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Project Team
• Diane Whiteley, Project Manager (ESPM)• Heather Rhodes, Team Lead (ESPM)• Phil Jong, School of Criminology• Bing Lee, Academic Advising & Student
Success• Leigh McGregor, Faculty of Applied
Sciences Office
Presentation Overview
• Project Goals and Deliverables• Academic Advising Module Features• On-line Functionality
– Degree Audit BBA Business Major– Degree Audit BA Criminology Major– Self-Service BBA Business Major– What-If Scenarios– Student Exceptions– Analysis Database Query
• Discussion
Project Goal
• To prototype and evaluate the delivered Campus Solutions 8.9 Academic Advising module in order to assess whether its online and automated advising functionality provides efficient, effective, state-of-the-art tracking of degree progress which will significantly benefit students, staff and faculty at SFU
Deliverables
• Initial Scoping document• Staff trained in setting up academic requirements • Documentation of gaps for BBA BUS & BA CRIM
majors• Set up of current academic requirements for BBA
BUS & BA CRIM majors as of Fall 2006 (1067)• Setup additional academic requirements for other
plans as of Fall 2006 and as time permits• Documentation of responses from other
institutions using Academic Advising
Terminology
• Career (UGRD vs. GRAD)• Academic Program (BUS, ARTS)• Academic Plan (MAJOR, MINOR, HONOURS)• Academic Sub-Plan – CONC, CO-OP• Student Group (CR01, ES87)• Course List• Requirement• Requirement Group• Courses vs. Units• Configurable vs. System-Generated Descriptions
Features Overview
• Degree Progress Report• Special Advising Report, e.g., Athletics• Program/Plan What-If• Course What-If• Student Exceptions• Analysis Database• Setup Reports• Setup Summaries
Degree Progress Report
• “Degree Audit.”
• Tracks the requirements and regulations that a student must satisfy in order to graduate.
• Analyzes courses student has completed both successfully and unsuccessfully and determines what requirements are outstanding.
• Tool to help advisors advise students
• Tool to help students track their requirements as outlined in the SFU Calendar.
W5H - Degree Progress Report
• Who – students and advisors• What – on-line report or PDF format• Why – graduation check, program and course
planning• When – anytime• Where – access via Web• How - on-line, SS
Student Exceptions
• Can be applied to – Student– Program – Plan– Student Group
• Handles – Course Directives– Requirement Waivers, Overrides, Changes
Benefits of Academic Advising Module
Decrease line-ups, phone calls, emails to advisorsIncrease time for academic advising focused on retentionTrack student degree requirementsSimplify student degree and graduation auditingEstablish & Formalize degree requirements Establish Consistency in advisingCreate & Track Exceptions for student, program, plan,
groupCreate Queries & Reports
– by individual, career, program, plan, subplan– Analysis Database
Track requirement setup
Live on Advisement
University of Alberta University of Waterloo University of Western Ontario Ryerson University Ontario College Application
Services Nova Scotia College System
California State-Wide University University Of Michigan University Of Utah Art Institute of Chicago University of Louisville Indiana University SUNY Stony Brook University Of Wisconsin-Madison Northwestern University
Polytechnic University
Regents Of University Of Minnesota
Santa Clara University
Southern Methodist University
Texas Christian University
United States Air Force Air University
University of St.Thomas
Claremont Graduate University
Emory University
Gemological Institute Of America, CA
Grand Rapids Community College
James Madison University
Palomar College
Heartland CC Soon SFU can be added to the list!
The three major components of Academic Advisement Module
• Course Lists ‘Leaf’: identifies the courses
• Requirements ‘Branch’: finds the course and holds the rules
• Requirement Groups ‘Tree’: matches students to requirements
Analysis is Top Down
University Requirements
Faculty Requirements
Major (Dept) Requirements
Electives
Academic Structure:Business Administration Major
Institution -
Career -
Program -
Plan 1 -
SFUNV
UGRD
DBBA (Degree Placeholder)
BUS
Subplan 1 -
ACCTCON
BUSCOP
FINCON
Subplan 2 - Subplan 3 -
Plan 2 -
BUSMAJ
Programs & Plans Setup Completed in Pilot Project
• First Degree BBA (DBBA)• First Degree BBA, with Honors
(DHBBA)• Business Major (BUSMAJ)• Business Honors (BUSHON)• Business Concentrations
(ACCTCON)• Business Minor (BUSMIN)• Business Co-op (BUSCOP)
• First Degree BA (DBA)• First Degree BA, with Honors (DHBA)• Criminology Major (CRIMMAJ)• Criminology Honors (CRIMHON)• Criminology Extended Minor
(CRIMEMI)• Criminology Minor (CRIMMIN)• Post-Baccalaureate Criminology
(PCRIM)• Certificate in Criminology (CCRIM)• Arts Co-op for Criminology
(ARTSCOP)• Certificate in Liberal Arts (CLA)
DEMONSTRATION OVERVIEW
Highlights of Report and AA Functionality
1. Overview of Report: BBA, BUSMAJ, BUSCOP, BUS Concentrations, WQB NSA, Formal Exchange
2. BA, CRIMMAJ, Transfer, WQB, FAN & FAL3. Repeated Transfer Courses4. Course Directive & F and N Grades5. Requirement Change6. Requirement Waiver7. Self-Service Course What-If8. Self-Service Quick What-If
Degree Progress Report as PDF
Student Profile 1• Fourth Year Business Major• Two concentrations: International Business
and Marketing• Co-operative Education• Certificate of Liberal Arts• Admitted as a BC 12 student in Fall 2003• WQB NSA• Formal Exchange done at Chinese University
of Hong Kong
Display Incomplete Requirements only
The Degree Progress Report can be run to only ‘Display Incomplete Requirements.’
In this case, the report shows only the requirements identified as failed by the Academic Advising Engine.
The description of each failed requirement is highlighted in bold.
The Degree Progress Report can be run in the ‘Standard’ way to show all requirements both met and not met.
In this case, the report shows all the requirements, identified as both completed and failed by the Academic Advising Engine.
The description of each failed requirement is highlighted in bold.
Display Standard Academic Advising Report
Degree Progress Report On-line
Student Profile 2• Third Year Criminology Major• Admitted as a BC Transfer student in Spring
2008• 60 Transfer units• WQB required• FAN and FAL required
ExampleFourth year Business major trying out next term’s courses
BUS 336, 360W, 456, FREN 205
Course What-If
Quick What-If
Example
Fourth Year student Criminology Major, Business Minor
Quick What-If Scenario: Business Major
Features Review
• Degree Audit Report• Special Advising Report• Program/Plan What-If• Course What-If• Student Exceptions• Analysis Database• Setup Reports• Setup Summaries
Benefits for SFU
Category Benefit
Financial Reduce costs by replacing manual with automated degree auditAvoid added cost of purchase of add-on degree audit moduleMake use of already purchased, existing, integrated degree audit module
Student Improve service to students through self-service functionalityIncrease student retention by improving quality and efficiency of academic advisingDecrease time to graduation by improving access to degree requirements
Staff Access to automated and on-line functionalityFree business analysts from replicating functionalityIncrease staff satisfaction by adding value to work
Operational Improve efficiency by using automated graduation and degree audit checksImprove quality of service by eliminating manual errors and conflicting interpretationsUphold quality of academic requirements through centralized maintenanceProvide opportunity to review and simplify existing program/plan requirements
Market Become leader in web-based technologyRemain competitive with other institutions
Gaps/Issues
Gap/Issue Recommendation Work Around
1 PS Transcript PDF report left justified for all Transcript Types
SFU Mod: removed delivered indentation
‘retrofit’ this portion of the Crystal Report using indentation for readability
asterisks, ALL Caps with mixed case, numbers used in description
2 Prospects cannot access SFU: only term activated students have access
GSC Case logged: 1317
3 F courses will show in list of completed Co-op courses
Additive credit Requirements description explains requirements - Further investigation if needed
4 Students approved to BUS SupPlan with requirement term earlier than the effective system date and SFU Calendar date of the SupPlan (e.g., INBUCON )
SupPlan not active, so shows “No Requirement.”
E.g., INBUCON SubPlan Requirement Term cannot be less than Fall 2006.
INBUCON SupPlan first introduced to SFU Calendar 2006-2007.
Recommendations for aSuccessful Implementation
• Recommend full implementation using one BA Team Lead and two Student Services team members and faculty/departmental advisors as needed
• Estimate nine month implementation• Garner support from Administration and Staff• Spend time analyzing requirements top to bottom
to determine the best fit• Keep it simple• Set standards• Review/revise/enhance business processes• Provide training and demonstrations to staff and
students in person and online