ADDING VOICEOVERS TO POWERPOINTWORKSHOP

WORKSHOP CONTENT

In PowerPoint:

• Insert audio in PowerPoint: record, test, edit• Setting audio to play automatically• Reducing workload with quick access to tools• Playing the PowerPoint continuously, like a videoIn Audacity:

• Record, cut, copy, paste• Silencing breathing noises etc.• Reducing workload with keyboard shortcuts• Zooming to audio and section length• Setting project bitrate to reduce file size• Exporting• Dragging from File Explorer into PowerPoint

1) IN POWERPOINT - INSERT AUDIO

On the Insert tab, click Audio:

2) RECORD AUDIO

• Click Record Audio

• Overwrite ‘Recorded Sound’ with a more specific name e.g. ‘Intro slide’

• Press the red dot button to record

• Press the square to stop recording

• Press the triangle to play the sound

• Press the OK button to save

• Drag the icon to a suitable place on the slide

3) TEST THE AUDIO

Rotate icon

Resize icon

PlayProgress bar

Timer Volume

4) EDIT THE AUDIO• Click on the speaker icon

• Use the Audio Tools > Playback tab

• Trim the start and end of

the audio to

remove

dead air

and reduce

file size:

move the

green and

red markers

inwards

5) PLAY AUTOMATICALLY• Click on the speaker icon

• Use the Audio Tools > Playback tab

• Change here

QUICK ACCESS TOOLBAR

Use the Quick Access toolbar to

hold operations that you use a lot

Click the triangle to edit it:

Select

‘More commands’

SELECTING COMMANDS

1. Choose ‘All Commands’

2. Choose ‘Record Audio’

and ‘Insert Audio’

3. Click the Add button

4. Check they are in the

right panel

5. Click the OK button

1

2

3 4

5

CONTINUOUS, VIDEO-LIKE, PLAY

1. Choose the ‘Transitions’ tab

2. Select a transition

3. Untick ‘On Mouse Click’

4. Set the time to the length

of the audio (type in a

number; e.g. 10, and it sets

it to 10 seconds. To get

1½ minutes, type in 90

5. Save the ppt

PART 2: AUDACITY

Audacity is a free, open-source, easy-to-use audio recorder and editor

https://www.audacityteam.org/download/

AUDACITY INTERFACE

Play

Record

Audio sound wave

Stop

Zoom to audio lengthZoom to selection length

Recording quality

Selected area

Speakers

RECORD, CUT, COPY, PASTE

Press the red dot to record. Press Stop or the space bar to stop.

To cut, copy and paste, highlight a section with your mouse, then use Ctrl- X, V and P

If a section is highlighted, play it by pressing Play or the space bar.

To delete a section, highlight it, play it to make sure you have the right section, then use

the Delete key on your keyboard.

Play

Record

Audio sound wave

Stop

SILENCING BREATHING NOISES ETC.To overwrite a section in which you make a breathe in noise, highlight it, then press Ctrl – L

The result is a flat line

REDUCING WORKLOAD WITH KEYBOARD SHORTCUTS

Silence = Ctrl – L

Stop / start = Space bar

Record = R

Pause = P

Copy = Ctrl – C

Paste = Ctrl – V

Cut = Ctrl – X

Select all the audio file: Ctrl - A

ZOOMING TO AUDIO AND SECTION LENGTHZoom to audio lengthZoom to selection length

SETTING PROJECT BITRATE TO REDUCE FILE SIZE

Recording quality

EXPORTING

DRAGGING FROM FILE EXPLORER INTO POWERPOINT

Drag and drop the file to the place you want the icon in PowerPoint

Tip: Set the file order so the most recent is at the top by clicking on ‘Date

modified’

RECORD NEXT AUDIO FILE

1. Click on the audio wave form

2. Use Ctrl –A to select all the audio file

3. Press Delete on your keyboard. This deletes

the old recording.

4. Record and export a new audio file. Don’t

forget to change the filename.

Questions?