ACCESS and SAFETY Procedures for ALICE - INSPIRE HEPinspirehep.net/record/928389/files/ali-2004-008.pdf · It may serve as a book of ... cavern UX25 at Point-2 in Saint Genis-Pouilly

EUROPEAN ORGANIZATION FOR NUCLEAR RESEARCH European Laboratory for Particle Physics

[Institute] Internal Note/ ALICE reference number

ALICE-INT-2004-008 version 2.0 Institute reference number

[-] Date of last change

[Institute address]

2004-04-22

ACCESS and SAFETY Procedures for ALICE

Authors:

Marc Tavlet / ALICE-GLIMOS

Abstract: This document presents a summary of instructions to new arrivals to the ALICE project as well as to those collaborators who change activities and will come more often to Point-2.

The document is entirely composed of already existing rules. It may serve as a book of reference and a safety refresher. It will be revised when the access conditions change, in particular before the start-up of the machine.

References for detailed reading are also provided. Most important are the contact lists and it is encouraged to use them as early as possible.

ALICE – Safety & Access / GLIMOS EDMS 452 686

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Table of Contents 1. Introduction and Scope 1.1. Introduction ...................................................................................................... 1 1.2. Scope ................................................................................................................ 1 2. Obtaining CERN Passes (Cards) 2.1. Verify existing CERN Cards ……………………………………………….... 2 2.2. Arriving Collaborators ……………………………………………………….. 2 2.3. ALICE Contractors for Point-2 ........................................................................ 4 2.4. Underground Access ……………………………………………………….. 5 2.5. Visiting the ALICE premises ………………………………………............... 5 3. Working at Point-2 3.1. Logistics to start work .................................................................................... 8 3.2. Safety in SX2 SXL2 and PX24 .…………………………………………….. 8 3.3. Safety in underground cavern UX25 ………………………………………… 9 Safety equipments ……………………………………………………………. 9 Specific risks during installation …..……………………………………….… 10 Specific risks during commissioning ……………………………………….… 11 3.4. In case of emergency …………………………………………………………. 11 4. Responsibilities in matter of safety 4.1. ALICE Safety Officers .................................................................................. 13 4.2. Other Safety actors .......................................................................................... 14 5. Sanctions ……................................................................................................. 15

6. Requested Safety Documents 6.1. From contractors …………………………………………………………… 16 6.2. From collaborating teams ………………………………………………….. 16 7. References ....................................................................................................... 17

7.1. Work organization ............................................................................................. 17 7.2. Access conditions to the CERN domain ……………………………………… 17 7.3. Visits of the CERN premises …………………………………………………. 17 7.4. Mission of Safety Coordinators GTD/Apave ………………………………… 18 8. Some forms ................................................................................................... 19


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Appendix 1: Main Technical Contacts in ALICE ..................................... 20

Appendix 2: List of Safety Officers for ALICE ....................................... 20

Appendix 3: Safety Organization in ALICE .............................................. 21

Appendix 4: List of Safety Link-Persons ................................................ 22, 23

Appendix 5: Template for Task Procedure form.................................... 24, 25


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1. Introduction and scope

1.1. Introduction

The CERN staff and equally the collaborators are all responsible to observe CERN rules, and maintain an appropriate safety culture in their work. The roles of training and of assigned supervisors are fundamental in this duty.

The safety policy at CERN is outlined in SAPOCO/42: http://tis-div.web.cern.ch/tis-div/sapoco42/index.html

Specific information relative to PH Department can be found in the ‘Divisional Safety-Plan’: http://tis-div.web.cern.ch/tis-div/SafetyPlan/ep/e_index.htm

For physicists, users as well as staff members, a useful reading is the “Safety guide for experiments”: http://safetyguide.web.cern.ch/SafetyGuide/Welcome.html

1.2. Scope The objective of this document is to facilitate preparations for doing laboratory or assembly-hall work in the ALICE project, which presently and for the near future takes place in several surface buildings on the CERN premises, as well as in the underground cavern UX25 at Point-2 in Saint Genis-Pouilly. Lists of references and useful readings, as well as some forms you may need to fill in prior to come are given at the end. The lists of main contacts and safety officers for ALICE appear in Appendices 1 and 2.


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2. Obtaining CERN passes (cards) Unless you are a temporary visitor with no activity on the CERN premises (but you still need to pass by the reception in this case for a visitor pass and be constantly accompanied by a CERN card holder), you have to follow one of the following procedures to obtain a valid pass for access and work:

2.1. Verify existing CERN cards If you already have a CERN card (with the arrow on the left and your photo on it), check its expiration date. If you are working on the same experiment for the same institute, or for the same contractor, it should normally still be valid, including special authorized access, except maybe for underground areas (see 2.4)

2.2. Arriving Collaborators You are a (new) collaborator (User) you must be registered and obtain a CERN access card, which will be used to access offices as well as surface laboratories and assembly-halls at Point-2:

��Step 1: Read the CERN Guide for Newcomers, http://ep-div.web.cern.ch/ep-div/UsersOffice/NewcomersGuide/Welcome.html

��Step 2: Obtain the registration form via CERN WEB site or from the Users’ Office directly. In English: http://ep-div.web.cern.ch/ep-div/UsersOffice/RformE.pdf In French: http://ep-div.web.cern.ch/ep-div/UsersOffice/RformF.pdf

��Step 3: Fill in the registration form ahead of time (maybe at home) and make sure it is signed by your designated team-leader (item VIII of the form); a team-leader list for ALICE collaborating institutes is available from the ALICE secretariat (tel +41 22 767 27 71, [email protected],) or in the Users’ Office.

Also clarify insurance questions and take along a copy of your present work-contract with your institute; its duration is important.

��Step 4: Access CERN site from the reception (bldg. 33) accompanied by your CERN contact and proceed to the Users’ Office (in bldg. 61) to register in person.

��Step 5: Receive an identity number and a CERN access card from the Users’ Office within the same day if your documents are complete.

��Step 6: Register for the next Tuesday safety-course of the fire-brigade ( Info on the web, from the CERN main-page -> Safety Commission -> Safety Training )


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Induction Safety Courses tailored for ALICE collaborators may also be organized by the GLIMOS (Group Leader in Matter of Safety, see Appendix 2) on request.

��Step 7: Go to your host-department (PH) or project secretariat (ALICE secretariat is in bldg 301) for registration and ask for the electronic validation of the particular buildings and sites you want to go to; valid action may only be entered after specified training courses have been taken.

��Step 8: If you need computer access, you must fill in the user registration form of the CERN computer centre, which is available by the Users’ Office or department secretariats, and bring it to the ALICE secretariat. The access to EDH (Electronic Documents Handling) and to EDMS (Engineering Data Management System) can also be requested from the secretariat.

��Step 9: Consult the designated supervisor for your work-site and obtain specific safety instructions from him. Make sure you review all aspects listed below and the relevant precautions to be taken:

��Noisy environment

��Working at heights

��Using lifting cabs (nacelles)**

��Hot work (welding etc.)**

��Working with flammable gases

��Working with chemicals and solvents

��Working near high voltage installations

��Transport and use of radioactive sources or materials *

��Use of non-ionizing radiation, such as lasers *

��Work in confined spaces** More clarifications and precisions about safety aspects can be obtained from the Territorial Safety Officer (TSO) of your work place (His/her name appears on the blue sticker posted on the entrance door of the building.)

* The CERN SC-RP group ( http://tis-div-rp.web.cern.ch/tis-div-rp/) must be contacted sufficiently ahead of time. ** Specific training are available, accreditation is needed.

��Step 10: ALICE collaborator personnel with CERN ground pass on repeated visits and/or taking part in a major work to Point-2 should inform the TSO of Point-2 (see Appendix 2) ahead of time; some of the steps of chapter 3 (below) may also apply, in particular, a simplified PPSPS will have to be prepared.

��Step 11: Move about freely and carefully with your access card, observing CERN safety rules. If you have the privilege of using a CERN car, realize that you have the responsibility of preserving this property and not to put it, yourself and your colleagues at risk by speeding or skipping maintenance etc. Similar advice applies to those using their


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own or rented cars. Remember that French and Swiss traffic rules (for inside villages and cities) apply on the CERN sites.

2.3. ALICE contractors for Point-2 Contractors working on the CERN site are subject to the regulations of the Host State on whose territory they are working (France for Point-2). They must also comply with the CERN Safety regulations and any specific rules specified in their contract.

If you are an ALICE contractor and want to work at Point-2:

��Step 1: If you are a supervisor or acting on his behalf, check for logistics and planning with the ALICE representative of the site manager and take the CERN safety course on Tuesday, if you have not already done so.

��Step 2: If you are not a supervisor at your planned work-site consult with your designated supervisor for logistics and CERN safety instructions (your supervisor is assumed to be already fully informed). Your supervisor has also been designated in your company's safety plan (PPSPS), as well as in the site-opening document (AOC, where relevant) and has the prime responsibility for your safety. Information on safety requirements at CERN has also been provided during the tendering process and as attachments to the contract of your company. Find out when you can start and make sure that you have been announced to (are expected by) the CERN registration office.

��Step 3: Before starting work (preferably before coming to CERN) you should familiarize yourself with your company's Safety Plan (PPSPS), and the relevant results from an initial common safety inspection, which may already have been performed. Consult with the Safety Coordinator.

��Step 4: Upon arrival, preferably on Monday or Tuesday, proceed to the registration office in building 55 (on the Meyrin site, gate B). Further details can be obtained from this office and/or from the Safety Coordinator.

��Step 5: Follow the relevant CERN safety courses on Tuesday delivered by the Fire Brigade (Bldg. 65) in order to obtain electronic (magnetic strip) access authorization, ( Info on the web, from the CERN main-page -> Safety Commission -> Safety Training ). Induction Safety Courses tailored for ALICE sites may also be organized by the GLIMOS or the TSO on request.

��Step 6: After you have received a valid card, your supervisor or his representative should welcome you and instruct you at Point-2, or wherever you have to work. You should obtain instructions, including about safety, on your work-place according to the accepted PPSPS; for special work, like hot work, working in heights, handling gases, cryogenics, ionizing and non-ionizing radiation (e.g. lasers) etc. consult step 9 under item 2.2, above.

��Step 7: contractor personnel, working for one day or less or arriving after Tuesday have to be instructed by a qualified supervisor of his company and/or competent CERN


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staff and have to be essentially accompanied (or supervised) for that day; the Pt-2 TSO and the Safety Coordinator must be informed about this and agree to it.

��Step 8: Subcontractors working within an ALICE collaborator-team are treated as part of the team according to chapter 2.2 (above) under the team-supervisor’s control.

2.4. Underground access To get access to underground areas, you must attend the third part of the Tuesday safety-course, or the specific course given by the GLIMOS (preferably for Staff and Users), and fill in an EDH request. Your request will be validated by the GLIMOS, and your access card will be validated accordingly.

To access the underground areas, you must wear a hard hat (helmet) and comfortable shoes (even safety shoes for most work). Self-breathing masks are available in UX25.

Please take note of the restrictions whether the overhead crane is in operation in PX-24, and respect the Safety Perimeter.

If you intent to carryout some subsequent work, and are part of a team of several persons, a specific safety course can be provided by the TSO or the GLIMOS. A PPSPS must have been filled in by your supervisor. Take note of it.

If you intent to use lifting devices, do welding, or work in confined space, you also have to attend the specific safety course (see on http://humanresources.web.cern.ch/humanresources/external/training/safe/sa_main.asp )

Some of these have already been summarized in a general and uniform way for the entire LHC project in EDMS doc. Nr. 323972 (Ref. 7.1.1.1).

2.5. Visiting the ALICE premises The safety aspects of the visits at CERN are listed in the Safety Instruction 44 ( http://edms.cern.ch/file/335810/LAST_RELEASED/IS44_E.pdf )

Please note that visits are not allowed when the Laboratory is closed during the winter holidays. Visits outside working hours are only exceptionally allowed and need prior agreement from the GLIMOS.

During working hours, the priority must be given to work. This is the reason to declare the visit to the person in charge of the work at the given premise.

Visitors must always be accompanied by authorized persons. An authorized person is a member of personnel (and equivalent) who has attended the necessary training, including safety aspects and who has the competence to guide people. Visitors do not have to wear an access card, but the accompanied person must wear his/her card in a visible manner.


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For surface visits, the authorized accompanying person must have the relevant access right. He/she must know the premises he/she is guiding visitors into. To be sure that there are no restriction in the visited premise, the visit must be declared (the sooner the better) to the person in charge of the given building or laboratory.

For underground visits, the authorized accompanying person must have the relevant access right, which means that in addition to the three parts of the official safety course dispensed by the fire brigade, he/she must have attended the specific safety training for Point-2 (given by the GLIMOS or the TSO). To be sure that there are no restrictions in the visited premise, the visit must be declared (the sooner the best) to the TSO of Point-2 (see Appendix 2).

2.5.1. Professional visits accompanied by an experienced ALICE member

Visits of contractors, collaborators, students, etc organized and accompanied by experienced ALICE member are considered as “professional”. If visitors need more material or information such as introduction conference, transportation, the visit is considered as being “official” and procedure falls under 2.5.2.

Rules for professional visits of surface premises:

The visiting person(s) (maximum 12 per accompanying person, in case of children under the age of 14, see IS-44) must always stay in the vicinity and under the responsibility of the accompanying person. The total number of visitors must be adapted to the given premise (to be discussed with the person in charge of the equipment/laboratory and the TSO).

Rules for professional visits of underground cavern UX-25 :

Underground visits must be authorized by the GLIMOS. The total number of visitors downstairs is limited to 20. Groups larger than 8 (7 visitors) are encouraged to use the PM lift to go down*. In this case, the Site Manager must be contacted well in advance. For small groups, and access through PX-24, visitor cards (from the ALICE secretariat or from the TSO at Point-2) will be given to the visitor(s). The accompanying person is responsible for the visitor cards.

In any case, visitors must comply with the access procedure and with the safety rules for underground access (in particular wear a hard-hat and comfortable closed shoes). In addition to this safety equipment, the accompanying person must also have a flash-light.

2.5.2. Official visits (Press and VIP)

These visits, whether they are organized by the VIP-Service or by a member of the ALICE management, must be organized in collaboration with Y. Foka or C. Decosse who will consult the related Safety Officer(s). * But remember that access to the tunnel is strictly forbidden beyond the first 50 meters, i.e. up to the first junction which allows to come back to the cavern and have a view from the tunnel.


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Visits at Point-2 must be arranged in agreement with the GLIMOS.

The accompanying person is responsible for the visitor(s); he/she must know the concerned premises, including the related safety aspects provided at the ALICE specific course.

For underground visits, visitor cards can be given to the visitor(s), but the access can also be given through the “sas” in SD-2 (and the PM shaft). These visits will obey the same safety rules, in terms of limited number of people and safety equipment, as for professional visits. Visitors must comply with the safety rules for underground access (in particular wear a hard-hat and comfortable closed shoes). The accompanying person must be authorized for underground access, wear personal safety equipment and a flash-light.

2.5.3. Personal visits accompanied by an authorized ALICE member

Any member of the collaboration can bring friends or family members to visit some of the ALICE premises, under the following rules:

The accompanying person must be an “authorized person” as described above.

The accompanying person and the visitors must comply with the safety rules (see above) especially in case of underground access. In UX-25, the visitors and the accompanying person are encourage to stay on the side gangways to not disturb the work.

The number of visitors is limited to 6 (only one child under the age of 10).

2.5.4. Public visits organized by the Visit-Service

Today, as the ALICE premises are the place of intense work, no public visits are allowed at Point-2.

Public visits could be allowed in the near future, only through SD-2 to the “exhibition area” on top of PX-24.


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3. Working at Point-2 3.1. Logistics to start work If you start a major new activity at CERN make sure, ahead of time, that

- the Integration and Installation Coordinator (see Appendix 1) knows about the space and time you plan to occupy on the CERN premises,

- the work-coordinator, and the Territorial Safety Officer (TSO), at Point-2 know your plans of work,

- you are or have identified a lead-person (supervisor) who has benefited from the CERN safety course,

- the supervisor must be familiar with CERN safety regulations and be prepared to pass this knowledge on to his team,

- the supervisor has to prepare the necessary safety documentation (see chapter 6), in particular the simplified PPSPS, the Task-Procedure form, as proposed in Appendix 5.

Useful additional readings for a supervisor of a work-package are the uniform provisions for the organization of work for the entire LHC project, published under EDMS Nr. 323972 (ref. 7.1.1.1 in chapter 7), which covers among others: ��Coordination committees and meetings ��The site manager’s role ��The Safety Coordinators' role ��Legal working hours ��Access conditions (with a focus on the later underground needs) ��Transport facilities ��Storage facilities

3.2. Safety in SX-2, SXL-2 and PX-24 Some sub-detectors and supporting frames are assembled in the halls SXL2 (bldg 2252), SX2 (bldg 2285). The control room will also be installed in SX2.

The counting rooms will be installed in levels P1 to P4 (P1 at the top) of shaft PX24 which is not under controlled access. The gas-mixing equipment will be installed on the plug of the shaft, below level P4. It should only be accessed by specialists.

The gas storage (high pressure) and primary gas distribution is installed in SG2. This building 2270 is only accessible to specialists.

Most of the other buildings at Point-2 are still in the hands of other departments, only some will be handed over to ALICE when completed, such as the storage area between bldgs 2250 and 2265.


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Since the time when the SX2 and SXL2 were handed over to ALICE, the following measures of basic safety infrastructure were implemented step by step (in about this sequence) and are now fully in place:

��Site security and access control tightened

��Red telephones *

��Hydrants *

��Mobile fire extinguishers *

��Fire-detection system with area flexibility

��Emergency stop buttons *

��Ventilation and heating equipments

��Smoking-extraction equipment

��Cranes and lifting devices checked by the Safety Commission (SC)

��Assigned TSO and assistant TSO (which are almost always present, respectively in bldg SX2 and SXL2)

��Training of a first-aid team

��Routine supervision and coordination of all activities with regard to compliance with safety rules by the Safety Coordinators

��Routine weekly SX5 coordination meetings

��Bi-monthly safety coordination meetings and inspections of the site (CISSCT)

Collaborators and contractors are requested to respect and use these facilities and - above all - not to circumvent or abuse them. In case of doubt or questions the TSO or Safety Coordinator of TS-IC should be contacted.

3.3. Safety in underground cavern UX-25 Safety equipments:

- a safe room is under construction at the bottom of the lift for personnel,

- cupboards with breathing masks have been installed at the two ends of the cavern, two in RB-24 (lift side), one at the bottom of the stairway leading to the emergency exit towards US-26∗ ,

- fire (smoke) detection is operational,

- sirens, alarms are in place,

- fire extinguishers* (for your use) and hydrants (for firemen) are available,

- emergency-stop and evacuation buttons are in place; their location will be reviewed∗ ,

- safety instructions are given in the lift, please take note of them and respect them,

∗ Please know their location


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- maps with evacuation routes are on display at strategic places.

Specific risks during installation: The installation of ALICE is currently ongoing in the UX25 cavern. It is divided in several phases: Phase 1 consists of the preparation of the experimental area with the large support structures and the magnets. It will last until the end of 2005. Phase 2 will cover the installation of the main sub-detectors (TRD, TOF, PHOS and HMPID) into the L3 magnet, and will last until mid 2006. Phase 3 will consist of the installation of the TPC and the ITS around the beryllium vacuum chamber. Phase 4 will be used for commissioning, installation of the beam-line shielding, the forward detectors and second stage PHOS and TOF, and will serve as a reserve. Today, not all the infrastructure for people is available: some lateral gangways and stairways are being installed. The large concrete support and blockhouse for the dipole magnet will be built in 2004.

The ground of the UX-25 is not physically separated from the bottom of the shaft PX-24, great care must be taken when working on the RB-24 side of the cavern, at the bottom of the shaft. In particular, the “Safety Perimeter” (= area at the bottom of the shaft, up to the solenoid coil, plus the first level of the gangways) must be freed when objects are manipulated with the crane through the shaft. In this event, the lift is blocked, and warning signs are flashing at the top entrance and in the cavern.

As already said, some activities imply specific risks:

��Noisy environment

��Working in heights (scaffoldings)

��Using lifting cabs (nacelles) †

��Hot works (welding etc.) ‡

��Working with flammable gases

��Working with chemicals and solvents

��Working near high voltage installations

��Transport and use of radioactive sources or materials §

��Use of non-ionizing radiation, such as lasers **

��Work in confined spaces †† † Specific training are available, accreditation is needed. ‡ Specific training are available, accreditation is needed. § The CERN SC-RP group must be contacted sufficiently ahead of time. ** The CERN SC-GS group must be contacted sufficiently ahead of time.


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Please inform about safety aspects of your work from your local supervisor. More clarifications and precisions can also be obtained from the TSO.

Some areas are classified as “restricted access”, which means that a restricted number of people can work there at the same time. This is (or will be) the case inside the L3 volume and under the small blockhouse. Respect this rules, but the “two-person rule” must also be respected. If you know that you will have to work in these areas, inform the coordinator of the work so he can check that not too many people want to work there at the same time.

Specific risks during commissioning: Once all sub-detectors and services have been installed, the concrete plug will be closed to separate the PX24 shaft from the UX25 cavern. No major pieces of equipment will be displaced anymore. The main remaining risks will be: - work in height ; on scaffoldings, but remember that working on ladders is not permitted, use harnesses, use of nacelle only by trained people; - high-voltages ; identify the sources, use the relevant equipment; - fire ; take note of the location of fire-fighting equipment; - confined spaces (e.g. inside the L3 magnet).

3.4. In case of emergency The role of safety officers listed in Appendix 2 is to increase safety in order to reduce the accident level. They may inform, or train, you in matters of safety.

Once a hazard occurs, please remember what you have learned during your training:

- protect yourself (evacuate if necessary)

- alert the fire and rescue services – 74444 - give your name,

precise location of accident,

type of accident,

number and state of victims.

- if needed and if you can, secure the victim and other people,

- if you know them, apply the first-aid measures, if you don’t know them, call for help (shouting is often efficient)

- if you can, stop or fight the source of risk,

†† Specific training are available, accreditation is needed.


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In case of necessity, the fire and rescue services will call the appropriate specialists, and the concerned persons will be informed. Once the situation is secured and clear, an “Internal Accident Report” must be filled-in according to Safety Code A2. This implies that you inform your direct supervisor, the TSO and SC-GS (74860). Remember that an “Internal Accident Report” must also be filled-in in case of “near misses”.


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4. Chain of responsibilities in matter of safety At CERN, the duties and responsibilities in matter of safety follow the same lines as the hierarchical lines. Everyone is responsible for his own safety and each supervisor is responsible for the safety of its supervisees.

Besides your supervisor, who is directly responsible for your safety, useful contacts may be your team-leader, your local representative on the CERN premises, your secretariat and the ALICE secretariat (72771).

For an experiment, the Technical Coordinator, who is the GLIMOS by default, delegates this latter function to an appointed GLIMOS who is then responsible for the safety of the whole project. The Project Leaders are responsible for every safety aspects of their projects, including of their collaborators, from the design to the dismantling and disposal.

The GLIMOS (Group Leader in Matters of Safety) is accountable to the Department Leader and acts via the Technical Coordinator by checking, coordinating and informing on all safety matters concerning the experiment and collaboration. His/hers functions are delineated in SAPOCO/42, annex 2.1- chap.8. As part of the task to keep the Collaboration informed, and of being informed of the sub-projects’ situation, the GLIMOS participates in the ALICE technical-coordination, and to technical-board meetings.

He is helped in this task by several persons (see below).

The chains of report in matter of safety are illustrated in Appendix 3.

4.1. Alice safety officers (see Appendix 2)

- The GLIMOS is assisted by a deputy. In case should these two persons be absent at the same time, some practical safety aspects may be treated by the deputy technical coordinator. Important safety aspects must be transmitted to the DSO of PH Department.

- Other safety officers are also appointed for radiation, gases, INB aspects (see Appendix 2). They act via the Technical Coordinator and are accountable to the Department hierarchy. They also normally report safety problems and actions to the GLIMOS.

- Territorial Safety Officers (TSO) have the function of local supervision of safe working conditions in their respective zones. They are nominated by the Department Leader upon recommendation by the Department Safety Officer (DSO).

- Safety link-persons have been nominated for each sub-projects (see Appendix 4). They help the GLIMOS; they disseminate the safety info to their collaborators, they check the safety aspects of their projects, and they report safety issues and problems


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to the GLIMOS. Note that, this does not release the Project Leaders from their responsibility of the safety of their projects.

4.2. Other safety actors About the work at Point-2, two other persons can be contacted for safety matters:

- The Safety Coordinator (TS-IC) helps the GLIMOS and any supervisor about most of safety aspects, legal and official, as well as practical. He coordinates the safety of contractors and collaborators at Point-2.

- The SC Inspector for PH Department for safety inspections in assembly halls on CERN premises (see http://tis.cern.ch/ and Appendix 2).

To help during the design phase and to help with rules, specialists of the Safety Commission (SC) can be contacted (see on http://tis.cern.ch/ ). SC evaluates safety, makes rules and performs inspections and reviews. They are specialists about radiation (including non-ionizing radiation and lasers), electricity (including EMC problems), chemistry, mechanics, structures, ergonomic, safety at work, and fire prevention.

The PH Department Leader is responsible for any activities taking place in the Department. He is assisted in this task by a Department Safety Officer (DSO). The DSO has department-wide safety functions, which are described in the ‘EP Division Guide’ and the SAPOCO/42, and are to some extent complementary to those of the GLIMOS. In case of conflict on safety matters between the GLIMOS and the Technical Coordinator, the GLIMOS reports to the DSO, and the PH Department Leader takes the decision.


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5. Sanctions Although the majority of our collaborators and contractors follow safety rules in their own interest, complacency and carelessness can occasionally lead to dangerous situations. It is a general recognition that precursors without consequence should be sanctioned to avoid a recurrence with consequences. It is also well known that withdrawal of access-rights to work is the most effective sanction; this is intended for LHC in general, see "Coercive measures" on page 10 of ref. 7.1.1.1. (EDMS 323972) The ALICE GLIMOS plans to put a concrete measure into place at the Point-2 and in particular for underground activities (as soon as this document has final authorization):

Any infringement to a safety rule will be written down on a yellow card kept by the GLIMOS. The infringer will be notified by a memo, with copy to the safety officers at Point-2, to the Safety Coordinator, to the SC Inspector and to the supervisor of the person.

Any repetition will be penalized by a red card, and may lead to the withdrawal of the access right.

A central logbook of violations and sanctions will be maintained at the GLIMOS’ office. The repeated occurrence of safety violations by members of a company or collaboration will be followed by a strict revision of the PPSPS.


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6. Requested safety documents 6.1 From contractors Point-2 and the relevant buildings belong to the LHC project. This project needs site Safety Coordinators according to French law and to CERN regulation. The key document is the “Overall Safety and Health Protection Plan” (=“Plan Général de Coordination en matière de Sécurité et de Protection de la Santé” = P.G.C.S.P.S. = ref. 7.1.1.2) which has to be used to write the “Plan Particulier de Sécurité et de la Protection de la Santé” (P.P.S.P.S.) required by French Law from all contractors.

The essential safety requirements for contractors are included in each call for tender.

The overall document, the PGCSPS and the properly prepared PPSPS will cover all the important aspects for the general safety of newcomers, with particular attention to: ��Additional useful addresses (such as local authorities) ��Specific features of the working areas (§ 2) ��Special risks ��General safety measures (§ 3) ��Fire emergency plan (§ 5) ��Accidents in the work place (§ 6) ��Special Health and Safety Protection Plan (PPSPS §8). The Safety Coordinators will also ensure that the necessary safety measures are applied at all stages of the project by the collaboration teams at Pont-2 and include them in the institutionalized process of supervision and meetings.

6.2. From collaborating teams Because of the increasing activities at Point-2, there are good reasons to standardize the documentation on safety planning required. It will therefore also be requested that collaborating institutes coming at Point-2 for the installation of their equipment also submit a simplified PPSPS, called a Task-Procedure form.

This form will be mandatory in the following cases: - if a "site opening" (=“Avis d’Ouverture de Chantier” = AOC, available from the

web) was asked, - if a supervisor has been nominated for work at Point-2, - if the work-package exceeds 20 man-days.

About 2 to 3 pages of essential information have to be filled in by the supervisor of the work-package. The template is shown in Appendix 5.


17

At the discretion of the Safety Coordinator, the PPSPS or this form may also be requested from groups without one of the above conditions.

The form (simplified PPSPS) will be filled in (before the start of work) by the designated supervisor (possibly with the help of the safety link-person and the GLIMOS). It will be put on EDMS and submitted to the Integration & Installation Coordinator, the TSO, the GLIMOS and the SC safety inspector. Pre-assembly and testing activities in other halls on the CERN premises do normally not fall under the LHC provisions. The site Safety Coordinators consider these activities like an outside factory, but may inform themselves about the products eventually to be delivered to Point-2. The supervision of the safety of this work is in the CERN or collaboration line-management. The safety of this area is overseen by the local TSO. The safety inspector of SC ensures that the safety measures are implemented by making regular inspections; he should be informed about any new activity. The GLIMOS in collaboration with the SC safety inspector ensures that the equipment and premises used by his group meet the safety requirements. Major test-beam activities will continue to be covered by the existing ISIEC form (see ref. 7.1.2.2 and enclosure 8).


18

7. References 7.1. Work organisation: 7.1.1. On the LHC sites Two documents for 1rst category activities (i.e. > 500 man-days and several contractors): ��7.1.1.1 Pierre Bonnal/AC and Michel Vitasse SL/MR : Organisation des travaux d’installation du LHC et de ses expériences, EDMS 323972 ��7.1.1.2 PGCSPS de la coordination de sécurité GTD/APAVE : disponible pour le moment sur le « public » de John Etheridge: \\CERNHOME04\jetherid\Public , file pgcsps update English.doc 7.1.2. On the Meyrin site, Two documents for 2nd category activities (i.e. < 500 man-days and one contractor): ��7.1.2.1 Règles de sécurité applicables aux activités des entreprises sur le domaine du CERN Réf CERN/TIS-GS/98-10 de Mai 1998. http://tis-div.web.cern.ch/tis-div/SafetyRules/Texte_en.html ��7.1.2.2 Formulaire ISIEC (mainly for test beams) https://edms.cern.ch/file/383772/LAST_RELEASED/ISIEC.pdf 7.2. Access conditions to the CERN domain: Operational circular No 2 rev. 1 (1998) and annexes: http://humanresources.web.cern.ch/humanresources/internal/admin_services/opercirc/English/oc-02rev1.pdf ��Annexe 1 : http://humanresources.web.cern.ch/humanresources/internal/admin_services/opercirc/English/oc-02rev2sub.pdf ��Annexe 2 : http://humanresources.web.cern.ch/humanresources/internal/admin_services/opercirc/English/oc-02rev2subannex.pdf 7.3. Visits of CERN premises Safety Instruction No 44 : http://tis-div.web.cern.ch/tis-div/safdoc/IS/is44/is44_en.html 7.4. Mission of Safety Coordinators GTD/APAVE : Annex of CR of 87th LHC Safety coordination meeting - EDMS 345495 : http://edms02.cern.ch/tmpfiles/edms_tmp_2125981_meet087a3.pdf


19

8. Some forms 8.1. Users’ Office form: In English: http://ep-div.web.cern.ch/ep-div/UsersOffice/RformE.pdf In French: http://ep-div.web.cern.ch/ep-div/UsersOffice/RformF.pdf

8.2. Department and experiments’ secretariats: http://ep-div.web.cern.ch/ep-div/AdministrativeUnit/admgroup.html

8.3. Car instruction (restricted document: EDH access requested): http://as.cern.ch/AdminMan/English/Transport/72offcar.html

8.4. Site-opening form = AOC: http://edmsoraweb.cern.ch:8001/cedarnew/doc.download?document_id=113317&version=last_released

8.5. PPSPS (CERN intranet) English: \\Cernhome04\jetherid\Public\Trame PPSPS ENGLISH.doc French: \\Cernhome04\jetherid\Public\Trame PPSPS FRENCH .doc

8.6. ISIEC: https://edms.cern.ch/file/383772/LAST_RELEASED/ISIEC.pdf

8.7. Computer account request form: http://consult.cern.ch/service/registration/form/gb.pdf If you cannot access or download one of these documents, please contact the GLIMOS, or the ALICE secretariat, or the Users’ Office.


20

Appendix 1: Main technical contacts in ALICE

• Technical Coordinator: Christian Fabjan 16-0479

• Deputy Tech. Coord.: Lars Leistam 16-0551

• Integration & Installation (+ reservation of work areas): Lars Leistam 16-0551

• Planning and Reviews: Hans Taureg 16-0359

• Installation at Pt-2: Sebastien Evrard 16-4821

• Test-Beam Coordinator: Paolo Martinengo 16-3757

In case you do not find these people, you may call the ALICE secretariat who will help - 72771 Appendix 2: ALICE Safety Officers

• GLIMOS: Marc Tavlet 16-0217

• Deputy GLIMOS Hans Taureg 16-0359

• FGSO (for (flammable) gases): Ray Gregory 16-3504�

• Radiation Safety Officer: Marc Tavlet 16-0217

• INB link-person: J-P. Vanuxem 73890

• TSO for Point-2: Sebastien Evrard 16-4821

• Assistant TSO: F. Dalla Santa 16-3131

• Safety Coordin. for contractors: Emmanuel Paulat 16-3870

• TSO’s of other buildings (you have to know the No), look on the Web, “Safety at CERN”, “Tool”, “Safety Officers Support”, “TSO”

• SC Safety Inspector for PH: Gunnar Lindell 16-0784

• DSO for PH Department: Peter Schilly 16-0940

• Safety Link-Persons: see Appendix 4

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24

Task Procedure for ALICE

Task to be realized ……………………………………………………………………..

Location of work ……………………………………………………………………..

Dates of work start ………………… end ……………………. Sub-project ……………………………… Institute …………………..

Responsible person ……………………… phone ……………………….

Safety link-person ……………………… phone ……………………….

Local supervisor ……………………… phone ………………………. Persons involved ………………………… task, qualification ……………. ………………………… task, qualification ……………. Description of work procedure ……………………………………………………………………………………………. ……………………………………………………………………………………………. ……………………………………………………………………………………………. Risk assessment Preventive measures (collective), Protective equipment (personnel)

Noise generated by the task ………………….. ………………………………….

Working at heights ………………….. …………………………………. Needs for scaffoldings ………….. Needs for lifting equipment ………….. Needs for “nacelle” …………..

Flammable gas ………………….. ………………………………….

Chemicals ………………….. ………………………………….

Hot works ………………….. …………………………………. Fire Permit No …………………..

Radioactive sources ………………….. ………………………………….

Lasers ………………….. ………………………………….

Confined spaces ………………….. ………………………………….

High voltages ………………….. ………………………………….


25

Vacuum and pressure tanks ………………….. ………………………………….

Other risks ………………….. ………………………………….

Lifting and transport needs …………………..…………………………………. The Project Leader and the Local supervisor certify that the persons involved have the proper qualifications and have been properly informed about safety aspects of the work. Project Leader …………………………….. date …………………. Local supervisor …………………………….. date ………………….

Sent for approval to:

Integration & Installation Coordinator, Lars Leistam …………….. ……. Commissioning Coordinator And Deputy Glimos, Hans Taureg ………………. …….

Sent for info to: TSO (phone: ………..) ……………………….. ………………. ……. GLIMOS (70608) Marc Tavlet ………………. ……. SC Inspector (………..) ……………………….. ………………. ……. Safety Coordinator (163870) E. Paulat ………………. ……. This task procedure must be on display at the place of work.