a release of claims. Please read it carefully before signing. I acknowledge that I have received, read, understood, and agreed to the above and I voluntarily sign this Participant Release agreement.

Parent or Legal Guardian:

_______________________________________ _____________________________________ ________ Parent/Legal Guardian Print Name Date _______________________________________ _____________________________________ ________ Chaperone (if different from Parent/Legal Guardian) Print Name Date

Roster Please indicate who the adult (21+) chaperone is for the child(ren) listed on the release form. Please indicate which other children this adult chaperone will be responsible for. The participant ratio of children to adults must not exceed four children to one adult chaperone. Name of adult (21+ ) chaperone

Adult T-Shirt Size

Names of children (ages 6-12) Child T-Shirt Size

Participant Permission and Release (Continued)


NightMUSEUM

at the

9

Return completed form using one of these options:

Mail Pequot Museum P.O. Box 3180 Mashantucket, CT 06338

Fax (860) 396-7013

Email [email protected]


NightMUSEUM

at the

10

Documents

A Night at the Pequot Museum Sleepover Guide … · Contents • Schedule of Activities ... The Gathering Space has a cold, hard terrazzo floor. All your gear ... drinks are allowed