ADEA GODENTAL WORKSHOP AND RECRUITMENT FAIR ADVISORS AND ADMISSIONS OFFICERS

“DENTISTRY 101”

March 7, 2015**

Chonte James, ADEA AADSAS DirectorLinda Reed, Boston University Henry M. Goldman

School of Dental Medicine

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Preparing Students for the

AADSAS Application Process

1. Research dental schools with the help of a prehealth advisor and discuss which schools are a good fit.

2. Submit the ADEA AADSAS Application early, as the application process can take up to six weeks.

3. Collect copies of all transcripts and have them available for reference.

4. Confirm individuals who will be providing letters of evaluation.

5. Write a strong personal statement.

Advise students to do the following:

Preparing Students for the

AADSAS Application Process

6. Be honest throughout the application process.

7. Volunteer work and job shadowing.

8. Review your application for errors before submitting.

9. Apply early! Most dental schools have earlier deadline.

10. Monitor the status of your AADSAS application.

Advise students to do the following:

Letters of Evaluation

• Applicants may submit a maximum of four individual letters of evaluation or one committee letter/report plus the option of one additional individual letter.

• Letters of evaluation submitted in two formats:

– Electronic

– Paper

• There are two types of letters that evaluators can submit:

– Individual (count as 1)

– Composite (count as 3)

Changes to the 2016

AADSAS Application

• ADEA AADSAS Application opens June 2,

2015

• Socioeconomic Status (SES) indicator

2016 ADEA AADSAS Timeline

• ADEA AADSAS Opens (June 2, 2015)

• Applications released to the dental schools (late June 2015)

• Academic Update (mid November 2015 –February 1, 2016)

• First Acceptance Date (December 1, 2015)

• ADEA AADSAS Close (February 1, 2016)

• Last day to submit official documents (mid February 2016)

Future of ADEA AADSAS

Application: Coming in 2017

Helping Applicants

Navigate the Process:

The Admissions Viewpoint

Dental school admissions navigation

• Launching the application: getting underway

• Sink or float

• Avoid side streams and snags

• Contact: full steam ahead or go with the flow

• Drifting out to sea or secure landing at a dock

Launching the application:

getting underway

Launching the application:

getting underway

Getting off to a good start is important.

For a smooth journey it’s also best to plan

ahead, map the route, estimate the timeline,

and know where you’re headed.

Advise students to

o Be present

o Pay attention

o Look where you’re going

o Understand the process

Launching the application:

getting underway

Elements and timeframe of the admissions cycle

• Admission cycles overlap; AADSAS open for 7 months

– ADEA AADSAS application deadline & school deadlines

– Application review timeline: June to the following summer

• Application completion

– 3 supplemental application/fee models (all; some; none)

• Committee meetings, decisions

– Communication format: portal, email, PDF, phone, paper

• Interview invitations & interview dates

• Spring decisions: offers if space opens

• Alternate list: potential until program starts

Launching the application:

underway

Elements and timeframe of the admissions cycle

Traffic Rules: ADEA Guidelines for Offers of Admission

Double Deposits

After May 5, AADSAS reports applicants who are holding more than one seat.

Schools may rescind offers after a 15-day response period.

Offer timeframe Minimum response period

December 1 to 31 45 days

January 1 to 31 30 days

February 1 to July 14 15 days

July 15 or sooner if two weeks prior to start No minimum response period

Admissions Cycle

June: ADEA AADSAS application cycle opens

Summer: application submission, completion

and review, some interviews

Fall: interviews, application submission,

completion and review/re-review, nonadmits may be

informed

Summer: enrollment materials collected,

orientation, programs start, remaining

nonadmits informed

Spring: admissions offers, alternate list invitations, dual deposit lists shared, collection of enrollment

materials, preparations for orientation

Winter: December 1 admissions offers begin, January enrollments, few application submissions,

some completion, February 1 AADSAS closes,

continuing review, some interviews

Admissions Cycles Overlap

June: ADEA AADSAS application cycle opens

Summer: application submission, completion

and review, some interviews

Fall: interviews, application submission,

completion and review/re-review, nonadmits may be

informed

Summer: enrollment materials collected,

orientation, programs start, remaining

nonadmits informed

Spring: admissions offers, alternate list invitations, dual deposit lists shared, collection of enrollment

materials, preparations for orientation

Winter: December 1 admissions offers begin, January enrollments, few application submissions,

some completion, February 1 AADSAS closes,

continuing review, some interviews

Current Cycle

Prior Cycle Coming Cycle

Sink or Float

Sink

Missing a key component may render the application

incomplete and eliminate the applicant from consideration.

Applicants should identify and fulfill each criterion. Unusual prerequisite?

Do online courses qualify?

Need to identify writing intensive courses?

Sufficient credits earned at a four-year college?

Bachelor’s degree?

Domestic students only?

Residency requirements?

Background check for admitted students?

Supplemental application?

Applicants lacking appeal

Float

Applicants should complete all application components to

the best of their abilities, early in the cycle.

• Full, accurate and meaningful AADSAS responses

• Highlight selected experiences on the coversheet

• Verified transcript plus academic update for Fall classes

• Allow time for DAT official scores to load

• Be alert for communications via WebAdMIT

– Supplemental application and fee may be requested

– Interview invitation may be extended; a reply is necessary

Applicants with appeal

Avoid side streams and snags

Avoid side streams and snags

Application completion delays

• Late DAT sitting

• LOE: Admissions must determine if a reference qualifies as a

Prehealth Advisor/Committee Letter, and then note whether the

requirement has been met.

Communications via WebAdMIT

– Emails sent through WebAdMIT Admissions Management Portal

often end up in spam folders

– Supplemental application and fee may be requested

– Interview invitation may be extended; a reply is necessary

Once the interview season begins, opportunities decrease

• Some schools continue interviewing in Spring

To accept an offer, send confirmation & deposit promptly

Burdensome, demanding, frequent communication

Request for basic data easily found on the program’s website

Disregarding instructions

Unsubtle, generic email blast to multiple schools

Personalized but otherwise identical message sent to every admissions person in a school

Long, anxious, hand-written plea from unqualified applicant

Contact: full steam ahead or

go with the flow

Attract Negative Attention

Invite Positive Attention

Calm, non-demanding, infrequent

contact demonstrating interest

and commitment

Expressed with good humor and

without expectation of a response

Reasonable check-in from a

strong, qualified applicant

Providing new information

Polite, upbeat & relevant,

showcasing professionalism

Contact: full steam ahead

or go with the flow

Drifting out to sea or

Secure landing at a dock

Drifting to non-admittanceAdvice: General suggestions, no guarantees.

Post-bac or master’s in biomedical sciences:

• Demonstrate successful management of full time science

courseload; improve knowledge, GPA and DAT

• Earn a degree or credential

Additional experience,

shadowing, employment,

community service, research

Reapply in a subsequent cycle with an enhanced understanding of the process and a more competitive application.

Drifting out to sea or

Secure landing at a dock

Landing an offer of admission• Timely submission of

confirmation, deposit, enrollment documents

Commit to one program:

o holding multiple seats is unfair

Deferral petitions

Matriculation at dental school