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Adobe Connect Facilitator Guide
Citation preview
Adobe Connect
Meeting Training Facilitator Guide
[Author Name]
2011 Western Illinois University Malpass Library Macomb, IL By: Kari Busard
Leader Guide Table of Contents
© 2011 Page i
Table of Contents
INTRODUCTORY MATERIAL
Getting Started ii
About This Guide ii
The Program In Perspective v
Program Preparation vi
Training At A Glance vii
MODULES
Welcome and Introductions ................................................................................................ 1
Welcome and Introductions ........................................................................................... 2
Section 1: Learning Goals .................................................................................................... 3
Section 1: Learning Goals ................................................................................................ 4
Section 2: Overview .............................................................................................................. 5
Section 2: Overview ......................................................................................................... 6
Section 3: Create a Meeting ................................................................................................. 8
Section 3: Create a Meeting ............................................................................................. 9
Section 4: Pods ..................................................................................................................... 11
Section 4: Pods ................................................................................................................ 12
Section 5: Best Practices ..................................................................................................... 16
Section 5: Best Practices ................................................................................................. 17
Section 6: Q&A and Practice ............................................................................................. 19
Section 6: Q&A and Practice ......................................................................................... 20
Wrap Up ................................................................................................................................ 21
Leader Guide Getting Started
© 2011 Page ii
Getting Started
About This Guide
What’s the purpose of this guide?
The facilitator guide will assist you in delivering the training on using Adobe Connect as a meeting forum.
What will I find in the guide?
You will find a step-by-step sequence of presentation cues and materials. Each step will assist you in conducting the training.
How is this guide organized?
Getting Started: Outlines the purpose and ideas within the Facilitation Guide
About This Guide: Outlines the graphics you will find throughout the facilitator guide
The Program in Perspective: Explains the need and use of the training
Program Preparation: Provides details of preparing for the training
Training at a glance: Timeline of each section
Modules: Instructional information to conduct the training
Leader Guide Getting Started
© 2011 Page iii
About This Guide
The following graphic cues are used to assist you in recognizing various steps
Module Purpose
This tells you the objectives if this portion of the training.
Time
This tells you how long this portion of the training will last.
Materials Required
This tells you what materials you will need for this portion of the training.
Transition
This tells you to transition to the next phase of the training.
The following graphical cues tell you what you need to do:
Say This
This will tell you when you should say something specific
Leader Guide Getting Started
© 2011 Page iv
About This Guide
Check In
Check In with participants
Show Adobe Connect
This will tell you when you need to use Adobe Connect to demonstrate something
Show
PowerPoint
This will tell you when to use the PowerPoint Presentation
Give Handout
This tell you when to handout information to the learners
Give Evaluation
This tells you to provide the learners with the evaluation
Other Graphic Cues
This will give you a note
Leader Guide Getting Started
© 2011 Page v
The Program In Perspective
Why have Adobe Connect Training?
This presentation will Serve Western Illinois University’s need for an instructive module that shows the benefits and uses of Adobe Connect in order to continue providing the program to the campus’s faculty and staff as part of a grant program.
Learning Objectives
After completing this program, participants will be able to:
Access Adobe Connect
Set up a meeting in Adobe Connect
Invite Attendees to the meeting
Use various features within a meeting
Program Timing
60 - 90 minutes
Number of Participants
8-10 face-to-face participants.
Unlimited virtual participants.
Leader Guide Getting Started
© 2011 Page vi
Program Preparation
Required Materials
Facilitator Guide
Participant Guide
Computer
Evaluation
Room Set-Up
Room for 10 -20 people
Lap tops for participants
Audio Equipment
Computer and projector for facilitator (make sure all are turned on and have internet access)
Online access for participants and facilitator
Leader Guide Training At A Glance
© 2011 Page vii
Training At A Glance
Time Module Description
5 Minutes Welcome and Introductions
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5 Minutes Section 1: Learning Goals
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5 Minutes Error! Reference source not found.
Participants learn how to set up an Adobe Connect training session within Adobe Connect.
20 Minutes Error! Reference source not found.
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5 Minutes Error! Reference source not found.
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15 Minutes Error! Reference source not found.
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5 Minutes Wrap Up
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Leader Guide Welcome and Introductions
© 2011 Page 1
Welcome and Introductions
Purpose
The purpose of this module is to provide an opportunity for introductions and for the participants to learn more about the training session.
Time
10 minutes
Materials Needed
Printed Agenda
Leader Guide Welcome and Introductions
© 2011 Page 2
Welcome and Introductions
Sean Cordes will begin the training by explain the administrative functions and need to Adobe Connect and the purpose of Adobe Connect Training.
He will introduce the facilitator.
Distribute Training Agenda.
Transition to the Section 1: Learning GoalsSection 1: Learning Goals
Leader Guide Section 1: Learning Goals
© 2011 Page 3
Section 1: Learning Goals
Purpose
The purpose of the Section 1: Learning is to give an overview of the training and to communicate what the learners will be learning.
Time
5 minutes
Materials Needed
PowerPoint
Computer
Leader Guide Section 1: Learning Goals
© 2011 Page 4
Section 1: Learning Goals
Show PowerPoint Presentation: Slide 1
Show PowerPoint Presentation: Slide 2
Discuss what the goals of the training are:
1. Access Adobe Connect
2. Learn Adobe Connect functions and attributes
3. Learn Video and Audio capabilities
4. Learn Best Practices for Virtual Classrooms
Transition to the Section 2: Adobe Connect Overview
Leader Guide Section 2: Overview
© 2011 Page 5
Section 2: Overview
Purpose
The purpose of the Section 2: Overview is to explain the uses of Adobe Connect and how they relate to the learners
Time
5 minutes
Materials Needed
PowerPoint
Computer
Leader Guide Section 2: Overview
© 2011 Page 6
Section 2: Overview
Show PowerPoint Presentation: Slide 3
Discuss what the Overview of Adobe Connect:
1. What is Adobe Connect?
2. How can I use Adobe Connect?
3. What are the benefits of Adobe Connect over other virtual software?
Show PowerPoint Presentation: Slide 4
What is Adobe Connect
1. A web conferencing tool for online meetings, eLearning, and webinars
2. Uses Flash-enabled web browser and an Internet connection to participate in synchronous online sessions.
3. Many instant features to make your web conferencing experience easy and efficient
Show PowerPoint Presentation: Slide 5
How can I use Adobe Connect?
1. Meetings
Conduct multi-participant meetings with video and audio features
2. Online Classrooms
Teach students from all over the world using file sharing
3. E-learning
Hold seminars for a wide audience with file sharing
Leader Guide Section 2: Overview
© 2011 Page 7
Section 2: Overview
Show PowerPoint Presentation: Slide 6
How does it compare?
1. Share the graph comparing other web conferencing tools
So let’s now get a hands on look at how to use Adobe Connect and learn about the functions of the program.
Check In: Make sure that all participants have computers on and access to the internet
Transition to the Section 3: Create and Adobe Connect Meeting
Leader Guide Section 3: Create a Meeting
© 2011 Page 8
Section 3: Create a Meeting
Purpose
The purpose of the Section 3: Create a Meeting is to demonstrate how to set up a meeting within Adobe Connect and how to use the functions within the program
Time
10 minutes
Materials Needed
PowerPoint
Computer
Internet Access
Adobe Connect Meeting
Leader Guide Section 3: Create a Meeting
© 2011 Page 9
Section 3: Create a Meeting
Show PowerPoint Presentation: Slide 7
Discuss the overview of the Section:
1. Set-Up
2. Meeting Roles
3. Meeting Functions and Attributes
4. Video and Audio Capabilities
Show PowerPoint Presentation: Slide 8
Set up
1. All online 2. Sign in
Show PowerPoint Presentation: Slide 9
Create a Meeting
1. Create a new meeting
Specify Date and Time
Describe your meeting
Set user access 2. Share the URL with your participants 3. Now just wait for them to join! 4. EASY AS PIE!
Leader Guide Section 3: Create a Meeting
© 2011 Page 10
Section 3: Create a Meeting
Demonstrate how to create a meeting
Show PowerPoint Presentation: Slide 10
Meeting Roles
1. Host 2. Presenter 3. Participant 4. Give “School” Example
Show PowerPoint Presentation: Slide 11-13
Meeting Roles
1. Discuss each Role individually
Check In: Make sure learners know what role I am and what role they are for training purposes today
Check In: Make sure all learners see the adobe connect platform
Transition to the Section 4: Pods
Leader Guide Section 4: Pods
© 2011 Page 11
Section 4: Pods
Purpose
The purpose of the Section 4: Pods is to explain and demonstrate the specific functions available in Adobe Connect
Time
20 minutes
Materials Needed
PowerPoint
Computer
Internet Access
Adobe Connect Meeting
Leader Guide Section 4: Pods
© 2011 Page 12
Section 4: Pods
Show PowerPoint Presentation: Slide 14
Discuss the overview of Pods
1. Present information
File sharing (ex: Word Document, PowerPoint
Share Desktop
Direct Participants to Websites
2. Interact with Participants
Create a Poll
Have a Q & A
Chat
Continue PowerPoint Presentation: Slide 15
Video and Audio 1. Broadcast Video and Audio to all attendees 2. Choose one or the other 3. Control audio and video of attendees
Show the Pods dropdown menu and Video Show where to control attendees video and audio
Continue PowerPoint Presentation: Slide 16
Recording 1. Record your meeting or training in 1-click 2. Allows attendees to review information on their own 3. Share your session in other venues
YouTube
Conferences
Networking
Leader Guide Section 4: Pods
© 2011 Page 13
Section 4: Pods
Show the where the recording feature is located.
Continue PowerPoint Presentation: Slide 17
Share
1. Bring in PowerPoint 2. Word 3. Whiteboard 4. Files
Show the Pods dropdown menu and Share feature
Show Whiteboard Show Computer Screen
Continue PowerPoint Presentation: Slide 18
Attendee list
5. View who is in the room 6. Change various privileges for each attendee 7. Change access rights 8. Change Raise Hand
Show the Pods dropdown menu and Attendee List
Show how to access options
Continue PowerPoint Presentation: Slide 19
Leader Guide Section 4: Pods
© 2011 Page 14
Section 4: Pods
Chat
1. Chat with participants while conducting the training 2. Answer questions 3. Clarify confusion 4. You or a moderator can monitor chat
Show the Pods dropdown menu and Chat
1. Ask the learners to enter their name into the chat feature
2. If you have any questions during the presentation please type them here and we will address them during the Q&A portion of the training
Continue PowerPoint Presentation: Slide 20
Note
1. Functions just like Word
Share a note with attendees
Talking point to discuss later
Extra information for your attendees
Information they can view on there own at a later date
Extra Resources
Show the Pods dropdown menu and Notes
Type in this note:
“ Thank you for attending today’s training. Next we will learn about how to conduct a poll ”
Continue PowerPoint Presentation: Slide 21
Poll 1. Create your own Poll 2. Choose your own topic and create your own answers
Multiple Choice
Multiple Answers 3. Track Responses
Leader Guide Section 4: Pods
© 2011 Page 15
Section 4: Pods
Show the Pods dropdown menu and Poll
Ask learners to participate in these polls:
Type in this multiple choice Poll: Coke or Pepsi
Type in the multi answer poll What Color(s) do you like? (choose all that apply) Red, Orange, Yellow, Green, Blue, Purple, Black, White
Continue PowerPoint Presentation: Slide 222
Weblinks
1. Direct attendees to a website in one click 2. Adobe Connect automatically opens your desired webpage
on all attendees desktops
Show the Pods dropdown menu and Weblinks
Type www.wiu.edu into weblinks Type www.adobe.com into weblinks
Leader Guide Section 5: Best Practices
© 2011 Page 16
Transition to the Section 5: Virtual Classroom Best Practices
Section 5: Best Practices
Purpose
The purpose of the Section 5: Best Practices is to shares thoughts with the audience about best Practices for conducting online training
Time
5 minutes
Materials Needed
PowerPoint
Computer
Internet Access
Adobe Connect Meeting
Leader Guide Section 5: Best Practices
© 2011 Page 17
Section 5: Best Practices
Show PowerPoint Presentation: Slide 23
Discuss the overview of Best Practices
1. Know Your Audience 2. Have a Presentation Style
Show PowerPoint Presentation: Slide 24
Know Your Audience
1. Know Your Audience
What does your audience already know
What is their role? (Faculty, Students, Administration) o Determines content you include and the amount of
explanation provided
Continue PowerPoint Presentation: Slide 25
Your Presentation Style 1. Holding Attention
Think about what you find appealing?
Take from TV, Radio shows 2. Classroom to Online
Stories: Keep them brief and relevant
Practice until you are comfortable with the content
Have visual content – video, photos, websites. Have more than you need
Announce if you need a minute for technical difficulty, or to find something
Briefly introduce your self via video – allows attendees to connect to you
Ask users to introduce themselves via chat or poll
Leader Guide Section 5: Best Practices
© 2011 Page 18
Transition to the Section 6: Q&A and Practice
Leader Guide Section 6: Q&A and Practice
© 2011 Page 19
Section 6: Q&A and Practice
Purpose
The purpose of the Section 6: Q&A and Practice is to allow the audience and chance to use the software at their own pace, view the set up as a presenter and to ask any questions they have.
Time
15 minutes
Materials Needed
PowerPoint
Computer
Internet Access
Adobe Connect Meeting
Leader Guide Section 6: Q&A and Practice
© 2011 Page 20
Section 6: Q&A and Practice
Show PowerPoint Presentation: Slide 26
Q&A and Practice
Explain that this is a time to do the following
1. Practice interacting with the various pods
2. Practice using the software as a Presenter
3. Ask questions
Show PowerPoint Presentation: Slide 27 (Timer Slide)
Make sure participants know there is an evaluation
Ask them not to leave until it is completed
Leader Guide Wrap Up
© 2011 Page 21
Wrap Up
Purpose
The purpose of the Wrap Up is to summarize the training and provide the course evaluation
Time
5 minutes
Materials Needed
PowerPoint
Computer
Internet Access
Adobe Connect Meeting
Printed Evaluation
Handout Evaluation