A Primer on Yavapai Library Network Membership

Presented by:

Corey Christians,YLN Manager

Prepared for:

Prescott Unified School District

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What is the Yavapai Library Network (YLN)?The Yavapai Library Network is a countywide consortium of academic, public, school, and special libraries. Its purpose is to provide Yavapai County residents with quality library services, information, and materials.

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YLN ProfileCurrently home to thirteen school libraries including Beaver Creek, Camp Verde, Chino Valley, Humboldt, and Prescott School District libraries as well as the Orme School of Arizona Library. There is also one joint-use library.

Home to five academic libraries and twenty-one public libraries.

Hosts eight special collections.

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YLN ProfileTotal Items available: 1,204,407 School library items: 209,366Avg. items per K12 lib: 16,105

Total Items Circulated*: 1,885,645School Items circulated*: 148,913

Items shared between YLN libraries in FY12:Total YLN Items shared: 238,832YLN Items borrowed by K-12 libraries: 6,124*Does not include Renewals

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PUSD Profile

AJS GMMS LES MVS PHS PMH THS WTS0

200

400

600

800

1000

12001053

211333

101

940

409260

968

Items Borrowed

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PUSD ProfileItems borrowed A total of 4,725 items were borrowed

from other YLN members. This represents approximately $50,000

worth of items district libraries did not have to purchase.

There is no limit on the number of books that can be borrowed from other members.

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PUSD Profile

AJS GMMS LES MVS PHS PMH THS WTS0

5000

10000

15000

20000

25000

30000 27653

4853

18904

89905501 5331

21707

14846

Checkouts and Renewals

Item

s

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PUSD ProfileCirculation Each library has their own circulation

rules. Over 100,000 items were checked out in

CY 2012. Elementary school libraries circulate

more items than the middle school and high school libraries.

The number of students at a school means more circulation.

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YLN Library ServicesIntegrated Library System (ILS) administration and support Access to the most popular enterprise-class

ILS Access to the VuFind catalog 24x7 support 3 dedicated staff members Regular updates/upgrades applied off-hours Purchase of a new ILS included in

membership Data center designed to maximize uptime

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YLN Library ServicesRadio-Frequency Identification services (RFID) Inventory scanner can be checked out Equipment installation services RFID tags included in membership at no cost RFID conversion equipment for use with

barcoded itemsAccess to materials Access to 1.2 million items Access to 100,000 ebooks Central sorting of items

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YLN Library ServicesAccess to subscription databases Mango languages Remote authentication with the library’s

subscription databasesAccess to training opportunities In-service training available Staff training available Information-sharing user groups Mailing lists Online portal for information

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YLN School-Specific Services Built-in Accelerated Reader search Student Information System automated

transfer Library card printing services at no cost Grant-partnership opportunities with

public libraries

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Membership Responsibilities Must share collection of items Pick up/drop off items at the transit

center Attend committee/user group meetings Sign a membership contract Pay membership dues Provide adequate bandwidth to access

YLN services Provide technology that supports YLN

services Provide compatible item barcodes

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Member Library Financial Responsibilities All YLN operational expenses (about

$400,000) are paid for by the Yavapai County Free Library District

YLN members are responsible for a capital reserve “sinking fund” Obligation determined via formulary Variables are constant while amounts

fluctuate Item transportation costs

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YLN Formula

Core Ac-

cess; 25%

Transits; 25%

Staff; 20%

Items

and User

s; 10%

Circulation and Holds; 20%

Formula Functional Areas

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Formulary Example – AJS*Core Access (25%): $1093.75

Staff (20%): 1 (0.694%): $242.75

Circulation (28,308) and Holds (1411): 29,719 (1.152%): $403.07

Transits: 1406 (0.594%): $259.97

Items (13,000)and Users (968): 13,968 (1.069%): $187.04

Total: 1.249% of $175,000 = $2168.48* Billing for FY12

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Formulary Example – PMH*Core Access (25%): $1093.75

Staff (20%): 1 (0.694%): $242.75

Circulation (6,539) and Holds (384): 6,923 (0.268%): $93.89

Transits: 309 (0.131%): $57.11

Items (10,270)and Users (785): 11,055 (0.846%): $148.03

Total: 0.935% of $175,000 = $1635.53* Billing for FY12

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Costs Versus Benefits Every dollar spent equals ten dollars worth of

services This equates to $15,000 expended for $150,000

worth of services 100% of funds expended will eventually go back

to the libraries The opportunity to get other donations from

other YLN members Existing resources are leveraged to access

greater resources New services added at no cost

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Services Coming Soon Zinio Digital Magazines

Hundreds of magazines Provided County-wide to all libraries

Universal Class Over 500 online classes available Approved by the International Association for Continuing

Education and Training Earn Continuing Education credits Courses are self-paced Example courses include ESL Grammar and Writing,

Autism 101, Applied Behavior Analysis Strategies for Teachers, and How to Be a Substitute Teacher

The ability to send notices via text message

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Contact InformationCorey ChristiansLibrary Network ManagerYavapai Library Network

1120 Commerce Dr.Prescott, AZ 86305O: (928) 442-5723C: (928) 830-5996

corey.christians@yavapai.us