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Taking a Better Look at Budgeting with

Microsoft Dynamics AX 2012

Sandeep Waliasw@ignify.com

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Experience with Dynamics AX Ignify sells and implements Dynamics AX

400 people

8 locations

Microsoft Dynamics Partner of the Year Winner2012 and 2011

Support approximately 10,000 Dynamics AX users

Implemented Dynamics AX for Microsoft (MBS and Retail)

End User of Dynamics AX 5 legal entities: USA, Canada, Singapore, Philippines, India

2 consolidated entities

Dynamics AX 2009

Upgrading to Dynamics AX 2012 in Dec 2012 with cut over Jan 1, 2013

GL, Bank, AP, AR/ Collections, Sales Order, Projects, Expense, Purchase

Order, Fixed Assets, Consolidation, Native Reporting, Budgets Turning on new functionality with upgrade

HR Benefits

Budget Control

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Poll

Currently using Budgets in DynamicsAX?

Forecaster Vs Dynamics AX

Plan to use Budgets in 90 days?

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Budgeting Overview

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Who can Benefit?

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SOMEWHERE IN THE WORLD, A DEPARTMENT

MANAGER HAS EXCEEDED THEIR BUDGET

AHHHHH

YEAH, IMAY NEED

THIS BACK.

GRRRRRRRR

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LATER THAT DAY* WITH DYNAMICS AX 2012

*Actual implementation times may exceed 1 day

I BUDGETCONTROL

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Developing a Budget

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Configure Budgeting

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Budget TypesOriginal budget Use when you are creating an initial budget amount for an account.

TransferUse when you are moving a budget amount from one account to another.

Revision

Use when you are changing the budget amount for an account. Use this budget type after

you have posted an original budget register entry for the account.

EncumbranceUse when you are manually creating an encumbrance, which is an obligation to pay a

vendor. Use this budget type to reserve budget funds so that actual expenses do not exceed the

budgeted amount for an account.

Pre-encumbranceUse when you are manually creating a pre-encumbrance, which is an obligation

to pay for a purchase that is likely to occur in the future. Use this budget type to reserve budget funds so

that actual expenses do not exceed the budgeted amount for an account.

Carry-forward budget Use when you are moving budget amounts from one fiscal year to the next.

Fixed assets Use when you are transferring fixed asset budget forecasts to the general ledger.

ProjectUse when you are transferring project budget forecasts to the general ledger.Demand forecast Use when you are transferring demand and sales budget forecasts to the general

ledger.

Supply forecast Use when you are transferring purchase budget forecasts to the general ledger.

Preliminary budget Use when you are creating a preliminary budget for an account when the actual

budget is being reviewed and approved.ApportionmentsUse to show the difference between budgeted amounts and amounts that are

approved for spending. For example, a public sector organization might have an original budget of

10,000.00 for an account and use this budget type to approve 5000.00 for spending. Only the amount

that is apportioned can be spent.

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Budget Codes and Budget Types

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Creating a Budget

Enter line by line (Zero BaseBudgeting)

Enter with Recurrence

Transfer Balance (Historical BaseBudgeting)

Import from Excel

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Budget Register Entries - Recurrence

Enter

Transfer

Import

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Budget Register Entries with Dimensions

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Budget Register Entry - Revisions

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Budget Based on History

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Budget Based on History

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Budget Transfers

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Budget Transfers

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Budget Workflow for Approval

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Budget Hierarchy

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Budget Details

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Configure Budget Control

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Budget Control - Dimensions

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Budget Control Source

Documents

Budget control at Header or Line level. Prefer line level

Budget Control integratedwith- GL Journal- Allocation Journals- Purchase Requisitions- Purchase Orders- Vendor AP Invoices

- Travel Requests- Fixed Asset- Expense Reports

d C l i

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Budget Control Accounting

Journals

Budget control at Header or Line level. Prefer line level

Budget Control integratedwith- GL Journal- Allocation Journals- Purchase Requisitions- Purchase Orders- Vendor AP Invoices

- Travel Requests- Fixed Asset- Expense Reports

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Budget Funds Available

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Budget Funds Available Report

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Budget Control Execution

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AP Invoice within Budget

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AP Invoice over budget

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Purchase Order Over Budget

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Purchase Order Over

Budget

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Budget to Actual Net Change

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Budget to Actual - Accumulated

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Income Statement Budget to

Actuals

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Components in Action Today

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In Summary

Persona Results and Benefits

Budget Manager Traceability of budget amounts

Budget adjustments can be

reviewed and approved prior toeffecting budget balances

Use your tool of choice forbudgeting

Prevent overspending of funds

DepartmentManager

Budget is checked prior topurchase commitment

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Finance

Tips and Tricks

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You can block journal for

specific user groupPath: General ledger>Setup>Journals>Journal names

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You can post statistical entries in

Dynamics AX

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There is way to look at every

transaction hitting GL as it happens

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Session Eval SESSION CODE:A1235

Text SESSIONIDCODE[space]ANSWERto 22333or

http://PollEv.com

1. Overall satisfactionANSWER

Excellent 1

Very Good 2

Good 3

Fair 4

Poor 5

2. Quality of speakersANSWER

Excellent A

Very Good 9

Good 8

Fair 7

Poor 6

3. Session provided info I can apply

ANSWER

Strongly Agree B

Somewhat Agree C

Neither Agree or Disagree D

Somewhat Disagree E

Strongly Disagree F

4. Comments about this session

ANSWER G[space]

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Questions?dynamics@ignify.com