Acceptable Use Policy for Educational Settings

Acceptable Use

Policy for

Educational

Settings

Date Written: October 2019

Date to be reviewed: October 2020 or before

Ratified by Governors: 31st

October 2019

November 2018

2

Theeducationpeople.org

Contents

Page no

How to use this guidance 2

Learners Acceptable Use Policy: Sample Statements 3

Early Years and Key Stage1 (0-6) 3

Key Stage 2 (7-11) 4

Key Stage 3/4/5 (11-18+) 7

Learners with SEND 11

Sample Letter for Learners 13

Learner Acceptable Use Policy Agreement Form 14

Resources to use with parents and carers 15

Sample Letter for parents/carers 15

Parent/Carer Acknowledgement Form 17

Sample Parent/Carers Acceptable Use Policy 18

Resources to use with staff, visitors and volunteers 20

Staff Acceptable Use Policy 20

Sample Letter for Staff 23

Visitor/Volunteer Acceptable Use Policy 26

Wi-Fi Acceptable Use Policy 28

PTA/Committee Social Networking Acceptable Use Policy 30

Official Social Networking Acceptable Use Policy for Staff 32

How to use this guidance

The following content is provided as suggestions and guidance only; it is recommended that

settings write their own AUP to reflect the needs and abilities of their learners, community,

the technology available. Where possible and appropriate, learners should be directly

involved in this process.

Settings will need to adapt these templates in line with their own technology use, for example

the expectations or requirements may vary if settings use laptops or tablets.

Disclaimer The Education People make every effort to ensure that the information in this document is

accurate and up-to-date. If errors are brought to our attention, we will correct them as soon

as practicable.

The copyright of these materials is held by The Education People, however, educational

settings that work with children and young people are granted permission to use all or part of

the materials for not for profit use, providing the Education People copyright is acknowledged

and we are informed of its use.

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Learner Acceptable Use Policy: Sample

Statements

Although statements for learners are collected within key stages, it is recommended that

settings amend and adapt them according to their own cohorts, as appropriate.

Early Years and Key Stage 1 (0-6)

I only use the internet when an adult is with me

I only click on links and buttons online when I know what they do

I keep my personal information and passwords safe online

I only send messages online which are polite and friendly

I know the school can see what I am doing online

I know that I should not bring my own phone or device into school

I know that if I do not follow the rules then:

My teacher will talk to me and remind me of the rules

My teacher will talk to my parents

If I continue to not follow the rules then my teacher will make sure

that an adult is directly supervising me.

I have read and talked about these rules with my parents/carers

I always tell an adult/teacher if something online makes me feel unhappy or worried

I can visit www.thinkuknow.co.uk to learn more about keeping safe online

Shortened version (for use on posters)

I only go online with a grown up

I am kind online

I keep information about me safe online

I tell a grown up if something online makes me unhappy or worried

http://www.thinkuknow.co.uk/

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Key Stage 2 (7-11)

.Safe

I only send messages which are polite and friendly

I will only post pictures or videos on the internet if they are appropriate and if I have

permission

I only talk with and open messages from people I know, and I only click on links if I

know they are safe

I know that people I meet online may not always be who they say they are. If someone

online suggests meeting up, I will immediately talk to an adult

Trust

I know that not everything or everyone online is honest or truthful

I will check content on other sources like other websites, books or with a trusted adult

I always credit the person or source that created any work, image or text I use

Responsible

I will only use the laptops in the ways instructed by my teacher or teaching assistant. I

will make sure that I log off after I have used the laptop.

I always ask permission from an adult before using the internet

I only use websites and search engines that my teacher has chosen

I use school computers for school work, unless I have permission otherwise

I will not bring my own personal devices/mobile phone into school.

I keep my personal information safe and private online

I will keep my passwords safe and not share them with anyone

I will not access or change other people‟s files or information

I will only change the settings on the computer if a teacher/technician has allowed me

to

Understand

I understand that the school‟s internet filter is there to protect me, and I will not try to

bypass it.

I know that my use of school devices/computers and internet access will be monitored

I have read and talked about these rules with my parents/carers

I can visit www.thinkuknow.co.uk and www.childline.org.uk to learn more about

keeping safe online

I know that if I do not follow the school rules then:

My teacher will talk to me and explain what I did was wrong. My

teacher will remind me of the rules and expectations.


My teacher may stop me from using school devices if I cannot

follow the rules.


http://www.childline.org.uk/

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Tell

If I am aware of anyone being unsafe with technology, I will report it to a teacher

I always talk to an adult if I‟m not sure about something or if something happens online

that makes me feel worried or frightened

If I see anything online that I shouldn‟t or that makes me feel worried or upset then I

will shut the laptop lid and tell an adult straight away

Alternative KS2 Statements (With thanks to Kingsnorth Primary School)

I know that I will be able to use the internet in school, for a variety of reasons, if I use it

responsibly. However, I understand that if I do not, I may not be allowed to use the

internet at school.

I know that being responsible means that I should not look for bad language,

inappropriate images or violent or unsuitable games, and that if I accidently come

across any of these I should report it to a teacher or adult in school or a parent or

carer at home.

I will treat my password like my toothbrush! This means I will not share it with anyone

(even my best friend), and I will log off when I have finished using the computer or

device.

I will protect myself by never telling anyone I meet online my address, my telephone

number, my school‟s name or by sending a picture of myself without permission from a

teacher or other adult.

I will never arrange to meet anyone I have met online alone in person without talking

to a trusted adult.

If I get unpleasant, rude or bullying emails or messages, I will report them to a teacher

or other adult. I will not delete them straight away, but instead, keep them so I can

show them to the person I am reporting it to.

I will always be myself and not pretend to be anyone or anything I am not. I know that

posting anonymous messages or pretending to be someone else is not allowed.

I will always check before I download software or data from the internet. I know that

information on the internet may not be reliable and it sometimes needs checking.

If I bring in memory sticks / CDs from outside of school I will always give them to my

teacher, so they can be checked for viruses and content, before opening them.

I will be polite and sensible when I message people online and I know that sending a

message is the same as having a conversation with someone. I will not be rude or hurt

someone‟s feelings online.

I know that I am not allowed on personal email, social networking sites or instant

messaging in school.

If, for any reason, I need to bring my mobile phone into school I know that it is to be

handed in to the office and then collected at the end of the school day.

I will tell a teacher or other adult if someone online makes me feel uncomfortable or

worried when I am online using games or other websites or apps.

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Shortened version (for use on posters)

I ask a teacher about which websites I can use

I will not assume information online is true

I know there are laws that stop me copying online content

I know I must only open online messages that are safe. If I‟m unsure I won‟t open it

without speaking to an adult first

I know that people online are strangers and they may not always be who they say they

are

If someone online suggests meeting up, I will always talk to an adult straight away

I will not use technology to be unkind to people

I will keep information about me and my passwords private

I always talk to an adult if I see something which makes me feel worried

AUP brief statement

This statement may be helpful to include on a setting website, or as part of

transition documents to welcome new learners.

At Hollingbourne Primary School we want to ensure that all members of our community are

safe and responsible users of technology. We will support our learners to…

Become empowered and responsible digital creators and users

Use our resources and technology safely, carefully and responsibly

Be kind online and help us to create a community that is respectful and caring, on and

offline

Be safe and sensible online and always know that you can talk to a trusted adult if you

need help

Learners with SEND: based on ability levels

Learners functioning at Levels P4 –P7

I ask a grown up if I want to use the computer

I make good choices on the computer

I use kind words on the internet

If I see something I don‟t like online I tell a grown up




If I continue to not follow the rules then my teacher will make

sure that an adult is directly supervising me

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Learners functioning at Levels P7-L1 (Based on Childnet‟s SMART Rules:

www.childnet.com )

Safe

I ask a grown up if I want to use the computer

On the internet I don‟t tell strangers my name




If I continue to not follow the rules then my teacher will make

sure that an adult is directly supervising me

Meeting

I tell a grown up if I want to talk on the internet

Accepting

I don‟t open emails from strangers

Reliable

I make good choices on the computer

Tell


If I see something I don‟t like online I will tell a grown up

Learners functioning at Levels L2-4 (Based on SMART Rules:

www.childnet.com)

Safe

I ask an adult if I want to use the internet

I keep my information private on the internet

I am careful if I share photos online


List school sanctions

Meeting

I tell an adult if I want to talk to people on the internet

If I meet someone online I talk to an adult

Accepting

I don‟t open messages from strangers

I check web links to make sure they are safe

http://www.childnet.com/


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Reliable

I make good choices on the internet

I check the information I see online

Tell


If someone is mean online then I don‟t reply, I save the message and show an

adult

If I see something online I don‟t like, I will tell a teacher

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Letter for Learners

Dear child‟s name

All pupils at our school use computer facilities, including internet access, as an essential part

of learning in today‟s modern British Society. You will have the opportunity to access a wide

range of technology resources. This includes access to:

Computers, laptops and other digital devices

● The Internet, which may include search engines and educational sites

● School intranet

● Games consoles and other games-based technologies

● Digital cameras.

At Hollingbourne Primary School we recognise the essential and important contribution that

technology plays in promoting your learning and development, both at school and at home.

However, we also recognise there are potential risks. The school will take all reasonable

precautions to ensure that you are as safe as possible when using school equipment and will

work together with you and your family to help you stay safe online.

At Hollingbourne Primary we want to ensure that all members of our community are

safe and responsible uses of technology. We will support you to:

Become empowered and responsible digital creators and users

Use our resources and technology safely, carefully and responsibly

Be kind online and help us to create a community that is respectful and caring, on and

offline

Be safe and sensible online, and always know that you can talk to a trusted adult if

you need help

Should you have any worries about online safety then you can speak with your class teacher

or teaching assistant. You can also access support through the school by talking to Mrs

Robinson, Miss Allen or Mrs Bradley-Wyatt and via other websites such as

www.thinkuknow.co.uk and www.childline.org.uk

We request that you and your family read our school Acceptable Use Policy and return the

attached slip. We look forward to helping you become a positive and responsible digital

citizen.

Yours sincerely,

Mrs Bradley-Wyatt

Headteacher


http://www.childline.org.uk/

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Learner Acceptable Use Policy Agreement Form

It is recommended settings attach a copy of the AUP to this form.

Hollingbourne Primary School Acceptable Use Policy - Pupil

Response

I, with my parents/carers, have read and understood the pupil Acceptable Use Policy (AUP).

I agree to follow the pupil AUP when:

1. I use school systems and devices, both on and offsite

2. I use my own equipment out of the school, in a way that is related to me being a

member of the school community, including communicating with other members of

the school, or website.

Name………………………………………………. Signed……………………….

Class………………………… Date…………………….

Parents Name……………………………………………........

Parents Signature………………………….

Date…………….

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Resources to use with parents and carers

Sample Letter for Parents and Carers

Dear Parent/Carer

All pupils at Hollingbourne Primary School use computer facilities and internet access, as an

essential part of learning as required by the National Curriculum. Your child will have the

opportunity to access a wide range of information and communication technology (ICT)

resources. This includes access to:

● Computers, laptops and other digital devices

● The Internet, which may include search engines and educational sites

● School intranet

● Games consoles and other games-based technologies

● Digital cameras

Hollingbourne Primary School recognises the essential and important contribution that

technology plays in promoting children‟s learning and development, believe it and offers a

fantastic range of positive activities and experiences. We do recognise however that this can

bring risks. We take your child‟s online safety seriously and, as such, will take all reasonable

precautions, including monitoring and filtering systems, to ensure that pupils are safe when

they use our internet and systems. This includes: appropriate supervision at all times when

any devices are used in school and direct teaching about e safety through assemblies, class

teaching and internet safety days.

We recognise however that no technical system can replace online safety education and

believe that children themselves have an important role to play in developing responsible

behaviour. To support the school in developing your child‟s knowledge and understanding

about online safety, we request that you read the attached Acceptable Use Policy with your

child, discuss the content with them and return the attached slip.

(Additional Paragraph for Early Years/KS1/SEND) We understand that your child is too

young to give informed consent on his/ her own; however, we feel it is good practice to

involve them as much as possible in the decision-making process, and believe a shared

commitment is the most successful way to achieve this.

Hopefully, you will also find this Acceptable Use Policy provides you with an opportunity for

conversations between you and your child about safe and appropriate use of the technology,

both at school and at home.

We request that all parents support our approach to online safety by role modelling safe and

positive online behaviour and by discussing online safety whenever children access

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technology at home. Parents can visit the school website‟s (look on the safety page) for more

information about our approach to online safety. Full details of the school‟s online safety

policy are available on the school website or on request. Parents/carers may also like to visit

the following links for more information about keeping children safe online:

www.thinkuknow.co.uk

www.childnet.com

www.nspcc.org.uk/onlinesafety

www.saferinternet.org.uk

www.internetmatters.org

Should you wish to discuss the matter further, please do not hesitate to contact the

Designated Safeguarding Lead ( myself).

Yours sincerely,

Headteacher



http://www.nspcc.org.uk/onlinesafety

http://www.saferinternet.org.uk/

http://www.internetmatters.org/

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Parent/Carer Acknowledgement Form

Pupil Acceptable Use Policy: Hollingbourne Primary School School Parental Acknowledgment

I, with my child, have read and discussed Hollingbourne Primary School Pupil Acceptable Use Policy.

I am aware that any internet and computer use using school equipment may be monitored for safety and security reason to safeguard both my child and the schools‟ systems. This monitoring will be proportionate and will take place in accordance with data protection, privacy and human rights legislation.

I with my child, am aware of the importance of safe online behaviour and will not deliberately upload or add any images, video, sounds or text that could upset, threaten the safety of or offend any member of the school community. I understand that the school will take every reasonable precaution, including monitoring and filtering systems, to ensure that young people will be safe when they use the internet and systems. I also understand that the school cannot ultimately be held responsible for the nature and content of materials accessed on the internet and using mobile technologies. I understand that the school will contact me if they have concerns about any possible breaches of the Acceptable Use Policy or have any concerns about my child‟s safety.

I will inform the school or other relevant organisations if I have concerns over my child‟s or other members of the school communities‟ safety online.

I know that my child will receive online safety education to help them understand the importance of safe use of technology and the internet – both in and out of school. I will support the schools online safety approaches and will encourage my child to adopt safe use of the internet and digital technologies at home.

Child‟s Name……………………………………………….

Signed (if appropriate) ……………………….

Class………………………… Date…………………….

Parents Name……………………………………………........

Parents Signature…………………………. Date…………….

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Sample Parent/Carers Acceptable Use Policy

1. I have read and discussed Hollingbourne Primary School‟s Acceptable Use Policy with

my child.

2. I know that my child will receive online safety education to help them understand the

importance of safe use of technology and the internet, both in and out of school.

3. I am aware that any internet and computer use using school equipment may be monitored

for safety and security reasons, to safeguard both my child and the schools‟ systems. This

monitoring will take place in accordance with data protection (including GDPR) and

human rights legislation.

4. I understand that the school will take every reasonable precaution, including monitoring

and filtering systems, to ensure that young people will be safe when they use the internet

and systems. I also understand that the school cannot ultimately be held responsible for

the nature and content of materials accessed on the internet and using mobile

technologies.

5. I understand that if the school has any concerns about my child‟s safety online, either at

school or at home, then I will be contacted.

6. I understand that if my child does not abide by the school Acceptable Use Policy then

sanctions will be applied in line with the school policies including behaviour, online safety

and anti-bullying policy. If the school believes that my child has committed a criminal

offence then the Police will be contacted.

7. I, together with my child, will support the school‟s approach to online safety and will not

deliberately upload or add any images, video, sounds or text that could upset, threaten

the safety of or offend any member of the school community.

8. I know that I can speak to the school Designated Safeguarding Lead (Helen Bradley-

Wyatt), my child‟s teacher or the headteacher if I have any concerns about online safety.

9. I will visit the school website for more information about the school‟s approach to online

safety as well as to access useful links to support both myself and my child in keeping

safe online at home.

10. I will visit the following websites for more information about keeping my child(ren) safe

online:

o www.thinkuknow.co.uk/parents,

o www.nspcc.org.uk/onlinesafety

o www.internetmatters.org

o www.saferinternet.org.uk

o www.childnet.com

11. I will support the school and my child by role modelling safe and positive online behaviour

(such as sharing images, text and video responsibly) and by discussing online safety with

them when they access technology at home.

http://www.thinkuknow.co.uk/parents

http://www.nspcc.org.uk/onlinesafety

http://www.internetmatters.org/



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I have read, understood and agree to comply with the Hollingbourne Primary School Acceptable Use Policy.

Child‟s Name………………………………………………. Class…………………………

Parents Name……………………………………………........

Parents Signature………………………….

Date…………….

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Resources to use with staff, visitors and

volunteers

Staff Acceptable Use Policy

As a professional organisation with responsibility for safeguarding, it is important that

staff take all possible and necessary measures to protect data and information

systems from infection, unauthorised access, damage, loss, abuse and theft. All

members of staff have a responsibility to use the school’s computer system in a

professional, lawful, and ethical manner. To ensure that members of staff are fully

aware of their professional responsibilities when using technology, they are asked to

read and sign this Acceptable Use Policy.

This is not an exhaustive list; all members of staff are reminded that IT use should be

consistent with the school ethos, school policies, national/local guidance and

expectations, and the Law.

1. I understand that Information Systems and IT include networks, data and data

storage, online and offline communication technologies and access devices.

Examples include laptops, mobile phones, tablets, digital cameras, email and social

media sites.

2. School owned information systems must be used appropriately. I understand that

the Computer Misuse Act 1990 makes the following criminal offences: to gain

unauthorised access to computer material; to gain unauthorised access to computer

material with intent to commit or facilitate commission of further offences or to

modify computer material without authorisation.

3. I understand that any hardware and software provided by my workplace for staff use

can only be used by members of staff and only for educational use. To prevent

unauthorised access to systems or personal data, I will not leave any information

system unattended without first logging out or locking my login as appropriate. I will

protect the devices in my care from unapproved access or theft.

4. I will respect system security and will not disclose any password or security information. I

will use a „strong‟ password to access school systems. A strong password has numbers,

letters and symbols, with 8 or more characters, does not contain a dictionary word and is

only used on one system.

5. I will not attempt to install any purchased or downloaded software, including

browser toolbars, or hardware without permission from the system manager.

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6. I will ensure that any personal data of pupils, staff or parents/carers is kept in accordance

with the Data Protection legislation (including GDPR).

o This means that all personal data will be obtained and processed fairly and lawfully,

only kept for specific purposes, held no longer than necessary and will be kept

private and secure with appropriate security measures in place, whether used in the

workplace, hosted online or accessed remotely.

o Any data being removed from the school site (such as via email or on memory

sticks or CDs) will be suitably protected. This may include data being encrypted by

a method approved by the school.

o Any images or videos of pupils will only be used as stated in the school image use

policy and will always reflect parental consent.

7. I will not keep documents which contain school-related sensitive or personal

information, including images, files, videos and emails, on any personal devices,

such as laptops, digital cameras, and mobile phones.

8. I will not store any personal information on the school computer system including

any school laptop or similar device issued to members of staff that is unrelated to

school activities, such as personal photographs, files or financial information.

9. I will respect copyright and intellectual property rights.

10. I have read and understood the school‟s online safety policy which covers the

requirements for use of mobile phones and personal devices and safe ICT use,

including using appropriate devices, safe use of social media websites and the

supervision of learners within the classroom and other working spaces.

11. I will immediately report any illegal, inappropriate or harmful material or incidents I

become aware of, to the Designated Safeguarding Lead (Helen Bradley-Wyatt).

12. I will not attempt to bypass any filtering and/or security systems put in place by the

school. If I suspect a computer or system has been damaged or affected by a virus

or other malware, or if I have lost any school related documents or files, I will report

this to the ICT Support Provider/Team/lead (Helen Bradley-Wyatt who will follow

this up with EIS/ ZUlogic) as soon as possible.

13. My electronic communications with current or past pupils, parents/carers and other

professionals will take place within clear and explicit professional boundaries and will be

transparent and open to scrutiny.

o All communication will take place via school approved communication channels,

such as a school provided email address or telephone number, and not via my

personal devices or communication channels, such as personal email, social

networking or mobile phones.

o Any pre-existing relationships or situations that may compromise this will be

discussed with the Designated Safeguarding Lead (Helen Bradley-Wyatt ) and/or

headteacher.

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14. I will ensure that my online reputation and use of IT and information systems are

compatible with my professional role, whether using school or personal systems. This

includes the use of email, text, social media, social networking, gaming and any other

devices or websites.

o I will take appropriate steps to protect myself online as outlined in the Online Safety

policy and will ensure that my use of IT and the internet will not undermine my

professional role, interfere with my work duties and will be in accordance with the

school code of conduct/behaviour policy and the Law.

15. I will not create, transmit, display, publish or forward any material online that is likely

to harass, cause offence, inconvenience or needless anxiety to any other person, or

anything which could bring my professional role, the school, or the County Council,

into disrepute.

16. I will promote online safety with the pupils in my care and will help them to develop

a responsible attitude to safety online, system use and to the content they access or

create.

17. If I have any queries or questions regarding safe and professional practise online

either in school or off site, I will raise them with the Designated Safeguarding Lead

(Helen Bradley-Wyatt) and/or the headteacher.

18. I understand that my use of the school information systems, including any devices

provided by the school, including the school internet and school email, may be

monitored and recorded to ensure the safety of children and staff and to ensure

policy compliance. This monitoring will be proportionate and will take place in

accordance with data protection, privacy and human rights legislation.

19. I understand that the school may exercise its right to monitor the use of information

systems, including internet access and the interception of emails, to monitor policy

compliance. Where it believes unauthorised and/or inappropriate use, or

unacceptable or inappropriate behaviour may be taking place, the school may

invoke its disciplinary procedures. If the school suspects criminal offences have

occurred, the matter will be brought to the attention of the relevant law enforcement

organisation.

I have read, understood and agreed to comply with Hollingbourne Primary School Staff

Acceptable Use Policy Name: ……………………… Signed: ……………………….... Date:

………

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Sample Letter for Staff

Please note this letter does NOT replace the Staff AUP

Dear member of staff name

At Hollingbourne Primary School we recognise that staff can be vulnerable to online risks.

Social media can blur the definitions of personal and working lives; it is important that all

members of staff at Hollingbourne Primary School take precautions to protect themselves

both professionally and personally online. We request that all members of staff:

Are conscious of their own professional reputation and that of the school when online.

o All members of staff are strongly advised in their own interests to take steps to ensure

that their personal information and content is not accessible to anybody who does not

or should not have permission to access it.

o Content shared online cannot be guaranteed to be “private” and could potentially be

seen by unintended audiences. This could have consequences including civil, legal

and disciplinary action being taken.

Are aware that as professionals, we must ensure that the content we post online does

not bring the school or our professional role into disrepute and does not undermine

professional confidence in our abilities.

o The teaching standards state that as professionals we should be achieving the highest

possible standards in our conduct, act with honesty and integrity and forge positive

professional relationships.

All Staff be careful when publishing any information, personal contact details, video or

images online.

o It is very important to be aware that sometimes content shared online, even in jest,

can be misread, misinterpreted or taken out of context, which can lead to complaints

or allegations being made. Don‟t be afraid to be yourself online but do so respectfully.

o Ensure that the privacy settings of the social media sites you use are set

appropriately.

o Consider if you would feel comfortable about a current or prospective employer,

colleague, child in your care or their parent/carer, viewing or sharing your content. If

the answer is no, consider if it should be posted online at all.

Do not accept pupils (past or present) or their parents/carers as “friends” on a personal

account.

o You may be giving them access to your personal information and allowing them to

contact you inappropriately through unregulated channels. They may also be giving

you access to their personal information and activities which could cause safeguarding

concerns.

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o If you have a pre-existing relationship with a child or parent/carer or any other situation

that may compromise this, speak to the Designated Safeguarding Lead (Helen

Bradley-Wyatt)

Always use a work provided email address or phone number to contact children and

parents – this is essential to protect yourself as well as the wider community.

If you are concerned about a child‟s wellbeing or online behaviour, please speak to the

Designated Safeguarding Lead (Helen Bradley-Wyatt ). If you are targeted online by a

member of the community or are concerned about a colleague, then please speak to the

headteacher and/or chair of governors (Helen Bradley-Wyatt/ Zara Rout).

o If you are unhappy with the response you receive, or do not feel able to speak to

the Designated Safeguarding Lead, headteacher or chair of governors then we

request you follow our Whistleblowing procedure (as set out in the whistle blowing

policy found in the policy file in the office)

If you have any questions regarding online conduct expected of staff, please speak to the

Designated Safeguarding Lead (Helen Bradley-Wyatt ) and/or headteacher.

Documents called “Cyberbullying: Supporting School Staff”, “Cyberbullying: advice for

headteachers and school staff” and “Safer professional practise with technology” are

available in the staffroom and in the safeguarding folder in the main office to help you

consider how to protect yourself online.

Please photocopy them if you want or download the documents directly from:

www.childnet.com/teachers-and-professionals/for-you-as-a-professional

www.gov.uk/government/publications/preventing-and-tackling-bullying

www.saferinternet.org.uk

www.kscb.org.uk/guidance/online-safety

Additional advice and guidance for professionals is available locally through the Education

Safeguarding Service or nationally through Professional Unions and/or the Professional

Online Safety helpline www.saferinternet.org.uk/about/helpline

I would like to remind all staff of our Acceptable Use Policy and the importance of maintaining

professional boundaries online. Failure to follow this guidance and the school behaviour

policy/code of conduct could lead to disciplinary action; it is crucial that all staff understand

how to protect themselves online.

Please speak to the Designated Safeguarding Lead (myself) if you have any queries or

concerns regarding this.

Yours sincerely,

Headteacher

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/374850/Cyberbullying_Advice_for_Headteachers_and_School_Staff_121114.pdf



http://www.childnet.com/teachers-and-professionals/for-you-as-a-professional

https://www.gov.uk/government/publications/preventing-and-tackling-bullying


http://www.kscb.org.uk/guidance/online-safety

http://www.saferinternet.org.uk/about/helpline

November 2018

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Visitor/Volunteer Acceptable Use Policy

For visitors/volunteers and staff who do not access school/setting ICT systems

As a professional organisation with responsibility for children’s safeguarding it is

important that all members of the community, including visitors and volunteers, are

fully aware of their professional responsibilities and read and sign this Acceptable Use

Policy.

This is not an exhaustive list; visitors/volunteers are reminded that ICT use should be

consistent with the school ethos, other appropriate school policies, relevant national

and local guidance and expectations, and the Law.

1. I will ensure that any personal data of learners, staff or parents/carers is kept in

accordance with Data Protection legislation, including GDPR. Any data which is

being removed from the site, such as via email or on memory sticks or CDs, will

be encrypted by a method approved by the setting. Any images or videos of

learners will only be used as stated in the school image use policy and will

always reflect parental consent.

2. I have read and understood the school‟s online safety policy which covers the

requirements for use of mobile phones and personal devices and safe ICT use,

including using appropriate devices, safe use of social media websites and the

supervision of learners within the classroom and other working spaces.

3. I will follow the school‟s policy regarding confidentially, data protection and use of

images and will abide with copyright and intellectual property rights, child protection

legislation, privacy and data protection law and other relevant civil and criminal

legislation.

4. My electronic communications with pupils, parents/carers and other professionals will

only take place within clear and explicit professional boundaries and will be

transparent and open to scrutiny.

o All communication will take place via school approved communication channels

such as via a school provided email address or telephone number and not via

personal devices or communication channels such as via personal email, social

networking or mobile phones.

o Any pre-existing relationships or situations that may compromise this will be

discussed with the Designated Safeguarding Lead (Helen Bradley-Wyatt )

and/or headteacher.

5. My use of ICT and information systems will be compatible with my role within school.

This includes the use of email, text, social media, social networking, gaming, web

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publications and any other devices or websites. I will take appropriate steps to protect

myself online and my use of ICT will not interfere with my work duties and will always

be in accordance with the school AUP and the Law.

6. I will not create, transmit, display, publish or forward any material that is likely to

harass, cause offence, inconvenience or needless anxiety to any other person, or

anything which could bring my professional role, the school, or the County Council,

into disrepute.

7. I will promote online safety with the children in my care and will help them to develop a

responsible attitude to safety online, system use and to the content they access or

create.

8. If I have any queries or questions regarding safe and professional practise online

either in school or off site, I will raise them with the Designated Safeguarding Lead

(Helen Bradley-Wyatt) or the headteacher.

9. I will report any incidents of concern regarding children‟s online safety to the

Designated Safeguarding Lead (Helen Bradley-Wyatt) as soon as possible.

10. I understand that if the school believes inappropriate use or unacceptable behaviour

is taking place, the school may invoke its disciplinary procedure. If the school

suspects criminal offences have occurred, the matter will be brought to the attention of

the relevant law enforcement organisation.

I have read, understood and agree to comply with the Hollingbourne Primary

School Visitor /Volunteer Acceptable Use Policy.

Signed: ……………………….... Print Name: ……………………… Date: ………

November 2018

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Wi-Fi Acceptable Use Policy

For those using setting provided Wi-Fi. Settings may wish to use a paper or

electronic AUP for guest access of Wi-Fi by members of the community. This

template is provided for settings to adapt and use as appropriate.

As a professional organisation with responsibility for children’s safeguarding it is

important that all members of the school community are fully aware of the schools’

boundaries and requirements when using the school Wi-Fi systems, and take all

possible and necessary measures to protect data and information systems from

infection, unauthorised access, damage, loss, abuse and theft.

This is not an exhaustive list and all members of the school community are reminded

that ICT use should be consistent with the school ethos, other appropriate policies

and the Law.

1. The school provides Wi-Fi for the school community and allows access for education use

only. The wifi code is not to be given to staff for personal use on personal devices or to

any volunteers or visitors without specific permission of the headteacher

2. I am aware that the school will not be liable for any damages or claims of any kind arising

from the use of the wireless service. The School takes no responsibility for the security,

safety, theft, insurance and ownership of any device used within the School premises that

is not the property of the School.

3. The use of ICT devices falls under Hollingbourne Primary School‟s Acceptable Use

Policy, online safety policy and behaviour policy which all pupils/staff/visitors and

volunteers must agree to and comply with.

4. The school reserves the right to limit the bandwidth of the wireless service, as necessary,

to ensure network reliability and fair sharing of network resources for all users.

5. School owned information systems, including Wi-Fi, must be used lawfully; I understand

that the Computer Misuse Act 1990 makes the following criminal offences: to gain

unauthorised access to computer material; to gain unauthorised access to computer

material with intent to commit or facilitate commission of further offences or to modify

computer material without authorisation.

6. I will take all practical steps necessary to make sure that any equipment connected to the

schools‟ service is adequately secure, such as up-to-date anti-virus software, systems

updates.

7. The school‟s wireless service is not secure, and the school cannot guarantee the safety of

traffic across it. Use of the school‟s wireless service is done at my own risk. By using this

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service, I acknowledge that security errors and hacking are an inherent risk associated

with any wireless network. I confirm that I knowingly assume such risk.

8. The school accepts no responsibility for any software downloaded and/or installed, email

opened, or sites accessed via the school‟s wireless service‟s connection to the internet.

Any damage done to equipment for any reason including, but not limited to, viruses,

identity theft, spyware, plug-ins or other internet-borne programs is my sole responsibility;

and I indemnify and hold harmless the school from any such damage.

9. The school accepts no responsibility regarding the ability of equipment, owned by myself,

to connect to the school‟s wireless service.

10. I will respect system security; I will not disclose any password or security information that

is given to me. To prevent unauthorised access, I will not leave any information system

unattended without first logging out or locking my login as appropriate.

11. I will not attempt to bypass any of the schools‟ security and filtering systems or download

any unauthorised software or applications.

12. My use of school Wi-Fi will be safe and responsible and will always be in accordance with

the school AUP and the Law including copyright and intellectual property rights. This

includes the use of email, text, social media, social networking, gaming, web publications

and any other devices or websites.

13. I will not upload, download, access or forward any material which is illegal or

inappropriate or may cause harm, distress or offence to any other person, or anything

which could bring the school into disrepute.

14. I will report any online safety concerns, filtering breaches or receipt of inappropriate

materials to the Designated Safeguarding Lead (Helen Bradley-Wyatt ) as soon as

possible.

15. If I have any queries or questions regarding safe behaviour online, I will discuss them with

Designated Safeguarding Lead (Helen Bradley-Wyatt ) or the headteacher.

16. I understand that my use of the school Wi-Fi may be monitored and recorded to ensure

policy compliance in accordance with privacy and data protection legislation. If the school

suspects that unauthorised and/or inappropriate use or unacceptable or inappropriate

behaviour may be taking place, then the school may terminate or restrict usage. If the

school suspects that the system may be being used for criminal purposes, the matter will

be brought to the attention of the relevant law enforcement organisation.

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Official Social Networking Acceptable Use Policy for

Staff

For use with staff running official school social media accounts

1. As part of the school‟s drive to encourage safe and appropriate behaviour in the use of

today‟s technology, I will support the school‟s approach to online safety. I am aware that

the (Twitter) is a public and global communication tool and that any content posted may

reflect on the school, its reputation and services.

2. I will not use Twitter to express any personal opinions or create, transmit, display, publish

or forward any material that is likely to harass, cause offence, inconvenience or needless

anxiety to any other person, or anything which could bring the school into disrepute.

3. I will not disclose information, make commitments or engage in activities on behalf of the

school without authorisation from the school Designated Safeguarding Lead (Helen

Bradley-Wyatt ) and/or the headteacher. The headteacher retains the right to remove or

approve content posted on behalf of the school.

4. I will ensure that any content posted abides by copyright and intellectual property rights,

child protection legislation, privacy and data protection law and other relevant civil and

criminal legislation.

5. I will follow the school‟s policy regarding confidentiality and data protection/use of images.

o This means I will ensure that the school has written permission from

parents/carers before using images or videos which include any members of

the school community.

o Any images of pupils will be taken on school equipment, by the school and in

accordance with the school image policy. Images which include pupils will only

be uploaded by the school via school owned devices. Images taken for the sole

purpose of inclusion on Twitter will not be forwarded to any other person or

organisation.

6. I will promote online safety in the use of Twitter and will help to develop a responsible

attitude to safety online and to the content that is accessed or created. I will ensure that

the communication has been appropriately risk assessed and approved by the

Designated Safeguarding Lead/headteacher prior to use.

7. I will set up a specific account/profile using a school provided email address to

administrate the Twitter account and I will use a strong password to secure the account.

Personal social networking accounts or email addresses will not be used.

o The school Designated Safeguarding Lead and/or headteacher will have full

admin rights to the Twitter account.

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8. Where it believes unauthorised and/or inappropriate use of the Twitter or unacceptable or

inappropriate behaviour may be taking place, the school will exercise the right to ask for

the content to be deleted or deactivated.

9. I will ensure that the content and channel is suitable for the audience and will be sensitive

in the tone of language used and will ensure content is written in accessible plain

English.

10. I will report any accidental access or receipt of inappropriate materials or inappropriate

comments to the headteacher and/or Designated Safeguarding Lead urgently.

11. I will ensure that the Twitter account is moderated on a regular basis as agreed with the

school Designated Safeguarding Lead.

12. I have read and understood the school online safety policy which covers the

requirements for safe IT use, including using appropriate devices and the use of social

media. I have ensured that the site has been suitably risk assessed and this use has

been agreed by the headteacher.

13. If I have any queries or questions regarding safe and acceptable practise online I will

raise them with the Designated Safeguarding Lead Helen Bradley-Wyatt or the

headteacher.

I have read, understood and agree to comply with the Hollingbourne Primary

School Social Networking Acceptable Use policy.

Signed: ……………………….... Print Name: ……………………… Date: ………

Accepted by: ……………………………. Print Name: ………………………….