ACEforward Master PPT

ITEM 5Approve Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Awarding an Emergency Public Works Construction Contract to Jim Thorpe, Inc. for an Amount Not-To-Exceed $177,947 for the Demolition, Deconstruction and Salvage of the Western Pacific Depot and Authorizing and Directing the Executive Director to Execute Any and All Necessary Documents Related to the Contract

BACKGROUND

On April 4th, 2017, the Board approved the filing of a Notice of Exemption for the demolition of the Western Pacific (WP) Depot. The Notice of Exemption is currently in the 35-day comment period which ends September 8th, 2017.

This action made the finding that immediate action (demolition) is necessary to prevent or mitigate the emergency situation for the following reasons:

FINDINGS THAT IMMEDIATE ACTION (DEMOLITION) IS NECESSARY TO PREVENT OR MITIGATE THE EMERGENCY SITUATION

1. The Notice of Violation received from the City of Stockton Police Department confirms that the structure poses an immediate threat to the life, limb, health, safety, and welfare of the public at large and the occupants of this property as to constitute an emergency.

2. As experienced during the recent fire, there is an immediate threat to human life, wherein two trespassers had to be evacuated from the structure during the fire, one of which had to be treated at a local hospital and trespassers continue to break into the building.

3. The City of Stockton Community Development Department has deemed the building unsafe and dangerous, concluding it is eligible for demolition.

4. Due to the fire damage, the building cannot be secured because of the damage to the exterior and interior walls, load bearing walls, windows, and doors.


5. Substantial attempts to keep people out of the building have been unsuccessful due to the determination of trespassers to enter and occupy the building. The Stockton Fire Marshall noted that trespassers returned to the structure a day after the most recent fire.

6. The building is no longer safe for occupancy, another incident could occur at any time further comprising the building and endangering any trespassers that are occupying it illegally. Another fire, earthquake, or structural failure could result in serious injury or death to trespassers occupying the building illegally.

7. There is an immediate threat to the welfare and safety of the Commission staff. Facilities personnel, operations personnel, and security staff are at risk daily as they continually try to re-secure the building and confront trespassers. One employee has already been assaulted in an incident with a trespasser.

8. The southern portion of the building, which included the second-floor office space, lobby (waiting area), and first floor offices, was totally consumed by the fire. However, the remainder of the structure is unsafe due to the extensive fire damage and structural integrity of the remaining structure.


9. An asbestos survey conducted prior to the second fire noted the presence of Asbestos Contain Materials in the walls and roofing mastic. The current state of the structure could lead persons to come in contact with these regulated materials posing an immediate threat to human health.

10.The roof collapsed into the center of the building and the interior wall framing does not appear salvageable.

11.Some of the exterior walls have been damaged by the fire and now have water damage from the firefighting activities; their structural integrity is questionable.

12.The northern portion of the building, which still remains, is still in jeopardy of collapse, consistent with the existing Structural Engineer’s report prior to the June 18th, 2017 fire.

BACKGROUND

The San Joaquin Regional Rail Commission (SJRRC) Procurement Manual (Revised August, 31st, 2012), Section 7.2.1, allows for and details the requirements for an Emergency Procurement.

Action on this Resolution will reaffirm the findings that the WP Depot presents an emergency situation and delaying the demolition of the WP Depot by following the normal procurement process for a non-emergency project is not in the Commissions best interest, nor is it in the publics best interest since a typical procurement process would take four (4) months.

Public necessity demands that immediate action be taken to safeguard life, health, and/or property due to the risk of injury to persons and property the currently exists at the WP Depot.

Therefore, SJRRC may enter into a contract for demolition, deconstruction and salvage without the observance of the provisions requiring contracts, bids, or notice.

SCOPE OF WORK

The Executive Director and Staff, with the assistance of the Save Downtown Stockton Foundation, developed a scope of work for the demolition, deconstruction and salvage activities for the WP Depot. This general scope is defined as follows with specific scopes listed in various priorities:• Stabilize and secure the “Express Room” (northern portion of the building) and

parapet wall with the “WP” logo.• Deconstruct the East and South “Arcade” for re-use.• Salvage the following items (as practicable):

• Fireplace Mantle• Fireplace brick• Exterior “Western Pacific” logo• Women’s Restroom Ceiling • Women’s Restroom Floor Tile• Door Hardware• Windows• Corner Guards• Roof Tiles (full tiles and pieces)

• Demolish and dispose of the remaining structure, except the foundation

BIDDING

Staff contacted three (3) local demolition firms who had the necessarily licenses and certifications to perform the demolition:

• Jim Thorpe, Inc.• Don Lawley Company• L&B Environmental

On August 16th, 2017, staff and a member from the Save Downtown Stockton Foundation, met with the prospective bidders to conduct a job site walk. Both Jim Thorpe, Inc, and L&B Environmental were in attendance.

Based on the job walk, staff and the Save Downtown Stockton Foundation revised the Scope of Work and transmitted the revise document to each contractor, requesting that bids be submitted by close of business on August 23rd, 2017.

One bid was received from Jim Thorpe Inc. in the amount of $177,947.00.

Based on the Scope of Work provided, and the budget for the project, staff considers this bid fair and reasonable.

TITLE

September 2008 – SJRRC Purchased WP DepotDecember 2015 – First fire, center section, second floor

Since 2015, 17 incident reports filed, 3 arrest, 5 warningsTrespassers are a daily problem

Mid 2016 – Utility services removedDecember 2016 – Structural Engineer Observations and FindingsJune 12th, 2016 – City of Stockton application for demolition approvedJune 18th, 2016 – Second fire, two-thirds of the structureJune 30th, 2016 – Site Visit with Save Downtown Stockton and Dr.

SwansonAugust 2nd, 2016 – Structural Engineer Observations and Findings

CURRENT PHOTOS

CURRENT PHOTOS

CURRENT PHOTOS

CURRENT PHOTOS

CURRENT PHOTOS

CURRENT PHOTOS

POTENTIAL SALVAGE ITEMS

POTENTIAL SALVAGE ITEMS

ITEM 6Approve Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Adopting Fiscal Year 2017/2018 Budget Amendment #1, Adding Two Capital Projects to the Capital Budget and Increasing the Capital Budget in the Amount of $275,830, from $54,242,943 to $54,518,773

AUTHORITY

On June 2, 2017, SJRRC approved the FY2017/18 SJRRC/ACE/SJJPA Operating and Capital Budgets

The Executive Director is authorized to implement the adopted budget Authority is limited to major category levels and is subject to

Commission’s authorized expenditure limits, except those that are routine in nature and are required for day-to-day activities

Budget increases, amendments, or transfers between major budget categories are submitted to the Board for approval in accordance with Section 7.2 of the SJRRC Joint Powers Agreement

CAPITAL BUDGET AMENDMENT

Project: “Emergency Demolition, Deconstruction and Salvage of the Western Pacific Depot”

Amount: $200,000

Funds: Unassigned Fund Balance

Use: To perform emergency demolition, deconstruction and salvage of the Western Pacific Depot.

The necessity for this action, and the items to be salvaged, was outlined in Item 5 of this Agenda.


Project: “East Channel Street Improvements”, an Economic Development Subsidy

Amount: $75,830

Funds: SJCOG, Regional Traffic Impact Fee (RTIF)

Use: Design/construction of transportation improvements. Ten Space Inc. will utilize funds to complete Improvements.

This project is carried from Fiscal Year 16-17, as the project implementation spans two fiscal years.


Staff Recommendation

Staff’s Recommendation: Approve Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Adopting Fiscal Year 2017/2018 Budget Amendment #1, Adding Two Capital Projects to the Capital Budget and Increasing the Capital Budget in the Amount of $275,830, from $54,242,943 to $54,518,773.

ITEM 7Approve Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Authorizing a Four-Year and Ten-Month Contract with Two One-Year Options for On-Call Rail Engineering Support Services to RailPros Inc. for an Amount Not-To-Exceed $250,000 total from September 1, 2017 through June 30, 2018, and Authorizing and Directing the Executive Director to Execute the Agreement

REQUEST FOR PROPOSALS FOR ON-CALL RAIL ENGINEERING SUPPORT SERVICES

Background:

With the recent passage of SB1 and SB132 transportation funding packages, the Rail Commission is responsible for delivering ACE Service improvements and expansion of the ACE corridor to Ceres and Merced.

$400M has been identified toward this effort, along with an accelerated implementation schedule for new service to Ceres by 2023 that will require specialized engineering support not available on staff.



On June 20, 2017, SJRRC released a Request for Proposals for the solicitation of On-Call Rail Engineering Support Services with proposals due on July 20, 2017.

As a result of the solicitation, the Rail Commission received proposals from the following firms:

• HDR Engineering• RailPros, Inc.• Wilson and Company


• A panel consisting of Stacey Mortensen (SJRRC), Brian Schmidt (SJRRC), and Kevin Sheridan (SJRRC) reviewed the proposals.

• Based on the proposers’ responsiveness to the scope of work, RailPros, Inc. was selected as the most responsive proposer.


• RailPros, Inc.’s price proposal for the initial Four-Year and Ten-Month term is based on hourly rates for different employee classifications.

• The cost of the contract, $250,000.00, is for work anticipated in Year One (Sept. 1, 2017 – June 30, 2018).

• The costs for Years 2-5 will be determined by the projects and funding available for those years.


• The Two One-Year options are at the sole discretion of the Rail Commission and the cost for the option-years will be negotiated in advance.


Fiscal Impact:

• Costs associated with the first year (September 1, 2017 –June 30, 2018) of this Agreement are funded by the TIRCP Grant award and is identified in the approved SJRRC/ACE Fiscal Year 2017/2018 Capital Budget in the ACE Expansion Reporting line. Future year’s costs will be brought before the Board for consideration as part of the annual Budget approval process.

ITEM 8Update on ACE Service Parking Lot and Train Capacity

ACE SERVICE PARKING LOT CAPACITY

Stockton Parking Lot Capacity: 200

Average Daily Ridership: 317

January - 314February - 319March - 302April - 270May - 408June - 304July - 293August - 323

Short Term: A 35 space temporary lot has been completed and will open next week.

A 222 space parking lot is planned for the two lots at the WP Depot site in FY 18/19.


Lathrop/Manteca Parking Lot Capacity: 544 - Modesto Max provides Service to the Station



Short Term: 22 spaces will be created through re-striping the existing lot.Staff is looking into leasing spaces from a company adjacent to the station for additional parking

Long Term: A 155 space lot is identified in the ACEForwardDEIR west of the Station on Shideler PKWY


Tracy Parking Lot Capacity: 521



Short Term: Currently there are approx. 45 spaces available daily at the station.The existing exists are being re-striped to allow for better existing in the evening and an additional exist through an existing business lot is being completed.

Long Term: A 396 and 340 space lots are identified in the ACEForward DEIR South of Linne Rd. adjacent to the Station.


Vasco Rd Parking Lot Capacity: 216



Short Term: Currently there are approx. 12 spaces available daily at the station.The City of Livermore has property to expand the parking to 300 spaces.


Downtown Livermore Parking Lot Capacity: 170 dedicated (400 plus parking garage) - WHEELS Bus Service to the Station



Short Term: Currently parking is available in the parking garage.


Pleasanton Parking Lot Capacity: 444 – WHEELS and CCCTA provide Bus Service to the Station




Fremont Parking Lot Capacity: 213



AVERAGE PEAK LOAD FACTOR BY TRAIN

As ridership on the ACE Service Continues to increase the peak load capacity on the trains is increasing a well.

ACE Train sets consist of various sizes to accommodate ridership needs and comfort and cars are added to provide added capacity. This is because when peak load reaches 75% the passenger experience becomes uncomfortable.

Currently:

ACE #01 & #04 have a seating capacity of 789




The following slides show the Peak Load Capacity of the Train Pairs above


Train Average Peak Load Average Seating Capacity Average Peak Load %

ACE #01 561 789 71%

ACE #04 564 789 71%

ACE #03 695 909 76%

ACE #06 725 909 80%

ACE #05 607 909 67%

ACE #08 678 909 75%

ACE #07 334 670 50%

ACE #10 226 670 34%


Near Term Ridership Solution:

A one (1) car to ACE #01/#04 Train Pair

Extend the existing ACE Platforms to accommodate up to 10 car trainsets (particle funding has been secured)

Procure two (2) Tier 4 locomotives that can operate 10 passenger cars and keep the ACE existing schedule (An item will be brought before the board for consideration in October)

ITEM 9ACE Participation in Community Events for September

TRAINS FOR AUTISM

ITEM 10Recap of ACE Commuter Story in the New York Times

ACE FEATURED IN THE NEW YORK TIMES

On August 17th, the New York Times featured ACE Rider Sheila James talking about her commute from Stockton to San Francisco.

• Sheila James is an avid ACE rider

• Member of the ACE PAC

• Works in San Francisco for the Department of Health and Human Services (Annual Salary $81,000 per year)


Highlights of her commute:

• She wakes up at 2:15 AM

• Rides ACE 01 to Pleasanton

• Transfers to BART

• Takes BART to San Francisco’s Civic Center


The New York Times highlights several keys about commuting in Northern California:

• Number of commuters that travel more than 90 minutes to work is 3% nationwide• Northern California Bay Area: 5%• Stockton: 8% (highest in the nation)

• Altamont has 65,000 cars per day during peak times (number is growing)

• $1,000 a month in rent for three bedroom house in Stockton (vs $1,600 a month for one bedroom apartment in Alameda)