ACES 2011 Board Recruitment

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The 7th

Annual Conference for Engineering Students

Board Recruitment



The 7th


Board Recruitment

Dear all,

ACES’11 is now recruiting board

The following pages contain Plan requirements and Brief Job description for eachpost.

Follow the color code

Board

President

AC head

Moderators

Academic ProjectTrack Head

Jouniors TrackHead

FC OCHead

PR Head

IT Head

Media Head

FR Head

Publications Head

Reception Head

Logistics Head

OD Head

HR

RnD

Academicsupport



The 7th


Board Recruitment

Juniors Track Head's Plan

Outlines

a. Resumeb. Reasons for applying

c. Feedback:

a. ACES’10

b. AC’10

c. Juniors Track '10

d. Juniors Track Plan:

a. Juniors Track's vision

b. Desired output and goals.

c. Time plan (phases)

e. Juniors Track's Workshops:

a. Core topics

f. Moderators and/or Trainers:

a. Selection criteria

b. Selection process

c. Trainings required

d. Evaluation

g. Coordination Plan

h. Risk Assessment

Plans should be submitted by the midnight of Saturday, July 24th

2010

N.B. Earlier submission will be prioritized in the interviewing date

For any inquiries, please send your questions to: [email protected]

Juniors



The 7th


Board Recruitment

Academic Project Head’s Plan

Outlines

1)

Resume

2) Reasons for applying

3) Feedback:

a. 3.1 ACES’10

b. 3.2 AC’10

c. 3.3 Academic Track '10

4) Academic Track Plan:

a. 4.2 Academic Track's vision

b. 4.3 Desired output and goals.

c. 4.4 Time plan (phases)

5) Academic Track's Workshops:a. 5.1 Core topics

6) Moderators and/or Trainers:

a. 6.1 Selection criteria

b. 6.2 Selection process

c. 6.3 Trainings required

d. 6.4 Evaluation (KPIs)

7) Coordination Plan

8) Risk Assessment


, 2010

N.B. Earlier submission will be prioritized in the interviewing date


Academic Project



The 7th


Board Recruitment

ACES 2011 Workshops

Academic Committee consists of 4 Tracks ,

2 of them is formed of 6 workshops affecting various fields an Engineer has to face in

today’s market, those tracks are

Life and Business Track Workshops

- Start up your own Project: Lately the new Start Ups contributed a lot to the

Economical status of the nation where it belongs, as it flourishes other industries and

solves the unemployment problems which significantly raise national income. This

workshop tackles the projects from just ideas till they live and last, passing through all

the stages of the projects from planning, financing, marketing, sales… etc. till pitching the

product to investors, funding. Besides dealing with all the problems that faces the team

like legalities, routine, conflicts, low funds…etc. Besides that it tackles the newest and

most effective ways to start the business in minimum time, for example E-business.

- Core dialogue: Considering the Human Being interactions within him and with

others. It focuses on resolving the human's conflict within himself to start resolving

other's problems and be like the candle that lights and let others light without being

affected. To spread awareness we shall start with self awareness to know its strengths

and weaknesses, and so mastering the strengths and well manage the weaknesses to bea competent person and consequently knowing how to influence others, and how to deal

with each and every type of people. It starts when you figure out the real person inside,

the hidden skills that shall inspire the world. And then showing the person who can well

interact as a part of an organization, as a part of a family, friends and most of all having

the influence power to spread his ideas and awareness to others.

- Management: consists of managing Resources related to administrative work

using planning, organizing and controlling as well as Leadership which is how to influenceyour followers to do their best, through well knowing oneself and how to deal with

others. Developing the Manager's mentality besides skills that enables him to manage

not only human, but also manage other resources like time, cost and quality. Going

through planning that enables him to overcome most of the problems and well manage

risks and crises. Also differentiating between different types of management and

consider the human as the main resources.

Moderators



The 7th


Board Recruitment

Technology Track Workshops:

a- Non-technical workshop

- RDI (Research, Development, and innovation): Research has always

been the main reason of nations' advancement as well as being the first step toward

nations' prosperity. As developing - the researcher's mind sets - leads to creating the

field of creation and innovation. Besides drawing the footsteps were development of

existing inventions/products/services/mindsets…etc. consequently the main target is to

develop creativity through having the research mentality to start applying new ideas and

craft a breakthrough.

b- Technical workshop

The 2 workshops' main concern is to solve problems through creativity and usingthe easiest and fastest techniques. These workshops may not carry out the programming

or networks as a science rather than a skill and a mentality to apply it to solve problems

and initiate new programs/ networks to serve the purpose. These workshops may

include any programs, problems, microcontrollers, languages ...etc. as programming is

one of the main controlling elements to successful organizations, however networks

contribute a lot to the efficiency, speed, and security of the data being transferred,

making it rather important to all companies to assess and well develop their information

technology their networks as well .

- Networks

- Programming

Juniors Track Workshops:

- Juniors workshop(s): This workshop(s) is intended for students at the Secondary

stage and any other equivalent stages to build the infra-structure for a brighter future,

held by people who are well determined and have all what it takes to raise Egypt's

standards. Such things should be learned in an earlier stage, and that’s why we target

people having the highest potentials in their earlier stage. Starting such awareness helpsin shaping of the personalities in such people helping them to set goals as well as

achieving them. It may approach topics that help raising the knowledge, attitude,

behavior and skills of these fresh minds.

Moderators



The 7th


Board Recruitment

Moderator-Post Job Description:

1) Being a role model

A moderator must become a role model and practices what he/she preach.

2) Preparing for the workshop and Conference

a. Set workshop's objectives & desired output from workshop.

b. Attending trainings to match the moderation level.

c. Meet with the workshop moderators to set and plan for the workshop

outlines and output.

d. Getting the conference idea and preparing the conference days details.

e. Knowing and identifying the final output.

f. Identifying the required resources and coordination with the OC.g. Prepare workshop brochure description.

h. Researching material and preparing it to be discussed.

i. Writing the background paper.

j. Interviewing the applicants & selecting the participants.

k. Preparing Trainings and Simulations to be delivered in the sessions.

l. Outlining the workshop identity, the one that will reflect on the

participants.

3) Moderating the workshop Conducting the workshop's presentations & simulations.

a. Monitoring and evaluating the participants.

b. Creating improvement profiles for each and every participant.

c. Working in coordination with their coordinators for (surveys, decorations,

videos, desired logistics support, etc).

d. Documentation of Workshop.

4) Investing in the organization

Investing the knowledge they have, inside & outside ACES, including other Crew

members and anyone

To apply for a moderator’s post, please fill the following application form and

press submit,https://spreadsheets.google.com/viewform?formkey=dFFRRTRZNTBDNUpQZThfZUtKZVlacVE6MQ

Plans should be submitted by the midnight of Monday, July 26th

, 2010


Moderators



The 7th


Board Recruitment

OD Heads

Plan requirements

1) Resume2) Personal vision

3) Career path in ACES

4) Reasons for applying

5) Feedback:

a. ACES 2010

b. Detailed for the committee applied for

6) Committee’s vision

7) Detailed members investment plan (trainings needed and coaching phases)

8) Members’ Selection criteria

9) Committee’s tasks and time line

10) Risk management plan ( Expected risks or problems and suggested

solutions and back up plans)

Human Resources head job description:1- Set objectives for committee

2- Set coordination system in committees and workshops

(if needed)

3- Putting members selection criteria4- Define committee’s role and tasks

5- Set communication channels with other heads and HB

Also head is responsible for managing committee to

1- Put evaluation system for members, moderators and heads

2- Set profiling systems

3- Setting investment plan for whole crew

4- Conducting interviews for participants with moderators

5- Motivating crew in professional way

6- Be responsible for training needs assessment

7- Responsible for community service program

8- Deal with conflicts and problems

OD Heads

HR Head



The 7th


Board Recruitment

RnD Head

Academic SupportHead

Research and development head job

description1- Set objectives for committee

2- Putting members selection criteria

3- Set coordination system in committees and workshops (if needed)4- Define committee’s role and tasks



1- Do market researches to help ACES take right strategic decision

2- Documenting events, actions, decisions and resources

3- Make an operations manual for committees

4- Putting KPIs for any project and conducting it to project manger

Academic support head job description:1- Set objectives for committee

2- Set coordination system in committees and workshops (if needed)

3- Putting members selection criteria

4- Define committee’s role and tasks



1- Provide trainings needed and assessed by HR2- Provide mentors for workshops with AC head


, 2010

For any inquiries, please send your questions to:

[email protected]

Any suggested modification can be discussed



The 7th


Board Recruitment

Organizing Committee Heads (OC Heads)

Purpose of the head position

(The main reason for the position, in what context and what is the overall end result)

Any Head main responsibility is keeping his committee's vision aligned with

ACES vision

General heads’ job description:

1- Setting selection criteria, Selection process and Selecting members

2- Put committee’s detailed job description

3- Set communication channels with other heads and OC Head

4- Set communication channels internally (Inside the committee)

5- Lead by Example6- Represent his committee in Board meetings

7- Responsible for executing committee's tasks to reach ACES events and

Activities

8- Setting reporting system(Documentation)

OCHeadPR Head

IT Head

Media Head

FR Head

PublicationsHead

ReceptionHead

LogisticsHead





The 7th


Board Recruitment

FR Committee

logistics and CoordinationCommittee

logistics and CoordinationCommittee

Publications Committee

o FR Committee

Designing an innovative BP

Getting money

In-kind sponsors

Deals with OC and FC in money transfer Maintaining good relations with ongoing sponsors

Getting catering sponsors , transportation and printing

sponsors

o Logistics and Coordination Committee

Sorting and labeling all items inside ACES store room ( map)

Supplying the conference with needed goods

Carrying out deals with print houses.

Help in building the booth with reception Rental any equipment, tools needed for the conference.

Handle Coordination of the workshops

Preparing a coordination plan for the sessions

Communicating the plan and orienting members

o Reception Committee

Designing and building the booth.

Decorating the workshops.

Serving the breaks(coffee, lunch)

Manage the booth With IPR.

Arranging the closing place and program with IPR

o Publication Committee *

ACES theme

Design and implement mascot

Designing any printed materials like:

Flyers ,Brochures , Posters

Banners , Magazine , Name tags

Invitations, Year book , Certificates

Car stickers



The 7th


Board Recruitment

Plan requirements

1. Personnel CV

2. Personal vision

3. Reasons for applying

4. Feedback on ACES 2010 with concentrating on committee applied for

5. Committee's vision

6. Detailed members investment plan

7. Member's selection criteria

8. Committee’s tasks and detailed time line

9. Detailed Job Description

10. Risk management plan (Expected risks or problems and suggested

solutions and back up plans)

11. *Portfolio for pervious designs (for Publication Head Applicants)

12. *A Design trial for ACES Nametag and Logo (for Publication Head

Applicants)


, 2010


Good Luck,

ACES 2011 High Board

Documents

ACES 2011 Board Recruitment