MlcrosofL Cfflce Access and Cfflce Lxcel ConsulLanL 8eporL !"#"$%#$ '()%#*)) +#,-./"0%-# 12*3(0%4* 5(//".6 1hlsconsulLanLreporLldenLlflesLheapproprlaLedaLasLoragesofLwareforsecond-handcarreLall.MlcrosofLCfflceAccessandCfflceLxcelareLheLwoposslble alLernaLlves. 1hemalnapproachlsanassessmenLofboLhprogramslnLhebaslsofslgnlflcanL feaLures.Moreover,arecommendaLlonlsmadebullLonLheprevlousassessmenL.1o concludeLhereporLwelllusLraLeaslmpleouLllnedeslgnforLheselecLedprogram. Powever, Lhe flnal model wlll be composed of a more sophlsLlcaLed sLrucLure. lnLhecourseofLheevaluaLlon,wefoundLhaLCfflceAccesslsLhesulLabledaLa processorforsecond-handcarreLall.8aslngourflndlngsonLhescenarloswhereLhe corporaLlon performs. 2 7-#0*#0) 8"$* 1ln18CuuC1lCn ...................................................................................................................... 3 2ASSLSSMLn1 Anu ulSCuSSlCn ............................................................................................. 4 9:;585?11@ =A> >=@='=515 :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: B !"#"#$%&% (&)*%+, """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" - !"#"!$%&% ./%01232 """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 4 !"#"562,* 7%8303&3,2 """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 9 !"#"-(,8:*3&1 """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 9 9:9=@+CA5 ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: D 9:E>=@='=51 >15+FA :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: G !"5"#;%%)3())%-# 1he car reLall lndusLry requlres large amounL of daLa Lo be sLored. Pence, lL ls lmporLanL Lo ldenLlfy Lhe besL-equlpped sofLware for Lhls purpose.1he selecLlon should be based ln Lhe areas of daLa sLorage, daLa analysls, user faclllLles and securlLy. 9:;5I.*"H)J**0 "#H >"0"K")*) SharlngslmllarfeaLures,CfflceAccessandLxcelareboLhoperaLlonallnLheareasofdaLa sLorageandmanlpulaLlon.noneLheless,Accesslsmorespeclallsedlnscenarlossuchas sLorlng cusLomer lnformaLlon, order deLalls and producL speclflcaLlons. Whereas Lxcel ln Lhe areas of sales, accounLlng and budgeL plannlng. 9:;:;>"0" 50-."$* LM"0 -. .*M"0%-#"M H"0" lnLermsofdaLasLorage,eachprogramhasbeendeslgnedwlLhadlfferenLsLrucLure. MlcrosofL Access offers relaLlonal daLa, whereas excel has been deslgned for non-relaLlonal daLa. ArelaLlonaldaLabaseenablesorganlslngdaLalndlfferenLLables.LachLableconLalns lnformaLlononspeclflcareassuchassuppllers,producLsorcusLomers.Powever,Lhe dlfferenLLableswlllberelaLedLhroughLhesameaLLrlbuLe.MlcrosofLAccessallowssLorlng daLa ln an efflclenL sysLem. >"0" %#0*$.%06 -. ,M*2%K%M%06 SpreadsheeL sofLware ls lnLended Lo be more flexlble, unllke uaLabases where daLa lnLegrlLy ls malnLalned. 3 MlcrosofLAccesscanbeconflguredLouseunlqueldenLlflersforeachLable.1hlsfeaLure enables Access Lo ldenLlfy auLomaLlcally daLa for querles or reporLs as well as prevenLlng Lhe lnpuL of daLa wlLh no ldenLlflcaLlon. MlcrosofLLxcelcannoLsupporLreferenLlallnLegrlLy,aslLlsnoLdeslgnedLooperaLewlLh relaLlonal Lables. Powever, spreadsheeLs offer dlfferenL alLernaLlves for daLa valldaLlon.9:;:9>"0" =#"M6)%) uaLa analysls represenLs an lmporLanL aspecL on buslness managemenL. 1hus, lL ls lmporLanL LobeequlppedwlLhfasLandeffecLlveanalyslsLools.8oLhAccessandLxceloffervarlous feaLures on daLa analysls. Powever, excel ls more speclallsed ln Lhls area. N(*.%*) CuerlesareLhemalnwayLoreLrlevespeclflclnformaLlonfromdlfferenLLablesby presenLlng quesLlons Lo Lhe daLabase. Cverall, lL ls a very useful feaLure for buslness ln Lhe reLall secLor. Access ls more approprlaLe for daLa LhaL ls golng Lo be consLanLly manlpulaLed and vlewed lndlfferenLforms.unllkeSpreadsheeLs,uaLabaseuse(&*:8&:*,=C:,*1D%/+:%+,(SCL) whaLenablesfasLlnformaLlonreLrlevlng,calculaLedfleldsandseveraloLherfeaLures.Cn Lhe oLher hand, Lxcel provldes lnflnlLe formulas for daLa manlpulaLlon. 8%4-0@"KM* "#H 7J".0) lvoL1ableLoolenablesLoanalyseandsummarlselargeamounLsofdaLa.1hlsLooloffers varlouswaysofdaLamanlpulaLlonsuchasfllLer,llsLaLemenLsandcalculaLedflelds.ln conLrasL Lo querles, Lxcel provldes advanced lvoL1able faclllLles Lhan Access, ln whlch case, Lxcel would be more efflclenL when analyslng large amounL of daLa. 6 9:;:EO)*. L"3%M%0%*) O)*. %#0*.,"3* LxcelSpreadsheeLhasbeendeslgnedwlLhaslmplerlnLerface,Lhlsprogramcanbeused wlLhbaslcknowledge.Whereas,AccessuaLabasewlllneedmorequallfledpersonalforlLs use. !(M0% ()*. unllkeLxcel,dlfferenLuserscanuseLheuaLabaseaLLhesameLlme(excepLforlndlvldual recordsbelngused).1hlsfeaLurelncreasesproducLlvlLywlLhmoreLhanoneemployee worklng aL a Llme. 9:;:B5*3(.%06 8oLhprogramsprovldeefflclenLsecurlLywlLhfeaLuressuchaspasswordsandencrypLlon. 1hough,lncaseoffallure,AccesslsconLlnuouslybelngsavedLoprevenLanydaLaloss. Powever, ln excel we can seL up Lhls feaLure ln advance. ln addlLlon Lo Lhls analysls, 73+:*, #(MlcrosofL CorporaLlon, 2007) ln Lhe appendlx shows a summarlsed comparlson Lable wlLhln several oLher feaLures. 7 9:9*)%$# 9:E:;@"KM*) "#H "00.%K(0*) AuaLabasewlllconslsLofvarlousLablesmadeupofdlfferenLflelds.LachLablewlllbe relaLed Lhrough shared aLLrlbuLes. 7M%*#0 @"KM* CllenL1ablewlllconLalnallLhelnformaLlonregardlngLhecllenL.lLlsllnkedLoLheCrder 1able Lhrough Lhe aLLrlbuLe =00.%K(0*) "7()0-/*.+> - CusLomer unlque ldenLlfler "L#"/*P Q#"/*P =HH.*))P 8-)03-H*P 0*M*IJ-#* "#H */"%M - CusLomer lnformaLlon 7". @"KM* Car 1able conLalns all Lhe lnformaLlon wlLh regard Lo second-hand cars. lL ls llnked Lo Crder 1ableLroughLheaLLrlbuLeroducLlu,andllnkedLoSuppllerLableLhroughLheaLLrlbuLe Suppllerlu. =00.%K(0*) "8.-H(3+> - Car unlque ldenLlfler "!"R*P !-H*MP S*".P @6I*P ?8 "#H 1#$%#* - Car speclflcaLlons "8.%3*"5(IIM%*.+> - ldenLlfles Lhe car suppller 9 C.H*. @"KM* CrderLableconLalnsLhelnformaLlonwlLhregardLoLhesale.lnformaLlonofLheorderls gaLhered from Lhe remalnlng Lables. 1hus, roducLlu llnks Lo Car 1able, and CusLomerlu Lo CllenL 1able. =00.%K(0*) "C.H*.A-- Crder unlque ldenLlfler "8.-H(30+> - ldenLlfles Lhe producL ordered "7()0-/*.+> - ldenLlfles Lhe cusLomer"C.H*.>"0* - Crder daLe 5(IIM%*. @"KM* Suppller 1able provldes deLalls regardlng Lhe dlfferenL suppllers. lL ls llnked Lo Lhe Car 1able Lhrough Lhe aLLrlbuLe Suppllerlu. =00.%K(0*) "5(IIM%*.+> - Suppller unlque ldenLlfler "7-/I"#6A"/* - Company name "=HH.*))P @*M*IJ-#* "#H 1/"%M - Suppller conLacL alLernaLlves 1/IM-6** @"KM* 1hlsLablelsnoLparLofLhebuslnessacLlvlLy,howeverlLconLalnsLhelnformaLlonwlLh regard Lo Lhe personal. =00.%K(0*) "1/IM-6**+>"L#"/*P Q#"/*P =HH.*)) "#H '"#R "33-(#0- Lmployee personal deLalls "A+ #(/K*. - naLlonal lnsurance number "T-K @%0M* 10 9:E:9U*6 V(*.%*) MlcrosofLAccessenablesusersLoperformunllmlLeddlfferenLquerleswlLhanyfleldwe requlre. lor example, ln a query on 8MW cars you mlghL as well wanL Lo dlsplay model, year and englne flelds. llgure 2 develops on several examples: llgure 2: key Cuery appllcaLlons 11 9:E:EC(0M%#* >*)%$# llgure 3 lllusLraLes a slmple ouLllne deslgn for Lhls pro[ecL. Powever, Lhe flnal model would requlre an advanced sLrucLure. llgure 3: osslble ouLllne deslgn 12 E7-#3M()%-# LffecLlvedaLasLoragecomprehendsaposlLlveouLcomeforLheaccounLlngand admlnlsLraLlonareasofacompany.AfLerabuslnessperformanceevaluaLlon,wecansee LhemosLapproprlaLesofLwareforLhlspurposelsMlcrosofLCfflceAccess,flLLlnglnLhe parameLers of second-hand car reLaller. Powever,wemusLLakelnLoconslderaLlonLhaLboLhprogramscanbeusedlna complemenLary way. MlcrosofL Access provldes Lhe daLa sLorage aspecL and Lxcel Lhe daLa analysls. Pence, sofLware complemenLaLlon wlll ensure an effecLlve use of boLh resources. 13 B