Administration Console User Guide

6.5 User Guide

NOVAPACSAdministration

®

Console

© Copyright 2006 NovaRad® Corporation. All rights reserved.This publication may not, in whole or in part, be copied, reproduced, or converted to any other

electronic or machine-readable form without prior consent of NovaRad Corporation.

NovaRad and NovaPACS are registered trademarks of NovaRad Corporation. NovaPACS Viewer is a trademark of NovaRad Corporation.

All other products or name brands are the trademarks of their respective owners.

NOVARADCORPORATION

758 East Utah Valley Drive, American Fork, Utah 84003877-668-2723 • novapacs.com • novaris.com • clinicpacs.com

Table of Contents

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Administration Console Overview 1

Console Menus 2Connecting 2Logging In as Another User 3Refresh 4Exporting Data 5Exiting the Console 7

Help Menu 7

Console Tab Pages 8Event Log 9

Viewing Log Details 10Setting Log Options 10Opening Event Log Files 11Using Auto Refresh 12Event Log Display Options 12

HIPAA Log 15Viewing HIPAA Log Details 15Opening HIPAA Log Files 16Using Auto Refresh 16HIPAA Log Display Options 17

Server Status 19Server Registration 19Starting and Stopping Services 20Archive Drive Utilization 21

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Destinations 22Adding Destinations 22Adding Destinations 23Editing Destinations 25Removing Destinations 25

Route Rules 26Adding Route Rules 26Editing Route Rules 28Removing Route Rules 29

Route Queue 29Adding Routes to Queue 30Removing Routes from Queue 31Route Queue History 32Route Queue Errors 33Re-sending Failed Route Assignments 35Route Queue Display 35

DICOM Options 36Adding DICOM Sources 36Editing DICOM Sources 37Removing DICOM Sources 37

Studies 38Filtering the Studies List 38Changing the Patient Assigned to a Study 39Removing Studies 41Editing Images from the Study Editor 41Removing Images from a Series 42Routing Studies 43

Patients 45Filtering the Patients List 45Adding Patients 45Removing Patients 47

Site Options 48Study Reports 48HL7 Brokers 48Viewer Barcodes 48

Archive 49Backup 49Archive Status 50Compression 50

NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

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DICOM Printers 51Adding DICOM Printers 51Editing DICOM Printers 52Removing DICOM Printers 53True Size Printing 54

Lexicon 55Adding to the Lexicon 55 Editing the Lexicon 56Removing Lexicon Values 57

Users 57Adding Users 57Setting a User’s Profile 58Assigning Medical Groups to a User 60Assigning Roles to a User 61Editing Users 63Removing Users 64

Medical Groups 64Adding Medical Groups 65Editing Medical Groups 67Removing Medical Groups 68

Roles 69Editing Roles 70Adding Role Members 70Removing Role Members 71

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CHAPTER 1 NovaPACS 6.5 Administration Console

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Administration Console Overview

The Administration Console is designed to facilitate the administration and maintenance of the NovaPACS Viewer. From this console those with administrative rights can adminis-ter the resources, options, and parameters for all the viewers on the same NovaPACS server. The main Administration Console window contains two drop-down menus that control the functions of the console itself, and a row of page-tabs representing the admin-istrative controls that apply to all viewers.

The Administration Console can be viewed by anyone with the password to log in, but the functions available may be limited according a person’s authorized roles and administra-tive rights.

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NovaPACS 6.5 Administration Console

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Console Menus

The Console drop-down menu provides logon and data transfer tasks for the Console user.

The Console drop-down menu contains the following functions:

» Connect... » Login as Another User... » Refresh » Export Data... » Exit

Connecting

You can use the Connect feature to locate and connect to different DICOM sources provid-ing patient information.

To use the Connect feature,



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1. Select Connect from the Console drop-down menu.

The Select Computer dialog will appear.

2. Select the appropriate host or server from the drop-down list.or

Enter a new IP address in the field. (The IP address will be added to the drop-down list.)

3. Click to complete the connection.4. A progress window will indicate that the connection you requested is being made.

Logging In as Another User

The Login as Another User feature allows you to login as another user without having to first logout from your current connection.



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Hint: When connecting from any workstation not hosted by the NovaPACS server, do not use “Local Host” to log in. Use Local Host only when logging in from a workstation that is part of the same server network.

To use this feature,

1. Select Login as Another User from the Console drop-down menu.

A login dialog will appear.

2. Enter the user name and password for the new user login.

3. Click to complete the connection.

Refresh

You can use the Refresh feature at any time to refresh the current display to include any changes made to the information since you first accessed the data source.

To refresh the data on your display,



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Select Refresh from the Console drop-down menu.

The information in your display will be instantly updated to reflect any current changes.

Exporting Data

Using the Exporting Data feature, you can now export the information on any of the tab page displays to any directory or file storage device you choose.

To export data from the Administration Console,

1. Populate the appropriate tab page with the information you want to export.2. Select Export Data from the Console drop-down menu.



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An export dialog related to the tab page currently open will appear

3. Use the several file management devices on this dialog window to locate and select a destination for the information you are exporting.You may also choose to rename the exported file.

4. Click to export the file to the location you have designated.

Hint: These exported files can be opened into various software programs, however, we recom-mend using a spreadsheet program.



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Exiting the Console

Use the Exit feature to close the Administration Console when you have completed your desired tasks.

You can also exit the program by clicking the button in the top right-hand corner of the console window.

Help Menu

The Help menu provides basic program version and copyright information, as well as the contact information for NovaRad Customer Support.

To access this program and support information,



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Select About from the Help drop-down menu.

The About NovaPACS Administration Console window will appear.

Console Tab Pages

We will now explain the use and function of the each of the pages represented by the six-teen tabs found on the Administration Console window.



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The Console tab pages consist of the following:

» Event Log » HIPAA Log » Server Status » Destinations » Route Rules » Route Queue » DICOM Options » Studies » Patients » Site Options » Archive » DICOM Printers » Lexicon » Users » Medical Groups » Roles

Event Log

By default, the Event Log tab page is displayed when the Administration Console is opened.



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This page displays the log files for each event that has taken place within the parameters you set in the display options. (See “Setting Log Options” on page 10.)

Viewing Log Details To view the details of an event log,

1. Click to select the event log you wish to view.

2. Click the button.The Event Entry Properties window will appear.

3. Use the up/down arrow buttons to scroll through the log of events.

Setting Log Options To set options for the event logs,

1. Click the button.The Log Options dialog will appear.



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2. Click the drop-down list button to open the list of options.

3. Select the preferred log deletion time interval from the drop-down list.

4. Click to set the selected option.

Opening Event Log Files To open an event log file,

1. Click the button.The Open Event Log File dialog will appear.

2. Use the file management tools in this window to locate the log file you wish to open.



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3. Click to open the log file.

Using Auto RefreshThe Auto Refresh option enables the program to automatically refresh the currently dis-played information to reflect any real-time changes made to the data source(s) you are cur-rently using.

To enable the Auto Refresh option, click to mark the Auto Refresh checkbox.

Event Log Display OptionsIn the lower right corner of the Event Log page you will find the display options that are available for filtering the information to be displayed. The information displayed in the



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Event Log window will reflect the combined filtering results of all three of these available options.

Types of Log Files. To set the display type option, click the top drop-down list button and select the type of log information you want to display.

The Event Log window will immediately refresh to display only the log files of the type you selected.



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Time Frame of Log Files. To set the time frame option, click the middle drop-down list but-ton and select the time span of files you want to display.

The Event Log window will immediately refresh to display only the log files that were logged during the time period you selected.

Source of Log Files. To set the file source option, choose a source from the scrolling list of servers and devices.

You may select more than one log file source by holding CTRL while clicking with the right mouse button.

The Event Log window will immediately refresh to display only log files from the server(s) or device(s) you have selected.



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HIPAA Log

The HIPAA Log tab page displays the HIPAA logs according to the parameters you select from the display options.

Viewing HIPAA Log Details To view the details of a HIPAA log

1. Click to select the HIPAA log you want to view.

2. Click the button.The HIPAA Entry Properties window will appear.



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Opening HIPAA Log Files To open a HIPAA log file

1. Click the button.2. The Open HIPAA Log File dialog will appear.

3. Use the file management tools in this window to locate the HIPAA log file you wish to open.

4. Click to open the file.

Using Auto RefreshThe Auto Refresh option enables the program to automatically refresh the currently dis-played information to reflect any real-time changes to the data source(s) you are currently using.



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To enable the Auto Refresh option, click to mark the Auto Refresh check box.

HIPAA Log Display OptionsIn the lower right corner of the HIPAA Log tab page you will find the display options that are available for filtering the information to be displayed. The information displayed in the HIPAA Log window will reflect the combined filtering results of both these options.



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Time Frame of HIPAA Log Files. To set the time frame option, click the top drop-down list button and select the time span of files you want to display.

The HIPAA Log window will immediately refresh to display only those files that were logged during the time period you have selected.

Source of HIPAA Log Files. To set the file source option, choose a source from the scroll-ing list of servers and devices.

You may select more than one log file source by holding CTRL while clicking with the right mouse button.

The HIPAA Log window will immediately refresh to display only log files from the server(s) or device(s) you have selected.



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Server Status

The Server Status tab page allows you to monitor the current status of the archive server, and to start and stop other data services that are currently connected to it.

Server RegistrationThe server registration notice indicates the date and time your NovaPACS server was last registered.

To update your registration,

1. Click on the notice statement.



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2. The Product Registration dialog will appear.

3. Make changes to the data fields as necessary.

4. Click the button to complete the new registration.

Starting and Stopping ServicesYou can start, stop, and restart any data service or device that is connected to the Nova-PACS server by using the control buttons on the right of the Services list field.

To start a service,



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1. Click the service to highlight it.

2. Click to start the service.3. An animated connecting window will appear during the connection process.

To stop a server,


2. Click to stop the service.

To restart a stopped server,


2. Click to restart the service.

Archive Drive UtilizationThe Archive Drive Utilization display is located in the lower left corner of the Server Sta-tus tab page.

These indicators provide visual and numerical representations of the used, remaining, and total storage capacities of the archive server.



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Destinations

The Destinations page shows all the servers, tech stations, Enterprise workstations, or other locations, either on-site or off-site, to which you can route images.

Adding Destinations To add a new destination,

1. Click the button on the right-hand side of the Destinations page.2. The Destinations Editor dialog will appear.

3. Enter a friendly name and the appropriate IP address for this new destination.



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4. Click the drop-down list button next to the Compression field and select the desired compression ratio from the list.

Caution: Compression settings greater than 7.1 may result in image quality degradation.

5. Use the arrow-up/down buttons to set the retry options.

Note: It is recommended that you leave the Advanced Options at their default settings.

Adding DestinationsImage Transfer Type. When adding a destination, the image transfer setting will default to the High Speed Network mode. High speed transfer function is used for NovaRad to NovaRad image transfers. The DICOM transfer function is used for sending images to a non-NovaRad server.

To accept the image transfer type as High speed network,



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1. Leave the radio button next to the High speed network transfer mode marked as per default.

2. Use the arrow-up/down buttons to select a port for this destination.or

Type a port number in the Port field.3. Mark the Requires RAS check box if you are sending to a destination that requires

your transfer to pass through a firewall or other type of security barrier.

Note: This feature must be setup by NovaRad Support personnel before it will function.

4. If all settings and options are complete, click to save the new destination.

To set the image transfer mode to DICOM,

1. Click the radio button next to DICOM Standard transfer.

2. Use the arrow-up/down buttons to select a port.or

Type a port number in the Port field.3. Enter an AE title for this DICOM destination.4. If all settings and options are complete, click to save the new destination.



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Editing Destinations To edit a destination,

1. Click to highlight the destination to be edited.

2. Click the button.The Destination Editor dialog will appear.

3. Make the appropriate changes to the settings and options.

4. Click to save the edited destination.

Removing Destinations To remove a destination,

1. Click to highlight the destination you want to remove (CTRL+Left Click to select multiple).

2. A verification dialog will appear.

3. Click to delete the selected destination(s).

To test a destination,

1. Click to highlight the destination you want to test.



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2. Click to check the connectivity of the selected destination.

Route Rules

The Route Rules page will display any routing rules that have been established on the NovaRAD server.

Route rules are parameters that can be established for automatically routing images. You can route certain types of images (specific modality or performing radiologist) to specified persons or locations. You can also assign the “on call” status to a person or workstation for receiving all routed images during specific shift hours.

Adding Route Rules To add a new route rule,

1. Click the button on the far right of the Route Rules page.



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An empty Route Rule Editor dialog will appear.

2. Click the drop-down list buttons to select one (or more) of the following:•Radiologist •Physician•Modality

3. Click the bottom drop-down list button to select an image destination for this route rule.

In the Advanced Options section,

4. Use the arrow-up/down buttons to select a rule priority number. (Number 1 rep-resents the highest priority, and 5 is the lowest.)

Hint: The priority setting is only useful when you are dealing with a large number of routes per day. Otherwise, you may leave this setting at 1, which is the default.

5. See that the check box is marked if you want this rule to function according to the default (midnight-to-midnight) schedule.

or

Click to mark the check box and use the arrow buttons to set a custom starting time for this rule.

orType a specific time in the field.



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and/or

Click to mark the check box and use the arrow buttons to set a cus-tom stop time for the rule.

orType a specific time in the field.

6. Choose the days of the week to be affected by this rule by selecting and/or dese-lecting the check boxes for each day of the week.

7. Click to save the new route rule.

Note: You may set as many route rules as you like.

Editing Route Rules To edit a route rule,

1. Click to highlight the route rule you want to edit.

2. Click the button.3. The Route Rule Editor dialog will appear.

4. Make the necessary changes to the information and options in the dialog box.5. Click to save your edits to this routing rule.



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Removing Route Rules To remove a route rule,

1. Click to highlight the route rule you want to delete (CTRL+Left Click to select mul-tiple).

Hint: If you are unsure whether or not you want to continue using an existing route rule, we recommend that you consider disabling it rather than removing it.

2. Click the button.A verification dialog will appear.

3. Click to delete the selected routing rule(s).

Route Queue

The Route Queue page will display all routing assignments that are currently queued for delivery.



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By default, the list that appears on the Route Queue page is a static display or “snapshot” of the route assignments that were pending at the moment the Route Queue tab was clicked. You can make this list automatically display new routing assignments as they are added by marking the Auto Refresh check box at the right of the Route Queue page.

With the Auto Refresh option enabled, new route assignments coming in from the server will automatically appear at the bottom of the list to await it’s turn for delivery. Once a queued route has been delivered, it will automatically disappear from the top of the list, and the remaining assignments will move up the list.

To review routes that have already been completed, see “Route Queue History” on page 32.

Adding Routes to Queue To add a new route to the queue,

1. Click the button on the right side of the Route Queue page.



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2. The Add Route Queue Entry dialog will appear.

3. Click the Display drop-down list buttons to specify how the routed item is dis-played. You may choose a specific time frame and/or whether the display is sorted by patient name or ID.

4. Select the item(s) you want to route from the list (CTRL+Left Click to select multi-ple).

5. Click the Destination drop-down list button to select a routing destination.

6. Click the button again to save the new route queue entry.

Hint: There are other ways to route studies. See“Re-sending Failed Route Assignments” on page 35, and “Routing Studies” on page 43. See also “Routing Images” in your NovaPACS Viewer user guide.

Removing Routes from Queue To remove a route from the queue,

1. Click to highlight the route queue item(s) you want to remove (CTRL+Left Click to select multiple).

2. Click to remove the selected route queue item(s).



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To Remove all routes from the queue,

1. Click the button.2. A verification dialog will appear,

3. Click to remove all entries from the route queue.

Hint: You may occasionally find that none of your queued assignments are routing success-fully. This can sometimes be remedied by removing all the entries from the queue, and then re-assigning new ones.

Route Queue HistoryOnce a route from the queue has been delivered, it will automatically drop from the list (if auto refresh is enabled). A record of the routed item is logged and may be reviewed at any time.

To review routing assignments that have already been delivered,

1. Click the History link on the bottom right of the Route Queue page.



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The Route History dialog will appear.

Note: By default, this is a static display or “snapshot” of the route assignments completed at that moment you opened the Route History dialog. To cause the list to automati-cally display additional routing assignments as they are completed, mark the Auto Refresh check box on the right of the dialog window.

2. Once you have reviewed this history of delivered routes, you may choose to clear the history log by clicking the button in the upper right corner of the dialog window.A verification dialog will appear.

3. Click to clear the route history.

Route Queue ErrorsRoute attempts that fail for any reason are logged in a route error file.

To review routing errors,



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1. Click the Errors link on the bottom right of the Route Queue page.

2. The Route Errors dialog will appear.

Note: By default, this is a static display or “snapshot” of the routing errors that had occurred at the moment you opened the Route Errors dialog. To cause the list to automatically display new errors as they occur, mark the Auto Refresh check box on the right of the dialog window.

3. Once you have reviewed the error log, you may choose to clear this history of errors clicking the button in the upper right corner of the dialog win-dow.



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A verification dialog will appear.

4. Click to clear the error log.

Re-sending Failed Route AssignmentsFrom the Route Errors dialog window you can re-send route assignments that have previ-ously failed.

To retry a failed route assignment,

1. Click to highlight the route you want to re-send.

2. Click the button to re-send the route assignment.

Route Queue DisplayUsing the Display function, located in the bottom right corner of the Route Queue page, you can set the queue list to display only those route assignments that have been sent to a specific destination. Click the drop-down list button to select a destination.



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DICOM Options

The DICOM Options page allows each facility to add sites or servers to allow access in and out of the NovaRAD PACS system.

Adding DICOM Sources To add a DICOM source to the options page,

1. Click the button.2. An empty DICOM Source Editor dialog will appear,

3. Enter a name, AE title, and IP address for this new DICOM source in the fields provided.

4. Use the arrow buttons to select a port number.5. Click to save the new DICOM source.



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Editing DICOM Sources To edit an existing DICOM source,

1. Click to highlight the source you want to edit.2. The DICOM Source Editor dialog will appear,

3. Make the necessary changes to the information.4. Click to save the edited DICOM source.

Removing DICOM Sources To remove a DICOM source,

1. Click to highlight the source(s) you want to remove (CTRL+Left Click to select mul-tiple).

2. A verification dialog will appear,

3. Click to remove the selected DICOM source(s).



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Studies

The Studies tab page provides the means to search the database for patients whose demo-graphic information may need to be edited.

Filtering the Studies ListYou can control the scope of the studies that are displayed in the Studies list by setting the search filters according to the studies you want to view.

Use the drop-down buttons to narrow your search to a specific Site, Modality, Date, or Status. Or, if you know the ID or Accession numbers, or the First or Last Name of the patient whose study you want to view, simply enter the first few numbers or letters in those fields before clicking the button.

Editing Studies

To edit a study,

1. Click to highlight the study you want to edit.2. Click the button.



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The Study Editor dialog will appear.

3. Make any necessary corrections to the information or settings in the fields (the fields in white can be edited; those in gray cannot).

4. Click to save the edited study.

Changing the Patient Assigned to a Study To change the patient associated with this study,

1. Click the button at the right of the Patient field.



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2. The Select Patients dialog will appear.

3. Enter the patient’s ID or last name.4. Click to search for that patient.

If a record for this patient exists on the server, it will appear in the list.

If the patient you seek is not found, click the hyper link at the bottom left of the dialog box to access the Patient Editor. See “Adding Patients” on page 45.

5. Click to highlight the patient name you want to assign to this study.

6. Click to assign the new name to the study.



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A file update screen will verify that the change is being saved.

Warning: Once done, this procedure cannot be undone.

Removing Studies To remove a study

1. Click to highlight the study you want to remove.2. Click the button.


3. Click to delete the study. A file update screen will verify that the change is being saved.


Editing Images from the Study EditorFrom the Study Editor you can also edit images from any series within a study.

To edit images from the Study Editor dialog,



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1. Double-click on a series in the Series list

2. The Series Editor dialog will appear.

3. Make the necessary changes to the information (fields in white can be edited, while those in gray cannot).

4. Click to save these edits.

Removing Images from a Series To remove an image from the series,



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1. Click to highlight an image in the Images list of the Series Editor dialog.2. Right-click and select Delete.

orPress the Delete key to remove the image from the series.A verification dialog will appear.

3. Click to delete the selected image. A file update screen will verify that the change is being saved.


Routing Studies To route a study,

1. Click to highlight the study you want to route.

Hint: To select multiple studies for routing, press and hold the Alt key while opening the Studies tab, then press and hold the Ctrl key while selecting.

2. Click the button.



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The Route dialog window will appear.

Click the + or - signs to expand and collapse the study folders.3. Click to mark the images you want to route.4. Select a destination from the Destination drop-down list.5. Use the up/down arrow buttons to set a priority level.6. Click the button.


7. Click to finalize the routing procedure



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Patients

The Patients tab page provides the means to search the database for patients whose demo-graphic information may need to be edited.

Filtering the Patients ListYou can control the scope of the patients that are listed on the Patients page by setting the search filters to narrow the search.

Use the drop-down buttons to narrow your search to a specific Site or Study Date. Or, if you know the patient’s ID or Name, simply enter the first few numbers or letters in any of those fields before clicking the button.

Adding Patients To add a patient,

1. Click the button at the far right of the Patients page.



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The Patient Editor dialog will appear.

2. Enter a site code for this patient.or

Click the drop-down list button to select an existing site code.3. Enter an ID, first name, last name, gender, and birth date for the new patient.4. Click the button.

Editing Patents

To edit a patient,

1. Click to highlight the patient you want to edit.2. Click the button

The Patient Editor dialog will appear.

3. Make any necessary corrections to the information in the fields.Click to save the edited patient.



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A file update screen will verify that the change is being saved.


Removing Patients To remove a patient

1. Click to highlight the patient you want to remove.2. Click the button.


3. Click to delete the patient.



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Site Options

The Site Options tab page contains the necessary information for your PACS to communi-cate with your HIS, RIS, and/or your reporting system.

Study ReportsThe Study Reports section contains the information to allow PACS to acquire reports from the current reporting system and move it into the PACS or other HIS or RIS systems. (See “Exam Reports” in the NovaPACS Viewer user’s guide.)

HL7 BrokersThe HL7 Brokers section of the Site Options page allows you to enter the IP address and port number for the HL7 Broker of your choice.

Viewer BarcodesIf your facility has elected to use barcodes, the Viewer Barcode section of the Site Options page is where you can setup this function.

Note: This section is typically setup by the NovaRad installation team, either remotely, or upon installation.



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Archive

The Archive tab page shows the default settings for how images are stored or backed-up locally and/or on a permanent basis. These are set and determined by your contract and by industry standards.

Caution: The Backup and Compression settings found on the Archive page are preset by the NovaPACS Support team and are predetermined by your contract with NovaRad. You should not change any of these settings, unless instructed by an authorized support team member, as any changes may result in exceeding your contracted off-site storage limits.

BackupThe Backup section contains the IP address and port number for the device currently des-ignated for your image archive storage.

Selecting the Delay backup process until option allows you to postpone the backup pro-cess until a time of day when the server isn’t busy.



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Archive StatusThe Archive Status section shows you the current total of studies and images that have been backed up to the archive server.

CompressionThe Compression section is where the compression functions and ratios for image archives are delineated. This is also where you select the modality with it’s assigned com-pression ratio.

Selecting the Delay compression process until option allows you to postpone the compres-sion process until a time of day when the server isn’t busy.

You can choose one of three age settings from the Phase drop-down list.



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Short Term = 90 days.

Long Term = 730 days.

Permanent = 2555 days.

You may also choose to select a number of days by using the up/down arrow buttons in the Age field.

Note: Images backed up to an off-site archive will use the short term compression values by default.

DICOM Printers

The DICOM Printers tab page displays all printers currently available for printing studies.

Adding DICOM Printers To add a DICOM printer

1. Click the button at the far right of the DICOM Printers page.



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The Printer Editor dialog will appear.

2. Enter a printer name and reset any of the print options provided in this dialog win-dow.

Caution: The settings you designate in this dialog window will determine the print options that are available to all users who choose to print to this printer.

3. Click the button save this printer profile.

Note: These settings do not come from NovaRad or from the user. The printer vendors will pro-vide the proper settings for the printers they manufacture.

Editing DICOM Printers To edit a DICOM printer,

1. Click to highlight the printer profile you want to edit.2. Click the button.



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3. The Printer Editor dialog will appear.

4. Make any necessary corrections to the information in the fields.If you need to use the “True size” printing option, see “True Size Printing” on page 54.

5. Click to save the edited printer profile.

Removing DICOM Printers To remove a DICOM printer,

1. Click to highlight the printer profile you want to remove.2. Click the button.


3. Click to delete the printer profile.



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True Size PrintingPrinting in True Size means that the anatomical area filmed is shown in its actual size. However, this feature requires some meticulous configuration before it will function prop-erly. Completing the following steps will configure the printer properties for true size printing.

Caution: As this is a fairly complex procedure, we invite you to refer any questions or uncer-tainty regarding this procedure to the NovaRad Technical Support team.

To configure a printer for True Size printing,

1. Obtain a sheet of film previously printed from the PACS workstation (tech station) and measure the length of the film. Even though labeled as 14"x 17", the film’s length will often be 16 & 15/16" rather than the actual 17 inches. (Remember this difference of 1/16").

2. Measure the distance from the top and bottom of the film lengthwise to the begin-ning of the black border of the image. For example, 3/16" from the top to the bor-der and 3/16" from the bottom of the border.

3. Add up the three values measured above: 1/16 + 3/16 + 3/16 = 7/16 or .4375. Then divide that number by 2 to get the top and bottom offset: .4375/2 = .21875.

4. Follow steps 1-3 for the width of the film. For example, if the width is 13 & 15/16" and the distance from the edge of the film to the border is 4/16" on each side width wise, then add 1/16 + 4/16 + 4/16 = 9/16 or .5625. Divide that number by 2 to get the right and left offset: .5625/2 = .28125.

5. Open the NovaPACS Administrator Console and go to the DICOM Printers tab page. Open the DICOM Printer properties for the printer you are configuring by highlighting the printer name and clicking the button.

6. On the Printer Editor screen, check the Supports true size box. Then enter the top and bottom border widths in the corresponding fields (.21875 from our example above). Next, enter the right and left border sizes (.28125 from our example above). Make sure that at least Default is checked in the Magnification types sec-tion.

7. Click , and true size printing will be configured for that DICOM printer. Repeat this process for any other DICOM printers you may have.

Hint: Even if other printers are the very same model, the offsets still may not be exactly the same. We recommend that you measure for each printer added.



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8. To print true size, run the printer wizard on the NovaPACS Tech Workstation and check the True Size box. Make sure Magnification Type is not set to none (choose default, or any other magnification type the printer supports). Complete the wizard and send the images to the printer.

Caution: As this is a fairly complex procedure, we invite you to refer any questions or uncer-tainty regarding this procedure to the NovaRad Technical Support team.

Lexicon

The Lexicon tab page displays a global list of “pre-canned” or frequently used text annota-tions.

Hint: Lexicon values added here will be made available to all users on the server.

Adding to the Lexicon To add a lexicon value,

1. Click the button at the far right of the Lexicon tab page.



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The Lexicon Editor dialog will appear.

2. Click the drop-down list button to select a modality for this lexicon value.3. Enter a value for the new lexicon entry.4. Click to save the new lexicon entry.

Reference: See“Adding Lexicon Values” and the Text subheading of “Annotate Menu” in the NovaPACS Viewer user’s guide.

Editing the Lexicon To edit a lexicon value,

1. Click to highlight the lexicon value that you want to edit.2. Click the button at the far right of the Lexicon page.

The Lexicon Editor dialog will appear.

3. Make the needed changes to the lexicon value.4. Click to save the edits to the lexicon.

Reference: See“Editing Lexicon Values” in the NovaPACS Viewer user’s guide.



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Removing Lexicon Values To remove a lexicon value,

1. Click to highlight the value you want to remove.2. Click the button.


3. Click to delete the selected lexicon value.

Note: Edits made to the Lexicon will only be made available to new users who log on after you save the changes.

Users

The Users tab page is a list of current users that are granted access rights to PACS, and to the Roles and Medical Groups to which they are assigned.

Adding Users To add a new user,



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1. Click the button at the far right of the Users page.2. The User Editor page will appear.

Setting a User’s ProfileThe default settings on the General tab page are for an Enabled user login, and Existing domain users.

3. Choose to enable or disable the new user’s login by un-checking or leaving the default check in the Enabled box.



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4. Choose whether the new user is an existing domain user or a NovaPACS user. (If NovaPACS user, skip to step 6.)

5. Note: If you are unsure how to do this, If you're not sure how to do it, call support and we can help.

6. If you accept the Existing domain user default, then enter the new user’s name in the User name field, and then skip to step 8.

or

Click the button to select a user name from the list, and then skip to step 8. 7. If the new user is a NovaPACS user, click the NovaPacs user radio button.

8. Select whether or not the new user must change his/her password when logging in the next time.

9. Enter the new user’s personal information in the fields provided.

10. Proceed to the Medical Groups tab.



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or

Click to save the new user profile as it is.

Assigning Medical Groups to a User To assign Medical Groups to a user,

1. Click the Medical Groups tab on the User Editor page.




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The Select Medical Groups dialog will appear.

3. Select a medical group from the list (CTRL+Left Click to select multiple).

Hint: If the group you need is not on this list, go to “Medical Groups” on page 64 to create a new medical group.

4. Click to assign this group (or groups) to the user.5. Proceed to the Roles tab.

or

Click to save the new user profile as it is.

To remove a medical group from this user’s profile,

Click to highlight the medical group you want to remove from the user’s profile and click the button.

Assigning Roles to a User To assign a role to a user,



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1. Click the Roles tab on the User Editor page.

2. Click the button.3. The Select Roles dialog will appear.

4. Select a role from the list (CTRL+Left Click to select multiple).



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To remove a role from this user’s profile,

Click to highlight the role you want to remove from the user’s profile and click the button.

Editing Users To edit an existing user from the User tab page list,

1. Click to select the user profile you want to edit.1. Click the button at the far right of the Users page.2. The User Editor dialog will appear.

3. Make the necessary changes to the information and settings on any of the three tab pages (See “Setting a User’s Profile” on page 58, “Assigning Medical Groups to a User” on page 60, or “Assigning Roles to a User” on page 61).

4. Click to save the edits to this user profile.



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Removing Users To remove a user from the Users tab page,

1. Click to highlight the user you want to remove.2. A confirmation dialog will appear.

3. Click to remove the selected user from the Users list.

Warning: When you remove a user, that user ID will be removed from all studies that con-tain that user’s ID. If unsure about removing a user, use the disable feature instead.

Medical Groups

The Medical Groups page allows you to limit access for referring physicians. Limiting access will apply to the use of NovaWeb and all of the In-House viewers as well.

You must first identify the Hospital or In-House group which will have unlimited access to all studies for your site. This must include all users on the server. Then identify other groups of referring Physicians who will need access to the images of patients they have referred.



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Adding Medical Groups To create a new Medical Group,

1. Click the button on the right side of the Medical Groups page. The Medical Group Editor dialog will appear.

2. Enter a name for this medical group (i.e. “In-House”, or the name of your hospital).

3. Click the button next to the Group members field. The Select Users dialog will appear.

4. Click to select the users for this medical group (CTRL+Left Click to select multiple).



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5. Click to add the selected users to the new medical group.

For this group, you will also add the hospital site.

Note: This will be the only group where the site name is added. If there is more than one available site, call NovaRad Support for assistance.

6. Click the button next to the Group sites field. The Select Site dialog will appear.

7. Click the drop-down list button and select a site from the list.8. Click to add the selected site.9. Click again to save the new medical group.

Once your medical groups are created, you need only make sure the referring physician is identified on each study in PACS. If you are using the Modality work list at your site, then this should be easy, as the work list will provide this information to the modalities. If not, the techs must type the referring physician into each modality before sending studies to PACS. This can be typed in three ways: <Last Name>, <First Name>; <Last



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Name>^<First Name>; <Last Name> <First Name>; or username (i.e. if Dr. Albert Smith - asmith - were the referring physician, you would enter Smith,Albert, Smith^Albert or asmith in the referring physician field of the modality). We recommend using the user-name, as that is one word and you can make a list of Doctor's names with user names for all of the techs.

Hint: If your PACS has been installed for some time, and older studies do not have the refer-ring physician field set in PACS, it may not be feasible to go back and add it to all studies. We would suggest doing this as requested by the referring physicians. Adding the referring physician to an existing PACS study can be done in the Studies tab of the NovaPACS Admin-istration Console. If you're not sure how to do this, call NovaRad Support for assistance.

Editing Medical Groups To edit a medical group,

1. Click to highlight the Medical Group you want to edit.




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The Medical Group Editor dialog will appear.

3. Make the appropriate changes to the group name, group members, or designated group site.

4. Click to save edits to this medical group.

Removing Medical Groups To remove a medical group,

1. Click to highlight the Medical Group you want to remove.



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Warning: By removing medical groups you may inadvertently limit users’ access to physi-cians


A confirmation dialog will appear.

3. Click to remove the selected medical group.

Roles

The Roles tab page allows you to check what users are currently assigned to which roles. From here you can edit and remove role members.



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Editing Roles To edit the members in a role,

1. Click to highlight the Role profile you want to edit.2. Click the button at the far right of the Roles page.

The Role Editor dialog will appear with all users currently assigned to this role.

From this dialog you can edit a role by either adding or removing members. (See steps below for adding and removing role members.)

Adding Role Members To add a member to this role profile,




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4. The Select Users dialog will appear.

5. Click to highlight the user(s) you want to add to the role profile (CTRL+Left Click to select multiple).

6. Click to assign this user (or users) to the role profile.

Removing Role Members To remove members from a role

1. Click to highlight the role profile you want to edit.2. Click the button.3. The selected role member will disappear from the Role Editor list.4. Click to finalize the removal.

or

Click to return to the Roles page without removing the role member.

Warning: By removing a member from a role you will be changing that user’s access and privileges.



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Index

Aadding

destinations 22, 23DICOM printers 51DICOM sources 36lexicon values 55medical groups 65patients 45role members 70route rules 26routes to queue 30users 57

Administration Console tab pages 8archive 49

backup 49compression 50status 50

archive drive utilization 21assigning

medical groups 60roles 61

auto refresh 12, 16

Bbackup 49barcodes 48

Cchanging study patient 39compression 50connecting to sources 2console menus 2

NOVAPACS® AdmvaRad Corp. 2006

console tab pages 8archive 49destinations 22DICOM options 36DICOM printers 51event log 9HIPAA log 15lexicon 55medical groups 64patients 45roles 69route queue 29route rules 26server status 19site options 48studies 38users 57

customer support, contacting 7

Ddata, exporting 5destinations 22

adding 22, 23editing 25removing 25

DICOM options 36DICOM printers

adding 51editing 52removing 53

inistration Console • User Guide i

Index

ii

DICOM sourcesadding 36connecting to 2editing 37removing 37

displayHIPAA log 17refreshing 4route queue 35

display options 12drive utilization 21

Eediting

destinations 25DICOM printers 52DICOM sources 37images 41lexicon values 56medical groups 67patients 46roles 70route rules 28studies 38users 63

errors, route queue 33event log 9

details 10display options 12opening 11

event log displaysource 14time frame 14types 13

exiting the console 7exporting, data 5

Ffailed routes, resending 35filtering

patients list 45studies list 38

NOVAPACS® Administration Co

Ggetting help 7

Hhelp menu 7HIPAA log 15

details 15display options 17opening 16source 18

HIPAA log display 18history, route queue 32HL7 brokers 48

Iimage transfer type 23images

editing 41removing 42

Llexicon 55lexicon values

adding 55editing 56removing 57

logevents 9HIPAA 15options 10

logging in as another user 3

Mmedical groups 64

adding 65assigning 60editing 67removing 68

menus, Administration Console 2

nsole • User Guide © Copyright NovaRad Corp. 2006

Index

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Oopening

event log 11HIPAA log 16

optionsDICOM 36event log 10event log display 12HIPAA log display 17site 48

Ppatients 45

adding 45editing 46reassigning to study 39removing 47

patients list, filtering 45printers, DICOM 51printing, true size 54program information 7

Rreassigning patient to study 39refresh, auto 12, 16refreshing display 4registration 19removing

destinations 25DICOM printers 53DICOM sources 37images 42lexicon values 57medical groups 68patients 47role members 71route rules 29routes from queue 31studies 41users 64

resending failed routes 35restarting service 20

NOVAPACS® AdmvaRad Corp. 2006

roles 69assigning 61editing 70removing members 70, 71

route queue 29display 35errors 33history 32

route rules 26adding 26editing 28removing 29

routesadding to queue 30removing from queue 31resending failed 35

routing studies 43rules for routing 26

Sseries images, removing 42server registration 19server status 19server, starting and stopping 20services, starting and stopping 20setting

event log options 10user’s profile 58

site options 48software version 7source

HIPAA log 18of logs to display 14

starting service 20status of archive 50stopping service 20studies 38

editing 38filtering 38reassigning patient 39removing 41routing 43

study reports 48

inistration Console • User Guide iii

Index

iv

Ttab pages 8time frame 18

of HIPAA log 18of logs display 14

transferring images 23true size printing 54type of image to transfer 23type of log to display 13

Uuser’s profile 58users 57

adding 57assigning roles to 61assinging medical groups to 60editing 63removing 64

utilization, archive drive 21

Vviewer barcodes 48viewing

HIPAA log details 15log details 10route queue history 32routing errors 33

NOVAPACS® Administration Co
nsole • User Guide © Copyright NovaRad Corp. 2006

Documents

Administration Console User Guide