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ACM
ACM
ACM
ACMwww.acmpm.com
Using Project Controls
to
Better Plan and Manage Projects
PROJECTS NEED PROJECT CONTROLS
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
• What is a Project?
– Temporary undertaking providing a product or service
– Has set start and finish
– Requires resources to complete
– Has deliverables
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Reactive
– Crisis and conflict managers
– Seek solutions to present problems
– Fight fires
Without Project Controls, Managers are:
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Properly assess risks
– Define deliverables
– Control change
Without Project Controls
Planning & Execution of Projects Fail to:
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Unrecognized
– Not communicated
– Increase in backlog
Without Project Controls, Priorities are:
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Ineffectively utilized
– Not committed on a timely basis
– Faced with continuous re-assignment
Without Project Controls, Resources are:
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Completion dates are missed
– Budgets are over-expended
– Quality will suffer
– Claims may materialize
Without Project Controls, (Timing & Cost)
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
• Become proactive
• Know which questions should be asked
• Perform adequate planning
• Manage scope (including cost, time, and quality)
Managers:
• Manage resources effectively
• Communicate priorities and resource needs
• Identify and manage risks
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
control it
communicate them to firstline supervision
listen
make themunderstood
mitigate occurrences
measure it
Managers will Plan, Then Execute
• Define the scope of work then
• Develop work plans then
• Provide a means to accommodate feedback then
• Identify priorities and responsibilities then
• Identify and assess risks then
• Identify performance then
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
Priorities Will be Established
• Focus team on achievable goals
• Define criteria for prioritization
- Needs / wants
- Evaluate risks
• Set standards for using limited resources
• Eliminate bottlenecks
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
• Are defined by types and quantities required
• Usage is determined; when, where, and how long they will be needed
• Commitments can be obtained for their use
Resources:
• Availability can be used for advanced planning
• Resolve conflicts regarding pooled resources
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
• Assess impact to projected completion dates and budgets
• Assess performance to meet delivery schedules
• Recognize and manage change
• Avoid penalties
• Project is completed as planned
Better Management of Time & Cost
ACM
ACM
ACM
ACMwww.acmpm.com
COST/SCHEDULE VARIANCE
$0
$20
$40
$60
$80
$100
$120
Thousands
20
B
C = $20,000
A
40 20 20 20 20
C D E F
C = $10,000 C = $20,000 C = $20,000 C = $20,000 C = $10,000
JAN FEB MAR APR MAY JUN JUL AUG
ProjectedSlippage
ScheduleVariance
ProgressDate
PROJECTED EARNEDPLANNED
EARNED
PROJECTED ACTUAL
ProjectedOverrun
CostVariance
ACTUAL
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
• Problem solvers become managers
• Work and backlog are managed
• Pooled resources are managed effectively
• Impact of changing priorities are evaluated
Multiple Project Environment
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
Project management allows the project team to:
• Identify potential problems before they occur
• Plan for their solutions
Resulting in:
• Better planned and managed projects
• Finishing on time and within budget
• Performing to defined quality standards
ACM
ACM
ACM
ACMwww.acmpm.com
• Cost overruns minimized
• Timing objectives achieved
• Prioritized system
PROJECT CONTROLSSHORT TERM GOALS
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECT CONTROLSLONG TERM GAINS
• Improved quality
• Ability to manage changing priorities
• Optimum utilization of resources
• Develop accountability
• Build a team approach
• Manage and control project changes
• Improved communication
ACM
ACM
ACM
ACMwww.acmpm.com
Administrative Controls ManagementBusiness Organization
Administrative Controls ManagementBusiness Organization
Administrative Controls Management, Inc.525 Avis Drive, Suite 2Ann Arbor, MI 48108Phone: (734) 995-9640Fax: (734) 995-9638 E-Mail: [email protected]
Website: www.acmpm.com
The staff of Administrative Controls Management, Inc. (ACM) includes Professional Engineers, Certified Cost Engineers/Consultants, Planning & Scheduling Professionals, Earned Value Professionals, Certified Estimating Professionals, Project Management Professionals, quality engineers, architects, graduate engineers, a LEED® Accredited Professionals, as well as a Certified Forensic Claims Consultant
ACM is the first Approved Education Provider as certified by AACE International, the Authority for Total Cost ManagementTM and a Project Management Institute Global Registered Education Provider