ACT® Aspire® Test Administration Training

Wisconsin State Testing

Sarah BrannamanProject Coordinator

ACT Operational Contract Fulfillment

What we’re covering today:

1) Important Dates2) Test Preparation

Computer Based Testing (CBT) Paper Based Testing (PBT)

3) Test Administration4) Post Test Activities5) Reports6) Resources

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What dates do I need to remember?

Test Dates and Important Dates

April 8 – May 10, 2019 Summative Testing Window

By Feb 4

Feb 6

Feb 11 – 18

Schools download the TestNav application to all testing devices

DPI uploads student data to the portal

Schools confirm the student data files in the portal

Feb 11 – March 29

Feb 12 – March 7

Feb 12 – April 5

Schools set up ProctorCache

• Schools enter all Personal Needs Profiles in the portal (online and paper)

• Schools create paper test sessions (accommodations)

Schools create online test sessions

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April 1 – 5 • Schools precache test content prior to first session

• Schools receive paper test materials shipment

April 15 – May 17 Schools pack and return paper materials

May 13 – May 20 Schools enter “Will Not Test” Codes for all students

May 11 ACT closes test sessionsMay 17 Deadline to receive all paper materials

Important Dates

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Test Preparation

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User Roles• Review users in the portal and make

updates as necessary, including inviting new members and removing old (make sure you’re logged in at the correct level of either district or school)

• User Roles Matrix found on Avocet in the Portal User Guide

(http://avocet.pearson.com/WisconsinACTAspire/Home)• Room Supervisors and Proctors should be

assigned “Educator” role• Test Coordinator role has access to all test

sessions for that school8

Test Coordinators

• Separate Test Coordinator manual• Select testing staff and rooms• Responsible for material security per ACT guidelines• Staff training• Ensure technical readiness• Print student authorization tickets

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Testing Rooms

• Select rooms free from potential distractions• Have adequate lighting, temperature and ventilation• Have an accurate wall clock• Can be rearranged if necessary to meet seating requirements

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Online Process Flow

Feb 6(DPI)

Feb 18-April 5

Jan 14-Feb 4

Feb 11-April 5

Feb 12-April 5

April 1-5

SDU File Uploaded

PNP Input

Download TestNav

Perform App

Check

Test Session Setup

Pre-Cache Test

Sessions

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Student Data• DPI loaded student data Feb 6• View the training module Manually Entering and Updating Student Data to

learn how to manage student information in the Training Management System (TMS) at https://actaspire.tms.pearson.com/Modules/Launch?moduleId=5

• Confirm student information is correct or make necessary edits• Enter Personal Needs Profiles for students requiring Open Access Tools

or Accommodations• Begin creating groups (optional) and test sessions (required)• Task order is important; do not complete steps out-of-order

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Personal Needs Profile (PNP)

• Defines student test supports• Edit prior to placing in test session (March 7nd for PBT, April 5nd for

CBT)• Certain PNPs may require individual testing• Avocet – Accessibility User Guide• Paper based testing allowed ONLY for Large Print, Braille or American

Sign Language

Add/edit PNP

Add student to test sessions

Appropriate materials delivered

Student Groups

• Optional - but should be created before test sessions if using

• Easily accessible list of students

• Different than test sessions

• Facilitate easier test session setup

• Used to generate dynamic reports

• Organize students by teacher, home room, placement, or other subsets

• Students can belong to multiple groups and groups can change as testing proceeds

• Can be used to easily populate multiple sessions

Test Sessions

• Students must be placed in test sessions in order to test

• Test sessions close date is autoset for two weeks; alter this

manually to match your true testing window

• Enter all PNPs before assigning student to test session

• Students receive the correct form type per their PNP

• Do Not close test sessions manually

Important: be sure to change the ‘end date’ of your test sessions to include any/all dates your school will be testing, including any makeup testing

Enter your testing window start and end dates, times, active days of

testing, and observance of daylight savings

Define a title and any special instructions for the

session

Proctor Caching is highly recommended for

summative online testing

Online Testing – Authorization Tickets

Test Name (subject)

Session Name

Student’s Name; alpha by last name

Student specific User Name and Password

Authorization tickets can only be used by the student listed

on the ticket; failure to do so will result in testing and

reporting irregularities

Paper Based Testing (PBT)

• Only allowed for students using Large Type, Braille or American Sign Language (reviewed/approved before materials are sent)

• PNPs must be correct in the portal by March 7th in order to receive correct materials

• Materials arrive in schools April 1st – 5th

• Review the Room Supervisor Manual (PBT) available on Avocet• Review the Accessibility Users Guide available on Avocet

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Administration

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Test Times

Spring 2019 Summative Standard Test Times

English Math Reading Science Writing

EHS 45 75 65 60 40

• Students testing with accommodations may need additional time

• Anything out-of-the-ordinary should be recorded on an irregularity report

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Irregularities

• Document any circumstances that could affect student testing experience or scores

• Room supervisors should enter test irregularities directly into the reporting tool in the portal

• Paper irregularity reports located in room supervisor manual if needed• If irregularity is due to Prohibited Behavior, student can not re-test that

subject, but can take other subjects

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Types of Irregularities

Examinee – cell phone, copying, working before or after time, late

Environment – power outage, weather, emergency evacuation

Technical – launching issues, kicked out of test, machine issues

Staff – test procedures, irregular staff behavior

Prohibited Behaviors

• Looking at another’s test• Mobile or any electronic devices• Non-approved or sharing calculators• Disruptive students• Unauthorized test materials• Attempting to remove test materials• Copying questions or taking pictures

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Room Supervisor Behaviors

• Do Not answer individual test questions

• Do Not comment or add to instructions or questions

• Do Not talk with co-workers

• Should not be on electronic device unless online testing

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Student Transfers

Portal administrator at new school initiates

Removes students from test sessions before approving

Portal administrator at previous school reviews

Approves request

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Common Situations

If:Student needs a bathroom break

Technology problem and student is kicked out of current test

Power outage, or student must leave room for some reason (fire alarm, etc.)

Student Illness after starting test

Then:

Have student logout of TestNav; this should allow the

student to resume testing where they left off.

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Common Situations

If:Student in test session that has started but

needs PNP added/edited

Student has transferred in but is still in an active test session at former school and

has not tested

Room Supervisor observes PB

Then:

Request Reinstatement

Force Close students test/Invalidation

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Reinstatement

• Should be requested in rare situations

• Must be approved by DPI

• Wipes previous test attempt/responses; student takes the entire subject test again

• Does not “unlock” student’s test

• Only the new test attempt will display in the Individual Student Record (ISR)

• Request should contain a complete explanation of the necessity for reinstatement

Post Test Administration

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Paper Based Testing (PBT) Materials

• Room supervisors: Follow the “After Testing” instructions in the Room Supervisor

Manual, Paper Summative Testing

• Test coordinators: Follow the instructions “Collect, Pack and Return the Test

Materials” in the Test Coordinator Manual Summative

• All paper testing materials MUST be received at ACT Aspire no later than May 17th

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Computer Based Testing (CBT)

• Room supervisors: Follow the “After Testing” instructions in the Room Supervisor Manual, Online Summative Testing

• Test coordinators: Follow the instructions “Online Testing, After Testing” in the Test Coordinator Manual Summative

• Sign into the portal to check status of each student’s test

• Record and submit any irregularities

• Close test sessions

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Will Not Test Reason Codes

• Must account for all students in the portal, including those that did not test

• Schools enter codes in portal May 13-May 20

• Will Not Test codes entered AFTER testing is complete and test sessions are

closed

• Cannot assign a code while student is in a test session, cannot put student in

test session if they have a code assigned

• Codes applied on student profile page under tab “Testing Accountability”

• Will Not Test codes entered for each subject the student does not take

• Refer to the Administration Supplement found on Wisconsin Avocet

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Reporting

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Reports

• District, school and educator reports• Reports are available in the portal starting on June 28th• Administrators, test coordinator & educator access• All reports are printable

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Important Reminders

• Change the “end date” when creating test sessions to reflect

your schools testing window, including any necessary make-up

• Enter PNPs before test sessions

• Students must be in the portal to test

• Enter “will not test” codes for all students who didn’t test

• Reinstatements are rare instances

• Review the Schedule of Events for milestone dates

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Resources

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ACT Aspire Assessment Landing Page

Hawai'i Training November 28 – December 2, 2016

http://actaspire.pearson.com

Avocet –http://actaspire.avocet.pearson.com/WisconsinACTAspire/Home

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Training Management System (TMS)https://actaspire.tms.pearson.com

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Training Management System (TMS)https://actaspire.tms.pearson.com

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State Testing Websitewww.act.org/stateanddistrict/wisconsin

• Top-left corner select Aspire• Important Dates, Quick Links,

Contact Info• 7 phases of test administration

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State Testing Websitewww.act.org/stateanddistrict/wisconsin

7 phases of Test Administration• Select a phase, OR• Scroll down the page

• Within each phase are individual resources

• Tips for Success

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Wisconsin DPI web pagehttps://dpi.wi.gov/assessment/act/resources/aspire

Provides resources for ACT Aspire as well

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Contact Us

If you have any questions, please contact ACT Aspire Customer Care

Email: www.act.org/contact-actaspire

Phone: 855.730.0400

Wisconsin ACT Testing Website:www.act.org/stateanddistrict/wisconsin

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