ACTIVITY AT YOUTH CENTRE FLOW CHART

Is the activity at the Youth Centre?

Yes No

See ‘Activities Away From Youth Centre’ Flow Chart

Yes

Does it requireParental Consent?

Is the activity Low Risk?

No

See ‘Adventurous or Residential’ Flow Chart

Obtain consent and Risk Assess locally– Locality Office not involved

Yes No Local Risk Assessment only- Locality Office not involved

ACTIVITIES AWAY FROM YOUTH CENTRE FLOW CHART

Is the activity away from the Youth Centre?

Yes No

See ‘Activity At Youth Centre’ Flow Chart

Yes

Submit YW1 two weeks before the activity

Is the activity Low Risk?

No Is the activityAdventurous or Residential?

Any significant changes to details given on YW1, to be submitted for approval a minimum of five working days before activity`

Activity approved (up to 1 year) by Locality Team Leader See ‘Adventurous or Residential’ Flow Chart

Yes

YW2 submitted before activity begins

Changes approved by Locality Team Leader

ADVENTUROUS OR RESIDENTIAL ACTIVITY FLOW CHART

Is the activity Adventurous or Residential?

Yes No

See other activity flow chartsSubmit YW1 at least four weeks before the activity

Activity approved by Locality Team Leader

Locality Office submits Form 5 to Manager of Outdoor Education (Rob Brindley)

Any significant changes to details given on YW1, to be submitted for approval a minimum of five working days

before activity

Changes approved by Locality Team Leader

YW2 submitted before activity begins

INTERNATIONAL VISIT FLOW CHART

Are you planning an International Visit? Yes

YWIV1 submitted at least 3 months prior to departure

Form approved by Locality Manager, Director for Children’s Services, Chief Executive

Visit approved by Locality Team Leader

YWIV2 submitted 8 weeks prior to departure along with any changes or extra information that may be required

Submit a Request To Travel Outside UK Form to Locality Team Leader at least 5

months before departure

YWIV2 approved by Locality Team Leader

Locality Team Leader to seek advice from Manager of Outdoor Education (Rob Brindley)

Form 5 submitted to Manager of Outdoor Education (Rob Brindley) at least 4 weeks prior to trip