Access Forms 1 Slide 2 Forms Provide an easy way to Enter data
Modify data View data 2 Slide 3 Forms Forms can be sculpted to
match any of a companys paper forms Can be structured to display
large amount of data on one screen Entire customer record Forms can
be designed to show multiple records Forms can be multi-page 3
Slide 4 Forms You can embed subforms into a form Allows you to work
with data from two or more linked tables Forms do not store
database information They display information from one or more
tables Forms can contain code associated with form events Error
trapping Automate certain types of data entry 4 Slide 5 Form Types
Simple form Displays a single record A continuous form displays
several records simultaneously on a form Multiple-page forms Forms
with lots of information are designed as multiple-page forms
information distributed across several form pages 5 Slide 6 Form
Types Subform Multiple records (relationship table) Other Datasheet
PivotTable PivotChart 6 Slide 7 Simple Data Entry Form 7 data entry
form As form is filled in and the enter key is pressed or next
record is clicked on, data will be written to the table. Slide 8
Form Navigation Navigation buttons located in the Toolbar
facilitate moving between records in Form view Click the master
form Next record button to advance to the next (empty in this case)
record Click the First record button to move to and display the
first record in the database through the form 8 Slide 9 9 warning
dialog box for form Navigation buttons Slide 10 Continuous Form 10
Slide 11 11 message dialog box for form Slide 12 Form with subform
12 Main Form Subform Main Form Slide 13 Creating a Simple Form
AutoForm Form wizard helps you create various types of forms Modify
to suit your needs in design view Design View This is completely
from scratch 13 Slide 14 Altering form in design View You can
select an object and then drag it to another location on a form An
objects sizing handles allow you to click and alter the objects
shape You can right click to view an objects property sheet and to
alter various properties of an object 14 Slide 15 Auto Form in 2K7
15 First, Highlight table that will be source Then, Click on form
under the create tab Slide 16 Initial Design 16 Slide 17 Wizard 17
Slide 18 18 Slide 19 19 Initial Design Slide 20 Modify Layout in
Design View 20 Slide 21 21 Highlight an item and right click to see
property sheet Slide 22 Form Controls Controls can be incorporated
into forms that can give users choices for data entry examples
combo boxes, list boxes, and option buttons Tab Controls Other
controls 22 Slide 23 23 combo box option buttons Slide 24 Form with
Subform Many forms involve more than one table joined together Main
Form displays one record Sub form contains multiple records from
relationship table 24 Slide 25 25 Typical Tables in Sale Order/Sale
Event Note: This example assumes we are selling inventory & we
have a customer table in the Database Customer Table Inventory
Table Sale order table & Sale table Sales order-Inventory
relationship Table Sales-Inventory Relationship Table Sales
Rep(employee) Table Slide 26 26 Sales Orders When customers decide
to buy products or services, they send a purchase order The selling
firm records the receipt of this order as a sales order Sales
orders contain common components that identify: When the sales
order occurred Which customer placed the order Which inventory
item(s) the customer wishes to buy Slide 27 27 Slide 28 28 Sales
Orders Firms record sales orders in a Sales Order table, which we
name tblSalesOrder We use a foreign key link to the CustomerNumber
field in the tblCustomer table to identify which customer placed
the order We use a relationship table to model the many- to-many
link between tblSalesOrder and tblInventory Slide 29 29 Sale Order
Table Slide 30 30 The Sales Order Table Table that will store the
basic information about the Sales Order entity. The table in this
example requires five fields: A primary key, SalesOrderNumber A
date, SalesOrderDate A foreign key link to tblCustomer,
CustomerNumber A record of the customers purchase order number,
CustomerPONumber Sales rep # Slide 31 31 The Sales Order-Inventory
Table tblSalesOrder-Inventory, is a relationship table that records
the many-to-many link between tblSalesOrder and tblInventory The
Sales Order-Inventory table in this example needs four fields to
store: The primary key of tblSalesOrder The primary key of
tblInventory The quantity of each inventory item that appears on
each sales order The price of each inventory item that appears on
each sales order Slide 32 SaleOrder-Inventory Table 32 Slide 33
Sale Order Entry Form 33 Slide 34 Sale Order Entry Form 34 Slide 35
35 Sale Order Table Slide 36 36 SaleOrder-Inventory Table Slide 37
37 The Sales Order Entry form will used five tables to: Read from
tblCustomer tblInventory tblSalesRep Write to tblSalesOrder
tblSalesOrder-Inventory Slide 38 Sale entry form Typically sale
entry form mirrors sale order entry form(using previous example)
Read from tblCustomer tblInventory tblSalesRep Only difference
would be tables written to tblSales tblSales-Inventory 38 Slide 39
Another example Northwind on next slide 39 Slide 40 Northwind Form
with subform 40 Main Form Subform Main Form Primary Key Slide 41 41
Slide 42 42 Slide 43 43 Slide 44 Tables needed for Northwind order
Form Customer table Read data from this table Products table Read
data from this table Employee Table Read data from this table Order
table Order data written to this table Order details table Order
detail data written to this table 44 Slide 45 Purchase Order Entry
Form 45 Slide 46 46 Purchase Order Entry Form Slide 47 47 Purchase
Order Entry Form Slide 48 Tables needed for Purchase order Form
Vendor table Read data from this table Materials Inventory table
Read data from this table Purchase Order table Order data written
to this table Purchase Order-materials Inventory table Order detail
data written to this table 48 Slide 49 Auto form 2K3 Tables Select
table that autoform will use Select Autoform Slide 50 Form Wizard
2K3 Forms Create form by using wizard Follow the prompts Slide 51
Form design issue Possible issues if two different groups need
access to same table Initial Customer entry from Credit limit for
each customer Two forms, one for each group Limit what fields they
can access Set up controls that prevent them from altering form 51
Slide 52 Customer Data entry form 52 Do not allow customers reps
access to credit limit field Slide 53 53 Tab stop set to NO Slide
54 Credit Dept. Data entry 54 Only field that credit department can
access is the Credit Limit field Slide 55 55 Tab stops set to no
for all fields except the credit limit field
