ACADEMICPROMOTION

INFORMATION FOR CANDIDATES 2020

Professor Mark HoffmanDeputy Vice-Chancellor (Academic) and Vice President

YOUR PRESENTERPROMOTION RECORD

• 1997 – Appointed to UNSW as Lecturer• 2000 – Promoted to Senior Lecturer• 2003 – Promoted to Associate Professor• 2007 – Promoted to Professor• 2007-12 – Head of School• 2009-12 – Associate Dean Research• 2012-15 - Pro Vice-Chancellor Research• 2015-20 – Dean of Engineering• 2020 - Deputy Vice-Chancellor Academic

• Academic Board/Senate Member (2010-)

• 3 times through Promotions process!! (plus some similar processes)

• University Teaching Awards:1. 2003 Teaching2. 2007 Postgraduate supervision

• Read through criteria for promotion (PEF)• List how satisfy criteria• Discuss with Head of School / PVC• Discuss with experienced colleagues e.g. been on

promotion committees• Make your own decision

DECIDING TO APPLY?

Application Sections (pro forma):1. Candidate Information2. Equity Statement (if appropriate)3. Leadership statement4. Discipline information5. Supporting information:

a) Performance expectations framework reportb) Academic promotions CV (max 10 pages)

6. External independent assessors7. Head of School commentsPlus:

Academic portfolio (max 6 pages)

APPLICATION PROCESS

• Stats and metrics rule!• Solid, clear (simple) evidence• Benchmark• Cover all bases• Have the data• Templates and forms (application form, portfolio

development guide, CV)

PREPARING REMEMBER

BEGINNING YOUR APPLICATION CRITERIA• Contribution in three broad areas at the School, Faculty, University

and Community levels:– Teaching and learning;– Research and innovation; and– Service and engagement.

• Demonstrate activities, impact and engagement in each of the areas with sustained excellence evident in at least 2 areas in current position or the period since last promotion.

SUSTAINED EXCELLENCE

QUALITATIVE ASSESSMENTConsider:

• UON Leadership Framework• Academic Performance

Expectations Framework• PRD feedback

Defined as:

Demonstrating excellence over a sustained period with the significance of the work, in each relevant category, widely recognised locally, nationally and where appropriate internationally.

Impact

Innovation

Independence

International (Reqd. for D&E)

PEF TEACHING & LEARNING• An Exceptional Student Experience• Distinctive Programs and Learning Outcomes• Professional Development

PORTFOLIO TEACHING & LEARNING

• Statement on learning or teaching activities and innovations

• Underlying rationale of your approach

• Course and program design and delivery

• Evaluation of the effectiveness and impact

• Evidence of leadership

PEF RESEARCH & INNOVATION

• High quality research and innovation inputs & outputs• Excellence in research supervision & completion• Research engagement, collaboration & leadership

PORTFOLIO RESEARCH & INNOVATION

• Statement of major research achievements

• Description of contribution to research discipline

• a list of grants received

• a publication summary with evidence of quality and impact

• Summary of research related work other than publications

• Recognitions e.g. awards or fellowships

• Summary of demonstrated research leadership

• Contribution to research supervision

PEF SERVICE AND ENGAGEMENT• Internal Service and Engagement• External Service and Engagement• eg, organisational, community, knowledge transfer & policy

development, thought leadership

PORTFOLIO SERVICE AND ENGAGEMENT

• Statement on major activities

• Details of service to:

o University

o Profession

o Discipline

• List with comment on all activities

Suggestions… WRITING

• Describe simply • Use examples• Make yourself distinctive• Use recognised measures

Suggestions…WRITING• Linking Teaching and Research

• Key academic principle

• Using expertise to benefit students• How are students excited• Examples: lab design, case studies• Address in Teaching section of application

You are an expert

Sharing unique

expertise with

students

Students appreciated

this

DOs and DON’Ts• Use dot points and tables• Metrics metrics metrics• Write to the positives• Make yourself distinctive• Have colleagues read the application

• Don’t use superlatives (use facts)• Don’t use multiple font styles and lots of text• Don’t give excuse• Don’t provide copious supporting documentation

Senior Lecturer

PORTFOLIO SUMMARIESAssociate Professor

Professor

• Merit

Promotion is based entirely on merit – without reference to staffing profiles or quotas.

The University gives consideration to performance relative to opportunity. E.g:– Reduced working hours, such as part-time hours;– Career breaks, such parental leave or carer’s leave;– Disability or ongoing health issues;– Discipline specific challenges.

outline as part of their application.

Previous application outcomes have no relevance in a promotion round

PROMOTIONS POLICY OVERVIEW

INDEPENDENT ASSESSMENT (1)Due to COVID-19, the process for assessors in 2020 is a follows:

• HOS in consultation with the candidate selects assessors• Candidate confirms the assessors availability and willingness to provide a written assessment:

Four (4) for Application for Level B academic and Level C academicSix (6) for Application for Level D academic and Level E academic

The assessors:1. Must be external to the University2. Must not have been a co-author/co-postgraduate supervisor/co-grant applicant in the past 10 years3. Must not be the candidates PhD supervisor.

The Faculty Pro Vice-Chancellor then chooses two (2) assessors for Level B academic and Level C academic and four (4) assessors for Level D academic and Level E academic, to provide independent assessments.

INDEPENDENT ASSESSMENT (2)For Level B, C and D applications, the Faculty PVC may contact and confirm the availability of an additional independent assessor not nominated by the HOS or candidate, and request an independent assessment

For Level E applications, the Faculty PVC must contact and confirm the availability of at least one (1) and up to two (2) additional independent assessors not nominated by the HOS or candidate, for the Deputy Vice-Chancellor (Academic) and Vice-President to request an independent assessment.

For Level B academic and Level C academic, the Faculty PVC will write to the independent assessors and invite them to provide an assessment on a pro forma provided to them.

For Level D academic and Level E academic, the Deputy Vice-Chancellor (Academic) and Vice-President will write to the independent assessors and invite them to provide an assessment on a pro forma provided to them.

Independent assessments for all levels will be returned directly to the Promotions Officer in Human Resource Services no later than Friday 18 September 2020.

FACULTY PROMOTIONS COMMITTEELevel B and Level C applications are considered by the Faculty Promotion Committee chaired by the Faculty Pro Vice-Chancellor.

Applications from candidates outside of one of the University’s established faculties or UON Singapore will be considered by an appropriate Faculty Committee in relation to the discipline areas of the candidate, determined by the Deputy Vice-Chancellor (Academic) and Vice President.

Candidates are invited to attend along with their Head of School an interview with the Faculty Promotions Committee.

The Faculty Promotion Committee will make a recommendation to the Deputy Vice-Chancellor (Academic) and Vice President.

Candidates may receive feedback in relation to the academic activities requiring further development and/or ways to address development needs, facilitated through PRD.

UNIVERSITY PROMOTIONS COMMITTEEApplications for promotion to Level D and Level E are considered by the University Promotion Committee (UPC) chaired by the Deputy Vice-Chancellor (Academic) and Vice President.

• Level D CandidatesThe UPC will meet to assess all Level D applications and determine; those candidates needing to attend an interview. Only applicants with cases requiring clarification will be invited to attend an interview.

• Level E CandidatesAll Level E candidates are invited to attend an interview with the UPC.

The Chair will consult with the VC on the decisions of the committee on Level E candidates before all successful and unsuccessful applicants are advised of outcomes in writing.

All candidates will receive feedback in relation to the academic activities requiring further development and/or ways to address development needs, facilitated through PRD.

CONCLUSION

• Be clear• Be confident• Be objective – colleagues input• Make it easy for the committee to recommend promotion:

– Metrics– No ambiguities – independent achievements of

national / international standing

KEY DATES FOR 20202020 Academic Promotion applications will open on Monday, 1 June 2020.

Applications close 5pm on Friday, 24th July 2020.

Faculty Promotions Committees – Dates to be confirmed– Faculty of Education and Arts – 13 October 2020– Faculty of Business and Law – 16 October 2020– Faculty of Engineering and Built Environment – 12 October 2020– Faculty of Science – 14 & 15 October 2020– Faculty of Health and Medicine – 23 October 2020

University Promotion Committee – Thursday, 22 October 2020 – Thursday, 29 October 2020– Thursday, 5 November 2020

Successful promotion will be effective from 1st January 2021.

KEY CONTACTS

Rochelle FeenanPromotions Officer, Human Resource Servicesacademicpromotions@newcastle.edu.auTel: (02) 4921 6548

Rachel FowellEquity and Diversity Manager, Human Resource ServicesRachel.Fowell@newcastle.edu.auTel: (02) 4921 5248

ANY QUESTIONS?