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Access2 HR Services
Time Management & Organisation Skills
Introductions
Dan Jenkins – Access2 HR Services
Your Name & Job Role
Objectives for the course
Course Objectives Identify time management issues Describe the benefits and costs associated with good
and poor time management and planning Consider time as a valuable and limited resource Review some helpful techniques to organise yourself
and others: Distinguish between proactive and reactive use of time Establish priorities in terms of importance and urgency Examine Efficiency V Effectiveness Delegate effectively
Prepare an action plan
TIME
Is your most precious resource
Time Facts
Time is a limited resource No-one else has more time than you Your time belongs to you, and you alone
choose how to spend it How you spend your time will determine
how successful you are Other people will try and steal your time
The Value of Time
Annual Salary / hours?
OR
Potential Return on Investment
Effective People . . .
… spend their time more effectively.
Time Management – The Issues
Spend 5 minutes discussing and comparing your pre-course questionnaires:
What did you conclude from the pre-course
checklist?
What are the issues about time that concern
you most?
Share your feedback
Quick Exercise
Spend 10 minutes looking at:
Benefits to you personally and the business of effective time management
Costs of poor time management
Organising Tasks
Reactive Tasks
Proactive Tasks
Just keep things moving along. Don’t add value
Achieve goals and add value
Proactive or Reactive?
In Consider the list of activities in the handout, and write P or R by each one depending on whether you think they are Proactive or Reactive activities
Now use the “To Do” list to write a list of tasks (no Now use the “To Do” list to write a list of tasks (no more than 10) that you have to attend to today/this more than 10) that you have to attend to today/this week. Categorise them as P or R.week. Categorise them as P or R.
Effectiveness
Doing the right thing
Efficiency
Doing the thing right
Do you need to do it?Do you need to do it?
Establishing Priorities
Urgent Tasks
When to do it?
Important Tasks
Who should do it and how long should it take?
Time Planning Tools
Daily / weekly “To Do” lists Outlook: Calendar / Task organiser Diary PDA / hand-held PC Personal Organiser Other?
Time Stealers
Interruptions / phone calls Emails Meetings Unforeseen event / crisis Employee absence Managers Others?
Handling Interruptions
Interrupt them, politely!
Stand up
Establish a time limit or reschedule
Establish an agenda – what do you want to talk about?
Be polite and friendly
Be assertive about your time, not aggressive
Be ruthless with time and gracious with people
End of Sample Course
Our full courses include use of DVD films, case studies, exercises and group work to facilitate learning.
Call us today for more information on 01980 624485 or email us at [email protected]