Accelerator Operations Training and Development Program

Michael A Epps Sr.Accelerator Operations Deputy Group Leader

Notice: Authored by Jefferson Science Associates, LLC under U.S. DOE Contract No. DE-AC05-06OR23177. The U.S. Government retains a non-exclusive, paid-up, irrevocable, world-wide license to publish or reproduce this manuscript for U.S. Government purposes.

Overview

• Mission

• The steps from new operator to crew chief

• Methods and resources

• Module definition and outline

• Training development process

• Long and short term training

• Professional development

• Examples

Electron Beam ParametersBeam energy 6 GeV

Beam current A 100 A, B 10-200 nA, C 100 A

Normalized rms emittance <1 mm mrad at injector

Repetition rate 499 MHz/Hall (31.2 MHz to Hall C)

Charge per bunch < 0.2 pC (1.4 pC to Hall C)

Extracted energy spread (rms) < 3x10-5

Beam sizes (transverse) < 100 microns

Beam angle spread < 1/

Beam size (longitudinal) 60 microns (200 fsec)

Summary Accelerator Description

• Beam performance objectives:

– ≥ 5.7 GeV, 200 µA, CW

– 3 simultaneous beams, independent energy and current adjustment

– Beam polarization typically 85%, 80% guaranteed

– Parity quality

• Design concept: recirculating, superconducting CW Linac

– CW for high beam quality

– RF superconductivity for efficiency

– 5-pass beam re-circulation gives multi-energy operation

– Isochronous, achromatic beam recirculation arcs

GROUP MISSION

Provide safe and efficient delivery of high quality electron beam for Jefferson Laboratory's nuclear and accelerator physics programs

Requirements• The Operations staff must be able to setup, transport,

maintain, and troubleshoot beam to all three experimental halls in a safe, efficient, and expeditious manner

• The Operations staff must communicate effectively with scientists, engineers, and on-call personnel on a high technical level

• The Operations staff must respond to all emergency incidents that occur within the security fence

TIME LINEPHASE TIME FOCUSNew Hire 0-1 Months MCC• Day one to first day on shift checklist• Individual Training Plan, admin paperwork• Initial control room orientation with mentorOperator in Training 1-3 Months MCC• Start full time control room staffing• Complete ARM and SSO trainingOperator in Training 3-6 Months Injector• Study and master level 1 of each module• Identify strengths and areas of interestOperator Development 6-18 Months Accelerator• Review level 1 material• Study and master level 2 of each module• Identify career pathSenior Operator Development 18-24 Months Hall Lines• Review level 2 material• Study and master level 3 of each module

PROBLEMS• Need well defined

training expectations• Must maintain

knowledge level and consistency

• High turnover• Must meet DOE

training standards• 24/7 work schedule

MITIGATIONS• Develop a formal

training curriculum• Accountability

through measured qualifications

• Keep the process well defined and efficient

Training Issues

METHODS

Classroom Lectures

• Lectures, field trips, Q&A sessions, tabletop exercises, homework, videos and additional notes

Modules

• Multi-level, progressive, system or subject specific, self contained, digital format

Mentor

• On going, on/off shift, one on one with a senior Operations member

On The Job Training

• On/off shift, on going with mentor, crew chief, Ops trainer, or system expert

RESOURCES

Documentation• User guides, procedures, tech notes, training videos Position Specific Individual Training Plan (ITP)• ARM, SSO, ESH&QReference Books• Ops libraryUS Particle Accelerator School• After 1 year Practical Exams• Hands on evaluation and testingTribal Knowledge• Eliminate when possible

LONG AND SHORT TERM TRAINING

Short Term (Day to Day)

• Fundamentals, tools, troubleshooting, procedures

• Structured and need based on the job training

• Opportunistic training

• Emergency response

• Tabletop exercise • Control room protocol

Long Term (6-36 months)

• Formal training curriculum

• Training modules

• Classroom lectures

• Mentor with senior staff

• On the job training

• Co-Op / Apprentice program

• Accelerator physics MS degree

• Develop Ops senior staff as training experts

OPERATIONS TRAINING MODULE

PURPOSEAn Operations training module is a self contained subject or system specific training and teaching tool. It provides the user with resource and reference information, practical application, and methods of testing or evaluation

REQUIREMENTS• List the skills and knowledge required for qualification• Outline the method of teaching & measuring skills in a

written lesson plan• Build on material covered in any previous modules• Connect accelerator sub-systems through task orientated

objectives

MODULE STRUCTURE LEVEL 1 (What, Why, Where)

• Purpose, introduction, background, and basic subject material covered

• Overview of application to Jlab acceleratorLEVEL 2 (How)

• Hardware and software requirements and descriptions• The physics and engineering basis • Process and procedures• System integration and beam delivery • Practical application and evaluation

LEVEL 3• Expert pages and documentation• System troubleshooting• Mentoring level 1 and 2

MODULE AREAS OF STUDY

INJECTOR

• Study and master level 1 of each module

MAIN ACCELERATOR

• Review level 1 material

• Study and master lever 2 of each module

HALL LINES

• Review level 2 material

• Study and master level 3 of each module

SMEs list kinds of work (qualifications) that support system/subsystem

Select system or subsystem

SME lists skills & knowledge required for qualification

Publish course and link to training database

Award skills to these people

Will any skills

expire?

Critique training

sessions

Is skillmeasurable & logical?

Collect necessary resources (instructor,

teaching aids)

Supply feedback to instructor & SME(s)

SME lists skills & knowledge required for qualificationSME lists skills & knowledge

required for qualificationSME lists skills & knowledge required for qualification

SMEs list kinds of work (qualifications) that support system/subsystem

Re-write

YES

NO

Can any be used for multiple

qualifications?

Compare skills among qualifications

YES

NO

Eliminate redundant

skills

Group skills into separate courses by• qualification• learning level

For each course, outline method of teaching & measuring skills (write

lesson plan)

YES

NO

Add expiration period to skill(s) and associated

qualification

YES

NO

Does anyone already have

any of the skills?

Review course content and revise

as necessary

Enter required & acquired skills in

Database

Training Development Process

Learning Outcome

• identify equipment• know steps for equipment change out • be familiar with specific equipment• be qualified to Lock Tag Try if required• locate and identify good spares• replace equipment with a good unit• check system locally• restore system using control screens

Metric

Correctly identify equipmentCorrectly list steps Answer questionsBe current in trainingFind and correctly name sparesCorrectly replace equipmentPerform local checkRestore system successfully

Learning Method

Hands on or simulation Read or listen ReadPrerequisiteHands on or simulationHands on or simulationHands on or simulationHands on or simulation

LESSON LESSON PLANPLAN

Lesson Plan Development

Tool Book

• Comprehensive content development package which allows the user to create content and simulations, which are critical to the success of online learning and development.

ToolBook Emmitance Example

Simulation Tools

• Provide hands on learning environment

• Interactive

• Enhance classroom training

• Can be accessed through the network

RF Extraction Example

Personal Safety System Trainer

PROFESSIONAL DEVELOPMENT

• Senior Operator

• Crew Chief Admin

• Crew Chief Technical

• Senior Crew Chief

• Conferences and Workshops

• AS, BS, MS, PhD support

• Develop a career path from Operations to other groups within the lab

Extra Talking Points

• Rich Multimedia environment

• Video tape training sessions

• Legacy and current video are converted to digital format

• Combine film with training session slides and handouts

• Windows Media Video (WMV) files may be viewed with a web browser from any desktop at the lab

• Progressive download