Academic Affairs Comprehensive Program Review 17-18 Web viewDescribe the basic components of your program (ie: is your program mainly academic or vocational? What kinds our courses

2017-2018 Comprehensive Program Review Form and InstructionsACADEMIC AFFAIRSSan José City College

INSTRUCTIONS

The purposes of a program review are improvement, alignment with established objectives, and planning for the future. The program review process provides opportunities for programs to review their accomplishments, examine their strengths and opportunities for improvement, and develop plans through which improvements can be achieved. Program review conclusions and recommendations will be used in department, division, college, and strategic planning processes as well.

During the 2016-17 academic year, the Program Review Committee and the Ad Hoc Committee for Program Review Redesign undertook major revisions of the Annual and Comprehensive Academic Affairs Program Review forms in anticipation of migrating the Program Review process to an on-line platform. There will undoubtedly be further changes to these forms as the migration progresses.

IMPORTANT: The Program Review Committee is instituting a specific naming convention for all Program Reviews submitted. The naming convention for Comprehensive Academic Affairs reports is as follows:Program Name_AA_Comprehensive_17-18 (example: Humanities_AA_Comprehensive_17-18)When submitting a draft, please put the word DRAFT at the end of your file. For the final version, please put the word FINAL.

Please be sure to use this convention when sending your files to the Committee Chair.

Sections:

Program Description: This section covers the purpose of the program, types of students served, degrees and certificates (if applicable), program changes, alignment with college mission and vision, a list of all current curriculum, course revisions and changes to curriculum.

Program Data: This section covers data that is relevant to the program and to the college. When identifying and analyzing trends, data should be examined for the period since the last program review, which is typically the last four years. The document should be written so that it is clear to external reviewers (members of the Academic Senate, College Planning Council, and Finance Committee) who may not be familiar with special terms and acronyms. Each program should receive a data packet from their dean or supervisor. This packet contains all of the required data for the section; supplemental data can be requested from the Dean of Research, Planning, & Institutional Effectiveness ([email protected]). Please note that not all parts of this section are required. It is up to individual programs to determine if the optional data is useful to report. For help with this section, please contact the Dean of Research, Planning, & Institutional Effectiveness or the Chair of the Program Review Committee

Learning Outcomes: This section includes all current Program Student Learning Outcomes, the dates they were revised, dates they were assessed, and to which General Education Student Learning Outcomes they align. There are also specific questions regarding the assessment and revisions of SLOs.

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mailto:[email protected]

Your dean or supervisor must confirm that all of your PSLO and CSLO information is complete for the academic year and list and missing PSLO and/or CSLO assessments.

Planning and Goals: This section is new to the Academic Affairs Program Review process and is meant to provide individual programs with the opportunity to discuss the achievements of your program, address areas of change or improvement, and develop plans for improvement and innovation. While programs are not required to develop planning and goals, those programs that would like to request funding for improvement and innovation are encouraged to complete this section. Please be sure to fill out the first three questions.

Resources: This section covers the current resources and anticipated needs of the program. Please use this section to discuss your program’s needs. Include supporting data if you are requesting additional faculty. If you are receiving funds from other sources, note that in this section. There is a separate budget form to submit for the programs specific budgetary requests. The Administrative Services office is currently working on an online form which should be done in time for the 2017-18 Program Review process. Further information regarding this will be available at the beginning of the fall 2017 semester.

Other: If there is something you would like to add about your program that wasn’t covered in the previous sections, please include it in this space.

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2017-2018 Comprehensive Program Review

ACADEMIC AFFAIRS - SAN JOSÉ CITY COLLEGE

PROGRAM:

PREPARED BY:

DIVISION/ADMINISTRATOR:

PROGRAM REVIEW SUBMISSION DATE:

PROGRAM DESCRIPTION:

Describe the basic components of your program (ie: is your program mainly academic or vocational? What kinds our courses do you offer? If you have more than one area of focus in your program, describe them). If your program has a description in the College Catalog, you may use it here.

What is/are the target population(s) for your program (ie: transfer students, basic skills students, job trainees, etc.)?

What degrees and/or certificates does your program offer? How many students achieved these during the last 4 years? Please refer to the file Program Awards Summary by TopCode on the Program Review website http://www.sjcc.edu/faculty-staff/committees/program-review, under Documents for Writing Program Review. Please put N/A if this does not apply to your program.

Certificate or Degree name # of student completing

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http://www.sjcc.edu/faculty-staff/committees/program-review

Does your program have an advisory board? If so, please indicate how many members and how often you meet. Please put N/A if this does not apply to your program.

Have there been any major changes to your program since your last revision? Please explain.

How does your program align with the college mission?

Mission Statement

The mission of San Jose City College is to serve our students and the community by offering high quality, relevant, and innovative instruction for basic skills, career pathways, university transfer, and life-long learning. We strive to accomplish this by awarding certificates and associate degrees to eligible students taught in a multicultural environment where student achievement, successful learning and social justice are highly valued, supported, and continually assessed.How does your program contribute to the college vision?

Vision Statement

The Vision of San Jose City College is to be an educational institution of excellence through:

The guiding principles of opportunity, equity, and open, equitable 4

access for student success and achievement. An exceptional learning environment that challenges and

empowers students through teaching excellence, robust student support programs, innovation, and state-of-the-art technologies that prepare students with the knowledge, relevant transferable skills, creativity, ethics and values to succeed and thrive in a dynamic healthy global environment.

A culture of inquiry and evidence that is characterized by the commitment of faculty, staff and students to be accountable for learning excellence through the assessment of measurable and meaningful learning outcomes that lead to improved learning, and to inform data-driven decisions that foster adaptability in programs and services.

Curriculum: Please List the following information about your active curriculum. You can use the file Courses Availability2015to2017, found on the Program Review website. Use the Unique Courses tab for a list of Course # and Course Title, and the Course by Semester tab for Taught in the last 2 years. For course revision data, use the file Course Revision List; which is organized by Divisions, also to be found on the Program Review website.

Course #

Course Title Last Revision date

Taught in the last 2 years?

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Have there been any major changes to your curriculum since your last Program Review? (For example, new courses, course deletions, online courses, non-credit courses). Please explain.

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PART TWO: PROGRAM DATA

Program Review Data WorksheetThis worksheet was designed to assist program review writers based on feedback from the campus. This is to assist you in starting your data analysis. If you need assistance in completing this data, please contact the Interim Dean of Research, Planning, & Institutional Effectiveness ([email protected]).

Your program review data packet includes multiple tabs. Each bold heading represents a different tab in your program review data set. In each section, set of data has been identified for you to review and present in your program review.

Academic Program

Student SuccessSuccess Rate Program SJCC Fall 71.79%Spring 72.62%Summer 80.60%Average Success Rate 75.00%

Program Success Baseline/Standard Program Success Goal

Institutional Set Standard: 64% Institutional Effectiveness Success Goal 72%

Program Success Baseline Standard: It is recommended that programs identify a success standard. This standard should reflect the baseline success rate.

Recommendation: 90% of the average success rate in the last 8 terms could be your program standard. Add the last 8 terms of success rate, divide by 8, and multiply by 0.9.

Program Success Goal: It is recommended that programs identify a success goal. This goal should reflect the success rate to which your program aspires.

Is your program success rate higher or lower than the campus?

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If your success rate is higher than the campus, how are you helping students succeed in and outside the classroom? If your program success rate is lower, what are some strategies your program is implementing to improve?

Institutional Effectiveness

Program SJCC (2016 FA)

Capacity 69.25%

Is your capacity rate higher or lower than the campus? Please discuss.

Please explain how your program contributes to the effectiveness of the institution (e.g.: # of certificates and degrees awarded, transfer rates, success rates, other measures of productivity).

Seat Count Disaggregation (Enrollment)

Seat Count Program Seat Count

Program SJCC

(2016 FA)

Total 21693

Pct Change from Previous Year -8.10%

Seat Count Make Up (Pct of Total)

Gender Seat Count

Pct of Total

SJCC

Female 54.80%

Male 44.71%

No Value Entered 0.49%

Age (Pct of Total) Seat Pct of SJCC

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Count Total

17 & Below 3.01%

18-24 53.04%

25-39 32.36%

40 and Over 11.59%

Unknown - - 0%

IPEDS Race Ethnic Classification (Pct of Total) Seat Count

Pct of Total

SJCC

American Indian 0.23%

Asian 23.12%

Black or African American 6.02%

Hawaiian/Pacific Islander 0.53%

Hispanic 43.70%

Two or More Races 4.22%

Unknown 6.44%

White 15.74%

Is your program Seat Count (percent change from previous year) greater than or less than the campus? Please discuss

What gaps have you identify in your program? How is your program enrollment similar or different from the campus? Which gender, age, and/or ethnic group are proportionally smaller than campus make up? Please discuss.

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Headcount: Who are our students? (Fall 2016)

Day or Evening Student HeadcountPct of Total SJCC

Day 44.72%Day & Evening 30.78%Evening 19.55%Unknown 4.95%

Academic Load HeadcountPct of Total SJCC

Full Time 28.81%Half Time 39.09%Less than Half Time 30.81%Overload 1.25%Withdrawn 0.04%

Compare your program’s students to the rest of the campus, who are your students? Are they more likely to be evening students? Are they more likely to be full time students? How do these differences impact your program?

Success_Persistence Rate by Race

Success Rates: Are our students passing the class?Program (Success Rates) SJCC


Asian 81.68%



Hispanic 66.60%


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Unknown 75.50%

White 75.36%

Persistence Rates: Are our students, enrolling the following semester? Program SJCC


Asian 69.68%



Hispanic 66.62%


Unknown 71.28%

White 64.38%

With respect to success rates, how are your program success rates similar to different from the rest of the campus? What equity gaps have you identified? Please discuss.

With respect to persistence rates, how are your program persistence rates similar to different from the rest of the campus? What equity gaps have you identified? Please discuss.

OPTIONAL DATA SECTIONS – please email Joyce Lui, Interim Dean of Research, Planning, & Institutional Effectiveness Success at

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[email protected] for additional data. If you are planning to request additional faculty, please include FTES, FTEF, WSCH, number of sections enrollment data, and any other pertinent data points.

How many DSPS students are in your program?

Discuss the impact on your program.

How many of your students are receiving Financial Aid?

How many of your students are receiving BOG waivers


How many first year students are in your program?

How many continuing students are in your program?

How many returning students are in your program?


Summer and Intersession Data: use this section if you want to report data from Summer and Intersession terms.

Other:

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PART THREE: LEARNING OUTCOMES:

Please list the Program Student Learning Outcomes, revision date and date last assessed, and to which General Education Student Learning Outcomes they are aligned. For this Program Review cycle, the information on PSLOs can be found in TracDat.

PSLO DATE REVIS

ED

DATE ASSESS

ED

ALIGNED WITH WHICH GESLO?

General Education Student Learning Outcomes:

1. Communication: Students will communicate effectively including reading, writing, speaking and listening.

2. Critical and Analytical Thinking: Students will analyze problems using evidence and sound reasoning to make decisions.

3. Global Awareness and Social Justice: Students will demonstrate an awareness of social, economic, ecological, historical, and cultural differences and their implications.

4. Personal Responsibility, Ethics and Civility: Students will demonstrate personal and civic responsibility and professional integrity.

5. Technology: Students will utilize technology effectively for informational, academic, personal, and professional needs.

6. Aesthetics and Creativity: Students will develop an appreciation of the arts and engage in the creative process.

Are all your course SLOs mapped to your Program SLOs? Yes No

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Please describe how your courses or program has used PSLO assessments to improve classroom activities. Provide at least 1 specific example.

Describe how SLO assessment has impacted course and program design.

Have your SLO assessment results led to any interdisciplinary conversations? Yes No

If yes, is there a need to fund collaboration? Explain.

To Be Completed by Division Dean:

I certify that this program’s PSLO and CSLO information is complete and current.

Please list any PSLOs and/or CSLOs for this program that have not been assessed.

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PART FOUR: PROGRAM PLANNING AND GOALS

Discuss the achievements of your program – of what is your department most proud? Please include supporting data, qualitative and/or quantitative.

What would you most like to change or improve about your program? Please include supporting data, qualitative and/or quantitative.

Do you plan to develop any new certificates and degrees? Please describe.

Use the table below to describe your program’s goals for the next 4 years: (optional)

Goal #1 Description

Goal time frame

Alignment with College Mission

Funding and/or other resources needed to complete

Goal #2 Description

Goal time frame



Goal #3 Description

Goal time frame


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For additional goals, please copy and paste the above table in this area.

Please review goals from your last Program Review form and update your progress toward those goals. If you did not list any goals, please put N/A.

Goal Progress Update

PART FIVE: PROGRAM RESOURCES: Note – use this area for a description of your current resources and anticipated needs. For budget requests, use the Budget Request form.

Staffing:

Type Number

# of additional requested

Full time faculty

Adjunct faculty

Classified staff

Student workers

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If you are requesting additional staffing, please explain why. Support your request with quantitative and/or qualitative data.

If requesting additional full time faculty, please be sure to include any relevant data in the Optional data section.

Library/Learning Resources: Briefly describe your program’s needs for resources that are paid for and accessible through the Library/Learning Resource Center.

Equipment and Technology: Briefly describe your program’s use of equipment and technology (including computer labs). Include any issues you currently have and/or anticipated future needs.

Supplies and Software: Briefly describe your program’s need for supplies and software.

Professional Development: Briefly describe any professional development activities in which program faculty/staff/administrators have participated, including whether the activity was funded through professional development funds. Describe any professional development activities planned for the next year.

Other Funding Sources (besides the Discretionary Fund, aka Fund 10): Did your program receive funding from any of the following sources since your last program review:

Funding Source Description of what was funded & Amount

Basic Skills Initiative

Student Services and Success Programs/Equity

Grant (give name of grant)

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Perkins (VTEA)

Strong Workforce

Funding through Dean’s office

Other (specify)

Budget Request (Discretionary Fund, aka Fund 10): Please check the appropriate box below:

Our program submitted a budget request using the Budget Justification Form

Our program did not submit a budget request

OTHER: is there anything else about your program that you would like to include?

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