ACADEMIC PROGRESSION GUIDANCE · The Academic CV is supplementary to the Cover Letter, and will provide quantitative evidence. The Academic CV is a live document, sourcing information

ACADEMICPROGRESSION

GUIDANCE

CONTENTS

1. Academic Progression ............................. 02

2. Academic Progression Process ............... 04i. Stage One –

PDR Conversations ................................. 04ii. Stage Two –

Academic Progression launch ................. 05iii. Stage Three –

Academic Progression submission ......... 05iv. Stage Four –

Academic Progression Decision Making ....................................... 09

3. Diversity and Inclusion ............................ 11

4. Academic Progression Timeline ............. 12

QUEEN’SUNIVERSITYBELFAST

ACADEMIC PROGRESSION GUIDANCE

PAGE 01

ACADEMICPROGRESSION

ACADEMIC PROFILES

The revised Academic Profiles will now replace the Academic Standards and Profiles. The Academic Profiles set out the key areas of academic scholarly activity at Queen’s and have been revised to reflect the three domains of Research/Scholarship, Teaching and Learning and Citizenship.

For the purposes of progression, staff are expected to meet the Profile for their current grade and demonstrate readiness to progress to the next grade. It is not expected that staff will be performing across all areas for the higher grade, however, they should demonstrate evidence of a clear and continuing trajectory against the core criteria identified in the Academic Profile for which they are applying.

Applications will continue to be evaluated holistically with overall contributions across the three domains being taken into account. Compensation across and within domains will continue to be applied, for example, outstanding contribution in one domain can compensate for lower levels of contribution in another domain.

THE NEW ACADEMIC PROGRESSION PROCESS

Academic Progression will now link clearly with PDR. Academic Reviewers and Reviewees should use the ongoing PDR conversations to discuss their readiness for progression, and the Reviewer will be required to submit a PDR Reviewer Summary Report if the Reviewee wishes to progress. Both will be required to identify areas within the relevant profile where they require further development, in order to support their application for progression, and consider effective ways to address these developmental needs. The Reviewee is expected to take ownership for their own development and career path.

There are new School based Academic Profiles which have been developed in consultation with staff to ensure that Priorities and Development Goals are aligned with the areas of academic activity detailed within the Academic Profiles: Research/Scholarship, Teaching and Learning and Citizenship.

To ensure parity between the two main academic career pathways, Research &Education and Education only, a new Reader role has been created within theEducation pathway.

Progression has now been streamlined into an annual process and salary changes due to successful progression will take effect on 1 August of the year in question. Progression from Probationer to Lecturer will take effect once all of the annual School decisions have taken place.

The Academic CV has been simplified by removal of the text boxes. While information is still derived directly from core systems, no additional commentary is required. In order to complete the probation process or apply for progression, Reviewees must submit a Cover Letter (maximum 4 A4 pages, font size 11), which should provide a clear summary of contribution in their current grade and readiness to progress to the next grade.



ACADEMIC PROGRESSIONPersonal Development Review (PDR) is the University’s process for all permanent and fixed-term staff, to review contribution, support career paths and develop our staff. The PDR process will inform Academic Progression through the ongoing conversations that take place between Reviewer and Reviewee throughout the year.

Reward and advancement for Academic staff at Queen’s is achieved via theAcademic Progression process, which provides a route for academics to achieve their career aspirations.

These guidelines explain the Academic Progression process and criteria for progression applicable to Academic staff at Queen’s. Progression starts when an academic probationer is confirmed in post as a Lecturer and continues through the career pathway as set out below. Decisions on progression are based on merit and criteria, as set out in the Academic Profiles, with due regard to the University’s Diversity and Inclusion policies.

Academic Progression has been simplified to reduce bureaucracy and make the process more agile. As such, Confirmation in Post (CiP), Academic Promotion and Professorial Salary Review (PSR) are now joined in a single annual process.

The University recognises two main progression routes, which are of equal importance:

• Research and Education• Education only

The level of Reader recognises the achievements of those who perform well at Senior Lecturer level, and who, in addition, show exceptional performance with respect to some of the criteria. Reader is not a required step to progress to Professor, such progression frequently occurs directly from Senior Lecturer.

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PROFESSOR

RANGE 1 - 4

READER

AC 5

SENIOR LECTURER

AC 4

LECTURER

AC 2 / AC 3




ACADEMIC PROGRESSION PROCESSThe Academic Progression process is an annual process and opens in December each year.

STAGE ONE – PDR CONVERSATIONS

In order to initiate the PDR process, Heads of School are responsible for assigning a suitable Reviewer to each member of staff and inform staff of this.

As outlined in the PDR Guidance: go.qub.ac.uk/PDRinfo PDR provides the framework for regular, ongoing conversations between the Reviewee and Reviewer. Reviewees should reflect on these discussions and are encouraged to only apply to the Academic Progression process when they are ready, reflecting on the ongoing development conversations with their Reviewer.

Reviewers and Reviewees are required to complete a PDR Form on an annual basis to capture Priorities, Development Goals and a summary of ongoing conversations. This form remains confidential between Reviewer and Reviewee and will at no point be shared with Academic Progression Committees. However, for each Reviewee applying for Academic Progression, Reviewers are required to submit a Summary Report to the Head of School summarising their ongoing discussions with their Reviewee as part of PDR. Heads of School will inform those Reviewers whose Reviewees have applied for Academic Progression once the closing date for progression has passed.

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STAGE TWO – ACADEMIC PROGRESSION LAUNCH

Each year, People and Culture will inform all Academic staff that the Academic Progression process has launched and confirm specific dates. Following the launch, Academic Progression information sessions will be offered in each Faculty to assist with the application process. Any academics wishing to apply for Academic Progression should attend these sessions.

STAGE THREE – ACADEMIC PROGRESSION SUBMISSION

All staff seeking progression must complete and submit both an Academic CV and a Cover Letter (maximum 4 A4 pages, font 11) via Queen’s Online (QOL) and their Reviewer must also submit a Summary Report to the Head of School, to be considered by an Academic Progression Committee. Reviewees on probation (at Lecturer level) will be required to complete this process annually.

COVER LETTER

The Cover Letter should cover the three key areas of academic activity: Research/Scholarship, Teaching and Learning and Citizenship.

This should demonstrate:

• achievement of the criteria in the applicant’s current Academic Profile; and• evidence of a clear and continuing trajectory against the core criteria identified

in the Academic Profile for which the applicant is applying.

The types of evidence listed in the Profiles are exemplars of activities in which applicants may be involved, they are not a checklist, nor are they exhaustive. In order to increase the likelihood of a successful application outcome, Reviewees are permitted to present other types of evidence that they deem to be relevant and appropriate for the Progression level being applied for.

It is essential that you provide information in relation to teaching evaluations as an additional appendix to your Cover Letter, in order to demonstrate the quality of your teaching. You should reference the module, the year it was taught, the number of students, the number of lectures taught, the number of tutorials held and the teaching score for the lectures and/or tutorial. You may wish to display this in a table format. Other supporting evidence can include reports of external examiners, peer assessment and module review as appropriate. You may also wish to include information on the development of new modules, innovations in your teaching, recruitment to your modules, pass rates, retention, etc.

It is your responsibility to obtain your Teaching Evaluation Questionnaire (TEQ) scores from your School in order for your application to be considered. If these are not available, please provide a reason for this in your Cover Letter.



http://go.qub.ac.uk/PDRinfo


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ACADEMIC CV

The Academic CV is supplementary to the Cover Letter, and will provide quantitative evidence. The Academic CV is a live document, sourcing information from core systems and updating either in real-time or overnight depending on which system has been updated. Please be cognisant of this when you are submitting your application. As you will no longer be able to add textual commentary to the Academic CV, any additional information should be included in your Cover Letter: go.qub.ac.uk/AcademicProgression

Please note, it is your responsibility to make sure the information on your AcademicCV is correct and up to date on an ongoing basis. Research outputs, activities, prizes and media contributions can be added through Pure, though you will need to contact the following departments for changes to the other systems:

• iTrent – People and Culture• Qsis – School Office• RGD – School Office

ITrent • Personal Information• Career History• Academic qualifications• Professional memberships / affiliations

Pure• Research outputs• Research Activities• Prizes• Media Press

Qsis• Postgraduate research student supervision

Research Grants Database (RGD)• Research applications• Previous posts

UPLOADING DOCUMENTS TO QOL

Both Cover Letter and Academic CV will need to be uploaded to QOL and more guidance on how to do this can be found at: go.qub.ac.uk/AcademicProgression

Research ActivitiesPURE

ITRENT Personal & Job details

QSIS Student Supervision

RGD Grant Income

ACADEMIC CV


http://go.qub.ac.uk/AcademicProgression

http://go.qub.ac.uk/AcademicProgression

STAGE FOUR – ACADEMIC PROGRESSION DECISION MAKING

Academic Progression will empower local decision making. Academic Progression is a peer-assessment process and responsibility for decision making lies with representative Committees (See Academic Progression Policy for further information).

*The International Panel will give their views on those progressing to Professorial Ranges 3 and 4.

ACADEMIC PROGRESSION COMMITTEE MEETING – REVIEWING PROBATIONERS

The School Academic Progression Committee will review all probationers in their School annually, assessing their progress and identifying any development needs or support not already identified by their PDR Reviewer.

The Committee will determine if:

• progress is on track and the probation period should continue; or• progress is satisfactory and the probationer should be confirmed in post; or• progress is limited and consideration should be given to the period of probation

being extended. Probation should only be extended when it is considered that the probationer should be capable of meeting the required priorities and criteria during the extended period of probation; or

• progress is unsatisfactory and consideration should be given to the termination of the contract of employment.

The School Academic Progression Committee may convene additional meetings during the year and those Probationers to be reviewed will be given one month’s notice to submit their Academic CV and Cover Letter. The PDR Reviewer andPeer Observer(s) will also be given one month’s notice to submit their reports.


ACADEMIC PROGRESSION TO PROFESSOR (RANGE 1)

For progression to Professor Range 1, references will be requested to support theapplication.

1. The Academic Progression applicant will be asked to provide the names and addresses (this must include the email address) of two external referees capable of commenting on their Academic Profile at the time of their application on QOL. The Head of School will be asked to provide the names and addresses (including email) of two additional external referees for the Central Academic Progression Committee on QOL. In order to assess the international reputation of an applicant it would normally be expected that one referee should be from outside UK institutions. However, it is recognised that this may not be appropriate for all disciplines.

2. No more than one of the applicant’s collaborative researchers may be named as a referee.

3. The Head of School will inform the applicant of the referees they have nominated.4. The applicant and Head of School must secure permission for the provision

of reports from referees and confirmation that they will be able to do so by the deadline published on the People and Culture website. References will be requested by People & Culture.

5. Referees drawn from outside UK institutions must indicate their precise rank, which should be Professor level. For non-academic institutions, a clear description of their status must be provided.

6. References will be made available to the Central Academic Progression Committee, and, as necessary, the Central Academic Progression Appeal Panel.

ACADEMIC PROGRESSION TO SENIOR LECTURER

Those wishing to progress to Senior Lecturer will need to have completed the QUB PGCHET course, or another Higher Education Academy (HEA) qualification or equivalent.

ACADEMICS ON PROBATION (THOSE AT LECTURER LEVEL ONLY)

Probationers will be assigned a Peer Observer for teaching by their Head of School and will submit a report to the Academic Progression process. This is in addition to their Reviewer, assigned through the PDR process, who will submit a Summary Report annually, or as required. Probationers with three or more months’ service will be required to submit a Cover Letter and Academic CV annually for review by the School Academic Progression Committee, or additionally as required. While the probation period is a maximum of three years, it is expected that staff will progress to Lecturer level when they have demonstrated readiness to progress against the relevant Academic Profile.

Probationers should be aware that they will only be confirmed in post:

• if they have an existing recognised Higher Education Academy (HEA) qualification, or equivalent, or have registered on the QUB PGCHET course; and,

• completed the PhD Student Supervision Course (Lecturer - Education are exempt, unless they are supervising PhD students); and,

• meet the criteria as set out in the relevant Academic Profile.

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PROCESS LEVEL RECOMMENDATION DECISION APPEAL

PROBATION Lecturer -School Academic Progression Committee

Faculty Academic Progression Committee

PROGRESSION

Senior Lecturer -

School Academic Progression Committee

Central Academic Progression Appeal Panel

ReaderSchool Academic Progression Committee

Faculty Academic Progression Committee


Professor*Faculty Academic Progression Committee

Central Academic Progression Committee




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APPEALS

Applicants (including probationers) have the right to appeal the outcome to the appropriate Committee.

Where an employee wishes to appeal the outcome of an Academic ProgressionCommittee, believing that a procedural defect exists or can offer some other substantive reason, they should set out in writing the grounds of their appeal.

Information which was not provided in the original submission will not be considered and it is the responsibility, therefore, of every member of staff to ensure that their original submission is complete.

The decision of the Faculty Academic Progression Committee (for probation appeals) and the Central Academic Progression Appeal Panel (for all other progression appeals) shall be final and will be communicated in writing to the member of staff within ten working days.

The decision of the Committee/Panel will be final.

DIVERSITY & INCLUSIONThe University values and promotes equality and diversity and will seek to ensure that it treats all individuals fairly and with dignity and respect. It is opposed to all forms of unlawful and unfair discrimination. Queen’s University seeks to provide equality to all, irrespective of gender, including gender re-assignment; marital or civil partnership status; having or not having dependants; religious belief or political opinion; race (including colour, nationality, ethnic or national origins, including Irish Travellers); disability; sexual orientation and age. Please click here: go.qub.ac.uk/DandIpolicy to view a copy of the Diversity and Inclusion Policy. The University recognises that there may be individual circumstances which have impacted on an individual’s contribution as judged against the progression criteria.The Committees will give due consideration to any individual circumstances when making their evaluation of an individual progression application.

Whilst all staff are required to meet the criteria in the Academic Profiles, a reduction in the quantity will be considered in light of individual circumstances assessed on an appropriate basis having regard to the quality of outcomes and the nature and duration of the absence.

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http://go.qub.ac.uk/DandIpolicy

School Academic Progression Committee meet and decide on: probation progress; progression to Senior Lecturer; recommendation to Reader

Academic Progression Application Stage (via QOL)DEC-JAN


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MAR

Faculty Academic Progression Committee meet and decide on: progression to Reader; recommendations on Professor submissions; Performance Awards

APR

Central Academic Progression Committee meet and decide on: progression to Professor, Ranges 1 - 4; incremental progression for Ranges 1 - 4

APR-MAY

1 AUG Academic Progression decisions take effect

ACADEMIC PROGRESSION TIMELINE4.

JUNECentral Academic Progression Review Panel meet and decide on: progression appeals for Senior Lecturer, Reader, Professor


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Documents

ACADEMIC PROGRESSION GUIDANCE · The Academic CV is supplementary to the Cover Letter, and will provide quantitative evidence. The Academic CV is a live document, sourcing information