JOB FUNCTION AND SPECIFICATION

STENTA FILMS (M) SDN BHD

JOB DESCRIPTIONS

A. Job Identification

Name:AGUSTINUS Sec/Dept:ACCOUNTSDoc.ID:

Job title:HEAD OF DEPARTMENT-ACCOUNTINGReporting to:HEAD OF DEPARTMENT ( FIN & ACCT)Revision:

Level:5Grade:Subordinate:Accounting Exec, Costing Exec Date:

B. Job SummaryResponsible for accuracy, completeness & timely of financial, cost and Inventory flow data of company. Convert, analyse & report these data into useful information to drive cost down and to improve operational efficiency and eliminate waste.

C. Job Scope

Job FunctionsJob SpecificationsRequirement Knowledge, Skills & Abilities

1. To prepare an accurate and timely monthly Financial & Costing report.

Ensure the timely reporting of all financial information and processing analyse manufacturing costs comparing standard costs to actual production cost, To specify and comparing factors affecting prices and profitability of products,

To analyze changes in products design, raw materials, manufacturing methods to determine effects on costs.

Accurate and timely monthly report submission by 12th of each month. knowledge of company business operation (manufacturing & production flow) & Bopp Industry Costing principles

2. To present the monthly financial & costing report to Top Manangement and enable to specify and identify the sources behind the numbers and make suggestions for improvement. knowledge of company business operation (manufacturing & production flow) & Bopp Industry Communication skill

3. To plan study and collects data to determine costs of business activity such as documenting cost profiles for all departments and all costs items and identify waste or inefficiency.

Knowledge of company & dept operation Process flow charting skill

Analytical skill

4. To check and verify the accuracy of monthly standard Journal Voucher (JV) against costing sheets and General Ledger (GL) accounting sheets and subsequently, to approves Journal Vouchers.

Detail minded Costing & accounting principles

5. To check and verify the accuracy of Accounts Payable Vouchers (APV) against batch documents, ie. Purchase Order (PO), Purchase Requisition (PR), Suppliers Delivery Order (DO) and Invoices. To approves APV.

Detail minded

Knowledge of Chart of accounts

6. To schedule budget process cycle , coordinate and prepare Annual Budgets Plan schedule budget process cycle. Standardise budget format & budget bases and assumptions Communication skill

Planning skill

7. Control of Costs To ensure cost/expense data are recorded on daily, weekly basis for continuous feedback.

To ensure cost/expenses responsibility are clearly assigned to specific staff and monitor closely.

To conduct monthly budgetary meeting with specific responsible staff to monitor achievement of implementation of cost control and costs improvement targets.

Monthly Budgetary meetings with minutes by 10th of each month.

Cost/expenses not exceed budgets Knowledge of cost drivers Persistency

8. To coordinate the Annual External Audit by external auditors. Work closely with external auditors during entire audit to meet their needs, and answer any questions they might have regarding the Financial Statement.

Submission of audit schedules as per deadlines and annual stock take. 1. Accounting standards

9. To assist HOD in annual tax preparartion & submission. Submission of tax schedules as per deadlines

1. Basic tax knowledge

10. To coordinate and conduct weekly department Strategic Meeting by listing all the strategic problem for discussion and suggestion for improvement with Superior.

Minutes of meeting on progress of distributed to Directors- by 5th of month. Effective meeting skills

2. Problem solving skills

11. To establish the departmental and staffs QMS with close monitorig and control result to enable improvement work plans to close gap. Monthly QMS monitoring & control to achieving results. QMS revision - Quarterly. problem solving skills

2. Flow charting skill

SECONDARY FUNCTIONS & ACCOUNTABILITIES

13. To train & develop employee in order to have competence work force and providing them proper career growth. This can be done by establishing the in-house training modules and materials that addresses company training needs including departmental orientation, production cross-training, management development, career development, environment health & safety, etc.

Training modules & materials and schedule available

All staff pass training theory and practical before performing the job

Training matrix updated

To report in Monthly Dept Report. Bopp knowledge

Trainer skills

Communication skills

14. To be responsible on Employee Relation

Partners with management to communicate Human Resources policies, procedures, programs and laws to ensure staff always kept updated and adhered to.

To determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale.

To be responsible on staff motivation level; to ensure a high performance, customer service-oriented work environment that supports achieving the department and company goals and objectives.

To participates in the conduct of investigations when employee complaints or concerns are brought forth.

To assists, conduct with the implementation of the staff performance management system that includes quarterly review & annual assessment, as well as employee development programs.

To monitors the implementation of a performance improvement process with non-performing employees to ensure competent workforce.

At least 1 praise per week, must be documented in Performance Ticket booklet

Appreciation letter

Quarterly Personnel Review & Annual Performance Review conducted as per companys guidelines.

Competent workforce at all time Communication skills

Organizing skills

Leadership skills

15. To be responsible on 5S to ensure clean and tidy by developing and implementing 5S system (list of items, location, cleaning schedule, pic). 5S layout and list of items available

Pass audit (goods 100% at right location, no unnecessary goods and clean and tidy). 5S knowledge

Persistent.

16. To be responsible on safety aspect to ensure healthy and safely working environment

To ensure the company safety program and goals are implemented and carried out in the assigned areas of responsibilities, develops and proposes safety requirements to be carried out in the department.

To monitors compliance with the Occupational Safety and Health Administration (OSHA) requirements.

To review accidents and makes recommendation for prevention of similar future incidents.

Attends the meetings and consults with the Safety Officer concerning workplace safety, working safety, equipments safety, which deem hazardous.

Participate to develop policies, plans and procedures to minimize risk to the public and employees.

0 accidents

List of high risk machine and WI available at all time

List of safety improvement done and documented

Pass audit Safety knowledge

Persistent.

17. To perform any other function, duties and job junctions as instructed from time to time by Immediate Superior, or Senior Management.

As required1. As required

Approved by:Agreed and Understood by Job Holder:

Name / Signature / DateName / Signature / Date

PERSON SELECTION CRITERIAPOSITION: HEAD OF DEPARTMENT-ACCOUNTING

Education level & Year of experience:Physical Characteristics:Traits:

With a degree in Business Management / Administration/Accounting/Finance With at least 5 years experience in high volume continuous manufacturing. Male or Female. Alert, quick minded, physically fit Honest

Energetic

Creative

Detailed

Persistence Inquisitive Good Business sense

Special requirements: (Licenses, certifications, etc)

Knowledge in:Skills of:Abilities to:

Costing accounting & management theory, principles and practices and their application to a wide variety of accounting transactions.

Principles and practices of budget preparation, administration, revenue forecasting and analysis, finance planning.

Operation process flows. Compiling and preparing complex analytical financial and administrative data for reports.

Computer software, ie. Lotus SmartSuite, Microsoft Office, accounting software

Presentation skills Analytical mind

Organized, detail oriented

Communicate clearly, concisely, effectively with all levels of people. Good listener, clear direction, able to give feedback tactfully. Implement accounting & costing system to meet business needs Follow through on commitments

Proactive in leading the department towards improvements in systems and efficiency

D. Working conditionDescribe the physical conditions under which this job is performed.What are the working hours? (Normal, Shift, On-Call, etc)

Working conditions are normal for an office environment. Work may require occasional visit to production floor to understand the departmental operations. Work is often performed under stressed associated with having a first hand and realtime costs knowledge and information.

Normal working hours. Work may require occasional weekend and/or evening work.

Approved by:Agreed and Understood by Job Holder:

Name / Signature / DateName / Signature / Date

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