Admin Strategy Document

8/6/2019 Admin Strategy Document

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Admin Management Strategy

The master copy of this document is held electronically and only signed copies are valid. An unsigned, printed document is not copy

controlled and is to be used for INFORMATION ONLY, as it will not be automatically updated. It is therefore the responsibility of the reader

to ascertain that it is a currently valid copy.

CONTENTS

2Afromedia PLC

1.Introduction

2.Corporate Vision & Mission

3.Departmental Vision & Mission4. Our Goals

5. Model

6. Organogram


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INTRODUCTION

3Afromedia PLC

The Admin Department is saddled with responsibility to

provide administrative and professional support

services to other units in the organization to enhance

their service delivery to customers. The unit ensures

that tools and required logistics are always available

when needed. The Admin function also ensures that the

work environment is consistently maintained to reflect

the Afromedia PLC quality and image standards. Thesefunctions are shown below:


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INTRODUCTION

4Afromedia PLC

AdminFunctions

VehicleMaintenance

FacilityManagement

Procurement

Fixed AssetManagement


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Admin Management Strategy 5Afromedia PLC

CORPORATE VISION & MISSION

VISION

To be the preferred enabler of the

worlds most successful brands.

MISSION

As the leading media solutions provider out ofAfrica, our mission is to create opportunities for

brands to connect with, and messages toresonate with their target audiences in new and

exciting ways.


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OUR VISION & MISSION

6Afromedia PLC

VISION

To ensure the support functions of Admin Department is

rendered within the budgetary control.

MISSION

The mission of the Admin Department will basically be to

enhance operational efficiency through optimal provision of

material resources to the organization


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OUR GOAL

7Afromedia PLC

Our goals shall be the following:

1. To efficiently track all departmental requests and endeavoring these

requests are attended to within 24hours by harnessing available

resources to achieve same.

2. To get best values (in procurement and services) from contractors at the

least possible cost.

3. To ensure proper documentation and effective maintenance of company

assets.


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PROCESS FLOW

Departmental

Requests

Planning &

Scheduling

Funding ProcessInspection &

Feedback

Implementation/

Procurement


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ORGANOGRAM

GROUP FINANCEDIRECTOR

ADMIN MANAGER

MAINTENANCESUPERVISOR

PROCUREMENT

ADMINEXECUTIVE

(GENERAL ADMIN)

OFFICE ASSISTANTOFFICE ASSISTANT

(VACANT)


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The table below show a list of Admin Department core staff and some of their responsibilities

No Designation Quantity Responsibility

1. Admin

Manager

1 Excellent negotiation power in procurement

Promote the delivery of value for money

through good procurement practice.

Percentage of receipts of formal bids &

proposals via the Internet

High level of co-ordination of Admin unit

Percentage of vendors responsible for 80% of procurement expense. This will indicate how wide

spread our procurement base is. More number of vendors is a better sign of spread and it reduces the

dependence of the company on one major supplier.

Reduced percentage of emergency purchases

Achievement of Afromedia overall procurement objectives through best procurement practice

achieving value for money and quality goods and services, right first time

Quality of leadership and development of the Admin and Support Services team

2. Admin

Executive

(General

Admin)

2 Reduced cycle time of purchase order.Accuracy in keeping record of company asset

Managing efficient transport service for employees in a cost effective manner

On time processing of payments to vendors in adherence to agreed payment terms

Increased strive in obtaining the best value at the lowest cost

Low turnaround time in supply of work materials to employees

Arrangement of all necessary protocol for company executives and others

3. Maintenance

Exec

1 Efficiency of asset maintenance

Prompt attendance to maintenance requests

Advice on necessary equipment replacement

Supervise contractors and ensure efficient feedback

4. Office

Assistant

1 Oversight function of ensuring cleaners carry out their daily routine

Prompt running of assigned errands


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CORPORATE OFFICE

39, Ladipo Bateye Street,

GRA, Ikeja Lagos

P.O.BOX 2377,Marina Lagos, Nigeria.

Tel: +234-1-8980017

Mobile: 0700AFROMEDIA

[email protected]

www.afromediaplc.com

THANK YOU

Documents

Admin Strategy Document