ADDENDUM #4 - SJECCD

ADDENDUM #4

for the

District Office- Audio Visual System Bid #G2010.0108

at

40 South Market Street. San Jose, CA 95113

San Jose Evergreen Community College District

San Jose, California

September 22, 2014

SAN JOSE EVERGREEN COMMUNITY COLLEGE DISTRICT

4750 San Felipe Road

San Jose, CA 95135

Bid # G2010.0108

New District Office- Audio Visual System

San Jose City College

ADDENDUM #4

CONSISTS OF THE

FOLLOWING

1. ACKNOWLEDGEMENT

2. DESCRIPTION OF CHANGES

3. Section 00 43 36 Proposed Subcontractor Form

4. Section 00 41 13 Bid Proposal Form

5. Section 01 23 00 Alternates Form

6. Sheet AV—7.02 – Short Throw locations and elevations

Bidders sign and return one copy of this addendum with your bid.

Failure to do so may subject bidder to disqualification.

The Addendum #4 supersedes and modifies portions of the bid and contract documents issued

by the District for Bid #G2010.0108 for District Office – Audio Visual System, San Jose/

Evergreen Community College District.

Carlos Marques

Purchasing Agent

(408) 270-6431

Date: _____________________________________________

Company Name: _____________________________________________

Signed By: _____________________________________________

Printed Name: _____________________________________________

Phone/Fax: _____________________________________________

Email: _____________________________________________

New District Office- Audio Visual System Project

San Jose Evergreen Community College District

Bid #G2010.0108

Bidders’ Questions and Description of Changes September 22, 2014

ADDENDUM NO. 4 The Following Changes, deletions, additions, and/or alterations in, on and to the drawings and specifications shall apply to proposals made for and to the execution of the various parts of the work affected thereby. Careful Note Of This Addenda shall be taken by all parties of interest so that the proper allowance may be made in all computations, estimates and contracts, and all trades affected shall be fully advised in the performance of the work which will be required of them.

In Case of Conflict between Drawings, Specifications, and this Addendum, this Addendum shall govern. This Addendum supersedes all previous drawings, specifications, and instructions pertaining to the items.

Item 1: Please include the attached Sec 00 43 36 Proposed Subcontractor Form into Project

Manual Volume 1.

General Notes item 2-6: Short throw projectors are shown in the equipment schedule for rooms 706 & 726.

The short throw project for room #726 – closed session board room will be installed in the west wall as shown in item#6 below.

Short throw projector show in equipment schedule for room 706 – IT Training Room,

inclusion of the projector is still under review, please furnish add alternate pricing as described in items 2 & 3 below.

Item 2: Remove Sec 00 41 13 Bid Proposal and insert the revised Sec 00 41 13 Bid

Proposal Form into Project Manual Volume 1. Revisions have been made under Section 1.3 Bid Alternates. Vendor to price bid alternate #01 - furnish and install Brightlink 1430wi Short throw Projector in IT Training Room 706 as specified in item 4 below.

Item 3: Remove Sec 01 23 00 Alternates, insert revised Sec 01 23 00 Alternates form into

Project Manual Volume 1. Revisions have been made under Section 1.02 Schedule of Alternates, Bid alternate #01 - furnish and install Brightlink 1430wi Short throw Projector in IT Training Room 706 as specified in item 4 below.

Item 4: Please refer Project Manual Volume 2 for 27 41 16 Integrated Audio-Video Systems

in section 2.4 Equipment Schedule for short throw projector specifications under section “C. IT Training Room 706, Item D1”.

Item 5: Short throw projectors mounted to contractor installed box.

Item 6: Please refer to attached AV-7.02 for marked-up short throw locations and elevation

views.

SAN JOSE / EVERGREEN COMMUNITY COLLEGE DISTRICT

Measure G-2010 San Jose` Evergreen Community College District

#39301 District Office- Audio Visual System DOCUMENT 00 43 36 – PROPOSED SUBCONTRACTORS FORM

Version: 10/2012 Page 1

DOCUMENT 00 43 36

PROPOSED SUBCONTRACTORS FORM Pursuant to Public Contract Code Section 4104 (a) (1), list “the name and the location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime contractor's total bid”. All contractors and subcontractors of any tier on this project will be subject to, and will be required to be bound by the Construction Careers Agreement (PSA) between San Jose / Evergreen Community College District and the Santa Clara & San Benito Counties Building and Construction Trades Council. The PSA can be found at:

http://www.sjeccd.edu/Bids/Documents/Construction%20Careers%20Agreement%20w%20all%

20Docs%206-25-13.pdf Bidder: ________________________________

Address:________________________________ Telephone:______________________________ Facsimile:______________________________ Bidder's Authorized Representative(s): _______________________________ PROJECT: District Office Audio Visual System, #39301

TRADE OR PORTION

OF THE WORK

NAME OF

SUBCONTRACTOR

BUSINESS LOCATION OF

SUBCONTRACTOR

SUBCONTRACTOR

LICENSE NUMBER

http://www.sjeccd.edu/Bids/Documents/Construction Careers Agreement w all Docs 6-25-13.pdf

http://www.sjeccd.edu/Bids/Documents/Construction Careers Agreement w all Docs 6-25-13.pdf



#39301 District Office- Audio Visual System DOCUMENT 00 43 36 – PROPOSED SUBCONTRACTORS FORM

Version: 10/2012 Page 2

TRADE OR PORTION

OF THE WORK

NAME OF

SUBCONTRACTOR

BUSINESS LOCATION OF

SUBCONTRACTOR

SUBCONTRACTOR

LICENSE NUMBER

END OF DOCUMENT



#39301 District Office- Audio Visual System

DOCUMENT 00 41 13 - BID PROPOSAL

Version: 10/2012 Page 1 of 4

DOCUMENT 00 41 13

BID PROPOSAL

TO: SAN JOSE / EVERGREEN COMMUNITY COLLEGE DISTRICT, a California Community

College District, acting by and through its Board of Trustees ("the District"). FROM: _____________________________________________

(Name of Bidder)

_____________________________________________

(Address)

_____________________________________________

(City, State, Zip Code)

_____________________________________________

(Federal Tax I. D.)

_____________________________________________

(Telephone/Fax)

_____________________________________________

[E-Mail Address of Bidder’s Representative(s)]

_____________________________________________

[Name(s) of Bidder's Authorized Representative(s)]

1. Bid Proposal

1.1 Acknowledgment of Bid Allowances. The Bidder confirms that the Bid Proposal amount shown in paragraph 1.2 below, incorporates and is inclusive of all Allowances detailed in Section 01 21 00 for added work at Owner’s request.

Total Schedule of Allowances........................N/A

1.2 Base Bid Proposal Amount. The undersigned Bidder proposes and agrees to perform the Contract including, without limitation, providing and furnishing any and all of the labor, materials, tools, equipment and services necessary to perform the contract & complete the San Jose` Evergreen Community College District Office- Audio Visual System project #39301 for Boardroom 109, Multi-Purpose Room 112, and IT Training Room 706, and Closed Session Room 726; for the sum of: Dollars $____________________________________________________________. The Bidder confirms that it has checked all of the above figures and that the Bid Proposal amount includes the allowances described in Paragraph 1.1 above. Furthermore, the Bidder understands that neither the District nor any of its agents, employees or representatives shall be responsible for any errors or omissions on the part of the undersigned Bidder in preparing and submitting this Bid Proposal. The contract award will be pursuant to Document 00 21 13, Instructions to Bidders, Paragraph 12.3, in accordance with Public Contract Code Section 20103.8(a), the lowest bid shall be the lowest bid price on the base






contract without consideration of the prices on the additive or deductive items described in Paragraph 1.3 below.

1.3 Bid Alternates. The Bidder’s price proposal for bid alternates is set forth in the Bid Alternates section below. Reference Section 01 23 00 for the description of the Bid Alternates required and enter the calculated amount below.

Bid Alternates shall state the NET AMOUNT to be ADDED TO or DEDUCTED FROM the BASE BID PRICE, as applicable.

The changes described in each Bid Alternate shall only become incorporated into the work if the Owner elects to proceed with one or more or any combination of the Bid Alternates and amends the Owner-Contractor Agreement accordingly. The selection of Bid Alternates may occur prior to the Contract Date, or may, by the Agreement, be deferred for possible selection at a subsequent date.

Acceptance or Rejection: Acceptance or rejection of each Bid Alternate is at the discretion of the Owner. None, any, or all Bid Alternates may be accepted or rejected in any sequence by the Owner.

Modifications to the work shall require furnishing and installing the selected Bid Alternate materials and labor to the satisfaction of the Owner’s Representative at no additional cost to the Owner other than described in the applicable Bid Alternate.

Extent of Bid Alternates: Bidders shall determine the full extent of work affected by each Bid Alternate and shall make full and proper allowance for such extent.

Each Bid Alternate price must include all labor, materials, equipment, facilities, transportation, and services to complete all work related to the Bid Alternate.

No increase in Contract days or extension of Contract completion schedule shall be made for work required by Bid Alternate improvements.

Bid Alternates:

Alternate #1: Conference/Proctoring Room 208 ____________________________________ Dollars, $____________________.

Alternate #2: Conference Room 218

____________________________________ Dollars, $____________________.


____________________________________ Dollars, $____________________.






Alternate #4: Office Room 225 ____________________________________ Dollars, $____________________.


____________________________________ Dollars, $____________________.

Alternate #6: Conference Auditor Room 615 ____________________________________ Dollars, $____________________.


____________________________________ Dollars, $____________________.

Alternate #8: Chancellor Room 724 ____________________________________ Dollars, $____________________.

Alternate #9: Brightlink 1430wi Short Throw Projector in IT Training Rm 706 ____________________________________ Dollars, $____________________.

1.4 Acknowledgment of Bid Addenda. The Bidder confirms that this Bid Proposal incorporates, and is inclusive of, all items or other matters contained in Addenda issued by or on behalf of the District.

Addenda # ___ to the Bid Documents has been received & acknowledged. ____ (initial) Addenda # ___ to the Bid Documents has been received & acknowledged. ____ (initial) Addenda # ___ to the Bid Documents has been received & acknowledged. ____ (initial) Addenda # ___ to the Bid Documents has been received & acknowledged. ____ (initial)

2. Documents Accompanying Bid. The Bidder has submitted with this Bid Proposal the

following: (a) Bid Security; (b) Proposed Subcontractors Form; (c) Non-Collusion Declaration; (d) Construction Careers Agreement To Be Bound and Construction Careers Program Agreement of Contractors and (e) Small/Disadvantaged Business Utilization Form. The Bidder acknowledges that if this Bid Proposal and the foregoing documents are not fully in compliance with applicable requirements set forth in the Notice to Contractors Calling for Bids, the Instructions to Bidders and in each of the foregoing documents, the Bid Proposal may be rejected as non-responsive.

3. Award of Contract. If the Bidder submitting this Bid Proposal is awarded the Contract, the undersigned will execute and deliver to the District the Agreement in the form attached hereto within five (5) working days after notification of award of the Contract. Concurrently with delivery of the executed Agreement to the District, the Bidder awarded






the Contract shall deliver to the District: (a) Certificates of Insurance evidencing all insurance coverages required under the Contract Documents; (b) the Performance Bond; (c) the Labor and Material Payment Bond; (d) the Certificate of Workers’ Compensation Insurance; and (e) the Drug-Free Workplace Certificate. Failure of the Bidder awarded the Contract to strictly comply with the preceding may result in the District’s rescission of the award of the Contract and forfeiture of the Bidder’s Bid Security. In such event, the District may, in its sole and exclusive discretion elect to award the Contract to the responsible Bidder submitting the next lowest Bid Proposal, or to reject all Bid Proposals.

4. Contractor's License. The undersigned Bidder is currently and duly licensed in accordance with the California Contractors License Law, California Business & Professions Code §§7000 et seq., under the following classification “_C-7 or C-10_” bearing License Number__________________, with expiration date of ____________. The Bidder certifies that: (a) it is duly licensed, in the necessary class(es), for performing the Work of the Contract Documents; (b) that such license shall be in full force and effect throughout the duration of the performance of the Work under the Contract Documents; and (c) that all Subcontractors providing or performing any portion of the Work shall be so properly licensed to perform or provide such portion of the Work.

5. Acknowledgment and Confirmation. The undersigned Bidder acknowledges its receipt, review and understanding of the Drawings, the Specifications and other Contract Documents pertaining to the proposed Work. The undersigned Bidder certifies that the Contract Documents are, in its opinion, adequate, feasible and complete for providing, performing and constructing the Work in a sound and suitable manner for the use specified and intended by the Contract Documents. The undersigned Bidder certifies that it has, or has available, all necessary equipment, personnel, materials, facilities and technical and financial ability to complete the Work for the amount bid herein within the Contract Time and in accordance with the Contract Documents.

6. Unit Pricing: N/A

By: ______________________________________ (Signature)

(Corporate Seal)

_________________________________________ (Typed or Printed Name)

Title: _________________________________________ END OF DOCUMENT



#39301 District Office- Audio Visual System SECTION 01 23 00 - ALTERNATES Version: 10/2012 Page 1

SECTION 01 23 00

ALTERNATES

PART 1 - GENERAL

1.01 SUMMARY

A. General: This Section specifies administrative, procedural, and technical requirements for

Alternates.

1.02 ALTERNATES A. Summary: 1. Definition: An Alternate is an amount proposed by Bidders and stated on the Bid Form for

certain construction activities defined in the Contract Documents that may be added to or deducted from Base Bid amount if the Owner decides to accept a corresponding change in either the amount of construction to be completed, or in the products, materials, equipment, systems or installation methods described in Contract Documents.

2. Coordination: Coordinate related Work and modify or adjust adjacent Work as necessary

to ensure that Work fully affected by each accepted Alternate is complete and fully integrated into Project.

3. Notification: Immediately following award of Contract, prepare and distribute to each party

involved, notification of status of each Alternate. Indicate whether Alternates have been accepted, rejected or deferred for consideration at a later date. Include a complete description of negotiated modifications to Alternates.

4. Schedule: A Schedule of Alternates is included at the end of this Article. Specification

Sections referenced in the Schedule contain requirements for Base Bid materials and methods only. Requirements necessary to achieve alternate Work are described under each Alternate.

5. Miscellaneous Work: Include as part of each Alternate, miscellaneous devices, accessory

objects and similar items incidental to or required for a complete installation whether or not mentioned as part of Alternate.

B. Schedule of Alternates:

Alternate Bid

Description

#01 Conference/Proctoring Room 208

#02 Conference Room 218


#04 Office Room 225


#06 Conference Auditor Room 615

#07 Chancellor Room 724




#39301 District Office- Audio Visual System SECTION 01 23 00 - ALTERNATES Version: 10/2012 Page 2

#09

BrightLink 1430wi Short Throw Projector

in IT Training Room 706.

PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION (NOT USED)

END OF SECTION